NNG15SD19B 36C10B26F0338 fully executed.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

678-26-2-071-0102

NNG15SD19B

36C10B26F0338

3 /

See Blick 31c

David Mone 848-377-2323

U / OC

136C10B Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

X 100

X Y

541519

150 EMP

SCOU S

N/A N/A

X

See Delivery Schedule

36C10B

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

35LK3 1

Alvarez LLC

161 Fort Evans Rd Leesburg VA 20176-3375

PHONE: FAX:

EPHONE NO UEIUEI Y928UVG75CT6

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

ES/SERVICES QU

See CONTINUATION Page

Title: Philips Products and Services for Southern Arizona Veterans Affairs Healthcare System

Type of Contract: Firm Fixed Price (FFP)

Period of Performance: September 11, 2026 – September 10, 2027

Contracting Officer: Edward Hebert, Edward.Hebert@va.gov Contract Specialist: David Mone, David.Mone@va.gov

$1,218,241.16 See CONTINUATION Page

678-3660160-071-820100-3130 010044175

Purchase Order 678-C60329

X ___________1 ________________________________ARD OF CONTRACT

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

O CO C G O C ( O )

Edward Hebert

JASON GOLDBERG VP, SALES 09/10/2026

ONAL SHEETS SUBJECT TO THE TERMS AND CO

URE OF OFFEROR/CONTRACTOR

ND TITLE OF SIGNER (TYPE OR PRINT)

NNG15SD19B 36C10B26F0338

Continuation Page

1. This Delivery Order 36C10B26F0338 entitled “Philips Products and Services for Southern Arizona Veterans Affairs Healthcare System,” is issued on a Firm-Fixed Price (FFP) basis, in accordance with the terms and conditions of the National Aeronautics and Space Administration (NASA) Solution for Enterprise-Wide Procurement (SEWP) V Government Wide Acquisition Contract (GWAC) NNG15SD19B and modifications thereto.

2. All work shall be performed in accordance with the Product Description entitled “Philips Products and Services for Southern Arizona Veterans Affairs Healthcare System” Version 2.0 dated July 21, 2026, as set forth in Section B.5.

3. The Delivery Order period of performance (PoP) is:

September 11, 2026 through September 10, 2027

4. The total value of this Delivery Order is $1,218,241.16.

5. Funding in the amount of $1,218,241.16 has been obligated as follows:

Base Period CLIN 0001 – Project Management $ 25,641.00 (Funded) CLIN 0002 – Upgraded View Solution $ 541,421.01 (Funded) CLIN 0003 – Emergency Department Expansion $ 312,911.72 (Funded) CLIN 0004 – Physiological Monitoring Systems $ 315,871.47 (Funded) CLIN 0005 – Clinical Training $ 22,395.96 (Funded) Total Funded Amount $1,218,241.16

6. The Contracting Officer’s Representative (COR) is:

Name: Benjamin Barker Phone: 520-667-3252 Email: Benjamin.Barker2@va.gov

7. Funding in the amount of $1,218,241.16 is hereby obligated under Purchase Order

Number 678-C60329

8. For billing purposes, all invoices shall be submitted against PO number 678-C60329

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

B.3 CONTRACT ADMINISTRATION DATA

B.4 PRICE SCHEDULE

B.5 PRODUCT DESCRIPTION

SECTION C - CONTRACT CLAUSES

C.1 NASA SEWP RFQ INTRODUCTORY LANGUAGE

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.240-91 Security Prohibitions and Exclusions (Deviation) (NOV 2025) C.4 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (Deviation) (NOV 2025)

C.5 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

C.6 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

C.7 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 VAAR 852.239-72 INFORMATION SYSTEM DESIGN AND DEVELOPMENT

(FEB 2023)

C.11 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

C.12 ARTIFICIAL INTELLIGENCE IN VA CONTRACTS

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), Source Code Harmonization and Reuse in Information Technology Act “SHARE IT Act” (P.L. 118-187), and FAR clauses 52.212-4, 52.227- 14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14, this includes any custom code developed for the purpose of performing under this contract. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

(1). Definitions

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects.

It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement, or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

d) The commercial computer software delivered under this contract may not be used, reproduced, or disclosed by the Government except as provided below or as expressly stated otherwise in this contract. The commercial computer software may be-

i. Used or copied for use with the computer(s) for which it was acquired, including use at any Government installation or agency to which the computer(s) may be transferred;

ii. Used or copied for use with a backup computer if any computer for which it was acquired is inoperative;

iii. Reproduced for safekeeping (archives) or backup purposes;

iv. Modified, adapted, or combined with other computer software;

v. Disclosed to and reproduced for use by support service Contractors or their subcontractors, subject to the same restrictions set forth in this contract;

and

vi. Used or copied for use with a replacement computer.

e) Unauthorized Obligations.

i. Except as stated in paragraph (ii), when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation ( 31 U.S.C.

1341), the following shall govern:

1) Any such language, provision, or clause is unenforceable against the Government.

2) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

3) Any such language, provision, or clause is deemed to be stricken from the commercial supplier agreement.

ii. Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

f) Commercial supplier agreements unenforceable clauses.

i. This agreement is a part of a contract between the commercial supplier and the U.S. Government for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, task orders, and delivery orders under FAR 12).

ii. End user. This agreement shall bind the ordering activity as end user but shall not operate to bind a Government employee or person acting on behalf of the Government in his or her personal capacity.

iii. Law and disputes. This agreement is governed by Federal law. Any language purporting to subject the U.S.

Government to the laws of a U.S. state, U.S. territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted.

1) Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

2) Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted.

3) Continued performance. The supplier or licensor shall not unilaterally revoke, terminate or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the ordering activity to be in breach of the agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing.

4) Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the U.S. Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act).

iv. Updating terms. After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as:

1) Terms that change Government rights or obligations;

2) Terms that increase Government prices;

3) Terms that decrease overall level of service; or

4) Terms that limit any other Government right addressed elsewhere in this contract.

5) For revisions that will materially change the terms of the contract, the revised commercial supplier agreement must be incorporated into the contract using a bilateral modification.

6) Any agreement license terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them.

v. No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative.

vi. Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S.

Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

vii. Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows:

1) Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the ordering activity. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order.

2) This charge, if disputed by the ordering activity, will be resolved in accordance with FAR 52.212-4(d); no payment obligation shall arise on the part of the ordering activity until the conclusion of the dispute process.

3) Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government.

(3). Software Maintenance and/or Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Alvarez LLC 161 Fort Evans Rd.

Leesburg VA 20176-3375

b. GOVERNMENT: Contracting Officer 36C10B Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon acceptance of deliverables in accordance with

B.4, Price Schedule and Section B.5, Product Description

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

5. ACKNOWLEDGMENT OF AMENDMENTS: N/A

B.4 PRICE SCHEDULE

Electronic submission to: Veterans Affairs (VA) Program Manager (PM), Contracting Officer Representative (COR), Contracting Officer (CO).

Inspection: destination Acceptance: destination

Base Period

Period of Performance (PoP) is September 11, 2026 through September 10, 2027

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL

PRICE

PROJECT MANAGEMENT

IN ACCORDANCE WITH

(IAW) PD SECTIONS 1.1

AND 1.2, INCLUSIVE OF

ALL SUBPARAGRAPHS.

This Firm Fixed Price (FFP) CLIN includes all tasks, labor, supplies, and program management, travel and deliverables required for the successful completion of the services detailed in PD paragraphs

1.1 and 1.2, inclusive of all subparagraphs.

Period of Performance shall be September 11, 2026 through September 10, 2027.

12 MO $2,136.75 $25,641.00

0001AA

Heat Maps IAW PD Paragraph 1.1

Due 5 business days after wireless install, testing and verification of the system operating to manufacturer specifications.

1 LO NSP NSP

0001AB

System Layout Drawings IAW PD Paragraph 1.1

Due 10 business days after equipment installation

1 LO NSP NSP

0001AC

Project Acceptance Document IAW PD Paragraph 1.1

Due five (5) business days after completion of project completion.

0001AD

Final Project Documentation Package IAW PD Paragraph 1.1

Due within 10 business days of project completion

1 LO NSP NSP

0001AE

Contractor Project Management Plan IAW PD Paragraph 1.2.1

Due October 09, 2026 and updated with each scheduled project team call.

1 LO NSP NSP

0001AF

Weekly Progress Reports IAW PD Paragraph 1.2.2.

Progress Reports will be provided during each scheduled team project call.

Project call schedule and frequency will be determined by the join project team during kick-off call.

1 LO NSP NSP

0001AG

Kickoff Meeting Agenda IAW Paragraph 1.2.3.

Draft due five business days prior to the Kickoff meeting.

Final due two (2) business days before kickoff meeting.

1 LO NSP NSP

0001AH

Kickoff Meeting Presentation IAW Paragraph 1.2.3

Final updated presentation due three (3) business days after the meeting.

1 LO NSP NSP

0001AI

Kickoff Meeting Minutes IAW PD Paragraph 1.2.3

Due three (3) business days after kickoff presentation

Upgraded View Solution for Existing Emergency Department IAW PD 1.0 through 1.4, inclusive of all subparagraphs, and table 1.0.

This FFP CLIN, and associated SLINs, includes all labor, supplies, software, hardware, program management, associated deliverables and travel required for successful completion of the services detailed in PD Paragraphs

1.0 through 1.4, inclusive of all subparagraphs, and table 1.0.

The cost of CLIN 0002 shall be included in and allocated to SLINs 0002AA and

0002AB.

1 LO NSP NSP

0002AA

Hardware and Software for Existing Emergency Department Upgrade IAW PD paragraphs 1.0, 1.1, and table 1.0

Due 15 days prior to installation date.

Inspection: destination Acceptance: destination

1 LO $488,659.63 $488,659.63

0002AB

Installation and Implementation for Existing Emergency Department Upgrade IAW PD Paragraphs 1.0, 1.1, 1.2, 1.3, 1.4, inclusive of all subparagraphs, and table 1.0.

Installation of Upgraded View Solution for the Existing Emergency

1 LO $52,761.38 $52,761.38

Department Solution shall be completed within 7 days of clinic opening.

Inspection: destination Acceptance: destination

Emergency Department Expansion Solution IAW PD paragraphs 1.0 through 1.3, 1.5 and table 1.0, inclusive of all subparagraphs.

This FFP CLIN, and associated SLINs, includes all labor, supplies, software, hardware, program management, associated deliverables and travel required for successful completion of the services detailed in PD Paragraphs

1.0 through 1.3, 1.5 and table 1.0, inclusive of all subparagraphs.

The cost of CLIN 0003 shall be included in and allocated to SLINs 0003AA and

0003AB.

1 LO NSP NSP

0003AA

Hardware and Software for Emergency Department Expansion Solution IAW PD Paragraphs 1.0, 1.1, and table 1.0.

This FFP CLIN includes all tasks, labor, supplies, program management and travel required for successful completion of the services detailed in PD Paragraphs 1.0, 1.1 and table 1.0.

Due 15 days prior to installation date

1 LO $311,878.52 $311,878.52

Electronic Submission:

Inspection: destination Acceptance: destination

0003AB

Installation and Implementation for Emergency Department Expansion Upgrade IAW PD Paragraphs 1.0, 1.1, 1.2, 1.3, 1.4, inclusive of all subparagraphs, and table 1.0.

Installation of Emergency Department Expansion Solution shall be completed within 7 days of clinic opening.

Inspection: destination Acceptance: destination

1 LO $1,033.20 $1,033.20

Physiological Monitoring Systems Upgrade IAW PD Paragraphs 1.0, 1.6 and all subparagraphs.

This FFP CLIN includes all tasks, labor, supplies, program management and travel required for successful completion of the services detailed in PD Paragraphs 1.0, 1.6 and all subparagraphs.

Due 30 days prior to Emergency Department Expansion installation

Inspection: destination Acceptance: destination

1 LO $315,871.47 $315,871.47

Clinical Training

This FFP CLIN includes all tasks, labor, supplies, program management and travel required for the successful completion of the

1 LO $22,395.96 $22,395.96

services detailed in PD paragraph 1.7.

Clinical Training services shall be completed within 30 days of Emergency Department software expansion

Inspection: destination Acceptance: destination

0005AA

Sign-in Sheet IAW PD paragraph 1.7.

Due at the conclusion of the training session

1 EA NSP NSP

Contractor Staff Roster IAW PD paragraph 5.2.

Due September 16, 2026

Total Price $1,218,241.16

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD) TEMPLATE

DEPARTMENT OF VETERANS AFFAIRS

Veteran Health Administration Southern Arizona VA Healthcare Systems (SAVAHCS)

Philips Products and Services for Southern Arizona VA HCS Emergency

Department (ED) Expansion

Date: July 21, 2026

VA-26-00056686

PD Version Number: 2.0

1.0 PRODUCT REQUIREMENTS

The Contractor shall deliver the brand name only Philips products and services of Table 1 to the Southern Arizona Veteran Affairs Health Care System (SAVAHCS) POCs and addresses of section 4.0-Shipment of Hardware and Software within 120. VA will move the products to the SAVAHCS locations where they will be installed.

Table 1 – Brand Name Only Philips Products for SAVAHCS

ITEM DESCRIPTION PART NO. QUANTITY

ED Expansion - Network

1 Patient Information Center iX Expand:

RV4 PIC iX Software Release 4 STU System Type Upgrade N4L Network to NL4 & 0VR

866390_PIC 1

2 Patient Information Center iX Expand:

RV4 PIC iX Software Release 4 NEW New Add On or Expand 0VR Overview

866390-PICIX 1

3 PIC iX Hardware:

RV4 PIC iX 4.0 NEW Hardware or OS HS1 PC Hardware with SSD

866424-VA 12

ED Expansion - MX450 Physiological Monitors 4 IntelliVue MX450 US

SL1 MX450 Standard Monitor

866062_NAM_SL1-VA 17

5 IntelliVue MMX:

SP6 Nellcor OxiMax SpO2 B06 Dual Press and Temp

867036-2 17

6 IntelliVue Microstream Extension:

B06 Add dual IBP, Temp

867041-1 17

ED Expansion - X3 Transport Monitors 7 IntelliVue Multi-Measurement Module X3:

H72 Critical Care Transport SW B06 Dual Press and Temp SP6 Nellcor OxiMax SpO2 A04 4-waves capability E31 Carrying Handle J45 Smart Hopping IF 1.4 GHz

867030-2 2

8 IntelliVue Dock 867043-1 2 ED Expansion – Supplies

9 5 Lead ECG Trunk, AAMI/IEC 2.7m 989803145061-1 19 10 5 Leadset, Grabber, AAMI, ICU 989803125841-1 19 11 5mm Adult NIBP Air Hose 3.0m 989803209771 19 12 Easy Care Cuff, 1 Hose, Small Adult (1) 989803147861 19 13 Easy Care Cuff, 1 Hose, Adult (1) 989803147871-1 19 14 Easy Care Cuff, 1 Hose, Lrg Adult (1) 989803147891 19 15 Easy Care Cuff, 1 Hose, Adult XL (1) 989803147881 19 16 Easy Care Cuff,1 Hose,Lrg Adult XL (1) 989803147901 19 17 Easy Care Cuff, 1 Hose, Thigh (1) 989803147911 19

ED Expansion - MX40 Patient Wearable Physiological Monitors 18 IntelliVue MX40 1.4 GHz Smart Hopping

S02 ECG + Fast SpO2 Enabled C01 Enhanced Arrhythmia

865350-1 6

19 IntelliVue CL Charging Station 865220-1 1 ED Expansion - MX40 Supplies

20 BAT - Pwr Mdl, MX40 Li-ion Bat, 3 pack 989803205811 4 21 CBL ECG 5lead Grabber, AAMI + SpO2, Tele 989803171851-1 6 22 Reusable Adult SpO2 Sensor 989803144371_V8 6

ED Expansion - Implementation Solution 23 Plus Arm Solution, VHM 989803217761 17 24 Pro Install Materials 989803218391-1 2 25 Elite Remote PC Solution w/Cabling, 27" 989803219119 10 26 Cable: SF, Mats, Labor, Tent, Test, Ober 989803208541-15 4053 27 Smart Hop CAV: 1 to 6,800 SF 989803208941-2 1 28 Labor: MX40 Installation 989805710133-1 6 29 Smart Hop: Coverage, 1-10,000 SF MXU0480-15 4053 30 Network: Smart Hop Wired (per SF) MXU0524-15 4053 31 Smart Hop2: Oberon Enclosure (1 per) 989803219103 5 32 Labor: Smart Hop, Access Point (AP) Installation 989805710134-15 5 33 Smart Hop: Access Point MXU0564-1 5 34 Wall Channel: 19" Seismic MXU0175-1 2 35 Wall Channel: 31" Seismic 989805710359-1 12 36 2560: KVM, 4 Port 989803207041-15 6 37 Acer LED monitor - 27" – touchscreen 989805710006-2 2 38 M-Series: Large Display, Flush Mount 989805710306-1 14 39 2560: Multi-Video Mirror Sender 8 989803207021 2 40 2560: Multi-Video Mirror Receiver 989803207031-1 14 41 2560: Rack Console, 8 Port 989803207051-2 1 42 Display: 43'' Acer Non Touch, 2560 989803219152 14 43 2560: Shelf, 1U Rack Mount for Splitter 989803207861 2 44 Bracket: Power Supply, Interface Module 989805710241-15A 14 45 Cable: HW, Mats, Labor, Tent, Test 989803208601-2 53 46 Rack: 23" Double Sided Shelf 989805710132 2 47 Network: Cisco Hardwired (per Bed) 989803219139 17 48 Network: Cisco SFP GBIC 989803208711-15 8 49 Network Engineer: Standard Hours 989803208121-VA 8 50 Project Management: Advanced 989803208691 50 51 Labor: Install/De-Install Equipment 989805710138 88 52 Labor: Upgrade PC, Hardware and Software 989805710173 12 53 Clin Config & Imp: 1 Standard Shift 989803216591 6 54 Clin Config & Imp: 1 Overtime Shift 989803216601-2 5

VA Tucson – Servers 55 PIC iX Hardware:

RV4 PIC iX 4.0 NEW Hardware or OS W22 Windows Server 2022 IntelliVue Information Center IX

866424_4.0 5

VA Tucson – SQL

56 PIC iX Hardware:

RV4 PIC iX 4.0 NEW Hardware or OS W2C SQL Svr Std 2-Core Add

866424-RV4 40

VA Tucson - C to 4 57 Patient Information Center iX Expand:

RV4 PIC iX Software Release 4 UT4 B/C to 4 Entitlement UPG 3T4 UPG 20N/30N/1XC NTP to 4

866390_UT4UPG 1

VA Tucson - C to 4

58 PIC iX Hardware:

RV4 PIC iX 4.0 NEW Hardware or OS W10 Windows 10 S01 SQL Svr Std 1 CAL

866424_W10-1 22

VA Tucson - Focal Point 59 Simplify managing networked Philips devices:

FFP Focal Point Software SUP OS Patching

867113-1 1

VA Tucson - Implementation Solutions 60 Plus Install Materials 989803218381 1 61 Network Engineer: Standard Hours 989803208121-VA 8 62 Project Management: Advanced 989803208691 24 63 Labor: Install/De-Install Equipment 989805710138 60 64 Labor: Upgrade PIC iX, Per PC 989805710174-15 22 65 Labor: Upgrade PIC iX, Per Server 989805710175 5 66 Clin Config & Imp: 1 Standard Shift 989803216591 16

1.1 ONSITE PROJECT MANAGER

The Contractor shall provide an Onsite Project Manager who shall oversee the entire task order. The Onsite Project Manager is responsible for the safe, coordinated, and compliant installation of all monitors and stations in both the existing and new Emergency Department spaces, serving as the liaison to VA stakeholders and ensuring all work meets scope, schedule, and quality requirements. They manage logistics, staff, daily progress, issue resolution, compliance, testing, documentation, and project close-out.

The PM shall perform these pre-installation planning and coordination tasks:

1. Site Assessment. Ensure delivery on time, within scope, and up to the required standards.

2. Perform site assessment to confirm room assignments, power/data locations, wall structures, and pathways for cables and hardware.

3. Coordinate with VA Staff. communicate with VA facilities management, IT, clinical stakeholders, and security as need to coordinate schedules, minimize disruption, and confirm installation locations.

4. Schedule development, create a sequencing schedule for installation activities (e.g., minimum disruption to patient care, off-hours work if required).

5. Provide Heat Maps and System Layout Drawing to VA Biomedical Engineering to ensure device connectivity.

The PM will perform these Logistics Management tasks:

6. Materials and Equipment. Confirm materials and equipment (e.g., all monitors, workstations, mounting hardware, cables, and tools) are procured and onsite when needed.

7. Staging. oversee the secure storage and staging of materials in preparation for installation. VA is responsible for the ongoing secure storage of all equipment upon delivery receipt. Contract will stage equipment in preparation for installation as per joint-team project call discussion.

The PM will perform these Personnel Management tasks:

8. Daily Oversight. Assign, supervise, and direct installer teams/subcontractors during all phases of the deployment.

9. Access Control. Ensure that all personnel follow VA requirements for badging, infection control, and access to sensitive areas

The PM will perform these Installation Oversight tasks:

10. Work Coordination. Ensure installation of Overview Stations/Monitors and Mirror Stations/Monitors happens according to floor plans and VA specifications in each exact location (Main Nurse Station, Back Nurse Station, Doc Viewing Area, Nurse Manager’s Office, Consult Room, patient rooms).

11. Compliance and Standards. Confirm that all power, network, and device hookups are performed safely and in line with code/VHA guidelines.

12. Quality Checks. Perform ongoing spot-checks of installation work for proper mounting, correct cabling, anchoring, and finishing

The PM will interface with VA Stakeholders:

13. Status Updates. Provide regular progress reports, addressing any deviations from schedule.

14. Problem Escalation/Resolution. Serve as point of contact for VA staff if issues or unexpected complications arise (e.g., unexpected wall type, power not available, room in use for patient care).

The PM will perform these system integration and validation tasks:

15. Coordinate with IT. Liaise with VA IT for network connections, IP address assignments, or EHR integrations as applicable.

16. Device Startup and Testing. Oversee initial power-up and operational checks, verifying that each monitor/station functions per requirements (picture, connectivity, data integration, etc.).

17. Issue Tracking. Log, track, and resolve any performance or installation issues.

The PM will perform these documentation and compliance tasks:

18. Installation Records. Maintain as-built documentation, completed room checklists, and photographic evidence as required by contract

19. Regulatory Compliance. Ensure infection control protocols and safety procedures are adhered to at all times in patient care areas.

The PM will perform these training coordination tasks:

20. User Orientation. Coordinate or deliver brief end-user training for VA clinical staff if required (How to use overview/mirror/physiological monitors)

The PM will perform these project close-out tasks:

21. Final Walk-through. Schedule and lead walk-throughs with VA POCs to verify installations and complete punch lists and sign Project Acceptance Document.

22. Handover Documentation. Present Final Project Documentation Package (warranty info, manuals, as-builts) to VA.

23. Deficiency Correction. Address and resolve any deficiencies identified in the final inspection.

Deliverables:

A. Heat Maps B. System Layout Drawings C. Project Acceptance Document D. Final Project Documentation Package

1.2 PROJECT MANAGEMENT

1.2.1 CONTRACTOR PROJECT MANAGEMENT PLAN

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the Contractor’s approach, timeline, and tools to be used in execution of the contract. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified within the PD. The initial baseline CPMP shall be concurred upon and updated in accordance with Section B of the contract. The Contractor shall update and maintain the VA PM approved CPMP throughout the Period of Performance (PoP).

Deliverable:

A. Contractor Project Management Plan

1.2.2 REPORTING REQUIREMENTS

The Contractor shall provide the COR with Weekly Progress Reports in electronic form in Microsoft Word and Project formats. The contractor will provide weekly progress reports with each scheduled project team call. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Week. The Weekly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The report shall also include an itemized list of all Information and Communication Technology (ICT) deliverables and their current Section 508 conformance status. The Contractor shall monitor performance against the CPMP and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

The Contractor shall meet (e.g., can be virtual in person, telephone, etc.) with the COR Weekly to address any unresolved issues and discuss any unresolved and/or continuous issues and corrective actions for them with the Contracting Officer (CO).

Deliverable:

A. Weekly Progress Reports

1.2.3 TECHNICAL KICKOFF MEETING

A technical kickoff meeting shall be held within 30 days after Contract is awarded. The Contractor shall coordinate the date, time, and location (can be virtual) with the Contracting Officer, VA PM, Contract Specialist, and the Contracting Officer Representative. The Contractor shall provide a draft agenda to the CO and VA PM at least 5 business days prior to the meeting. Upon Government approval of the final agenda, the Contractor shall distribute to all meeting attendees. During the technical kickoff-meeting, the Contractor shall present, for review and approval by the Government, the details of the intended approach, work plan, and project schedule in a Technical Kickoff Meeting Presentation. The Contractor shall submit the final updated technical kickoff meeting presentation to the CO within three (3) business days after the meeting. The Contractor shall prepare and distribute the meeting minutes of the kickoff meeting to the CO, COR and all attendees within three business days after the meeting.

VA will provide the VA Project Team email distribution list to the Contractor at the Technical Kickoff Meeting.

Deliverables:

A. Technical Kickoff Meeting Agenda B. Technical Kickoff Meeting Presentation C. Technical Kickoff Meeting Minutes

1.2.4 BADGE PROCESSING

The Contractor shall check-in with SAVAHCS Biomedical Engineering for every day they are on site and complete all check-in tasks required by VA. The Contractor shall wear the badge wherever they go in the SAVAHCS facility.

The Contractor will return their SAVAHCS contractor’s badge upon checking out before they leave the site. If the Contractor returns his/her badge outside of normal duty hours, the contractor is to leave it in the Biomedical Engineering drop box. Normal duty hours are defined as: Monday-Thursday, 0800-1630, excluding federal holidays.

The Contractor shall request escorting to rooms 113B (existing ED) and 1025 (ED Expansion) and A102-38 (where the core switch resides) and shall never be alone in these rooms per VA regulations.

1.3 UPGRADE INFRASTRUCTURE AND SOFTWARE

The Contractor shall upgrade all infrastructure, where needed, to include access point controllers, and cabling. The entire physiological monitoring network shall be upgraded to Revision 4 at a minimum. The Contractor shall build a configuration standard based on input from VA and within the capabilities of the monitor.

The Contractor shall upgrade all existing Philips Physiological Monitoring System from Revision C to Revision 4. The Contractor shall test and verify the upgrade to Rev 4 is compatible and integrated with the overall Philips Physiological Monitoring System and information before completion.

1.4 EXISTING EMERGENCY DEPARTMENT STATION INSTALLATION

VA will provide mounts to hold:

a. Three monitors for the Main Nurse Station

b. Three monitors for the Current Mirror monitors at Main Nurse Station

c. Three monitors for the Back Nurse Station.

Using the products and services in Table, 1 the Contractor shall install the following stations in the existing Emergency Department (ED):

a) Three Overview Stations (OVS), two in room 141, Main Nurse Stations, and one at the Back NS. Each OVS shall have two Overview Monitors (OM), each OM shall have 21 sectors. Each OM shall be connected to a remote Rev 4 Personal Computer (PC) and each OM shall have a 27” Touch Display. The PCs shall be installed in the Intermediate Distribution Frame (IDF) Room #113B.

b) One Mirror Station in room A-151-38, Nurse Manager’s Office. The mirror station shall have two Mirror Monitors, two large display flush wall mounts, two mirror receivers, two cable pulls, and two 31” GCX wall channels.

c) Two Mirror Station in room 145, Doc Viewing Area. Each mirror station shall have two mirror monitors, two large display flush wall mounts, two mirror receivers, one cable pull, and two 31" GCX wall channels.

d) One Mirror Station in room 148, Doc Viewing Area. The Mirror Station shall have two mirror monitors, two large display flush wall mounts, two mirror receivers, one cable pull, and two 31" GCX wall channels.

1.5 EMERGENCY DEPARTMENT EXPANSION STATION INSTALLATION

VA will provide:

a. Three display mounts to hold three stacked displays (two Phillips, one Biomed).

The Contractor shall install the following monitors and stations in the ED Expansion:

1) One MX450 Physiological Monitor in each of the following rooms: 1013, 1014, 1015, 1016, 1017, 1018, 1021, 1022, 1023, 1024, 1026A, 1026B, 1026C, 1026D, 1026E, 1026F, 1026G.

2) Three OVS in room 1026, Nurse Station. Each OVS shall have two OMs; each OM shall have 21 sectors. Each OM shall be connected to a remote Rev 4 PC and each OM have a 27” Touch Display. The PCs shall be installed in the Intermediate Distribution Frame (IDF) Room #1025.

3) Two Mirror Stations, one in room 1009, Consult Room, and one in the Nurse Manager’s Office (room number to be determined when the building is built).

Each Mirror Station shall have two mirror monitors, two large display flush wall mounts, two mirror receivers, two cable pulls, and two 31" GCX wall channels.

4) One Mirror Station in room 1026, Main Nurse Station. The Mirror Station shall have two mirror monitors, two large display flush wall mounts, two mirror receivers, two cable pulls, and two 19" GCX wall channels.

1.6 PHYSIOLOGICAL MONITORING SYSTEMS UPGRADE

The Contractor shall upgrade from Rev C to Rev 4 all Philips Physiological Monitoring systems, approximately 301, located across the entire existing ED facility. The Contractor shall also upgrade the entire physiological monitoring network infrastructure (to include all access point controllers, communication switches, routers, and cables) to Revision 4 at a minimum. The upgrade shall bring these existing systems in line or up to date with and make them operationally compatible with the new and newly installed OVS, MS, and Physiological Monitoring Systems of this task order.

The Contractor shall install two new enterprise links for redundancy to allow existing and expanded ED to communicate. The links shall be installed from room 113B to room 1025 using a combination of CAT6A copper and fiber optic cable and a switch shall be install in room 1025.

The Contractor shall integrate six MX40 wearable Physiological monitors and two X3 Transport physiological monitors to make them compatible with the Philips Physiological Monitoring System being upgraded at the SAVAHCS.

The Contractor shall configure, install, test, and certify all upgraded and new MX series physiological monitors and associated infrastructure. The Contractor shall provide all materials, hardware, software, tools and labor required to complete the installation and to make all the equipment operational and ready for VA use.

1.7 TRAINING

The Contractor shall provide one onsite clinical configuration and implementation training for the Rev 4 Upgrade (see Table 1 training product). The training is expected to last 8 hours to and cover two working shifts. The Contractor shall provide a Sign-in Sheet Listing All VA Training Attendees.

Deliverable:

A. Sign-in Sheet

2.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

PROCUREMENTS (SECTION 508)

On January 18, 2017, the Access Board issued a final rule that updated accessibility requirements covered by Section 508 and refreshed guidelines for telecommunications equipment subject to Section 255 of the Communications Act. The final rule went into effect on January 18, 2018. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

2.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT.

These standards are found in their entirety at: Revised 508 Standards and 255 Guidelines (access-board.gov). A single PDF file version of the Revised Section 508 Standards and 255 Guidelines will be supplied upon request, or can be obtained from the Access Board website. Federal agencies must comply with the Rehabilitation Act of 1973, as amended.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

E205 Electronic Content – (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines)

E204 Functional Performance Criteria E206 Hardware Requirements E207 Software Requirements E208 Support Documentation and Services Requirements

2.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

2.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery.

The Contractor shall be able to…