Attachment_B_-_Audio_and_Control_Requirements.pdf

Attachment B

Audio & Control – Technical Requirements for Courtrooms

The following are the technical requirements for the audio and control upgrades sought by the District of New Mexico:

1. Quotations must be provided for all eight (8) of the following courtrooms:

a. Specification A – Five (5) Las Cruces courtrooms (Guadalupe, Sierra Blanca, Tortugas, Mimbres, & Organ), which have full audio, video, and videoconferencing capability.

b. Specification B – Three (3) Las Cruces courtrooms (Doña Ana, Animas, & Picacho), which have no video technology.

2. Specification A courtrooms currently have one rack, holding video, audio, and control equipment. During this upgrade, an additional rack will be added, so that the finished configuration will be one video and control rack and one audio rack.

3. No patch bays or any rear-mounted equipment are to be present after the installation is complete, with the exception of the front-mounted RJ-45 patch bay utilized by the video system. This means that any existing patch bays servicing video, audio, control, or any other equipment and any rear-mounted equipment must be removed and cable connections re-established with their endpoints in the racks.

4. Existing audio power amplifiers and ceiling speakers will be utilized for this project.

They will not be replaced. However, they must be tested to ensure that all speakers and speaker zones are functioning properly. If speakers are found to be non-functional, they will be repaired or replaced. If speaker zones are not configured properly, they will be configured properly.

5. All existing courtroom equipment and cabling that will no longer be needed after the upgrade must be removed and given to Court IS staff or disposed of at the determination of Court IS staff.

6. Court IS staff will provide specific mixer input and output configurations, based upon existing systems, in order to maintain consistency with those existing systems.

7. Extron is the District standard control system manufacturer, and as such, Extron control equipment should be specified on bids.

8. Quotations must be provided for two (2) maintenance options for all eight (8) courtrooms:

a. The first year beginning immediately upon the conclusion of the warranty period

b. The second year beginning immediately upon the conclusion of the first year maintenance period.

Specification A

Audio

1. Audio mixers will deliver a minimum of 32 inputs. This may be achieved using an expansion unit. Mixers will provide a minimum of 24 outputs. Audio mixers must provide matrix routing from any source to any output in any combination. The Court desires a Lectrosonics Aspen series 16x24 mixer with SPN 16i expansion input unit, or equivalent.

2. All inputs and outputs will be the same and will be in the same numerical order on every mixer in every courtroom in the District.

3. Mixer inputs will be as follows: Judge 1, Judge 2, CRD 1, CRD 2, Evidence 1, Evidence 2, Lectern, sidebar, witness L, witness R, Probation, Prosecution 1, Prosecution 2, Defense 1, Defense 2, wireless (HH) 1, wireless (HH) 2, Interp Spanish, Interp English, Interp wireless, From VTC, CrossPoint Out, Liberty playback.

4. Mixer outputs will be as follows: Judge zone, Side Table zone, Jury zone, Well zone, Gallery front, Gallery rear, Judge spkr, CRD spkr, Reporter spkr, R1 Judge-SB, R2 Lect- Pros, R3 Witness-Def, R4 Others, IR A English, IR B Spanish, Interp feed, Reporter HP, USPO/LC HP, Barix Streamer, To VTC, To JERS.

5. A minimum of four audio speaker zones will be set up, routing directly from mixer outputs to 70V amplifier inputs. There is to be no “volume knob” (or knobs) anywhere to control zone volume. All volume control is to be handled either (a) by a technician connected either directly/physically to a mixer, (b) from the touch panel, or (c) over the network, remotely.

6. Telephone conferencing interface is required which will interface with the audio matrix mixer. The Court desires a Lectrosonics Aspen series SPN CWB wideband bridging conference interface, or equivalent.

7. Audio device that can stream a stereo audio signal over IP. Must be RS-232 or IP controllable. Must support at least six concurrent connections. Must support, at a minimum, the following formats: MPEG-3 (variable bit rate up to 192kbps), G.711 (uLaw/aLaw at 8 or 24 kHz), and PCM (16-bit at 8 or 24 kHz). The Court desires a Barix Instreamer 100IP, or equivalent.

8. Wireless microphone systems must be professional grade, encrypted systems. A minimum of three channels will be provided per courtroom. Two hand held microphones and one belt pack transmitter with headset will be provided with the system(s) in each courtroom. (One two-channel system with one single-channel system is acceptable to the Court.) Wireless systems must provide 24-bit/48kHz digital audio, 20Hz-20kHz frequency range, 120 dB or greater dynamic range through the analog outputs, selectable/adjustable transmitter RF output power, and AES 256-bit (or greater) encryption. The Court desires Shure ULX-D systems, or equivalent.

9. All of the Court’s wireless microphones (3 per courtroom) must be coordinated at each site, using professional wireless frequency coordination software, in order to ensure the best possible frequency spread between systems, minimizing the possibility of interference.

10. All connections must terminate at the destination equipment. In other words, no patch panels are to be used at all in the design without the express written consent of the Court’s PC Systems Supervisor.

11. All connections, cables, and electronic labels inside equipment (settings) must be labeled in as much detail as possible with as large a font (for physical labels) as possible, as specified by the Court.

12. Audio connectors must be Neutrik or equivalent professional grade.

13. No audio distribution amplifiers will be used anywhere in the audio signal chain without the express written consent of the Court’s PC Systems Supervisor.

14. Any existing headphone amplifiers in the Court’s audio racks which service jury boxes will be removed and the cables running from them to jury boxes removed from the rack, bundled, and labeled.

Control

1. The master controller must control all equipment involved in this upgrade as well as all existing video equipment already installed in each courtroom. All previously controlled equipment will continue to be controlled by the new control system.

2. All connections must terminate at the destination equipment. In other words, no patch panels are to be used at all in the design without the express written consent of the Court’s PC Systems Supervisor.

3. All connections, cables, and electronic labels inside equipment (settings) must be labeled in as much detail as possible with as large a font (for physical labels) as possible, as specified by the Court.

4. The control system touch panels must be able to accept a video input from the video evidence presentation system and display it on the touch panel.

5. All control programs will be the same on every control processor involved in these upgrades. (Exceptions to this will be specific settings, such as microphone gain, IP addresses, or other variables.)

6. Working with the Court’s Information Services Support department, all control and audio systems, along with existing video systems, must be placed on a private, secure network which is accessible to Court IS staff.

7. Touch panels will be mid-sized (12”), offering a minimum of 1280x800 resolution and 16 million colors. They must also be able to provide full motion video over HDMI and proprietary inputs.

8. Court IS staff must be able to connect remotely to every touch panel installed in order to

(a) evaluate system status (button status, reflecting device feedback) and (b) make adjustments remotely.

9. Each courtroom control system must be programmed with a third, virtual touch panel which can be used by Court IS staff to remotely control the system without having to remote into one of the physical touch panels (in case, for example, both physical touch panels go offline).

10. The touch panel design for all courtrooms will be the same as the designs already in use in the District’s northern courtrooms, with modifications made for on-site variables, such as IP addresses, etc.

11. Every page on the touch panel should include an interactive guide for that page that can be opened. The guide must not clutter the design. The guide must describe the function of each button on that page and provide instruction how to handle functions, such as “How to connect a videoconference.”

12. All touch panels will display the correct time in 12-hour format, derived from a time server of the Court’s choice.

13. All buttons, graphs, sliders, etc. on each touch panel must show true feedback from the device being controlled (not just button state changes on the touch panel[s]).

14. Though already included in the Court’s present touch panel design, for clarity, the following functions must be included on the touch panels, for all Court personnel to use:

a. Startup page (confirmation: yes/no)

b. Shutdown page (confirmation: yes/no)

c. Signal (to signal other touch panel)

d. Print Image (to print video image on evidence monitors)

e. Teleconference (connect, ringer on/off, 0-9 digits, *, #, backspace, clear, display for numbers being input, volume control up/down and graphic feedback for near end volume, volume control up/down and graphic feedback for far end volume, privacy mute)

f. Videoconference (0-9 digits, *, #, . [dot], call/hang-up, menu, home, address book, keyboard, left arrow, right arrow, up arrow, down arrow, enter, PIP, volume control up/down and graphic feedback for near end volume, volume control up/down and graphic feedback for far end volume, privacy mute, source to send to far end select [judge camera, witness camera, evidence camera, cart VGA, cart HDMI, doc cam, Judge PC, Clerk PC, Pros 1 PC, Pros 2 PC, Def 1 PC, Def 2 PC, Witness PC])

g. Video Sources (Judge PC, Clerk PC, Witness PC, Evidence [laptop VGA, laptop HDMI, doc cam, DVD], Defense PC 1, Defense PC 2, Prosecution PC 1, Prosecution PC 2)

h. Clear Annotation

i. Camera Controls (camera select [Judge, Witness, Evidence], [the following controls for each camera:] focus +, focus -, zoom +, zoom -, auto focus, left arrow, right arrow, up arrow, down arrow, home, 1-5 digits for presets, ‘store’ button)

j. Audio Controls (evidence playback volume up & down and graphic feedback, evidence playback mute, mute all mics, mute lectern mic, mute attorney mics, mute witness mic, mute lectern mic, bench conference on/off, bench conference noise up & down and graphic feedback)

k. Video Mutes (attorney monitors mute, witness monitor mute, evidence/lectern monitor mute, jury monitors mute)

15. Though already included in the Court’s present touch panel design, for clarity, the following audio control must be included on all touch panels.

a. Control to turn on or off the audio feed to chambers.

16. Though already included in the Court’s present touch panel design, for clarity, the following functions must be included for only IS staff to use (whether through the use of hidden, password-protected pages or through pages only available on the virtual touch panel mentioned in #4 above):

a. Audio Controls for every input (input gain display, input gain up & down and graphic feedback, phantom power on/off, mute on/off)

b. Audio Controls for every output (output gain display, output gain up & down and graphic feedback, mute on/off)

c. Store Preset (to whatever preset is the default after power-cycling and used as default by the control code)

d. HDCP enable & disable (globally) on the existing Extron CrossPoint XTP HDMI switchers.

17. Though already included in the Court’s present touch panel design, for clarity, teleconference control on the touch panel must include the following controls:

a. audio send (“us”)

b. audio receive (“them”)

c. mute near (“us)

d. mute far (“them”)

e. mute both near and far (“us and them”)

f. The user must also be able to place calls from a standard numeric (phone dial) keypad.

18. Two universal electronic manuals must be provided, describing the function and operation of every control on the courtroom touch panels. The manuals must be full-color PDF documents with screen captures, text, and annotation to describe all buttons and functionality. One manual will be for courtroom deputy use, which will omit hidden/maintenance screens and functionality. The second manual will be for IS support staff and will include all screens and functionality.

19. Though already included in the Court’s present touch panel design, for clarity, courtroom color printers require a lengthy timeout after “print screen” is pressed, so that the image can be processed and sent to the printer and retrieved. The button and function must be disabled until sufficient time has passed for a print to complete. After the ‘print screen’ command has been executed, the touch panel must display a message stating, “Image sent to printer. Please wait for hard copy.”, and the message must stay on the screen for 3 seconds.

20. Though already included in the Court’s present touch panel design, for clarity, control programming must include an inactivity timeout (defined as no user input) of 12 hours, after which the system automatically “shuts down.” (The shutdown entails what the Court’s current systems perform, which is cutting of video ties, so that evidence monitors will go into sleep mode.)

Specification B

Audio

1. Audio mixers will deliver a minimum of 32 inputs. This may be achieved using an expansion unit. Mixers will provide a minimum of 24 outputs. Audio mixers must provide matrix routing from any source to any output in any combination. The Court desires a Lectrosonics Aspen series 16x24 mixer with SPN 16i expansion input unit, or equivalent.

2. All inputs and outputs will be the same and will be in the same numerical order on every mixer in every courtroom in the District.

3. Mixer inputs will be as follows: Judge 1, Judge 2, CRD 1, CRD 2, Evidence 1, Evidence 2, Lectern, sidebar, witness L, witness R, Probation, Prosecution 1, Prosecution 2, Defense 1, Defense 2, wireless (HH) 1, wireless (HH) 2, Interp Spanish, Interp English, Interp wireless, Liberty playback.

4. Mixer outputs will be as follows: Judge zone, Side Table zone, Jury zone, Well zone, Gallery front, Gallery rear, Judge spkr, CRD spkr, Reporter spkr, R1 Judge-SB, R2 Lect- Pros, R3 Witness-Def, R4 Others, IR A English, IR B Spanish, Interp feed, Reporter HP, USPO/LC HP, Barix Streamer.

5. A minimum of four audio speaker zones will be set up, routing directly from mixer outputs to 70V amplifier inputs. There is to be no “volume knob” (or knobs) anywhere to control zone volume. All volume control is to be handled either (a) by a technician connected either directly/physically to a mixer, (b) from the touch panel, or (c) over the network, remotely.

6. Telephone conferencing interface is required which will interface with the audio matrix mixer. The Court desires a Lectrosonics Aspen series SPN CWB wideband bridging conference interface, or equivalent.

7. Audio device that can stream a stereo audio signal over IP. Must be RS-232 or IP controllable. Must support at least six concurrent connections. Must support, at a minimum, the following formats: MPEG-3 (variable bit rate up to 192kbps), G.711 (uLaw/aLaw at 8 or 24 kHz), and PCM (16-bit at 8 or 24 kHz). The Court desires a Barix Instreamer 100IP, or equivalent.

8. Wireless microphone systems must be professional grade, encrypted systems. A minimum of three channels will be provided per courtroom. Two hand held microphones and one belt pack transmitter with headset will be provided with the system(s) in each courtroom. (One two-channel system with one single-channel system is acceptable to the Court.) Wireless systems must provide 24-bit/48kHz digital audio, 20Hz-20kHz frequency range, 120 dB or greater dynamic range through the analog outputs, selectable/adjustable transmitter RF output power, and AES 256-bit (or greater) encryption. The Court desires Shure ULX-D systems, or equivalent.

9. All of the Court’s wireless microphones (3 per courtroom) must be coordinated at each site, using professional wireless frequency coordination software, in order to ensure the best possible frequency spread between systems, minimizing the possibility of interference.

10. All connections must terminate at the destination equipment. In other words, no patch panels are to be used at all in the design without the express written consent of the Court’s PC Systems Supervisor.

11. All connections, cables, and electronic labels inside equipment (settings) must be labeled in as much detail as possible with as large a font (for physical labels) as possible, as specified by the Court.

12. Audio connectors must be Neutrik or equivalent professional grade.

13. No audio distribution amplifiers will be used anywhere in the audio signal chain without the express written consent of the Court’s PC Systems Supervisor.

14. Any existing headphone amplifiers in the Court’s audio racks which service jury boxes will be removed and the cables running from them to jury boxes removed from the rack, bundled, and labeled.

Control

1. The master controller must control all equipment involved in this upgrade.

2. All connections must terminate at the destination equipment. In other words, no patch panels are to be used at all in the design without the express written consent of the Court’s PC Systems Supervisor.

3. All connections, cables, and electronic labels inside equipment (settings) must be labeled in as much detail as possible with as large a font (for physical labels) as possible, as specified by the Court.

4. The control system touch panels must be able to accept a video input (from a video evidence presentation system that the Court installs in the future) and display it on the touch panel.

5. All control programs will be the same on every control processor involved in these upgrades. (Exceptions to this will be specific settings, such as microphone gain, IP addresses, or other variables.)

6. Working with the Court’s Information Services Support department, all control and audio systems must be placed on a private, secure network which is accessible to Court IS staff.

7. Touch panels will be mid-sized (12”), offering a minimum of 1280x800 resolution and 16 million colors. They must also be able to provide full motion video over HDMI and proprietary inputs.

8. Court IS staff must be able to connect remotely to every touch panel installed in order to

(a) evaluate system status (button status, reflecting device feedback) and (b) make adjustments remotely.

9. Each courtroom control system must be programmed with a third, virtual touch panel which can be used by Court IS staff to remotely control the system without having to remote into one of the physical touch panels (in case, for example, both physical touch panels go offline).

10. The touch panel design for all courtrooms will be the same as the designs already in use in the District’s northern courtrooms, with modifications made for on-site variables, such as IP addresses, etc.

11. Every page on the touch panel should include an interactive guide for that page that can be opened. The guide must not clutter the design. The guide must describe the function of each button on that page and provide instruction how to handle functions, such as “How to connect a teleconference.”

12. All touch panels will display the correct time in 12-hour format, derived from a time server of the Court’s choice.

13. All buttons, graphs, sliders, etc. on each touch panel must show true feedback from the device being controlled (not just button state changes on the touch panel[s]).

14. Though already included in the Court’s present touch panel design, for clarity, the following (existing) functions must be included on the touch panels, for all Court personnel to use:

a. Startup page (confirmation: yes/no)

b. Shutdown page (confirmation: yes/no)

c. Signal (to signal other touch panel)

d. Teleconference (connect, ringer on/off, 0-9 digits, *, #, backspace, clear, display for numbers being input, volume control up/down and graphic feedback for near end volume, volume control up/down and graphic feedback for far end volume, privacy mute)

e. Audio Controls (evidence playback volume up & down and graphic feedback, evidence playback mute, mute all mics, mute lectern mic, mute attorney mics, mute witness mic, mute lectern mic, bench conference on/off, bench conference noise up & down and graphic feedback)

15. Though already included in the Court’s present touch panel design, for clarity, the following audio control must be included on all touch panels.

a. Control to turn on or off the audio feed to chambers.

16. Though already included in the Court’s present touch panel design, for clarity, the following functions must be included for only IS staff to use (whether through the use of hidden, password-protected pages or through pages only available on the virtual touch panel mentioned in #4 above):

a. Audio Controls for every input (input gain display, input gain up & down and graphic feedback, phantom power on/off, mute on/off)

b. Audio Controls for every output (output gain display, output gain up & down and graphic feedback, mute on/off)

c. Store Preset (to whatever preset is the default after power-cycling and used as default by the control code)

17. Though already included in the Court’s present touch panel design, for clarity, teleconference control on the touch panel must include the following controls:

a. audio send (“us”)

b. audio receive (“them”)

c. mute near (“us)

d. mute far (“them”)

e. mute both near and far (“us and them”)

f. The user must also be able to place calls from a standard numeric (phone dial) keypad.

18. Two universal electronic manuals must be provided, describing the function and operation of every control on the courtroom touch panels. The manuals must be full-color PDF documents with screen captures, text, and annotation to describe all buttons and functionality. One manual will be for courtroom deputy use, which will omit hidden/maintenance screens and functionality. The second manual will be for IS support staff and will include all screens and functionality.