SOW_AIRCRAFT_ASSESSMENTS_15-01690.docx

Statement of Work (SOW) NOAA Office of Marine and Aviation Operations Aircraft Capital Asset Planning Support

NMAN8800-15-01690DT

· Background

· Objectives

· Scope

· Tasks

· Delivery

· Government-Furnished Property (GFP)

· Security Considerations

· Travel

· Special Material Requirements

· Technical Evaluation Criteria

· Other Unique Requirements and Considerations

· Place of performance

· Period of performance

· Pricing Schedule

Background The National Oceanic and Atmospheric Administration (NOAA) Office of Marine and Aviation Operations operates nine (9) aircraft for a wide variety of critical missions including atmospheric research, oceanographic observations and marine monitoring. The Government Accountability Office (GAO) recently provided a report recommending NOAA link its several disparate efforts into one comprehensive plan.

To help agencies address capacity limitations, OMB guidance suggests agencies should engage in effective capital asset planning and management to ensure that their assets are acquired, operated, and maintained at the right size, cost, and condition to support agency missions and objectives. Regarding capital asset planning, both OMB guidance and our past work stress the importance of linking capital asset investments to an organization’s overall mission and long-term strategic goals. The guidance also emphasizes evaluating a full range of alternatives to bridge any identified performance gap, informed by agency asset inventories that contain condition information. Further, the guidance calls for a comprehensive decision-making framework to review, rank, and select from among competing project proposals. The ultimate product of the planning phase is a comprehensive capital asset plan, which defines the long-term capital decisions that resulted from the agency’s capital planning process (GAO-14-566 NOAA Aircraft).

This Statement of Work outlines the requirements to meet those recommendations from GAO and also develop best practices for sustained asset lifecycle management. NOAA OMAO recently completed a requirements need assessment including a gap analysis for the airborne mission requirements and the available capabilities within the current aircraft fleet-including manned and unmanned platforms. This analysis will serve as the foundation for aircraft and operations alternatives assessment that are part of this contract objectives.

Objectives The objectives of this contract are to establish the baseline for a NOAA aircraft capital asset plan which includes but is not limited to the following components:

· Baseline aviation business case summaries (ABCS) for all NOAA aircraft as per OMB-A-11 and ABCS templates developed in conjunction with the Capital Asset Planning Desk Guide- OMB A-11 Part2, Section 51

· Service life assessments for all NOAA aircraft including material condition and economic useful life of current fleet of aircraft

· NOAA Aircraft analysis including technical ranking of current and alternative platforms based on mission performance, reliability and maintenance performance

· Life cycle cost analysis including operations and acquisition costs

· Cost Analysis including efficiency/effective use of aircraft for NOAA missions as per (OMB A-76)

· Cost comparison of alternative solutions for NOAA airborne mission requirements

· Budget Analysis and proposed aircraft acquisition schedule for a new or recapitalized asset

· Financial analysis

Scope The government intends for the contractor to conduct aircraft analyses and cost comparisons in compliance with OMB guidance. The intent is to have as a final deliverable of one comprehensive report which consolidates the aviation business case summaries, service life analyses, and cost analyses for each of the five groups of aircraft types. This includes DHC-6 Twin Otter (4); Gulfstream IVSP (1); King Air 350ER (1); WP3-D Orion (2); AC-695 Jet Prop Twin Commander. The report shall comply with the OMB A-11 Capital Programming guidelines which adhere to the following infrastructure:

(1) Establish a baseline inventory of existing aircraft capital assets; (2) analyze and recommend alternative solutions; (3) make recommendations for managing a new acquisition (if required); and (4) recommendations for managing the asset once in use.

In addition, the contractor is expected to provide data it gathers on this process on the following but not limited to:

Requirements analysis

Operations and Maintenance Costs (O&M) for 20 year outlook and benefit to cost ratios

Risk analysis for proposed acquisitions

Cost effectiveness use of aircraft for assigned missions

Justification for investment

Current Operations utilization and trends

Tasks The contractor must complete the following tasks

1. Thorough business case analysis of NOAA aircraft as per the scope in this document

2. Conduct an aircraft requirements analysis using new and existing government data provided

3. Provide a consolidated Aviation Business Case Summary and recommendations

4. Provide strategic linkage as per Table 3: Five Key Capital Asset Planning Principles GAO report (GAO-14-566 NOAA Aircraft) recommendations provided as an attachment

5. Travel to NOAA OMAO Aircraft Operations Center, Tampa, FL for interviews and data collection if necessary with operations and cost experts

Delivery

1. The Contractor must deliver all results of analyses and data collection

2. The contractor must deliver a methodology report and show compliance with OMB Guidance in conjunction or separate from the draft and final report for the Aviation Business Case Summary

3. The contractor must deliver or make available any software required to perform the continuation of the analyses performed in this baseline data collection work

4. Recommendations for sustainment of the process and methodology performed within this scope

5. Final Report for the Service Life Assessments and Aviation Business Case Analysis using the OMB guidance and templates

Deliverable Schedule

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI) The Government will provide existing data on the following:

All available lifecycle cost data including Operations and Maintenance cost data Capital improvement cost data for major instrumentation and mission systems Airborne Composition Report Prior year Aircraft Recapitalization Plans Access to Federal Aviation Information Reporting System (FAIRS) reports Prior third party and internal analyses of alternatives (AoA)

Technical Evaluation Criteria Technical is more important than pricing for this contract evaluation. A best value trade-off determination will be made and vendors will be evaluated on the following technical criteria in addition to price:

1. Past Experience performing Aviation Business Case Analyses for federal government aircraft operators

2. Past Experience performing service life assessments/analyses

3. Expertise in aircraft lifecycle cost analyses and requirements analyses per OMB criteria

Security and Sensitive data Security requirements may include, but are not limited to

· Contractors will need to undergo background checks for access onto a military base at MacDill, Tampa, FL;

· Contractors will have access to internal data bases, documents and data that are not for public distribution

· Special escort requirements may be required for access to government facilities

Travel Travel to and from Tampa, FL may be required by the contractor as part of the data gathering and interview process. Travel costs shall be conducted and reimbursed as per the Federal Acquisition Regulations Part 31.205-46. Travel will be based on vendor’s assessment of the time required to interview key subject matter experts at the NOAA Aircraft Operations Center in Tampa and to collect adequate data for the assessments and analyses.

Special Material Requirements Access to software to conduct aircraft cost analyses may be required. The contractor shall include that in the firm fix pricing as part of the delivery requirements.

Other Unique Requirements

Pricing Schedule Service Life Assessments which includes NOAA supplied data and reliability and maintenance metrics, upcoming major inspection items.

Jet Prop Commander 1000 (1 aircraft) = $_______

King Air 350ER (1 Aircraft) = $_________

GIVSP (1 Aircraft)-refresh what was done in 2011 = $________

DHC-6 Twin Otter (4 aircraft in our fleet) = $_____________

P-3 (2 aircraft in our fleet) = $_____________ (non-commercial)

NOAA aircraft aviation business case studies (ABCS) for the following aircraft in their fleet:

Jet Prop Commander 1000 (1 aircraft) = $_______

King Air 350ER (1 Aircraft) = $_________

GIVSP (1 Aircraft)-refresh what was done in 2011 = $________

DHC-6 Twin Otter (4 aircraft in our fleet) = $_____________

P-3 (2 aircraft in our fleet) = $_____________ (non-commercial)

A-76 Study Cost Benefit Analysis for Aircraft $___________

Final Report $_________________

Travel NTE $____________________

Place of Performance The contract performance will take place at the vendor’s facility with visits to the NOAA Aircraft Operations Center in Tampa, Florida as required.

Period of Performance The period of performance is 7 months from contract award