Performance_Aircraft_Services _Inc._(NMAN6000-16-00910).pdf

Sole Source Justification: Performance Aircraft Services, Inc.

The National Oceanic and Atmospheric Administration’s (NOAA) Aircraft Operations Center (AOC) http://www.aoc.noaa.gov/ intends to have Performance Aircraft Services, Inc. (PASI) locate and repair fuel tank leaks in their Lockheed WP-3D Orion (N43RF).

The Government was initially aware of only two organizations that provide maintenance, repair, and overhaul services for the P-3 Orion in the United States. The first organization is the United States Navy (USN). NOAA has used the USN for P-3 major maintenance evolutions exclusively for decades.

However, USN currently has a reduced level of staffing and increased workload, which resulted in an estimate of approximately 21 days to perform the needed repairs. The second organization is the OEM, Lockheed Martin Corporation. Their facility in Greenville, SC regularly performs major P-3 maintenance evolutions for the global fleet of P-3 operators. However, Lockheed Martin Corporation currently does not have the capacity to facilitate the needed repairs. The timeliness of these repairs is of greater importance than cost. This aircraft is scheduled to support a major international, inter-agency project beginning in late March and must complete additional operational maintenance and equipment installation along with the fuel leak repairs. A delay of this nature would negatively impact approximately 50% of the project objectives. Therefore, alternative sources were sought out through market research, and PASI was the only other known source found that can complete the needed fuel tank repairs, and also meet the Government’s time schedule (completion of all work within 10 calendar days after initiation of this project).

AOC had previously contracted PASI with the removal of old sealant, and installation of new EF-5992 sealant in Tank Five of their other Lockheed WP-3D Orion (N42RF). PASI has extensive experience with the P-3, and has the personnel, tools, specialized equipment, and knowledge to quickly and efficiently perform the needed fuel tank repairs. Additionally, PASI has recently completed fuel tank maintenance on over seventy-one (71) C-130 and seventy (70) P-3 aircraft with 100% on time, leak-free delivery. They have completed work for the United States Navy and the United States Air Force, among others. This is just an example of their capacity and ability to perform this requirement.

STATEMENT OF WORK

WP-3D FUEL TANK REPAIRS

FOR THE

NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION’S

AIRCRAFT OPERATIONS CENTER

Broad Scope of Work:

- Locate and repair fuel tank leaks in NOAA WP-3D N43RF in accordance with NAVAIR 01-75PAA-3-

1.1 Section 10 and any other applicable NAVAIR publications

http://www.aoc.noaa.gov/

A. WORK SCOPE AND REQUIRMENTS

The National Oceanic and Atmospheric Administration (NOAA) owns/operates two Lockheed Martin WP-3D Orion aircraft. These aircraft perform numerous scientific missions such as hurricane research, hurricane reconnaissance, air quality research, and climate research. These operations are conducted throughout the United States as well as foreign countries.

This Statement of Work is to locate and repair fuel tank leaks in NOAA WP-3D N3RF in accordance with NAVAIR 01-75PAA-3-1.1 Section 10 and any other applicable NAVAIR publications. At least six fuel leaks were recently discovered during cold weather operations.

Title Description

Left Main Landing Gear Wheel Well Fuel Leak

Fuel leak lower left wing in main landing gear wheel well area on numerous hi-locs on forward main landing gear support brackets. Classified as a seep.

Right Main Landing Gear Wheel Well Fuel Leak

Fuel leak lower right wing in main landing gear wheel well area on numerous hi-locs on forward main landing gear support brackets. Classified as a seep.

Leading Edge Outboard #3 Fuel Leak

Fuel leak leading edge outboard of #3 engine on vertical hi-loc row of previous repair. Classified as a seep.

Leading Edge Inboard #4 Fuel Leak Fuel leak right wind leading edge hi-loc inboard of #4 engine.

Classified as a seep.

#4 Boost Pump Access Fuel Leak Fuel leak upper right wing #4 boos pump access panel.

Classified as a seep.

#4 Upper Tank Access Fuel Leak Fuel leak #4 main tank upper access panel inboard of #4 engine. Classified as a seep.

Cold weather operations exacerbate fuels in the P-3. The next scheduled project for this aircraft is to an even colder location (Thule, Greenland) that does not have P-3 Orion maintenance services.

Failure to repair these leaks now could result in a logistical repair nightmare in Greenland.

The Government shall be responsible for scheduling all work against this contract. The Government reserves the right to exercise or cancel any part of this agreement. The contractor shall comply with applicable Federal Aviation Regulation (FAR) and all aircraft manufacturer’s requirements. The contractor shall provide all special tools, facilities, equipment, and qualified technical staffing to perform tasks. If the contractor does not own or lease a hangar to perform the fuel leak repairs, or tow vehicle to move the aircraft, they must secure the appropriate facility and equipment and notify the government of the location. The maintenance contractor must be an FAA certified repair station experienced in performing fuel tank leak repairs on the P-3 Orion. The Government will be responsible for scheduling all work against this contract. Once the aircraft arrives at the contractor’s facility, no work shall begin until the Government Contact Point (GCP), Peter Siegel, has given the approval for such work to begin. Only the work that is being requested shall be done. Any additional work or discrepancies must have prior approval from the Contracting Officer (CO). If any additional repair items are discovered during performance of the work, the contractor shall immediately stop work, if necessary, and notify the GCP of the discrepancies.

The contractor will be responsible for all AOC required documentation to include but not limited to approval for return to service. This Statement of Work is for a Time and Materials contract.

Fuel tank repairs include, but are not limited to, the following actions:

Fuel aircraft – all wing tanks to max capacity

Perform leak assessment and identify and mark all aircraft fuel leaks discovered

Defuel aircraft, “pencil drain” and make safe for hangar entry

Tow aircraft to designated hangar for accomplishment of fuel cell repairs

Purge fuel tanks

Check tank for safe atmosphere for entry

Open aircraft fuel cells as required to accomplish repairs

Accomplish repairs and perform air pressure checks to confirm repairs are accomplished

Close fuel cells

Tow aircraft to ramp

Refuel aircraft and perform fuel cell leak check

Logbook entries

B. DELIVERY REQUIREMENTS

A Government flight crew shall fly the aircraft to the contractor’s facility. Government owned parts, equipment, and property (if provided by the Government to the contractor) shall be returned to the Government after completion of the project. The cost of shipping such items (via AOC’s UPS account) will be the responsibility of the Government.

C. PERIOD OF PERFORMANCE/SCHEDULE

The Government requires the period of performance to begin between March 14, 2016 and April 1, 2016 with the most likely start date being March 18, 2016 through March 23, 2016. The Government requires all work to be completed within 10 calendar days after initiation of this project.

D. QUALITY ASSURANCE

NOAA/AOC may request to have a representative witness any part of the maintenance process during the course of the contract. The contractor shall keep the GCP apprised of the progress and schedule. Any repairs outside of this contract must be approved by the CO before repairs are started. NOAA shall have access to the aircraft throughout the terms of this contract. NOAA will provide representatives for final acceptance.

E. INSURANCE AGAINST LOSS OR DAMAGE TO GOVERNMENT PROPERTY:

The contractor shall, at its own expense, provide and maintain hull liability insurance of not less than $10,000,000.00 to cover the aircraft on which this work will be performed. The policies evidencing the required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective for such a period as the laws of the State in which this work is to be performed prescribe; or Until 30 days after the insurer the contractor gives written notice to the CO, whichever period is longer.

F. PARTS AND WARRANTIES

The contractor shall provide all replacement parts, materials, and consumables. However, the Government reserves the right to provide the same, if advantageous, at any time during the contract. The Government will make the final determination on whether new, overhauled, or serviceable parts will be installed in the assemblies. Parts or components in an "as removed" condition will not be installed in the assemblies.

G. OVER AND ABOVE ITEMS

The contractor is responsible for documenting and reporting, at intervals acceptable to the GCP, all discrepancies found during inspections and maintenance. Discrepancies that are not a part of the scope of work will be known as "over and above." Corrective actions of those discrepancies are considered "over and above" items. Any part or component that has not reached its recommended service life, but fails inspection and needs to be replaced, is considered an "over and above" item.

The "Over and Above" discrepancy report must include (as a minimum):

- Description of each discrepancy found;

- Number of person-hours per discipline required to complete each discrepancy;

- Hourly rate for personnel performing the work;

- Parts cost, less the percentage discount, if any;

- Total dollar amount for each discrepancy; and

- Total dollar amount for the complete list of discrepancies.

The GCP will be responsible for reviewing the list of "over, and above" discrepancies and making a recommendation to either accept or decline the contractor's proposal. The contractor shall not proceed with correcting any "over and above" discrepancy without prior approval from the GCP. The contractor shall bill all charges for "over and above" items on a separate line item at the conclusion of repairs. Funds for over and above items will be specified at the time of award. Time and materials provides for acquiring these services on the basis of direct labor hours and cost of materials at a fixed rate. Direct labor hours are at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit. Cost of materials includes appropriate material handling cost as part of material fixed costs. The price to be paid for material shall be based on an established catalog or list price in effect when material or other product is furnished, less all applicable discounts to the Government. In no event shall the price exceed the contractor's sales price to its most favored customer for the same item in like quantity, or the current market price, whichever is lower.

H. CERTIFICATION

The maintenance contractor must be an FAA certified repair station experienced in performing fuel tank leak repairs on the P-3 Orion. Contractor must be certified to perform the work requested and must provide proof of certification. The contractor must have performed (and provide written proof, if requested), of similar repairs indicated in the scope of work. The contractor must provide a technical representative who can respond to questions from AOC.

I. SUBMITTAL OF INVOICES:

The contractor shall submit invoices to the AOC GCP at the email address shown below. All invoices will be reviewed by AOC to determine if the Government is properly billed for services provided.

Partial invoices will only be processed after the AOC GCP’s acceptance and approval.

J. PRICE/QUOTE:

The line item shall be quoted and completed in accordance with the terms and conditions of this Statement of Work, and the specifications included herein, including warranty for all work and parts.

Prices quoted shall be inclusive of all costs. Any costs to complete this project that is not specifically listed below shall be provided to the Contacting Officer as part of the quoted price.

LINE ITEM 0001: Labor and Materials to perform fuel tank repairs.

Labor: $_______________ per hour Estimated Number Hours: __________

Overtime Labor: $_______________ per hour Estimated Number Hours: __________

Materials: __________% markup from cost or __________% discount from cost (if applicable)

Hangar Fee: $_______________ per day Estimated Number of Days: __________

Please provide a breakout of all associated costs (repair action to be completed and the corresponding number of people and hours to complete the task; materials needed to complete the repairs; daily hangar fee, etc.) along with filling out the rates above. The breakout shall include the total quoted price to complete this project.

L. GOVERNMENT CONTACTS:

GCP: Technical:

CDR Peter Siegel Mr. Greg Bast Chief, Aircraft Maintenance Branch Production Controller B: 813-828-4385 B: 813-828-4399 C: 813-244-0215 Peter.Siegel@noaa.gov C: 727-424-5599 Greg.a.Bast@noaa.gov

PASI has been identified as the only known source that can provide the needed repair services at this time, and as specified above in the Statement of Work (SOW) that will also meet the Government’s intended use and strict timeline (reference Section C in the SOW).

The Government is not aware of any other vendors that can provide these services at this time while also meeting all of the requirements listed above.

mailto:Peter.Siegel@noaa.gov mailto:Greg.a.Bast@noaa.gov

The intended procurement is for fuel tank repair services for AOC’s Lockheed WP-3D Orion (P-3) which the Government intends to acquire under the guidelines of FAR Part 13, Simplified Acquisition Procedures. The Government intends to solicit and negotiate with the only known source (Performance Aircraft Services, Inc.) under the authority of FAR 13.106-1(b)(1)(i). All proposals received prior to the close of this notice will be considered by the Government. However, this is not a request for proposals and there is no solicitation available at this time. The Government reserves the right to solicit bids based on the receipt of affirmative responses to this notice or issue a purchase order to Performance Aircraft Services, Inc. (PASI), whichever is determined to be more advantageous to the Government without further notice. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to be considered, firms must furnish detailed information concerning their capability to provide the needed fuel tank repair services for AOC’s Lockheed WP-3D Orion. Interested firms should submit its name, address, point of contact, telephone number, and a brief statement regarding its capability to provide the specified repair services for AOC’s Lockheed WP-3D Orion that provides the same form, fit and function as the repair services for AOC’s Lockheed WP-3D Orion specified above. Any responses that provide for repair services for AOC’s Lockheed WP-3D Orion other than that specified must be accompanied by descriptive literature and show it meets the same form, fit and function. Please include the name, telephone number, and point of contact for businesses or other Government agencies to which your company has previously provided the proposed repair services for Lockheed WP-3D Orion.

Offerors may send their proposal via email to kevin.j.buum@noaa.gov The NAICS code for this requirement is 488190. All responsible sources may submit a quote which will be considered by the Agency. All contractors doing business with this Contracting Office (Eastern Region Acquisition - Kansas City Division) must be registered with the System for Award Management (SAM) website.

Vendors can register with SAM at the following website https://www.sam.gov/ mailto:kevin.j.buum@noaa.gov https://www.sam.gov/