SOW_HBC_King_Air_350ER_Phase_Inspections_Maintenance_15-00272.pdf

National Oceanic and Atmospheric Administration Aircraft Operations Center

Statement of Work for King Air 350CER Full Service Maintenance Support

NMAN6000-15-00272

A.1. Background

The National Oceanic and Atmospheric Administration Aircraft Operations Center (NOAA AOC) owns/operates a Hawker Beechcraft King Air 350CER: serial number FM21; FAA registration N68RF. As its primary mission, the aircraft supports the NOAA National Ocean Service Remote Sensing Division (NOS RSD), located in Silver Spring, MD. The aircraft is used to conduct aerial surveys including emergency response missions following significant events such as hurricanes or other natural or man-made disasters. Because these surveys are used by emergency responders and planning officials, the ability to expedite completion of both scheduled and unscheduled maintenance in is required. The NOAA Aircraft Operations Center (AOC) in Tampa, FL manages the aircraft which is primarily operated throughout the US, including occasional trips to Alaska, Hawaii, and other U.S. territories.

AOC requires a 5-year Indefinite Delivery Indefinite Quantity (IDIQ) type contract to provide full service maintenance support for N68RF. For purposes of this contract "full service maintenance support" includes the following: aircraft phase inspections, avionics support, aircraft painting, scheduled and unscheduled maintenance, repair, modifications, upgrades; as well as parts and technical support during unscheduled aircraft on ground (AOG) occurrences at· any location away from the contractor's facility. Maintenance support to include but not limited to the airframe, avionics, propellers, and engines.

Due to the high operations tempo of the aircraft the AOC anticipates performing up to $200,000.00 on the contract each year. An annual spending cap is unacceptable due to unknown future requirements.

A.2. Scope of Work

The contractor shall provide all labor, materials, equipment, special tools and facilities to comply with the manufacturer's phase inspections as per Chapter 5 of the Manufacturer's Maintenance Manual and repair any additional aircraft discrepancies when it arrives at the contractor's facility. On an as-needed basis, the contractor shall provide all scheduled and unscheduled maintenance, avionics repairs, major and minor structural repairs, and/or modifications, paint and interior, servicing, and inspections both at the contractor's facility and AOG locations.

Specialized maintenance and repairs may be subcontracted; however, NOAA AOC reserves the right to approve or disapprove the subcontractor.

Discrepancies (over and above repair items) on the aircraft may be identified during phase inspection. The Contractor will be responsible for documenting and reporting all over and above discrepancies to the Contracting Officer Representative (COR). The documentation must include:

• Description of each discrepancy found

• Number of man-hours per discipline required to complete each discrepancy

• Hourly rate for personnel performing the work

• Parts costs (Show list price minus appropriate discount percentage or markup)

•Total Dollar Amount for each discrepancy

• Total Dollar Amount for complete list of discrepancies

The COR will be responsible for reviewing the list of discrepancies and making a recommendation to either accept or decl1ne the Contractor's proposal. Additional work should not be performed on the aircraft without prior approval from the Contracting Officer (CO).

The Government shall be responsible for scheduling all work against this contract. The Government reserves the right to exercise or cancel any part of this agreement. Once the aircraft arrives at the contractor's facility, no work shall begin until AOC has given proper approval.

Only the work that is requested by an authorized Government representative will be accomplished. Any additional work or discrepancies must have prior approval from the AOC Maintenance Officer or designated COR for this contract. As soon as possible, the contractor shall provide a list of discrepancies/tear down inspection report, condition on all major components, outstanding service bulletins and airworthiness directives requiring compliance, and any recommendations (if applicable) for maintenance that would prevent future failures.

The contractor will be responsible for all FAA and AOC required documentation to include but not be limited to approval for return to service. The contractor shall have direct access to the maintenance tracking system and comply with all requirements of that system.

N68RF/FM21 is a cargo door equipped, extended range King Air 350 purchased new by NOAA.

It is outfitted with the Collins Pro-line 21 Avionics Package plus dual camera port and other mission modifications. The aircraft began NOAA service on May 15, 2009.

For planning purposes all hours-based inspection requirements should be estimated assuming the aircraft flies approximately 500-700 hours per year.

A.3. Delivery Requirements

Phase inspections and correction of discrepancies from which shall be completed within 15 days of aircraft induction at contractor's facility. With the exception of AOG situations, the aircraft shall be flown to the contractor's facility by a government flight crew. AOC and/or the flight crew shall notify the Contractor as soon as the need for service, inspection, and/or repair has been identified. Government owned parts, equipment, and property shall be returned to the Government. The cost of return-shipping these parts shall be the responsibility of the Government.

A.4. Insurance Against Loss or Damage to Government Property

The contractor shall, at its own expense, provide and maintain hull liability insurance of no less than $10,000,000 to insure against any loss or damage to government property. Before award of this contract, the contractor shall provide the contracting officer written documentation that the required insurance has been obtained. The policies evidencing the required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government interest shall not be effective:

-For such a period as the laws of the State in which this work is to be performed prescribe; or

-Until 30 days after the insurer or the contractor gives written notice to the Contracting Officer, whichever period is longer.

A.5. Parts, Discounts, and Warranties

The Contractor shall provide all replacement parts, materials and consumables. However, the Government reserves the right to provide the same at any time during the contract. The Government will make the final determination on whether new, new surplus, overhauled, repaired, or serviceable parts will be installed on the aircraft. All items are to be provided by the contractor in new condition and shall be properly tagged in conformance with FAA regulations.

Parts or components in an "as removed" status will not be installed on the aircraft. Any part or component that has not reached its recommended service life but fails inspection and needs to be replaced with be treated as an over and above. Since the government cannot determine which parts or components, if any, meet this criteria, maintenance contractors shall provide the labor rate they will charge the government, per hour for "over and above" discrepancies. The contractor is also to provide the percent discount off or markup to list price for replacement parts, both new and overhauled. PMA parts are acceptable. The contractor will obtain instruction regarding the disposition of non-exchangeable items from the AOC Maintenance Officer.

Parts and material furnished during all inspections, repairs and modifications will be warranted to be free from defects and workmanship for a period of one year of service or 500 flight hours, whichever occurs first, from the date of government acceptance.

A.6. Submittal of Invoices

The contractor shall submit invoices to the Aircraft Operations Center at the address shown in block 15 of the Standard Form 1449. All invoices will be reviewed by the COR to determine that all services shown on the invoice have been received, accepted, and ready for invoice payment release. On occasion, the contractor shall be required to facsimile a weekly financial progres.s report on all expenditures that will be invoiced to the Government. This report shall not be the final invoice, but the format may be the same. Partial invoices will only be processed after COR and CO acceptance and approval.