NKHS HVAC REPLACEMENT PROJECT MANUAL.pdf

PROJECT MANUAL

RVU 7 & 8 Replacement New Kent High School

New Kent, Virginia

Project No. 25-044

April 29, 2026

THOMPSON

Consulting Engineers

M ech an i ca l and E l e c t r i c a l En g in e e r ing 22 Enterprise Parkway, Suite 120 Hampton, Virginia 23666

RVU 7 & 8 REPLACEMENT

NEW KENT HIGH SCHOOL

NEW KENT, VIRGINIA

TABLE OF CONTENTS 000001 - 1

TABLE OF CONTENTS

DIVISION SECTION TITLE

DIVISION 00 - PROCUREMENT AND CONTRACTING DOCUMENTS

000001 Table of Contents

000115 List of Drawing Sheets

001116 Invitation to Bid

002113 Instructions to Bidders

003126 Existing Hazardous Material Information

004113 Bid Form

006000 Project Forms

006000-1 AIA Document A101-2017 - Standard Form of Agreement Between

Owner And Contractor

006001 Supplementary Conditions to Standard Form of Agreement

Between Owner and Contractor

006001-1 AIA Document A201-2017 - General Conditions of the Contract for Construction

006002 New Kent County Public Schools - Standard Terms and Conditions

006003 Supplementary Conditions

006004 Pre-Bid Question Form

006004-1 AIA Document A305-2020 - Contractor’s Qualification Statement

006004-2 AIA Document A310-2010 - Bid Bond

006004-3 AIA Document A312-2010 - Payment Bond

006004-4 AIA Document A312-2010 - Performance Bond

006004-5 AIA Document A701-2018 - Instructions to Bidders

006004-6 AIA Document G715-2017 - Supplemental Attachment for ACORD

Certificate of Insurance 25

DIVISION 01 - GENERAL REQUIREMENTS

010800 Code of Conduct

011100 Summary of Work

011400 Contractor’s Use of the Premises

012000 Applications for Payment

012500 Product Substitutions

012600 Modification Procedures

013100 Project Coordination

013119 Project Meetings

013300 Submittals

014219 Reference Standards and Definitions

015000 Temporary Facilities and Protection of Property

017000 Project Closeout

017400 Final Cleaning

017823 Operation and Maintenance Data

017836 Warranties and Bonds

017839 Project Record Documents

018700 Materials and Equipment

TABLE OF CONTENTS 000001 - 2

DIVISION 23 - MECHANICAL

230100 Mechanical General Provisions

230500 Heating, Ventilating and Air Conditioning

230593 Testing, Adjusting and Balancing (TAB)

230700 Mechanical Insulation

230800 Commissioning

230800A Sample Commissioning Plan

230900 Automatic Temperature Controls

DIVISION 26 - ELECTRICAL

260100 Electrical General Provisions

260500 Materials and Methods

260518 Metal Clad Cables

260519 Conductors

260526 Grounding

260529 Supporting Devices

260533 Raceways

260534 Electrical Boxes and Fittings

262420 Motors and Controls

END OF TABLE OF CONTENTS

LIST OF DRAWING SHEETS 000115 - 1

DOCUMENT 000115 - LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing set titled New Kent High School RVU 7

& 8 replacement dated April 29, 2026, as modified by subsequent Addenda and Contract modifications.

GENERAL

T001 TITLE PAGE

G001 GENERAL SITE PLAN

MECHANICAL

M001 GENERAL NOTES, LEGEND, ABBREVIATIONS, AND SCHEDULES

MD101 FIRST FLOOR PLAN – AREA ‘E’ – DEMOLITION - DUCTWORK

MD102 FIRST FLOOR PLAN – AREA ‘F’ – DEMOLITION – DUCTWORK

MD103 SECOND FLOOR PLAN – AREA ‘F’ – DEMOLITION – DUCTWORK

MD201 FIRST FLOOR PLAN – AREA ‘E’ – DEMOLITION - PIPING

MD202 FIRST FLOOR PLAN – AREA ‘F’ – DEMOLITION – PIPING

MD301 ROOD PLAN – AREA ‘E’ AND ‘F’ - DEMOLITION

MD401 MECHANICAL PHOTOS

MD402 MECHANICAL PHOTOS

M101 FIRST FLOOR PLAN - AREA ‘E’ – NEW WORK – DUCTWORK

M102 FIRST FLOOR PLAN – AREA ‘F’ – NEW WORK – DUCTWORK

M103 SECOND FLOOR PLAN – AREA ‘F’ – NEW WORK DUCTWORK

M201 FIRST FLOOR PLAN – AREA ‘E’ – NEW WORK – PIPING

M202 FIRST FLOOR PLAN – AREA ‘F’ – NEW WORK – PIPING

M301 ROOF PLAN – AREA ‘E’ AND AREA ‘F’ – NEW WORK

M401 MECHANICAL DETAILS

M501 AUTOMATIC TEMPERATURE CONTROLS

ELECTRICAL

E001 ELECTRICAL LEGEND, NOTES, AND ABBREVIATIONS

ED101 FIRST FLOOR PLAN – AREA ‘E’ – DEMOLITION – LIGHTING AND

AUXILIARY SYSTEMS

ED102 FIRST FLOOR PLAN – AREA ‘F’ – DEMOLITION – LIGHTING AND

AUXILIARY SYSTEMS

ED103 ROOF PLAN – AREA ‘E’ AND ‘F’ – DEMOLITION – AUXILIARY

SYSTEMS

LIST OF DRAWING SHEETS 000115 - 2

ED201 FIRST FLOOR PLAN – AREA ‘E’ – DEMOLITION – POWER

ED202 FIRST FLOOR PLAN – AREA ‘F’ – DEMOLITION – POWER

ED203 ROOF PLAN – AREA ‘E’ AND ‘F’ – DEMOLITION – POWER

E101 FIRST FLOOR PLAN – AREA ‘E’ – NEW WORK – LIGHTING AND

AUXILIARY STSTEMS

E102 FIRST FLOOR PLAN – AREA ‘F’ – NEW WORK – LIGHTING AND

AUXILIARY SYSTEMS

E103 ROOF PLAN – AREA ‘E’ AND ‘F’ – NEW WORK – AUXILIARY

SYSTEMS

E201 FIRST FLOOR PLAN – AREA ‘E’ – NEW WORK – POWER

E202 FIRST FLOOR PLAN – AREA ‘F’ – NEW WORK – POWER

E203 ROOF PLAN – AREA ‘E’ AND ‘F’ – NEW WORK – POWER

END OF DOCUMENT 000115

DOCUMENT INVITATION TO BID 001116 - 1

DOCUMENT 001116 - INVITATION TO BID

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified bidders are invited to submit bids for Project as described in this

Document and per the Instructions to Bidders.

B. Project Identification: New Kent High School – RVU 7 & 8 Replacement

1. Project Location: 7365 Egypt Road, New Kent, Virginia 23124.

C. Owner: New Kent County Public Schools, PO Box 110, 12003 New Kent Highway, New Kent, Virginia 23124.

1. Owner's Representative: Timothy Pollock, (804) 641-1759.

D. Engineer: Thompson Consulting Engineers, 2809 S Lynnhaven Road Suite 150, Virginia Beach

VA, 23452, Bobby Little.

E. Project Description: Project consists of the replacement of existing Rooftop Ventilation Units 7

& 8 at New Kent High School.

F. Construction Contract: Bids will be received for the following Work:

1. General Contract (all trades).

a. General Building Construction.

b. Mechanical Construction.

c. Electrical Construction.

1.2 BID SUBMITTAL AND OPENING

A. Owner will receive sealed bids until the bid time and date at the location indicated below.

Owner will consider bids prepared in compliance with the Instructions to Bidders issued by

Owner, and delivered as follows:

1. Bid Date: June 4th, 2026

2. Bid Time: 1:00 PM

3. Location: Ms. Haynie Morgheim, New Kent County Public Schools, School Board Office

Building, 12003 New Kent Highway, New Kent, Virginia 23124.

B. Bids will be thereafter publicly opened and read aloud, June 4th, 2026 at 1:00 p.m. at the following location: Board Room of the New Kent County School Board, 12003 New Kent

Highway, New Kent, Virginia 23124.

C. Any bid received after 11:00 a.m. will be returned unopened.

DOCUMENT INVITATION TO BID 001116 - 2

1.3 BID SECURITY

A. Bid security shall be submitted with each bid in the amount of 5 percent of the bid amount. No bids may be withdrawn for a period of 60 days after opening of bids. Owner reserves the right to reject any and all bids and to waive informalities and irregularities.

1.4 PRE-BID CONFERENCE

A. A Pre-Bid conference for all bidders will be held at New Kent High School on May 20, 2026 at

10:00 a.m., local time. Prospective bidders are strongly requested to attend. Check-in is required at the Main Office where you will be required to obtain a Visitor’s Pass. Meeting location within the existing building will be determined upon arrival.

1.5 DOCUMENTS

A. Drawings, Invitations for Bid documents (Project Manual) and Addenda:

1. Drawing and Invitation for Bid documents may be obtained online through eVA or by transmittal form from Thompson Consulting Engineers, beginning May 1, 2026, at no cost. To obtain the link to access the documents, provide the following information in an e-mail to Bobby Little at blittle@tceva.com, and to CA@tceva.com.

a. Valid email address.

b. First Name.

c. Last Name.

d. Company Name.

2. Only complete sets will be issued. Bid documents may also be ordered in hardcopy form from a Printing Contractor at the Bidder’s choosing and at the Bidder’s cost. Any addenda issued may also be obtained at the above online address, same download procedure.

B. The drawings and Invitation for Bid Documents are protected by the common copyright laws of the United States of America. No permission to copy or reproduce these documents in any way or any form whatsoever is granted without the express written permission of the

Owner/Engineer.

1.6 TIME OF COMPLETION AND LIQUIDATED DAMAGES

A. Bidders shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time. Work is subject to liquidated damages, more fully described in the

Supplementary Conditions of the Contract. Time of Completion is defined on the Bid Form.

DOCUMENT INVITATION TO BID 001116 - 3

1.7 BIDDER'S QUALIFICATIONS

A. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance Bond, a separate Labor and Material Payment Bond, and Insurance in a form acceptable to Owner will be required of the successful Bidder.

END OF DOCUMENT 001116

DOCUMENT INSTRUCTIONS TO BIDDERS 002113 - 1

DOCUMENT 002113 - INSTRUCTIONS TO BIDDERS

1.1 DRAWINGS AND SPECIFICATIONS (PROJECT MANUAL)

A. Refer to the Invitation to Bid for the acquisition of bidding documents.

1.2 BIDS

A. Before submitting a bid, each bidder shall carefully examine the drawings, specifications and other Contract Documents; read and understand the bidding documents and his bid; shall visit the site of the work; shall fully inform himself as to all existing conditions and limitations; and shall include in the bid the cost of all items included in the Contract Documents, without exceptions.

1.3 CONTRACT AND BONDS

A. Each bid shall be accompanied by a bid security in the form of a Bid Bond, a cashier’s or certified check in the amount of five percent (5%) of the total bid, made payable to the New

Kent County School Board. This Bid Bond cashier’s check or certified check pledges that the bidder will enter into a Contract with the Owner on the terms stated in the Bid and will furnish bonds covering faithful performance of the Contract and payment of all obligations arising thereunder. Should the bidder refuse to enter into such a Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty.

B. Surety Bond shall be written on AIA Document A310, Bid Bond (in the Project Forms section), and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney.

C. All bonds shall be written by sureties or insurance companies licensed to do business in the

Commonwealth of Virginia. Other bid bond forms will be acceptable if in the same format as

AIA Document A310, Bid Bond.

D. The Contract agreement will be on an AIA Document A101 "Standard Form of Agreement

Between Owner and Contractor, Stipulated Sum" found in the Project Forms section. The completion date of construction will be as indicated in the Bid Form. The successful bidder, simultaneously with the execution of the Contract agreement, will be required to furnish a performance bond and a payment bond in an amount equal to one hundred percent (100%) of the Contract price, said bonds shall be secured from a surety company licensed to do business in the Commonwealth of Virginia and acceptable to the New Kent County School Board.

1.4 QUALIFICATION OF CONTRACTORS

A. Each bidder shall submit with the Bid Form a completed Contractors Qualification Statement using AIA Document A305, 1986 Edition (a copy is in the Project Forms section).

DOCUMENT INSTRUCTIONS TO BIDDERS 002113 - 2

B. Bidders are required to submit with the Bid Form evidence of proper and current certificates of contractors’ registration in Virginia.

1.5 LISTING OF SUBCONTRACTORS

A. The experience and responsibility of subcontractors may have bearing on the choice of a contractor by the Owner.

B. The apparent two low bidders shall deliver to the Engineer within three (3) days (not including

Saturday, Sunday or State Holidays) for review the following information:

1. A list of the work to be performed by the bidder with his own forces.

2. The proprietary names and the suppliers of the principle parts (items, systems, materials, and equipment) proposed for the work.

3. A list of the names of the subcontractors to be employed for each of the principal parts of the work, copies of their agreements, and their corresponding dollar amounts.

C. Principal part shall mean a subcontract dollar value in excess of $25,000.00.

D. The bidder will be required to establish the reliability and responsibility of the proposed subcontractors, manufactures, and suppliers who shall furnish and perform the work described in the specifications to the satisfaction of the Engineer and the Owner.

E. These lists shall be binding upon the Contractor; however, the Owner has the right to reject any or all subcontractors which the Engineer and the Owner determines is unqualified to do the work. The Owner may withhold awarding a contract to any particular bidder if one or more of his proposed subcontractors are considered by the Owner to be unqualified.

1.6 INTERPRETATIONS OF PLANS AND SPECIFICATIONS

A. If any person contemplating submitting a bid for the proposed Contract is in doubt as to the true meaning of any part of the drawings, specifications or other proposed contract documents, he may submit to Ben Crismore, Thompson Consulting Engineers (bcrismore@tceva.com) using the Pre-Bid Question form in the Project Forms section. This written request shall be submitted no later than four (4) days prior to the date of the bid opening, for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made only by addendum. Neither the Owner, nor the Engineer will be responsible for any other explanations or interpretations of the proposed documents. All questions shall be forwarded no later than May 25, 2026. There will be no bid date extensions.

1.7 ADDENDA OR BULLETINS

A. Refer to the Invitation to Bid for obtaining addenda. Every bidder is required to acknowledge receipt of each addenda on the Bid Form. Any addendum or bulletin issued during the time of

DOCUMENT INSTRUCTIONS TO BIDDERS 002113 - 3

bidding shall become part of the documents provided to the bidders for the preparation of the bid, shall be covered in the bid, and shall be made a part of the Contract.

1.8 RIGHT TO NEGOTIATE

A. The Owner reserves the right to negotiate with the lowest responsive and responsible Bidder to obtain a Contract price with funds available to the Owner whenever such low bid exceeds the

Owner’s availability of funds for the work.

B. Unless canceled or rejected, a responsive bid from the lowest responsible bidder shall be accepted as submitted, except that if the bid from the lowest responsible bidder exceeds available funds, the New Kent County School Board may negotiate with the apparent low bidder to obtain a Contract bid within available funds in accordance with the following procedures:

C. Within seven (7) days of the opening of bids, the Owner shall notify the low bidder of its desire to negotiate a Contract bid which will not exceed funds available for the project and will schedule a negotiation session with the low bidder.

D. The low bidder, the Owner, and the Engineer shall endeavor at the negotiation session to obtain a revised bid within available funds based upon changes to the Contract Documents, which would result in cost reductions. If, in the judgment of the Owner, the Owner and the low bidder cannot successfully negotiate a revised bid within available funds, the Owner may, at any time, end the negotiating procedure.

E. If negotiations are successful, the Engineer shall make necessary changes to the Contract

Documents and issue them as addenda to be incorporated in the Contract Documents within ten (10) days after the completion of the negotiation session.

F. Based upon the issuance of addenda by the Engineer, the low bidder shall confirm in writing his revised bid within five (5) days of the issuance of the Addenda.

G. The Owner shall be allowed five (5) days after receipt of the low bidder’s revised bid to determine whether it will be accepted.

1.9 AWARD OF CONTRACT

A. TIME IS OF THE ESSENCE. The Owner intends to award this Contract, as soon as possible, in writing to the lowest responsive and responsible bidder provided the bid has been submitted in accordance with the requirements of the bid and contract documents, Virginia procurement regulations, is judged to be reasonable, and does not exceed the funds available.

B. If alternates appear on the bid form, they will be prioritized and will be selected based upon the

Owner’s interests and available funds.

C. The Owner reserves the right to waive any informality in any bid or in the bidding. The accepted bidder shall assist and cooperate with the Owner in preparing a formal Contract

DOCUMENT INSTRUCTIONS TO BIDDERS 002113 - 4

Agreement and within five (5) days following its presentation shall sign and deliver four (4) complete sets of Contract Agreement documents to the Owner, including but not limited to: the

Agreement, the Performance Bond, Payment Bond, Hold Harmless Agreement, and all necessary Certificates of Insurance.

D. The successful bidder, upon failure or refusal to enter in the Contract and/or to furnish the required Performance Bond, Payment Bond, and other required documents within the time specified, shall pay to the Owner as liquidated damages, an amount equal to the bid guarantee deposited with the bid or a portion thereof equal to the difference between the bid security and the next highest acceptable bid.

1.10 COST BREAKDOWN

A. The Contractor shall, before starting his work, submit to the Engineer the cost of various segments of the work according to construction activity, the total amount equaling the Contract price. This breakdown shall be used as the basis for the payment of estimates as stated in the

Contract Documents.

1.11 RIGHT TO REJECT BIDS

A. The Owner reserves the right to reject any or all bids; to waive informalities as may be deemed in the Owner’s interest.

1.12 BID BOND OR CHECKS OF SUCCESSFUL BIDDERS

A. Bid Bond or Checks of successful bidder will be returned upon acceptance of the 100% performance bond and separate 100% payment bond. Checks of other bidders, not previously forfeited, will be returned as soon as it is determined that the bids represented by the checks will receive no further consideration by the Owner. Performance and Payment Bonds AIA

Document A312 can be found in the Project Forms section.

1.13 WITHDRAWAL OF BIDS

A. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time fixed for the bid opening. Requests must be received by the Owner in written form before the bid opening. Negligence on the part of the bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened except as permitted in Section 2.2-4330 of the

Code of Virginia as outlined below.

1. A bidder may withdraw his bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake in the bid, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgement mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid which unintentional arithmetic error or unintentional omission can be clearly shown

DOCUMENT INSTRUCTIONS TO BIDDERS 002113 - 5

by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

2. The bidder must give notice in writing of his claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure. This notice to the

Owner must be accompanied with his original work papers, documents and materials used in the preparation of the bid. Such work papers shall be delivered to the Owner by the bidder in person or by registered mail.

3. Such mistake shall be proved only from the original work papers, documents, and materials delivered to the Owner as required herein.

4. Failure of bidder to submit his original work papers, documents, and materials used in the preparations of this bid at the time, date and place required, shall constitute a waiver of bidders right to claim a mistake in his bid.

5. No bid shall be withdrawn under this section when the result would be the awarding of the Contract on another bid of the same bidder.

6. No bidder who is permitted to withdraw a bid shall for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the Contract is awarded or otherwise benefit directly or indirectly from the performance of the Project for which the withdrawn bid was submitted.

7. If the bid is withdrawn under authority of this section, the next lowest responsive and responsible bidder shall be deemed to be the low bidder on the Project.

8. When the procedure set forth in the paragraphs above is utilized, original work papers, documents, and materials used in the preparation of the bid must be submitted in an envelope or package separate and apart form the envelope containing the bid marked clearly as to the contents.

1.14 REQUEST FOR INTERPRETATIONS OR SUBSTITUTIONS

A. Within fifteen (15) days after Award of Contract, submit to the Engineer a complete list of major products, which are proposed for installation with the name of the manufacturer, trade name, and model.

B. Timing: The Engineer will consider requests for substitution if received within seven (7) days after the Notice of Award. Requests received after that time will not be considered.

1.15 PRE-BID CONFERENCE

A. A Pre-Bid Conference will be held at a date, time and place identified in the Invitation to Bid. It is a requirement for bidding that the bidders visit the site to confirm existing conditions, and pursuant to the form of proposal, bidders will declare their site visit and examinations and acceptance of site conditions. Attendance at the Pre-Bid Conference is strongly recommended.

1.16 PRE-BID QUESTION FORM

A. Refer to Pre-Bid Question Form found in the Project Forms section.

END OF SECTION 002113

DOCUMENT EXISTING HAZARDOUS MATERIAL INFORMATION 003126 - 1

DOCUMENT 003126 - EXISTING HAZARDOUS MATERIAL INFORMATION

PART 1 - GENERAL

1.1 EXISTING HAZARDOUS MATERIAL INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting

Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of Bidders' own investigations. They are made available for Bidders' convenience and information, but are not a warranty of existing conditions. This Document and its attachments are not part of the Contract Documents.

B. An existing asbestos report for Project is available for viewing at the office of Owner.

C. An existing lead report for Project is available for viewing at the office of Owner.

D. An existing PCB (Polychlorinate Biphenyl) information report for Project is available for viewing at the office of Owner.

E. Related Requirements:

1. Document 002113 "Instructions to Bidders" for the Bidder's responsibilities for examination of Project site and existing conditions.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF DOCUMENT 003126

DOCUMENT BID FORM 004113 - 1

DOCUMENT 004113 - BID FORM

1.1 BID INFORMATION

A. Each bidder shall submit their bid on this form. Submit one (1) original and one (1) copy of this form completed and with original signatures.

To: Ms. Haynie Morgheim

School Board Office Building

New Kent County Public Schools

12003 New Kent Highway, P.O. Box 110

New Kent, Virginia 23124

B. Bidder: ____________________________________________________

C. Project Name: New Kent High School – RVU 7 & 8 Replacement

D. Project Location: New Kent High School – 7365 Egypt Road, New Kent, Virginia 23124

E. Owner: New Kent County Public Schools

F. Engineer: Thompson Consulting Engineers

G. Project Number: 25-044

1.2 BID FORM PART A - BASE BID

A. Base Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully examined the Procurement and Contracting Requirements, Conditions of the Contract, Technical Specifications (all part of Project Manual), Drawings and all subsequent Addenda, as prepared by Thompson Consulting Engineers, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the Procurement and Contracting

Documents, for the stipulated sum of:

1. ______________________________________________________________Dollars

2. The above amount shall be modified by amounts indicated by the Bidder in the Unit

Prices Allowances Table below:

DOCUMENT BID FORM 004113 - 2

1.3 BID FORM PART B – ALLOWANCES (NOT USED)

1.4 BID FORM PART C – TOTAL BID PRICE

A. Base Bid + Total Unit Price Allowances: __________________________________(Dollars)

1.5 BID FORM PART D – ITEMIZED CONSTRUCTION COSTS

Total Base bid and Itemized Construction Costs form (per Division) AS APPLICABLE

SHALL BE FILLED IN COMPLETELY. ANY OMISSIONS IN THIS FORM WILL BE

CONSIDERED NON-RESPONSIVE AND BID SHALL BE REJECTED. Owner reserves the right to request supporting documentation for each itemized Division amount.

ITEMIZED CONSTRUCTION COSTS

Provide the information requested below for each division totaling the TOTAL BID PRICE.

DIVISION NO. AMOUNT

DIVISION 01 GENERAL REQUIREMENTS (Including Allowances) $

DIVISION 02 EXISTING CONDITIONS $

DIVISION 03 CONCRETE $

DIVISION 04 MASONRY $

DIVIISON 05 METALS $

DIVISION 06 WOOD, PLASTICS & COMPOSITES $

DIVISION 07 THERMAL AND MOISTURE PROTECTION $

DIVISION 08 OPENINGS $

DIVISION 09 FINISHES $

DIVISION 10 SPECIALTIES $ N/A

DIVISION 11 EQUIPMENT $ N/A

DIVISION 12 FURNISHINGS $ N/A

DIVISION 13 SPECIAL CONSTRUCTION $ N/A

DIVISION 14 CONVEYING SYSTEMS $ N/A

DOCUMENT BID FORM 004113 - 3

DIVISION 23 MECHANICAL $

DIVISION 26 ELECTRICAL $

DIVISION 27 COMMUNICATIONS $ N/A

TOTAL ITEMIZED CONSTRUCTION COST: $

1.6 BID GUARANTEE

A. The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish surety as specified in the Instructions to Bidders within 10 days after a written Notice of

Award, if offered within 60 days after receipt of bids, and on failure to do so agrees to forfeit to

Owner the attached cash, cashier's check, certified check, U.S. money order, or bid bond, as liquidated damages for such failure, in the following amount constituting five percent (5%) of the Base Bid amount above:

1. ________________________________________________Dollars

B. In the event Owner does not offer Notice of Award within the time limits stated above, Owner will return to the undersigned the cash, cashier's check, certified check, U.S. money order, or bid bond.

C. Attached hereto is a cashiers/certified check or Bid Bond AIA Document A310 (found in

Project Forms section) or from a Surety Company authorized to do business in the

Commonwealth of Virginia and acceptable to the Owner, none of which shall be less than five percent (5%) of the principle bid amount, and made payable to the Owner.

The undersigned agrees, if awarded the Contract, to comply with all provisions regarding commencement, performance, completion, and acceptance of the work described in the above-mentioned specifications, construction contract, and as stipulated in this proposal. The undersigned further agrees, if awarded this contract, to execute and deliver Performance and

Labor and Material Payment bonds each in an amount equal to one hundred percent (100%) of the Contract Price. In case of bidder’s failure to execute the Contract, provide a performance bond, or to commence the work, the check or bid bond shall be paid as liquidated damages for such failure; otherwise the check or bid bond accompanying the proposal will be returned to the

Undersigned.

The Bidder acknowledges and agrees to the liquidated damages specified in the Agreement.

Bidder also acknowledges that the project is phased and that work to be performed by others is restrained by the timely completion of the work within this contract

DOCUMENT BID FORM 004113 - 4

1.7 SUBCONTRACTORS AND SUPPLIERS

A. The following companies shall execute subcontracts for the portions of the Work indicated:

1. Masonry Subcontractor:_________________________________________________

2. Roofing Subcontractor: _________________________________________________

3. HVAC Subcontractor:__________________________________________________

4. Electrical Subcontractor: ________________________________________________

1.8 PROFIT AND OVERHEAD FOR CHANGE ORDERS

A. Change Orders initiated per Article 7 of the General Conditions shall be executed on the basis of the cost of the work, plus a percentage of the work, according to the percentages indicated in

Articles 7.2.1 and 7.3.3 of the General Conditions.

1.9 TIME OF COMPLETION

A. Work at the site shall commence within ten (10) working days following the execution of the

Contract or Notice-To-Proceed. The Owner anticipates Award of this Contract or the issuance of the Notice-To-Proceed at the earliest possible date for mobilization and material submittals however Work in the building may not commence until July 6, 2026 unless the Owner grants prior approval. The Work shall be Substantially Complete by August 5, 2026. All Work shall be 100% satisfactorily completed, Final Completion, by September 4, 2026.

1.10 ACKNOWLEDGEMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

1. __________________________________________________.

2. __________________________________________________.

1.11 BID SUPPLEMENTS

A. The following supplements are a part of this Bid Form and are attached hereto:

1. Bid Form Supplement - Bid Bond Form (AIA Document A310 or from a Surety

Company authorized to do business in the Commonwealth of Virginia and acceptable to the Owner).

2. Contractor’s Qualification Statement, AIA Document A305-1986.

3. Proper and current Certificates of Contractor’s Registration in Virginia.

DOCUMENT BID FORM 004113 - 5

1.12 CONTRACTOR'S LICENSE

A. The undersigned further states that it is a duly licensed contractor, for the type of work proposed, in New Kent County and that all fees, permits, etc., pursuant to submitting this proposal have been paid in full.

B. The Undersigned declares that this firm is (check one):

❑ A Corporation organized and existing under the laws of the State of _____________.

❑ A Partnership consisting of _____________________________________________.

❑ A sole Proprietorship.

❑ Other ______________________________________________________________.

1.13 SUBMISSION OF BID

A. Respectfully submitted this fourth day of June, 2026.

B. Submitted By:__________________________________________(Name of bidding firm or corporation).

C. Authorized Signature:___________________________________(Handwritten signature).

D. Signed By:______________________________________________(Type or print name).

E. Title:__________________________________(Owner/Partner/President/Vice President).

F. Witness By:___________________________________________(Handwritten signature).

G. Attest:_______________________________________________(Handwritten signature).

H. By:___________________________________________________(Type or print name).

I. Title:________________________________(Corporate Secretary or Assistant Secretary).

J. Street Address:___________________________________________________________.

K. City, State, Zip:__________________________________________________________.

L. Phone:_________________________________________________________________.

M. License No.:____________________________________________________________.

N. Federal ID No.:____________________________________(Affix Corporate Seal Here).

END OF DOCUMENT 004113

PROJECT FORMS 006000 - 1

DOCUMENT 006000 - PROJECT FORMS

1.1 FORM OF AGREEMENT AND GENERAL CONDITIONS

A. The following form of Owner/Contractor Agreement and form of the General Conditions shall be used for Project:

1. AIA Document A101, "Standard Form of Agreement between Owner and Contractor, Stipulated Sum, included at the end of this section."

2. The General Conditions for Project are AIA Document A201, "General Conditions of the

Contract for Construction, included at the end of this section."

B. The following additional conditions of the Contract shall be used for the Project:

1. The Supplementary Conditions to Standard Form of Agreement Between Owner and

Contractor Project are separately prepared and included at the end of this section.

2. School Board of New Kent, Virginia – Standard Terms and Conditions are separately prepared and included at the end of this section.

3. The Supplementary Conditions for Project are separately prepared and included at the end of this section.

1.2 ADMINISTRATIVE FORMS

A. Administrative Forms: Additional administrative forms are specified in Division 01 General

Requirements and found at the end of this section.

B. Pre-Bid Forms:

1. Pre-bid Question Form.

2. Contractor’s Qualification Statement AIA Document A305-1986.

C. Preconstruction Forms:

1. Surety Bond: Bid Bond, AIA Document A310.

2. Form of Performance Bond and Labor and Material Bond: AIA Document A312, "Performance Bond and Payment Bond."

3. Form of Certificate of Insurance: AIA Document G715, "Supplemental Attachment for

ACORD Certificate of Insurance 25-S."

D. Copies of AIA standard forms may be obtained from the American Institute of Architects;

http://www.aia.org/contractdocs/purchase/index.htm; docspurchases@aia.org; (800) 942-7732.

E. Information and Modification Forms:

1. Form for Requests for Information (RFIs): AIA Document G716, "Request for

Information (RFI)."

2. Form of Request for Proposal: AIA Document G709, "Work Changes Proposal Request."

PROJECT FORMS 006000 - 2

3. Change Order Form: AIA Document G701, "Change Order."

4. Form of Engineer's Memorandum for Minor Changes in the Work: AIA Document G707, "Architect's Supplemental Instructions."

5. Form of Change Directive: AIA Document G714, "Construction Change Directive."

F. Payment Forms:

1. Schedule of Values Form: AIA Document G703, "Continuation Sheet."

2. Payment Application: AIA Document G702/703, "Application and Certificate for

Payment and Continuation Sheet."

3. Form of Contractor's Affidavit: AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

4. Form of Affidavit of Release of Liens: AIA Document G706A, "Contractor's Affidavit of

Payment of Release of Liens."

5. Form of Consent of Surety: AIA Document G707, "Consent of Surety to Final Payment."

END OF DOCUMENT 006000

Document A101® – 2017 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum

Init.

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:11:02 ET on 11/06/2025 under Order No.4104245861 which expires on 12/31/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1936339545)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

The parties should complete A101®–2017, Exhibit A, Insurance and Bonds, contemporaneously with this Agreement. AIA Document A201®–2017, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified.

AGREEMENT made as of the day of in the year (In words, indicate day, month and year.)

BETWEEN the Owner:

New Kent County Public Schools 12003 New Kent Highway P.O. Box 110 New Kent, Virginia 23124 and the Contractor:

(Name, legal status, address and other information) for the following Project:

Rooftop Ventilation Unit Replacement, New Kent High School 7365 Egypt Road New Kent, Virginia 23124

The Architect:

Thompson Consulting Engineers 22 Enterprise Parkway Suite 120

The Owner and Contractor agree as follows.

Init.

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:11:02 ET on 11/06/2025 under Order No.4104245861 which expires on 12/31/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1936339545)

TABLE OF ARTICLES

1 THE CONTRACT DOCUMENTS

2 THE WORK OF THIS CONTRACT

3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

4 CONTRACT SUM

5 PAYMENTS

6 DISPUTE RESOLUTION

7 TERMINATION OR SUSPENSION

8 MISCELLANEOUS PROVISIONS

9 ENUMERATION OF CONTRACT DOCUMENTS

EXHIBIT A INSURANCE AND BONDS

ARTICLE 1 THE CONTRACT DOCUMENTS

The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary, and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations, or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9.

ARTICLE 2 THE WORK OF THIS CONTRACT

The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others.

ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

§ 3.1 The date of commencement of the Work shall be:

(Check one of the following boxes.)

[ ] The date of this Agreement.

[ ] A date set forth in a notice to proceed issued by the Owner.

[ ] Established as follows:

(Insert a date or a means to determine the date of commencement of the Work.)

If a date of commencement of the Work is not selected, then the date of commencement shall be the date of this Agreement.

§ 3.2 The Contract Time shall be measured from the date of commencement of the Work.

§ 3.3 Substantial Completion § 3.3.1 Subject to adjustments of the Contract Time as provided in the Contract Documents, the Contractor shall achieve Substantial Completion of the entire Work:

(Check one of the following boxes and complete the necessary information.)

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:11:02 ET on 11/06/2025 under Order No.4104245861 which expires on 12/31/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1936339545)

[ ] Not later than ( ) calendar days from the date of commencement of the Work.

[ ] By the following date:

§ 3.3.2 Subject to adjustments of the Contract Time as provided in the Contract Documents, if portions of the Work are to be completed prior to Substantial Completion of the entire Work, the Contractor shall achieve Substantial Completion of such portions by the following dates:

Portion of Work Substantial Completion Date

§ 3.3.3 If the Contractor fails to achieve Substantial Completion as provided in this Section 3.3, liquidated damages, if any, shall be assessed as set forth in Section 4.5.

ARTICLE 4 CONTRACT SUM

§ 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor’s performance of the Contract. The Contract Sum shall be ($ ), subject to additions and deductions as provided in the Contract Documents.

§ 4.2 Alternates § 4.2.1 Alternates, if any, included in the Contract Sum:

Item Price

§ 4.2.2 Subject to the conditions noted below, the following alternates may be accepted by the Owner following execution of this Agreement. Upon acceptance, the Owner shall issue a Modification to this Agreement.

(Insert below each alternate and the conditions that must be met for the Owner to accept the alternate.)

Item Price Conditions for Acceptance

§ 4.3 Allowances, if any, included in the Contract Sum:

(Identify each allowance.)

Item Price

§ 4.4 Unit prices, if any:

(Identify the item and state the unit price and quantity limitations, if any, to which the unit price will be applicable.)

Item Units and Limitations Price per Unit ($0.00)

§ 4.5 Liquidated damages, if any:

(Insert terms and conditions for liquidated damages, if any.)

§ 4.6 Other:

(Insert provisions for bonus or other incentives, if any, that might result in a change to the Contract Sum.)

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:11:02 ET on 11/06/2025 under Order No.4104245861 which expires on 12/31/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1936339545)

ARTICLE 5 PAYMENTS

§ 5.1 Progress Payments § 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents.

§ 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows:

§ 5.1.3 Provided that an Application for Payment is received by the Architect not later than the day of a month, the Owner shall make payment of the amount certified to the Contractor not later than the day of the month. If an Application for Payment is received by the Architect after the application date fixed above, payment of the amount certified shall be made by the Owner not later than ( ) days after the Architect receives the Application for Payment.

(Federal, state or local laws may require payment within a certain period of time.)

§ 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form, and supported by such data to substantiate its accuracy, as the Architect may require. This schedule of values shall be used as a basis for reviewing the Contractor’s Applications for Payment.

§ 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment.

§ 5.1.6 In accordance with AIA Document A201™–2017, General Conditions of the Contract for Construction, and subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows:

§ 5.1.6.1 The amount of each progress payment shall first include:

.1 That portion of the Contract Sum properly allocable to completed Work;

.2 That portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction, or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing; and

.3 That portion of Construction Change Directives that the Architect determines, in the Architect’s professional judgment, to be reasonably justified.

§ 5.1.6.2 The amount of each progress payment shall then be reduced by:

.1 The aggregate of any amounts previously paid by the Owner;

.2 The amount, if any, for Work that remains uncorrected and for which the Architect has previously withheld a Certificate for Payment as provided in Article 9 of AIA Document A201–2017;

.3 Any amount for which the Contractor does not intend to pay a Subcontractor or material supplier, unless the Work has been performed by others the Contractor intends to pay;

.4 For Work performed or defects discovered since the last payment application, any amount for which the Architect may withhold payment, or nullify a Certificate of Payment in whole or in part, as provided in Article 9 of AIA Document A201–2017; and

.5 Retainage withheld pursuant to Section 5.1.7.

§ 5.1.7 Retainage § 5.1.7.1 For each progress payment made prior to Substantial Completion of the Work, the Owner may withhold the following amount, as retainage, from the payment otherwise due:

(Insert a percentage or amount to be withheld as retainage from each Application for Payment. The amount of retainage may be limited by governing law.)

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 14:11:02 ET on 11/06/2025 under Order No.4104245861 which expires on 12/31/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1936339545)

§ 5.1.7.1.1 The following items are not subject to retainage:

(Insert any items not subject to the withholding of retainage, such as general conditions, insurance, etc.)

§ 5.1.7.2 Reduction or limitation of retainage, if any, shall be as follows:

(If the retainage established in Section 5.1.7.1 is to be modified prior to Substantial Completion of the entire Work, including modifications for Substantial Completion of portions of the Work as provided in Section 3.3.2, insert provisions for such modifications.)

§ 5.1.7.3 Except as set forth in this Section 5.1.7.3, upon Substantial Completion of the Work, the Contractor may submit an Application for Payment that includes the retainage withheld from prior Applications for Payment pursuant to this Section 5.1.7. The Application for Payment submitted at Substantial Completion shall not include retainage as follows:

(Insert any other conditions for release of retainage upon Substantial Completion.)

§ 5.1.8 If final completion of the Work is materially delayed through no fault of the Contractor, the Owner shall pay the Contractor any additional amounts in accordance with Article 9 of AIA Document A201–2017.

§ 5.1.9 Except with the Owner’s prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site.

§ 5.2 Final Payment § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when

.1 the Contractor has fully performed the Contract except for the Contractor’s responsibility to correct Work as provided in Article 12 of AIA Document A201–2017, and to satisfy other requirements, if any, which extend beyond final payment; and

.2 a final Certificate for Payment has been issued by the Architect.

§ 5.2.2 The Owner’s final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect’s final Certificate for Payment, or as follows:

§ 5.3 Interest Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located.

(Insert rate of interest agreed upon, if any.)

ARTICLE 6 DISPUTE RESOLUTION

§ 6.1 Initial Decision Maker The Architect will serve as the Initial Decision Maker pursuant to Article 15 of AIA Document A201–2017, unless the parties appoint below another individual, not a party to this Agreement, to serve as the Initial Decision Maker.

(If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker, if other than the Architect.)

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved.