NIST Sources Sought Meter Calibration.pdf

THIS IS SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES. THIS

IS NOT A REQUEST FOR PROPOSAL OR A REQUEST FOR QUOTATIONS AND

DOES NOT COMMIT THE GOVERNMENT TO AWARD A CONTRACT NOW OR IN

THE FUTURE.

TITLE: NIST Gaithersburg Utility Meter Calibration and Maintenance

1.0 BACKGROUND

The National Institute of Standards and Technology (known as NIST) has meters on its “flow” utilities in approximately 30 buildings on the Gaithersburg campus and wants to initiate a calibration and maintenance service contract. The “flow” utilities that the meters have been installed on include:

Domestic water Steam supply Steam condensate return Chilled water supply Chilled water return Compressed air Natural gas

The installed meters are temperature, pressure, and water flow sensing types and are manufactured by these name brands:

ABB SWIRL flow meters for steam supply and condensate return GE Ultrasonic flow meters for steam supply, condensate return, chilled water supply and chilled water return FCI STxx meters for compressed air and natural gas Flexim water flow meters for domestic water

2.0 Purpose

NIST is seeking information on qualified Large and Small Businesses provide all labor, materials, and equipment required to calibrate to factory-stated accuracy specifications and maintain select:

temperature, pressure, and water flow meters located in:

o the Central Utilities Plant (CUP), and in o various buildings on the Gaithersburg campus.

The Contractor will perform all calibrations with verified calibrated equipment.

The Scope of Work for this contract also includes the Government having the ability to exercise options to have the Contractor “repair by replacement” (R-by-R) any defective meter found during the calibration phase of the work. None of this R-by-R work is included in the base scope of work to be priced by the Contractor.

2.1 Meters Site Survey

To be conducted by the Contractor of the meters (NIST will provide inventory list) to confirm their existence and the accuracy of the installation.

2.2 Meters Calibration

The Contractor shall provide calibration procedures for o ABB/Hart welled temperature meters, o ABB swirl meters, o Vortex flow meters, o GE ultrasonic flow meters (measuring in BTU), and o FCI compressed air meters.

2.3 Maintenance

Applicable meters to receive prescribed maintenance.

GE ultrasonic flow meters Flexim water flow meters All IP-based meters

2.4 Repair by Replacement (R by R)

where a meter is unable to be properly recalibrated, the meter be replaced. In such instances, the Government shall decide if it wants to exercise the R-by-R option and process a contract modification that would have the Contractor replace the defective meter with a “like” meter. R by R work associated with each of the four meters:

ABB SWIRL flow meters for steam supply and condensate return GE Ultrasonic flow meters for steam supply, condensate return, chilled water supply and chilled water return FCI STxx meters for compressed air and natural gas Flexim water flow meters for domestic water

3.0 Requested information:

1. Contractors' name, address, SAM UEI number, and points of contact with telephone numbers and e-mail addresses.

2. Type/Size of company for NAICS Code 334514 - Totalizing Fluid Meter and Counting Device Manufacturing.

3. Socioeconomic status, if any

4. Identify whether you would be interested in this acquisition as a prime contractor or a subcontractor. If interested as a subcontractor, please provide what discipline(s) you would be interested in performing. Please provide your capability statement(s).

5. Discuss your firm’s experience providing metering calibration services at a campus type setting or multiple large buildings in the past seven (7) years. List the contract value and provide experience for no more than four (4) projects.

6. Identify qualifications of key personnel.

7. Identify existing or potential pricing structure in support of this type of work.

8. Provide responses to any or all the following:

1. What, if any, challenges are anticipated in staffing these services based on the operating hours expected? (Such as, hiring, retention, clearances, staffing-levels)

2. What, if any, challenges are anticipated in costs related to the operating hours expected? Is there a substantial cost driver vs. other operating hours?

3. What, if any, challenges are anticipated regarding the hiring of, or costs related to, subcontractors during the operating hours?

4. What is your process for addressing security clearance and badging requirements to perform on Federal property?

5. What is your process for ensuring quality control?

6. If available, please provide an example of what you would expect the CLIN structure for this type of service.

7. Based on the Scope, do you anticipate any other concerns or risks that the

Government should consider in this requirement?

4.0 Informational:

Interested Parties may be required to provide the following in response to any solicitation that may come from this market research.

1. Sufficient insurance coverage

2. Experience Modification Rate (EMR) Rating

1. Historically, NIST has not contracted with entities with EMR Ratings greater than 1.

NO RESPONSES WILL BE ACCEPTED BY FAX.

Submit responses electronically (via email) to umar.mansaray@nist.gov no later than 1:00pm

EST, 05/07/2024.

Responses will not be returned. Telephonic responses will not be honored. This is not a Request for Proposal, only a Request for Information. No award will result from this Sources Sought.

This notice does not constitute any commitment by the Government.

This source sought synopsis is not to be construed as a commitment by the Government, nor will the Government pay for the information solicited.