NIST RFP - 1333ND20RNB610033 - Helium Recovery Project.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 7900)

RATING

PAGE OF

PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

1333ND20RNB610033 SEALED BID (IFB)

NEGOTIATED (RFP)

NB610010-20-01585

NB610010-20-01585

7. ISSUED BY CODE 000SB 8. ADDRESS OFFER TO (If other than Item 7)

NATIONAL INST OF STDS AND TECHNOLOGY

100 BUREAU DRIVE STOP 1640

BUILDING 301 ROOM B129

GAITHERSBURG MD 20899-1640

SEE SCHEDULE BELOW

BLANK

BLANK

BLANK MD USA

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in forest.crumpler@nist.gov until 2:00 PM ET local time SEP 09, (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawls: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

B. TELEPHONE (NO COLLECT CALLS)10. FOR

INFORMATION CALL

A. NAME

FOREST CRUMPLER AREA CODE

NUMBER

975-6753

EXTENSION

C. E-MAIL ADDRESS

forest.crumpler@nist.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGES(S) (X) SEC. DESCRIPTION PAGE(S)

PART 1 - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 - 1 X I CONTRACT CLAUSES 34 - 77

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 - 7 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 8 - 25 X J LIST OF ATTACHMENTS 78 - 142

D PACKAGING AND MARKING - PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 26 - 26 X K REPRESENTATIONS, CERTIFICATIONS AND OTHER 143 - 150

X F DELIVERIES OR PERFORMANCE 27 - 28 STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION DATA 29 - 30 X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 151 - 159

X H SPECIAL CONTRACT REQUIREMENTS 31 - 33 X M EVALUATION FACTORS FOR AWARD 160 - 162

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A. NAME AND

ADDRESS OF

OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT

AREA CODE NUMBER

EXTENSION FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c) 41 U.S.C. 3304(a) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER(Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

(Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

PAGE 1 OF 162 1333ND20RNB610033

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Helium Recovery System and all associated work in accordance with the Statement of Work and Specifications documents.

PR NUMBER: NB610010-20-01585

Period of Performance: 09/30/2020 to 03/31/2022

1.00 EA

PAGE 2 OF 162 1333ND20RNB610033

Table of Contents

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Section B

SECTION C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 Helium Project Statement of Work

SECTION E INSPECTION AND ACCEPTANCE

E.1 52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

E.2 1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

SECTION F DELIVERIES OR PERFORMANCE

F.1 NIST COVID Procedures

F.2 52.242-15 STOP-WORK ORDER (AUG 1989)

F.3 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

SECTION G CONTRACT ADMINISTRATION DATA

G.1 1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

G.2 1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

G.3 NIST LOCAL-53CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

G.4 NIST LOCAL-54ELECTRONIC BILLING INSTRUCTIONS

SECTION H SPECIAL CONTRACT REQUIREMENTS

H.1 1352.208-70 RESTRICTIONS ON PRINTING AND DUPLICATING (APR 2010)

H.2 1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

H.3 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

H.4 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

H.5 1352.209-75 TITLE 13 AND NON-DISCLOSURE REQUIREMENTS (APR 2010)

H.6 1352.237-75 KEY PERSONNEL (APR 2010)

SECTION I CONTRACT CLAUSES

I.1 52.202-1DEFINITIONS (JUN 2020)

I.2 52.203-3 GRATUITIES (APR 1984)

I.3 52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

I.4 52.203-6RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN 2020)

I.5 52.203-7ANTI-KICKBACK PROCEDURES (JUN 2020)

I.6 52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

I.7 52.203-12LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (JUN 2020)

I.8 52.203-17CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (JUN 2020)

I.9 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

I.10 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

I.11 52.204-10REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (JUN 2020)

I.12 52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

I.13 52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS (OCT 2016)

I.14 52.209-6PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (JUN 2020)

I.15 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 43

I.16 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015)

I.17 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY

CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

PAGE 3 OF 162 1333ND20RNB610033

I.18 52.215-2AUDIT AND RECORDS--NEGOTIATION (JUN 2020)

I.19 52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMAT (OCT 1997)

I.20 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (MAR 2020)

I.21 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (OCT 2018)

I.22 52.222-3 CONVICT LABOR (JUN 2003)

I.23 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

I.24 52.222-26 EQUAL OPPORTUNITY (SEPT 2016)

I.25 52.222-35EQUAL OPPORTUNITY FOR VETERANS. (JUN 2020)

I.26 52.222-36EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

I.27 52.222-37EMPLOYMENT REPORTS ON VETERANS (JUN 2020)

I.28 52.222-38 COMPLIANCE WITH VETERANS` EMPLOYMENT REPORTING REQUIREMENTS (FEB 2016)

I.29 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEC 2010). 51

I.30 52.222-50 COMBATING TRAFFICKING IN PERSONS (JAN 2019)

I.31 52.223-6 DRUG-FREE WORKPLACE (MAY 2001)

I.32 52.223-18ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (JUN 2020)

I.33 52.227-1AUTHORIZATION AND CONSENT (JUN 2020)

I.34 52.227-2NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT (JUN 2020)

I.35 52.227-3 PATENT INDEMNITY (APR 1984)

I.36 52.227-14 RIGHTS IN DATA--GENERAL (MAY 2014)

I.37 52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

I.38 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

I.39 52.232-1 PAYMENTS (APR 1984)

I.40 52.232-16 IPROGRESS PAYMENTS (JUN 2020)--ALTERNATE I (MAR 2000)

I.41 52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014)

I.42 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER--SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

I.43 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

I.44 52.233-1 I DISPUTES (MAY 2014)--ALTERNATE I (DEC 1991)

I.45 52.233-2 SERVICE OF PROTEST (SEP 2006)

I.46 52.233-3 I PROTEST AFTER AWARD (AUG 1996)--ALTERNATE I (JUN 1985)

I.47 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

I.48 52.242-13 BANKRUPTCY (JUL 1995)

I.49 52.244-6SUBCONTRACTS FOR COMMERCIAL ITEMS (JUN 2020)

I.50 52.246-25 LIMITATION OF LIABILITY--SERVICES (FEB 1997)

I.51 52.247-35 F.O.B. DESTINATION, WITHIN CONSIGNEE`s PREMISES (APR 1984)

I.52 52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE) (APR 2012)

I.53 1352.228-70 INSURANCE COVERAGE (APR 2010)

I.54 1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE (APR 2010)

I.55 1352.233-70 AGENCY PROTESTS (APR 2010)

I.56 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

I.57 1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

SECTION J LIST OF ATTACHMENTS

J.1 Attachment 1 - Speficications for Helium Recovery

J.2 Attachment 2 - Beam Overlay

J.3 Attachment 3 - Index of Site Drawings

J.4 NIST Safety and Health Plan Guideline

SECTION K REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (SEP 2007)

PAGE 4 OF 162 1333ND20RNB610033

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

K.3 52.204-16COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

K.4 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

K.5 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.7 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (MAR 2020)

K.8 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 Addendum to CAR 1352.270-71 - Site Visit Info

L.2 Addendum to FAR 52.215-1 Alt 1

L.3 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

L.4 52.204-18COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

L.5 52.215-1 I INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN 2017)--ALTERNATE I (OCT

1997)

L.6 52.216-1 TYPE OF CONTRACT (APR 1984)

L.7 52.232-13 NOTICE OF PROGRESS PAYMENTS (APR 1984)

L.8 52.237-1 SITE VISIT (APR 1984)

L.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.10 1352.215-72 INQUIRIES (APR 2010)

L.11 1352.270-71 PRE-BID / PRE-PROPOSAL CONFERENCE AND SITE VISIT (APR 2010)

SECTION M EVALUATION FACTORS FOR AWARD

M.1 Evaluation Criteria

PAGE 5 OF 162 1333ND20RNB610033

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Section B

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Section B - Supplies or Services and Prices/Costs

B.1 Description

The Seller shall provide all necessary materials, labor, equipment, and facilities necessary to provide the Helium Recovery system in accordance with the Statement of Work as referenced in Section C.

B.2 Total Price

$____________- The total fixed price for this Agreement (not including optional extended Warranty) (Price must be in U.S. currency).

Please provide a breakdown of the total price as follows:

$______________ - One (1) Helium Recovery, Compression and Liquefaction system, in accordance with the Statement of Work (Section C); to include system assembly, installation, set-up and configuration of system and all monitor stations and end user stations.

$______________ - Demolition/removal of existing plumbing.

$______________ - Design, development and installation of new plumbing system for helium transport and connection to all helium monitor stations and end user stations.

$______________ - Training and all required documentation.

[Please include description and proposed location of each item above (e.g., training at the Offeror's facility, installation at NIST facility)]

PAGE 7 OF 162 1333ND20RNB610033

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 Helium Project Statement of Work

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Statement of Work

NCNR Helium Recovery Project

Background

The NIST Center for Neutron Research (NCNR) owns and operates a nuclear test reactor. The purpose of this reactor is to provide neutron radiation that is used to study the behavior of materials under a variety of thermodynamic and other mechanical conditions. During a certain class of experiments, liquid helium is used to cool experimental environments for the study of Condensed Matter Physics. Some of the helium cooling is performed by direct cooling in a cryostat in which a sample is exposed to the temperature of liquid helium (4.2 K). Even further cooling can be achieved by (vacuum) pumping on the helium vapor, which reduces the liquid helium temperature even further. These cooling techniques are based on liquid helium being consumed such that it undergoes a phase transition from liquid to gas and is then blown off, while in the process cooling down the equipment and eventually the sample under study.

Helium is used for conditioning sample environments in several locations/rooms that surround the NCNR reactor. In all these locations/rooms the NCNR (See Attachment 2 – Beam overlay stations and Plumbing Layout, Power Point drawing) seeks to install end user stations where boiled-off helium gas is captured and from where it can stream back to a central re-processing plant for (re-)liquefaction.

A previous attempt to install a helium recovery system has been abandoned. Some stainless-steel pipes, typically 20’ long flanged spool pieces are the installed – but otherwise unused – a legacy of that system.

This legacy consists of roughly 250 feet of a combination of 2” and 3” pipe left in place.

Scope of Work

The Scope of Work for the Helium Recovery System Project and hence this procurement involves designing and building an entire helium recovery system. This turn-key system collects helium gas that is produced and collected at end-user stations in three rooms: G100, C100 and B128 (See Attachment 2 – Beam overlay stations and Plumbing Layout, Power Point drawing). These rooms are part of the NCNR building (NIST Building 235). The helium recovery process involves transportation, compression, storage, purification and liquefaction of this helium in various subsystems. The compression, storage, purification and liquefaction subsystems are to be located in Room F100, which is also part of the NIST Building 235.

The Helium Recovery System must operate as an automated system that operates 24/7 using industrial Programmable Logic Controllers (PLC’s). All performance requirements and specifications are presented in (See Attachment 1 – Specifications and Requirements for Helium Recovery System).

Demolition of unused (legacy) plumbing will also be part of this project.

Elements of the labor involved include, but are not limited to:

Project Management Design

PAGE 9 OF 162 1333ND20RNB610033

Fabrication Subcontracting and Procurement Installation Testing Operations and Maintenance Training to End Users (future operators of the system)

Environmental conditions and interfaces

The project will be executed in a number of NCNR rooms that have different environmental conditions (Table 1). The contractor must take these conditions into account so that the contractor can supply a reliable system.

Aside from the bulk of the helium gas transportation system, which is to be installed in C100, G100, and B128, the helium recovery system components must be installed in the existing room F100. Providing all basic infrastructure (including safety infrastructure, such as sprinklers, helium detection, egress issues) for F100 is the responsibility of the Government.

Table 1. Existing environmental conditions in main NCNR buildings

Parameter G100 C100 F100 B128

Temperature 68 to 78 degF 68 to 78 degF 58 to 98 degF 68 to 78 degF

Humidity Dew Point:

30 to 55degF

Dew Point:

30 to 55degF

Dew Point:

20 to 85degF

Dew Point:

30 to 55degF

Pressure Normal Normal Normal Normal

The contractor must design and connect to NCNR's main infrastructures at the provided interfaces. All other components of the system will be designed and installed by the contractor including all pipelines, pumps, valves, sensors, conduits, cable trays, transformers, power supplies, heat exchangers, etc.

3.3.1. The available electrical power supply in room F100:

3.3.1.1. Three-phase, 480V, 300A/60Hz.

3.3.1.2. The connection to the power supply will be in electrical Panelboard H.

3.3.1.3. Panelboard H is located within F100 and will have 300A of available capacity dedicated to the Helium Recovery System. The successful bidder is responsible for the electrical infrastructure required to support the Helium Recovery System downstream of panelboard H, including installing an appropriately sized feeder breaker within the existing panelboard.

3.3.2. The electrical power supply in rooms G100, C100, B128:

PAGE 10 OF 162 1333ND20RNB610033

3.3.2.1. NEMA L6-20 receptacles 240V, 20A/60Hz.

3.3.2.2. Receptacles will be placed (by The Government) in the vicinity of each end-user station (maximum distance 12 feet).

3.3.3. Chilled water for compressors, purifiers and liquefiers (as needed) in F100:

3.3.3.1. The interface available to the contractor will be 3” standard 150 psi flanges connected to 3” insulated black pipe. (The Government provides shutoff valves before the flanges).

3.3.3.2. The chilled water inlet temperature is about 42 degF and the outlet temperature must be below 56 degF.

3.3.3.3. The available pressure difference will be 70PSIG and the available flow rate up to 80gpm.

3.3.3.4. The chilled water is chemically treated to prevent internal corrosion of regular black steel pipe that is in the chilled water loop.

3.3.3.5. All contractor installed lines that might reach a temperature below 60 degF must be properly insulated to present condensation problems.

3.3.4. High-pressure storage location

3.3.4.1. High-pressure gas containers may be located inside the F100 room or outside the F100 room or both.

3.3.4.2. The contractor is responsible for ensuring proper installation and cooling of the gas containers if they (or some of them) are located inside the building.

This requirement is made to eliminate negative influences on the environmental conditions inside the building, particularly is air-cooled compressors are chosen.

3.3.4.3. If the high-pressure gas containers will be located outside the building, the contractor is responsible to build a suitable concrete bed and appropriate protection against the elements.

General Requirements

The contractor must provide all equipment necessary to install the system, including ladders and scaffolding. Provided the proper training is obtained, the contractor may use the existing cranes (there are cranes in all four rooms associated with this requirement). Crane usage must be scheduled in advance. The contractor must advise the Contracting Officer's Representative (COR) of the need to utilize the crane as soon as the need is identified so that usage time can be scheduled. The contractor is not directly allowed to use the crane, the Government will try to make a crane operator available as soon as possible.

All tools and equipment brought into the work site must be cleared through the NIST Health/Physics office, upon completion of the job. This clearance could take several hours. “Tools and equipment” includes all tools and equipment, from hammers to forklifts. NIST recommends that the contractor leave all tools and equipment at the

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worksite during the period of performance to avoid duplicate clearances which may cause unnecessary delays.

The contractor must make the necessary arrangements to remove all trash generated in executing this contract. NIST will not provide a trash dumpster. All material removed and leaving the building must be cleared by NIST Health Physics before it can leave the site. If any contamination is found, the contractor will be responsible for cleaning it.

NIST will be responsible for disposal if the item cannot be cleaned.

The contractor is responsible to maintain a clean and safe work environment. In conjunction with maintaining a clean and safe work environment, the contractor is responsible to clean any minor spills, and/or contaminated materials that may be spilled (e.g. water and metal filings) in accordance with guidance provided by the NIST Health Physics Office.

Work required will be performed in a NIST controlled area. Contractor personnel must not leave the work-site unless they are escorted by NIST personnel when necessary.

NIST personnel will be available to escort contractor personnel as required. No food or drink will be permitted in the work areas.

All work must be executed under applicable OSHA regulations, National Electric Code (NEC), ASME piping code and cryogenic piping codes, as applicable. The following codes have been identified by the government as being explicitly applicable:

4.6.1. ICC International Building, Plumbing, Mechanical, Electrical, and Fire Codes 2018

4.6.2. NFPA 55-2020, Compressed Gases and Cryogenic Fluids Code

4.6.3. CGA P-9-2015, The Inert Gases: Argon, Nitrogen, and Helium

4.6.4. CGA P-76-2018, Hazards of Oxygen-Deficient Atmospheres

4.6.5. ANSI/CGA P-18-2013, Standard for bulk inert gas systems The contractor must ensure that all site work conducted is consistent with sound construction, electrical, mechanical practices and in compliance with federal, state and local building, and electrical codes and in accordance with equipment manufacturer's specifications and recommendations.

The contractor must provide proof of insurance to the NIST Contracting Officer, at least 2 weeks prior to commencement of work on-site at NIST. The contractor is not permitted to start work without first submitting the insurance certificate which shows proof of the insurance coverage required under 1352.228-70 Insurance Coverage.

Safety

4.9.1. The contractor is fully responsible for the safety of his workers.

4.9.2. Each individual worker scheduled to work inside any Radiologically Controlled

Area (RCA), must attend the NCNR Radiation Safety Training (half day online training and 2 hour walkthrough) prior to going inside an RCA. The training will be scheduled by the COR. The training must take place online and on-site at NIST Gaithersburg. It is anticipated that this training will be scheduled no later than four weeks prior to the commencement of work inside any RCA.

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4.9.3. The contractor must comply with all applicable safety and occupational health requirements set forth in OSHA Standards. The contractor must develop and submit a safety plan specific to this project. Work must not commence until the safety plan is approved by the Contracting Officer's Safety Representative (COSR).

If the contractor fails to comply promptly with safety requirements, the Contracting Officer may issue an order to stop all or part of the work until the contractor has taken satisfactory corrective action as determined by the COR and the Contracting Officer.

4.9.4. If any cutting, welding or grinding or other similar operations are done, measures must be taken to protect near-by equipment from smoke, sparks, grit and any other residue generated. The contractor must not weld or cut prior to the issuance of a "Weld and Burn" permit through the NIST Fire Department. The NIST COR will be responsible for obtaining this permit. The contractor must notify the COR at least 5 days in advance of any welding or cutting to ensure the permit is in hand on time.

To reduce the risk to the contractor with respect to potential contamination, NIST can provide some equipment for use by the contractor, on-site at NIST, during the installation of the project. Equipment requests must be made to the COR for evaluation and approval.

The contractor must maintain a Quality Assurance (QA) program to verify and validate that the product development process is complete, in compliance with requirements, and meets customer expectations. QA plan must be presented to the Government and must include all activities related to the implementation of processes, procedures, and standards.

Work hours are Monday through Friday between the hours of 8:00 AM. and 5:00 PM. Weekend access to the site will not be authorized.

Any damage caused as a result of the work being performed must be corrected by the contractor at no charge to the government, prior to final acceptance and final payment.

The contractor must contact the COR at least 30 days prior to the contractor's scheduled start date to confirm dates and times for equipment clearance and provide security clearance information for all employees who will be working on-site. All employees must have photo identification. Individuals who are not U.S. citizens must have a passport and/or appropriate VISA. Security requirements will be explained by the COR at the kick-off meeting.

Project execution stages

Project Management Plan

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5.1.1. The contractor must establish and maintain a project management plan for the performance under this contract. This plan must include, at a minimum, a list of document and data deliverables, a milestone chart which includes completion dates for each project stage with its deliverables, and specifics of the approach that will be undertaken to complete all deliverables.

5.1.2. The Project Management Plan must be updated as needed and kept current with the COR, and the Contract Specialist. Submissions via E-mail are acceptable.

5.1.3. Milestone Plan: The contractor will divide the project management into several chronological stages:

5.1.3.1. System conceptual design

5.1.3.2. Preliminary design

5.1.3.3. Detailed design

5.1.3.4. Execution

5.1.3.5. Operational Test and Evaluation

5.1.4. Approval of each stage will be done by COR after the contractor presentation of all supporting data in NCNR at a dedicated review meeting.

5.1.5. The contractor will provide the NCNR with all documents and drawings for each stage at least a week, before the stage review.

5.1.6. The contractor must update all submissions, based on comments provided by the COR, and submit documents for review and final approval. Revisions must be completed at no additional cost to the Government.

5.1.7. The contractor must provide an updated project schedule on a monthly basis.

The schedule must include all project milestones, clearly indicating the critical path, and current duration and completion dates for all milestones. The project schedule must be provided in MS Project format and pdf.

5.1.8. Any design change or material change, the contractor must notify the COR of all changes prior to implementing the change. All revisions must be approved by the

COR.

Kick-Off Meeting

5.2.1. The contractor must attend a kick-off meeting, on-site at NIST Gaithersburg, not later than 10 working days after award of the task order. The Contract Specialist (CS), COR and other authorized NIST personnel will be in attendance. COR will schedule the meeting with the contractor.

5.2.2. The purpose of the kick-off meeting is to review the project schedule, further discuss the high-level design and requirements associated with the work.

5.2.3. The kick-off meeting will be utilized to review all project requirements and deliverables and establish a schedule for weekly (telecon) meetings.

Meetings and Plan Updates

5.3.1. The contractor must participate in status meetings on a weekly basis to review the contractors Action Item List. In preparation for the meetings, the contractor must make an action item list comprised of all outstanding questions, issues, PAGE 14 OF 162 1333ND20RNB610033 problems during the preceding week. The contractor must deliver minutes of those meetings and provide milestone schedule updates.

5.3.2. Status meetings will be conducted via conference call unless contractor personnel is on-site at NIST. When contractor personnel is on-site, the contractor and the COR must/will establish a meeting schedule, for example, once a day. All milestone review meetings must be conducted on-site at NIST.

Conceptual design phase

5.4.1. At a Conceptual design phase, the contractor will provide the NCNR with the main alternatives for each subsystem and the high-level concepts. For each alternative, the advantages and disadvantages will be presented. The preferred conceptual solutions for all project aspects will become finalized at that stage.

5.4.2. One of the outputs of the concept design stage is to produce a report which records the design concepts in simplified diagrams and layouts.

5.4.3. Risk Management Plan: The contractor must establish and implement a risk management plan to identify and evaluate risk, recommend risk mitigation strategies and plans, and support risk reduction for implementation of the project.

The contractor's risk management plan must encompass the establishment and implementation of processes for identifying, assessing, and tracking system fabrication/test/installation/ risks. The contractor must document risk management activities and report progress to NIST during weekly meetings.

The contractor must present a Demolition plan for the old piping system. The detailed demolition requirements are in section 6.

Preliminary design phase

5.6.1. At the preliminary design phase, the contractor will provide the NCNR with the full preliminary design of the chosen configuration for all project disciplines.

5.6.2. The contractor must define the equipment, which will be used and submit

Fabrication, Piping, and Valve Specifications and procurement reports as to standards, materials, and quality levels that the project will observe.

5.6.3. At that stage, the contractor should present at least the following drawings:

P&ID drawing of the entire system, the physical layout of EUS, pipelines and F100 equipment, the electrical single line diagram, the control system detailed configuration etc.

5.6.4. The contractor must produce a report which records the process design calculations and logical flowcharts.

5.6.5. The contractor must produce a Failure Mode and Effects Analysis (FMEA) in order to verify the design approach in discovering potential failures that may exist within the design of the helium recovery system. The control system should be able to identify a failure of each element of the system and at least produce an alarm to the user.

5.6.6. The contractor must define Fail-Safe conditions for each system element and propose the type of each device accordingly to that analysis.

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5.6.7. The contractor must produce prototypes for Helium Monitor Station and End User Stations according to the requirements stated in section 7 of the SOW.

Detailed design phase

5.7.1. At the etailed design phase, the contractor will provide the NCNR with the full and final design for all project disciplines.

5.7.2. Provide a Removal/Installation schedule.

5.7.3. The plumbing components and layout must be designed by the contractor and approved by NCNR (COR) prior to installation. The specification calls for the installation of a modular system. This provides some freedom for in-the-field adjustments. The contractor should plan for how in-the-field adjustments are handled, to which parts of the system they apply, and to what extent they apply is a deliverable. Due to the modular nature of the specified plumbing, this may be undertaken in piecemeal (but otherwise logical) fashion in consultation with the

COR.

5.7.4. The approval of the detailed design by COR, will allow the start of the physical implementation at the NCNR site.

Execution phase

5.8.1. The contractor must build and install all system equipment according to approved detailed design.

5.8.2. The contractor must provide all labor and equipment necessary to off-load their truck(s). If a forklift will be utilized, it must be propane. If NIST forklift or crane equipment is used, then only NIST personnel may operate NIST-owned equipment.

NIST personnel will be available to the contractor to operate the equipment as schedule permits.

5.8.3. The contractor is responsible for coordinating and conducting site surveys as necessary to ensure that all deployment and installation issues are resolved.

5.8.4. The COR will submit to the contractor the upgrade start date if changed for approval, 21 days prior to the removal/installation start date.

5.8.5. The contractor must submit a removal/installation upgrade schedule to be approved by the COR at least 7 days prior to commencing the removal of piping.

5.8.6. Notify the COR within 24 hours of any and all schedule changes.

Operational Test and Evaluation phase

5.9.1. The contractor must develop an Operational Test and Evaluation (OT&E) program to meet the performance specifications. Testing includes but is not limited to functional testing of equipment and pressure testing of plumbing.

5.9.2. The completed plumbing system must be pressure tested for leaks. A leak test plan must be developed by the contractor. Pass criterium: leak rate less than 450 liter of helium gas per day at 10 psig. The basis for this leak rate limit is a leak rate not to exceed 150 liters of helium gas per day at 1 psig (internal to the plumbing), which is the absolute maximum anticipated operational pressure present in the system at any given time. The flow calculations used for this are based on the flow

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through a regular (but very tiny) orifice. Note that the design volume of the plumbing system will factor prominently in the leak test plan that must be developed.

5.9.3. Testing will include visual and physical review by NIST to confirm the system complies with the requirements, detailed design and the specifications.

5.9.4. OT&E must be conducted by NCNR personnel and the contractor in order to confirm that the system meets all specifications and the HMI software completely controls and monitors the system in accordance with the plan approved by the COR under this task order.

5.9.5. Approvals by the Government as required herein will not relieve the contractor of its obligation to comply with the specifications and with all other requirements of this contract, nor must it impose upon the Government any liability it would not have had in the absence of such approval.

5.9.6. A test report documenting the results of the OT&E must be delivered to the COR.

The report must describe all tests performed and the outcome of each test. The report must include, at a minimum, tests which confirm compliance with each specification and the outcome of each test.

5.9.7. If any test result deviates from the specification, the contractor must explain the problems encountered during testing, describe and perform corrective action, and identify the schedule for retesting. Retesting results must be added to the Final Test Report.

5.9.8. The contractor must maintain root responsibility for their design and the ability of the design to meet all specifications during testing of the final system.

5.9.9. Should the performance of the system be hindered by a circumstance that is outside the scope of the design or by a condition that the contractor could not have known and/or foreseen based on all work completed to date, the Government will maintain responsibility and reserves the right to negotiate consideration with the contractor to repair the system such that it meets all specifications.

5.9.10. At that phase, the contractor should provide all final documentation, training and maintenance programs according to the description in section 8.

5.9.11. Final acceptance must be granted, and payment made upon NIST's acceptance of the system in accordance with the Payment Schedule in section 13.

5.9.12. Final acceptance will be based upon 60 days helium liquefaction duty in accordance with (or exceeding) the performance specifications referred to herein.

Demolition of existing helium plumbing

There are approximately 250 feet of existing plumbing present in the laboratories of the NCNR. This must be removed under the terms of this contract.

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The contractor must determine the method to remove existing plumbing and install new equipment per Occupational Safety and Health Administration OSHA requirements.

Demolition scheduling for the removal of the existing plumbing, must/will be agreed to between Contactor and COR prior to proceeding with demolition.

Remove all existing 2”, and 3” tubing and the manifold from G100 and dispose.

Remove existing mounting brackets unless if used by other tubing or for existing project.

Prototypes for Helium Monitor Station and End User Stations.

Engineering design must start with the design of a representative prototype for the Helium Monitor Station and End-User Station (both as specified in Attachment 1 – Specifications and Requirements for Helium Recovery System). The final design of the end-user station, including a proposed mechanical connection (or mechanical connections) to the NCNR facilities, will be reviewed and approved by the COR before prototype production activity takes place.

Upon COR approval of the aforementioned designs, prototypes of a Helium Monitor Station and End-user Station (both as Specified) must be built and tested in accordance with the specifications and demonstrated at the NCNR for performance and functionality (including the requirement that it can digest 100 LLHE of helium gas at a pressure drop not to exceed 1 psi). NCNR will provide helium and electrical power for the testing activity.

The contractor must write a test procedure to run the units at specification. This test procedure is approved by the COR, prior to testing.

Interconnection between the two stations is the responsibility of the contractor (based on the specifications, the interconnection is part of the general plumbing system). For purposes of testing the prototypes the length of the interconnection may be minimized.

Prototype units must meet their performance requirements (see Attachment 1 - Specifications and Requirements for Helium Recovery System) and be approved before Helium Monitor Stations and End-user Stations are approved for production and installation.

Components from prototype stations (or the entire prototypes themselves, upon COR approval) may be repurposed as functional end-products in the installed overall helium recovery system only if there is no damage to the internal or external equipment.

After the demonstration and approval of the prototype, the entire required series of end-user stations and helium monitoring systems may be manufactured.

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Tasks

Required Documentation

8.1.1. All documentation will be approved by the COR prior to final acceptance.

8.1.2. The contractor must provide all commercial manuals and other related technical documentation for all commercial-off-the-shelf (COTS) components that are included as a part of the system.

8.1.3. The contractor must provide the following documentation to the COR no later than 15 days after completion of the project:

8.1.3.1. Complete as-built schematics of all electrical components and a complete wiring diagram for the entire system;

8.1.3.2. P&ID drawing of the entire system;

8.1.3.3. Complete 3-D model of the entire system assembly in STEP format. Since the pipeline system is a strictly modular assembly which offers considerable freedom to make in-the-field adjustments, there is no need for all 3-D information and 2-D drawings to always lead the actual on-the-job activity.

The focus is to have a well-documented system at the end of the project;

8.1.3.4. Complete drawings set of F100, VJ lines, EUS and HMS systems;

8.1.3.5. Complete Bill of Material for all installed/assembled equipment;

8.1.3.6. System Design Document (including all calculations, instrument calibrations and configurations and FMEA reports);

8.1.3.7. Software Design Document and ladder logic design documentation if used;

8.1.3.8. System Test Reports;

8.1.3.9. System Operation Manual;

8.1.3.10. System Maintenance Procedures Manual;

8.1.4. The System Operation Manual must address, at a minimum:

8.1.4.1. System start-up and shut-down;

8.1.4.2. Normal system operation modes;

8.1.4.3. Emergency shutdown;

8.1.4.4. Alarm criteria's and resets;

8.1.4.5. Description of the various HMI computer screens;

8.1.4.6. Security on the system and changing passwords;

8.1.4.7. Calibration procedures of the system sensors (e.g. flow meter probe);

8.1.4.8. Adjustments of the liquification system.

8.1.4.9. Troubleshooting

8.1.5. The system maintenance procedures manual must include, at a minimum:

8.1.5.1. Scheduled maintenance;

8.1.5.2. Preventative maintenance;

8.1.5.3. Recommended spare parts list for 1 year, 5 years and 10 years.

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8.1.6. The contractor must provide the as-built version of the detailed design on electronic media, such as a CD and provide one hard copy.

Training

8.2.1. The contractor must develop a comprehensive training program for NIST personnel. All training must be based on the as-built system.

8.2.2. The training program must be conducted at the NCNR and include both classroom and hands-on training. The length and content of training will be approved by the COR.

8.2.3. The number of personnel in attendance at the session will be limited to 10 employees.

8.2.4. The presentation and all associated handouts for the training sessions must be submitted to the COR for approval 30 days prior to the training session. The presentation must be modified based on the COR's comments at no additional cost to the Government. The training for personnel includes, but is not limited to :

8.2.4.1. Pre-system start-up requirements;

8.2.4.2. System start-up and shut-down;

8.2.4.3. Emergency shutdown;

8.2.4.4. Alarm criteria's and reset;

8.2.4.5. Troubleshooting;

8.2.4.6. Understanding of the various HMI computer screens;

8.2.4.7. Security on the system and changing passwords;

8.2.4.8. Calibration of the system sensors (e.g. flow meter);

8.2.4.9. Maintenance overview and scheduled maintenance;

8.2.4.10. A discussion and demonstration of the inner-workings of all software and soft configurations;

Specific Requirements (in addition to those already specified in Attachment 1 – Specifications and Requirements for Helium Recovery System).

All wall penetrations of the plumbing through confinement must be leak-tight to a pressure of 6" water column and fireproofed.

Fireproofing of wall penetrations must be undertaken in accordance with the following Standards and codes:

9.2.1. 15 United States Code (U.S.C) §2227, Federal Fire Prevention and Control Act of 1974, as amended

9.2.2. 29 Code of Federal Regulations (CFR) Part 1910. Subpart L, Fire Protection

9.2.3. 29 CFR Part 1926, Subpart F, Fire Protection and Prevention

9.2.4. International Building Code (IBC)

9.2.5. International Existing Building Code (IEBC)

9.2.6. International Fire Code (IFC)

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9.2.7. International Mechanical Code (IMC)

All blind holes drilled (e.g. anchor bolt holes) in confinement must be sealed with an appropriate sealer (e.g. silicon).

Contractor is responsible for the electrical connections to the available power centers in F100.

Contractor is responsible for the establishment and routing of Vacuum Jacketed (VJ) lines (as Specified and including wall penetrations), while considering the placement of existing power panels in accordance with applicable NEC code.

The F100 room (see drawing 235-111, Attachment 3 – Index of site drawings) has limited environmental conditioning. It has some minimal heating which keeps it above freezing. It has no air conditioning. It has louvers and doors that will automatically operate in the case of a catastrophic helium leak (additionally, fans may be deployed to properly remove the helium from F100. Addressing associated safety issues will be the responsibility of the Government.

Deliverables

The contractor must procure and deliver all required equipment as listed above for the system to NIST Gaithersburg. All work must be completed at NIST Gaithersburg, 100 Bureau Drive, Building 235, Gaithersburg, MD 20899. Delivery terms must be FOB Destination. Staging of material at the NCNR site must be coordinated with the COR.

Government must maintain unlimited data rights to all deliverables under this task order, in accordance with FAR 52.227-14 RIGHTS IN DATA--GENERAL which has been incorporated in full text into this contract.

Kick-Off Meeting (within 10 working days after award) Weekly status meetings Milestone Reviews Documentation and reports must/will be delivered and approved as stated in the

SOW. Editable files of reports and tests on CD and one paper copy of the following, but not limited to:

10.6.1. Project Management plan (within 10 working days after award)

10.6.2. Milestone Plan (within 60 days after award)

10.6.3. Safety Plan (within 60 days after award)

10.6.4. Quality Plan (within 60 days after award)

10.6.5. Risk management Report (within 60 days after award)

10.6.6. Demolition Plan for existing plumbing (within 60 days after award)

10.6.7. Conceptual, Preliminary and Detailed design approval documentation for:

design, PAGE 21 OF 162 1333ND20RNB610033 schematics, layout drawings, installation and set-up of all hardware and software.

10.6.8. Installation Schedule

10.6.9. Fabrication Specification Report

10.6.10. Piping Specification Report

10.6.11. Valve Specification Report

10.6.12. Training documentation materials outline

10.6.13. Prototype test report outline

10.6.14. Leak Test Plan

10.6.15. OT&E report outline

10.6.16. Final approval drawings for design, fabrication, and installation.

10.6.17. System Operation Manual, includes HMI operation manual

10.6.18. System Maintenance Procedures Manual, includes spare parts lists

10.6.19. System Life-cycle cost analysis (LCCA). The LCCA must be addressed to different system expenses during the operation, maintenance and disposal of the process equipment, at least including:

10.6.19.1. Electrical energy and cooling water consumption per year.

10.6.19.2. Main equipment operation and maintenance materials input quotation for the system throughout its life span.

10.6.19.3. Main equipment maintenance time investment per year.

10.6.19.4. Main equipment overhalls periods and expected price.

10.6.19.5. Expected daily/weekly operation time consumption from NIST staff.

10.6.19.6. All the costs should be estimated to a present-day value known as net present value (NPV).

Prototype design for end user stations and helium monitoring stations, build, and test.

Onsite system installation and test.

HMI integration On-site training.

Supply of all consumables for the duration of the Warrantee Period (except helium) Editable as-built documentation on CD and including one paper copy of bill of materials, AutoCAD schematics, layout drawings, STEP file for all piping and layout models, and PDF files of drawings.

Final test report All materials used in training printed and on CD Removal and disposition of all preexisting 2”,3”, and 4” abandoned Helium piping and mounting hardware as described above.

Labeling

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Permanent line name labels must be applied to all system’s components (EUSs, HMSs, indoor plumbing, VJ lines, valves, stuff in F100, electrical cabinets, cables etc.)

The labels may be continuous or singular and must have informative signs matching the ones in the final drawings/step files. Lettering for any one label may not exceed 2.5" in width.

Each part of the modular pluming must have flow direction sign. Sign design will be negotiated with vendor.

Delivery

All deliverables and formal acceptance shall be within 18 months ARO, reactor schedule dependent.

All equipment that requires shipping to NIST must be shipped F.O.B. Destination or equivalent INCOTERMS Delivered Duties Paid (DDP) for products shipped outside the United States.

Deliveries will be to the address below:

The National Institute of Standards and Technology 100 Bureau Drive, Building 235

Gaithersburg, MD 20899-8441

Payment Schedule

The contractor may invoice in accordance with the payments defined in Table 2.

Table 2. Project Installments

Payment Stage Payment (%)

1. Kick-off Meeting 10

2. System design approval 20

3. Detailed design approval 20

4. Operation start 30

5. At the end of acceptance period 20

Total 100%

Invoicing - The Seller shall submit a proper invoice for payment in accordance with the negotiated terms to INVOICE@NIST.GOV (see Local Clause-54). Each invoice shall reflect milestones or services complete and billable under the Agreement. All payments will be made in U.S. Dollars.

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Warranty

All parts and labor performed by the contractor must be warranted for a period of at least one year from the date of final acceptance. The prime contractor is responsible for contacting sub-contractors during the one-year warranty. This should include the NCNR having an option to contact the Helium liquefaction contractor directly for items related directly to the Helium liquefaction system.

Contractor or equipment company reprehensive response within 24 hours of notification.

The contractor must provide documentation of and instructions for all warranties applicable to components incorporated into the system.

Instructions must clearly identify how warranty calls will be handled. At a minimum, the length of the warranty for each component, the name of the company that should be contacted for warranty issues and contact information for that company must be provided.

The contractor is responsible for managing and administering all warranties for commercial-off-the shelf items.

Warranty must include 500 hours of technical support by telephone to discuss, troubleshoot, and diagnose hardware and/or software…