Ninemile Ranger district Janitorial Services PWS.pdf

Lolo National Forest, Ninemile Ranger District Janitor, Solicitation Service Location: 20325 Remount Road, Huson, Montana 59846

STATEMENT OF WORK AND SPECIFICATIONS

Provide the Historic Ninemile Ranger District Compound with a janitorial service

WORK HOURS AND FREQUENCY OF SERVICE:

Work hours are between the hours of 1800 to 0600, excluding Federal Holidays. A weekend may be substituted for the last workday.

Unless otherwise specified for periodic cleaning, basic cleaning services for Main Office, Timber Office, Visitor Center, and Fire Office Buildings shall be performed per the following guidelines.

Period of Performance Base Year: September 30 2023 to September 29 2024 Option Year 1: September 30 2024 to September 29 2025 Option Year 2: September 30 2025 to September 29 2026 Option Year 3: September 30 2026 to September 29 2027 Option Year 4: September 30 2027 to September 29 2028

This includes Once per week cleaning (Sept 30 through March 31) , and twice per week cleaning (April 1 through Sept 29) .

BASIC CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work (SOW) and the Service Delivery Summary (SDS). The minimum cleaning frequencies are established in Appendix A, Workload Factors.

1. Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform, glossy appearance and are free of dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture. Trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position

2. Remove Trash. All trash containers shall be emptied and returned to their initial location. Boxes, cans, and papers placed near a trash receptacle and marked “TRASH” shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

3. Clean interior glass/Mirrors. Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc.

4. Clean Drinking Fountains and Water Dispensing Machines. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil. Water dispensing machines, found in the Timber Office and Fire Offices, shall be wiped down and disinfected.

5. Clean Stairways. All floor surfaces shall be cleaned in accordance with standard commercial practices.

Grease and grime shall be removed from stair guards, handrails, and baseboards.

6. Vacuum Carpets. Vacuum carpeted areas. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter, and other foreign matter. Any spots shall be removed by carpet manufactures’ s approved methods as soon as noticed.

7. Clean Carpets. Spot clean or shampoo dirty carpets over an area of 2 square feet or less. Spots must be removed immediately.

8. Vacuum and Clean Floor Mats. Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil, and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location.

9. General Dusting. Perform in accordance with standard commercial practices.

10. Clean and Disinfect Restrooms. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. Work shall be done in accordance with standard commercial practices.

11. Descale Toilet Bowles and Urinals. Descaling shall be performed monthly as a minimum and as often as needed to keep areas free of scale, soap films and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

12. Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently so that supplies including soap for the soap dispensers do no run out. Supplies shall be stored in designated areas. No over stocking shall be allowed. If supplies run out prior to the next service date, contractor shall refill within one

(1) day of notification.

PERIODIC CLEANING SERVICES.

1. Strip, Scrub, Seal, and Wax Floors. Strip, scrub, seal, and wax floors as necessary to maintain a uniform flossy appearance. A non-skid wax is required. A uniform glossy appearance is free of scuffmarks, heel marks, wax build-up, and other stains and discoloration.

2. Clean Interior Windows. Clean all glass surfaces in accordance with standard commercial practices.

3. Clean Exterior Windows. Clean all glass surfaces in accordance with standard commercial practices.

4. Clean/Shampoo Carpets. All carpets shall be cleaned in accordance with standard commercial practices.

Stationary furniture shall not be moved to facilitate shampooing. Shampoo carpets at least twice annually.

Performance Requirements Summary

The contractor service requirements are summarized as performance objectives. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

Performance objective

Maximum allowable defect rate

Method of Assessment

AQL/Deductions

Basic Cleaning 3 defects per month Random COR Inspections Customer Feedback

2% deduction from established monthly rate for the entire room or area being serviced when standards are not met.

Periodic Cleaning 2 defects per reporting period

Random COR Inspections Customer Feedback

2% deduction from established monthly rate for the entire room or area being serviced when standards are not met.

Perform Work Within Schedule Requirements

2 defects per month Random COR Inspections Customer Feedback

2% deduction from established monthly rate for the entire room or area being serviced when standards are not met.

Maintain Security of Building and Compound Access

2 defects per month Random COR Inspections Customer Feedback

2% deduction from established monthly rate for the entire room or area being serviced when standards are not met.

Frequency of Basic Services, Minimum Required Standards

TYPE

Basic Services Main Office, Timber Office, Visitor

Center, Fire Office September 30 to March 31st

Maintain Floors Once Weekly Remove Trash Once Weekly Clean Interior Glass/Mirrors Once Weekly Clean Drinking Fountains Once Weekly Clean Stairways Once Weekly Vacuum Carpets and Floor Mats Once Weekly Clean Carpets Once Weekly General Spot Cleaning Once Weekly Clean and Disinfect Restrooms Once Weekly Descale Toilet Bowls and Urinals Once Weekly Stock Restroom Supplies Once Weekly

Type Basic Services

Main Office, Timber Office, Visitor Center, Fire Office

April 1st to September 29th Maintain Floors Twice Weekly Remove Trash Twice Weekly Clean Interior Glass/Mirrors Twice Weekly Clean Drinking Fountains Twice Weekly Clean Stairways Twice Weekly Vacuum Carpets and Floor Mats Twice Weekly Clean Carpets Twice Weekly General Spot Cleaning Twice Weekly Clean and Disinfect Restrooms Twice Weekly Descale Toilet Bowls and Urinals Twice Weekly Stock Restroom Supplies Twice Weekly

Type Periodic Services

Clean with damp cloth & Dry polish all filing cabinets, bookcases & chairs. All wooden furniture should not be cleaned with a damp cloth but should be cleaned with a dry cloth and furniture polish.

Monthly

Dust window ledges Monthly Clean doormats and doorways Monthly Clean and polish all interior doors, including around the door jams

Monthly

Sweep and wet mop floors with disinfectant detergent Monthly

Type Periodic Services Office carpet shall be shampooed, or steam cleaned Twice a year All interior window class, light fixtures, clear and opaque flass in partitions, doors and transoms shall be washed on both sides.

No Visible streak will be apparent. All water spots to be wiped from sills and frames. drop cloths used as necessary to protect adjacent surfaces, fixtures, and furniture.

Twice a year

All wall surfaces from ceiling to the floor shall be washed, wood panels shall be cleaned with wood panel cleaner

Once a year

All resilient flooring shall be stripped and waxed; a no slip floor wax shall be used

Once a year

Exterior window glass, removed storm windows, shall be washed. No visible streaks will be apparent. All water spots to be wiped from sills and frames.

Twice a year

LOCATION AND DESCRIPTION

The Ninemile Ranger Station is located approximately 30 miles west of Missoula, MT. Follow Interstate 90 west from Missoula to Exit 81. Follow the signs to the “Historic Ninemile Ranger Station” approximately three miles from the exit. The physical address is: 20325 Remount Road Huson, MT 59846.

This contract is to provide custodial/janitorial services within Government-owned facilities for a base plus three-year option period (base year from September 15th , 2023 – September 14th, 2024). These specifications listed below are intended to describe the requirements for janitorial services during this period.

MAIN OFFICE – Floor area is approximately 2,800 square feet. This includes main floor offices, hallways, stairs, one bathroom and supply and computer rooms downstairs.

TIMBER OFFICE – The timber office is 2,980 square feet. First floor offices, hallways, stairs; 2 upstairs offices and hallway; basement stairs, two bathrooms and conference/break room.

VISITOR CENTER – The visitor center is approximately 2,046 square feet. Conference room, main visitor center and two bathrooms.

FIRE OFFICE – The fire office is approximately 2,968 square feet. Main floor offices, 1 bathroom, kitchen area, conference room; upstairs offices, hallway, stairs; basement supply/storage rooms and 1 bathroom.

SITE VISIT

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Interested parties desiring to inspect the work area are asked to make an appointment with Casey Burns, 406-626-5409 at the Ninemile Ranger Station.

GOVERNMENT-FURNISHED PROPERTY

-Keys or locks necessary for access to areas requiring work under the contract

-Dumpsters for trash and refuse disposal

-Storage space for Contractor-furnished cleaning supplies and equipment

-Utilities to operate equipment and water necessary to complete the work

-Fluorescent tubes and light bulbs

-All personal hygiene restroom supplies (hand soap, paper towels, 2-ply toilet tissue and plastic garbage bags.)

The contractor shall notify the Government when governments furnished supplies are low.

Government requires a two-week advance notice in order to allow time for ordering and receipt of necessary supplies. Supplies listed above are the responsibility of the Government to order, not the contractor.

CONTRACTOR-FURNISHED PROPERTY

The Contractor shall furnish:

1) All necessary supplies and materials (including cleaning supplies, wax, shampoo, spot remover) except those items specified as Government-furnished property.

2) All necessary cleaning equipment including but not limited to scrubbing machine, floor polishing machine and vacuum cleaner.

Equipment shall be commercial size and type customarily used by the janitorial profession and capable of handling sand and gravel brought in by boots. Equipment designed for home use will not meet these specifications. The contractor’s equipment shall be in good repair and able to operate efficiently and safely.

The CO may inspect the contractor’s equipment, tools or supplies at any time and direct the removal of any objectionable, improper, inadequate, or unsafe items. These items shall be removed from the job by the contractor and replaced with satisfactory equipment.

The contractor shall provide and maintain a file with copies of MSDS’s for all chemical products used under this contract. This file shall be kept in the building and accessible to the CO at all times.