NOTICE OF INTENT to Sole Source.pdf

NOTICE OF INTENT to Sole Source

1. SOLICITATION NUMBER: NIMH25006729

TITLE: Repairs to mobile research vehicles for longitudinal research

2. CLASSIFICATION CODE:R499 – SCIENTIFIC CONSULTING SERVICES

NAICS CODE: 811210 – Electronic and Precision Equipment Repair and Maintenance

3. RESPONSE DATE: August 7, 2025, at 12:00 PM EST

4. PRIMARY POINT OF CONTACT:

Joe Kennedy Joseph.kennedy@nih.gov Phone: 262-391-7630

5. DESCRIPTION:

INTRODUCTION

This is a notice of intent, not a request for a quotation.

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT)

SYNOPSIS TO AWARD A CONTRACT WITHOUT PROVIDING FOR FULL OR

OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute of Mental Health (NIMH) intends to negotiate on a sole source basis with Level Access, Inc., for a base plus 4 option years contract, for Annual Subscription Renewal.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

and SET ASIDE STATUS The intended procurement is classified under NAICS code 811210 – Electronic and Precision Equipment Repair and Maintenance with a Size Standard of $34M.

This intended procurement will be a small business set-aside requirement.

REGULATORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6—Competition Requirements. FAR Subpart 13.106-1 (b) Soliciting from a single source provides that: For purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source IF the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name OR industrial mobilization).

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) Number 2025-04, dated May 12, 2025.

DESCRIPTION OF REQUIREMENT

Purchase Description

The mobile research vehicles (MRVs) are custom-built vehicles by Lifeline Mobile for the National Institute on Aging, HANDLS study program that need repairs and modifications. HANDLS is a study of age-related health disparities in Baltimore which uses three mobile medical research vehicles. These vehicles serve as community-based platforms for clinical research which has been ongoing since 2004. Two vehicles need repairs: MRV1 and MRV2. MRV1 is a 50-foot customized trailer divided into three functional exam areas which can be pulled by a truck. MRV2 is a 43-foot customized self-propelled truck divided into functional areas for participant interviews, cognitive testing, and audio and vision testing. These vehicles are maintained to provide safe clinical spaces for workers and study participants.

Maintenance provides cost savings to the government by upkeeping the financial investment in the equipment. The vehicles will be worked on at different times to minimize the impact to the ongoing research study.

Specific Requirements

Work will be done on the two MRVs (1 and 2) separately, at different times during the period of performance, to minimize the effects on the research study.

Salient Characteristics:

Task 1: Work on MRV2

Timing for task 1: September 3, 2025 through October 15, 2025

• Transport vehicle to/from vendor facility. Insurance is required for driving the vehicle to/from the facility.

• MRV2-Remove & Repair: 1-73" G5000 Slide Out Awning (4630 Cadet Gray) with new.

• MRV2-Remove & Repair: 1-79" G5000 Slide Out Awning (4630 Cadet Gray) with new.

• MRV2-Remove & Repair: 1-91" G5000 Slide Out Awning (4630 Cadet Gray) with new.

• MRV2-Repair damage wiring for exterior scene lights and test lighting circuit.

• MRV2-Remove & Repair: FR leveling leg cylinder with new and test system for leaks.

• MRV2-Remove 3 diesel heaters, rebuild with new internals, reinstallation, and test.

• MRV2-Remove & Repair: Wheelchair Lift interior data jack with new and test.

• MRV2-Install hardware for Onan 12kw fuel filter.

• MRV2-Remove & Repair: all interior cabinetry with new Transend/Dune with

Flare Style Handles

• MRV2-Remove & Repair: florescent task lights with new 17inch task lights

• MRV2-Remove & Repair: florescent task light with new 31inch task light

Task 2: Work on MRV1

Timing for task 2: July 1, 2026 through August 7, 2026

• MRV1-Remove & Repair: all interior cabinetry with new Transend/Dune with

Flare Style Handles

• MRV1-Remove & Repair: florescent task lights with new 17inch task lights

• MRV1-Remove & Repair: florescent task light with new 31inch task light

Delivery Date

All goods and repairs listed in the specific requirements. Transportation of MRV2 to/from facility.

Period of Performance

The proposed period of performance shall be one base year.

Base: 9/3/2025 – 8/31/2026

Level of Effort 100%

Government Responsibilities Each MRV will be secured and ready for transportation. MRV1 (trailer) will be delivered to the vendor. MRV2 (truck) will be ready for pick up from the study site in Baltimore, Maryland.

Reporting Requirements N/A

OTHER CONSIDERARTIONS:

Data Rights

Section 508—Electronic and Information Technology Standards

Confidentiality of Information:

The Contractor will not disclose, publish, divulge, release, or make known, in any manner or to any extent, to any individual other than the authorized government employee, the content of any sensitive information provided under this contract.

For this requirement, the government may provide to the contractor information or data of a personal nature about individual(s) or proprietary information or data pertaining to this project, which is confidential. This requirement is expected to generate information or data which is confidential. The Contractor shall handle all sensitive information or data in a secure manner and consult with the authorized government employee prior to any release, disclosure, dissemination, or publication.

(INCLUDING BRAND-NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted.

Specifically, Lifeline Mobile is the only vendor in the marketplace that can provide the services required by the National Institute of Health.

The intended source is:

Lifeline Mobile 2050 McGaw Road Obetz OH 43207

The MRV repairs listed herein are available from only one source, and competition is precluded for the reasons indicated below. There are no substitutes available. Lifeline Mobile custom built the MRVs and has the unique knowledge of the repairs and alterations. Lifeline Mobile has the original blueprints to fabrication of the MRVs.

CLOSING STATEMENT

THIS SYNOPSIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. However, interested parties may identify their interest and capability to respond to this notice.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Unique Entity ID UEI), the Taxpayer Identification Number (TIN), and the certification of business size.

Responses must include the place of manufacturing (i.e. address if supply/equipment is a domestic end product and include country of manufacture). All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses must be received by the closing date and time of this announcement and must reference the solicitation number, NIMH25006729.

Responses must be submitted electronically to Joe Kennedy, Contract Specialist, at joseph.kennedy@nih.gov

U.S. Mail and fax responses will not be accepted.

mailto:joseph.kennedy@nih.gov