DVR_SOW_for_Floor_Machines.pdf

STATEMENT OF WORK / SOLICITATION DOCUMENT

A. Background

The National Institutes of Health, Office of Research Services, Division of Veterinary Resources

(DVR), intends to award a purchase order for 2 floor scrubbing machines for sanitation of DVR managed animal facilities within the NIH at Bethesda, MD.

B. Purpose

DVR requires 2 floor scrubbing machines to perform daily sanitation routines that lesson environmental impact and do not require the use of cleaning chemicals while providing effective decontamination. The machines will be used in animal facilities to include corridors, storage rooms and animal rooms in the prevention of cross contamination and the spread of pathogenic organisms. Most spaces where the machines will be used have limited maneuverability and thus must be compact and easy to maneuver.

C. Requirements

Vendors are directed to provide a proposal that meets the following minimum requirements. For each requirement, vendors are directed to provide a “crosswalk summary page” that includes each requirement and a reference to the page number/section(s) of the vendor’s proposal that discusses each requirement. Proposals that do not include a “crosswalk summary page” will not be evaluated. The crosswalk should include a list of requirements, and the page/section number where the requirement is addressed, and how it will be met, in the proposal. Proposals that do not meet one or more of the minimum requirements are ineligible for award.

(1) Cleaning System

1.a Must have 28 inch, (+/- 1 inch) scrubbing path

1.b Must have solution tank capacity of 22 gallons (+/- 2 gallon)

1.c Must have a solution tank fill port that is easily accessible and accepts water from several delivery methods. Fill port must be spill proof during operation of machine

1.d Must have ability to follow changes in flooring contours

1.e Must have toolless method for removal of brushes

1.f Must have powered method to raise and lower the scrub head

1.g Must have multiple downward pressure settings for scrub head

1.h Must have non-marking brush skirts that will follow floor contours and contain water while in operation

1.i Must have ability to effectively clean under toe spaces

1.j Must have a recovery tank that has a greater capacity than the solution tank

1.k Must have a recovery tank that allows for total visual inspection and cleaning of all interior surfaces

(2) Waste Water System

2.a Must have a recovery tank size that is greater than the solution tank with an automatic shutoff to prevent overfilling

2.b Must have a recovery tank that allows for complete visual inspection and cleaning of all interior surfaces

2.c Must be able trap debris and an easy method to remove debris

2.d Must have heavy-duty vacuum fan capable of lifting water without spillage

2.e Must be equipped with a squeegee capable of cleaning under toe spaces

2.f Must have toolless ability for squeegee exchange

2.g Must have 4 functional edges on each squeegee

2.h Must have a squeegee that operates with minimal to no spillage from edge to edge

2.i Must have a squeegee system with safety features to prevent damage to the machine or the facility

2.j Must have a squeegee system that traps waste water when machine is not in operation

2.k Must have a vacuum motor that prevents waste water to spill when squeegees are lifted off the floor

2.l Must have safe squeegee operation up and down that does not require the operator to remove hands from the controls

(3) Operating and Safety Controls:

3.a Must have 2 copies of keys per machine to power the unit on and off and prevent unauthorized use of the machine.

3.b Must have ability to alert operator of machine status

3.c Must have ability to record run time of machine

3.d Must be equipped with an emergency shutoff switch that is easily accessible to the operator.

3.e Must have ability to assist operator in diagnoses of problems and troubleshooting

3.f Must have a single control that activates and deactivates operation of machine

3.g Must have capability that allows operator to safely control speed of the machine

3.h Must have capability that allows operator to safely change movement from forward to reverse

3.i Must have automatic activation of vacuum when squeegee is lowered

3.j Must have ability to alert operator when batteries need to be recharged

3.k Must have method to prolong battery life and reduce need for operator to maintain batteries

(4) General Construction and Safety Features of Machine:

4.a Machine must be constructed of materials that are corrosion resistant, durable and can sustain vacuum pressure and minor impacts

4.b Machine must have 24-volt electrical system with 6-volt batteries

4.c Machine must have on-board changing system that is water-resistant and capable to plug into a standard wall outlet.

4.d Machine must have ability to reduce sound levels when in operation

4.e Machine must have features to protect walls

4.f Machine must have a braking system that stops motion within 5 feet.

(5) Additional Requirements

5.a Machine must be capable of independently dispensing electrically converted water or detergent and can alert operator. Machine must have controls to change cleaning modes/methods, water flow and have a hose and cleaning brush

5.b Machine must be able to electrically activate water

5.c Must include delivery to all locations in place of performance

5.d Must include installation and assembly of all machines and accessories

5.e Must include initial training and as-needed training

5.f Must include standard manufactures warranty

5.g Must include 4-year preventive maintenance program

Technical Instructions:

Vendor proposals must demonstrate the ability to meet all of the minimum requirements listed above in their proposals, with pages references to each requirement on their crosswalk summary page. Offerors may include upgrades and additional information for the Government to consider.

Pricing:

Pricing shall be specified as the purchase price per machine and include pricing for any accessory required to meet technical requirements. Pricing should be for a total of 12 machines.

Pricing shall include all machines, accessories, initial set of supplies, delivery, installation, and training.

Evaluation:

The Government will evaluate proposals using the Lowest Priced Technically Acceptable

(LPTA) approach. The lowest priced proposal will be evaluated for technical acceptability first and only if the lowest priced proposal is not meeting the minimum listed requirements in this

SOW the government will move to evaluate the second lowest price proposal and so on.

Place of Performance:

• One (1) unit at the NIH Main campus located at 9000 Rockville Pike, Building 14G

Bethesda MD 20892

• One (1) unit at NIH Main Campus located at 9000 Rockville Pike, Building 10 B2N217, Bethesda MD 20892

Deliverables:

Within 30 days of contract award or sooner, the vendor shall schedule and deliver and install the units and supplies to specified places of performance.

Within 1-3 business days of delivery of each unit, the vendor shall schedule and provide initial user training for each specified place of performance.

Within 5 business days of receipt of a training request, the vendor shall schedule and provide as-needed training at the specified place of performance.