SOW.pdf

Statement of Work

Edstrom Security & Monitoring System

1) SCOPE: Contractor shall provide all labor, material and equipment to provide preventive maintenance

(pm) for government owned Edstrom Watchdog Server and Server accessories, Local Processors

(164); Light Control (2); Access Control (33); Pressure reducing stations (19); CPVC Room

Distribution System (38); Stainless Steel Solenoid (33); Bottle Filling Station (2); Recirculation Pump

System (1), Recoil Hose flush Station (1), Rack (Chlorine) Flush Station (1), located throughout the

Building 49 Central Animal Facility. The contractor shall provide services for the period of July 1, 2018 through June 30, 2019. All maintenance service shall be performed in accordance with the manufacturer’s standard commercial maintenance practices.

Preventive maintenance for government-owned Edstrom Watchdog System.

2) BACKGROUND INFORMATION: The Edstrom Watchdog system is used to maintain the security of our animal research facility, to provide various environmental monitoring systems within the

Building 49 Central Animal Facility, to provide purified water to the animals housed within the

Building 49 Central Animal Facility and to monitor/control access within our facility. The Edstrom

Watchdog system and associated accessories are already installed within the Building 49 Central

Animal Facility and meet the unique and complex challenges of operating a facility of our magnitude.

The Edstrom Watchdog system is a proprietary system, which requires that the manufacturer, Edstrom

Industries, Inc., performs all preventative maintenance work and provides repair items. As a part of the Statement of Work each PM Visit, the service technician shall perform all inspections, tests, services and maintenance activities as recommended by the manufacturer or are necessary in order to maintain the system in proper working condition.

3) PURPOSE AND OBJECTIVES OF THE ACQUISITION: The purpose of this acquisition is to establish a Preventative Maintenance Agreement to properly maintain the already installed security and monitoring system within the Building 49 Central Animal Facility. The Edstrom Watchdog system is a proprietary system and as such we request that Edstrom Industries, Inc. continue to provide the preventative maintenance service to this equipment. This equipment is necessary to maintain and support the animal research performed in the Building 49 Central Animal Facility.

4) PREVENTIVE MAINTENANCE: The equipment will receive preventive maintenance service twice per year by the contractor. This includes verification, calibration, adjustment, repair and/or replacement of worn/defective parts due to normal use and conditions. Replacement parts are included within the agreement. Purchase orders are required for any additional parts if not included in the service agreement. The first service visit will be completed within 90 days of contract start date and the second service visit will be completed approximately six (6) months after the first visit for all equipment detailed below. Calibrations, adjustments, repairs, and applicable preventive maintenance services will be performed on covered components. A Preventive Maintenance report will be completed for each visit and presented to the Building 49 Central Animal Facility Front Office Staff for review and acceptance.

5) CONTRACTOR REQUIREMENTS: The contractor shall perform all inspections, test, service and maintenance activities. The contract shall cover installation of parts during the Preventive

Maintenance visit only. The contractor shall have full and free access to the equipment for servicing during normal working hours.

6) SERVICE EXCLUSIONS: The contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. Service under this contract does not include the following: increase in service time or repair of damage caused by accident, misuse, disaster or abuse or by accessories, alterations, attachment or other devices not furnished or installed by Edstrom, painting or refinishing of the equipment, repair of damage or increase in service time caused by failure to continually provide a suitable installation environment, including adequate space, power, and any other facilities as prescribed by the contractor.

7) CONTRACTOR SUPPLIED MATERIALS: The contractor shall include one (1) annual service visit and one (1) interim service visit for the term of this agreement. The contractor’s agreement shall outline, under the Scope of Work for Premium, in detail the supplies and services that will be rendered under its service agreement.

8) GOVERNMENT FURNISHED MATERIALS: The government will not need to furnish the materials necessary to perform the preventative maintenance. Where additional materials or services are necessary, which are not included in the Agreement or are not under warranty, will be charged for separately at the contractor’s current price. Additional labor, outside of the labor detailed in the agreement, will be charged for at the contractor’s current labor rate (except as in emergency calls).

These items shall be the subject of a separate purchase order and shall not be performed under this agreement without the consent of Building 49 Central Animal Facility Management.

9) EMERGENCY SERVICE: The contractor shall address emergency service calls within 24 hours of notification. For after-hours and weekend emergencies necessary arrangements shall be made for suitable access. A toll-free number (1-800-558-5913) will be available to reach a Technical Support

Representative during regular working hours or for emergency situations.

10) REPORTING REQUIREMENTS AND DELIVERABLES: Agreement includes two (2) preventive maintenance service visits. A preventive maintenance report detailing all system operating parameters will be provided after completion of the preventive maintenance work.

11) INSPECTION AND ACCEPTANCE: All work will be inspected and approved by the Building 49

Central Animal Facility Main Office Staff (B1W28) at the completion of any repairs and at the completion of preventive maintenance visits. All work will be performed as set forth in the contractor’s quote, in accordance with definitions and subject to the terms and conditions of the contractor.

12) PERIOD OF PERFORMANCE: The period of performance shall be for one (1) twelve (12) month period for the base year and four (4) additional twelve 12-month option years. The Period of

Performance reads as follows:

I. Base Year: July 1, 2018 – June 30, 2019

II. Option Year I: July 1, 2019 – June 30, 2020

III. Option Year II: July 1, 2020 – June 30, 2021

IV. Option Year III: July 1, 2021 – June 30, 2022

V. Option Year IV: July 1, 2022– June 30, 2023

13) Payment: Shall be invoiced each year as listed below. Payment shall be made in full at the beginning of the contract date.

I. Base Year: $57,751

II. Option Year I: $59,195

III. Option Year II: $60,675

IV. Option Year III: $62,192

V. Option Year IV: $63,746

$303,559

14) EQUIPMENT DESCRIPTION, LOCATION(S) and SUMMARY:

Calibration/PM Service for:

Edstrom Watchdog System and Accessories

Item Qty Equipment Description

Servers 1 HP 026 / 027 / 028

Server Accessories 4 Smart Box - Watchdog/LP

1 Monitor - All

1 UPS - All

Environmental Processor &

Controller 164 Local Processor

Sensor 2 Sensor Module 3

Light Control 2 Single Level Light Relay (LP)

Access Control 17 Mag. Lock Sgl w/All Switches (Std or Z-Brkt)

16 PTE Switch (Use w/Elec. Strike of Door Back)

Pressure Reducing Stations 19 PRS - 7550

Room Distribution System 38 Room - CPVC

33 3/8" Stainless Steel Solenoid

Cage Wash Equipment 1 Chlorine Flush Station

1 Chlorine Injection

1 Recoil Hose Flush Stations

Bottle Filling Station 2 BFS-675 without PH Monitor

Chlorine Repressurization System 1 Dual pump with Chl. Injector

AWS Storage Tanks 1 Storage Tanks

Located: Building 49 Central Animal Facility

Semi-Annual Preventive Maintenance Service Visits

Service Agreement Duration: 7/1/18 to 6/30/19

Payment: Total of $57,751.00

15)AWARD: This Agreement shall commence on the date signed by NIH and the Agreement shall remain in effect until the contractor has met all obligations under this Agreement.

Ted Plemons, MBA, CMAR, RLATG Date

Chief, Operations Management, CAF, VRRS, NEI