Scope_of_Work_for_Specialty_Finishes_and_Construction.docx

Scope of Work for Specialty Finishes and Construction.

The Performance of Work encompasses Impervious Architectural Finishes in support of National Institutes of Health (NIH) Mission. The NIH Mission includes but not limited to Animal Programs, Joint Commission, Biological Safety Lab and Building Facilities. Support services focuses on continued accreditation of those programs and facilities by Federal, State and Local Accreditation. Services under this Performance of Work Statement will be provided through Task Order contracting and will be issued by the Contracting Officer (CO) in the form of a RFP.

WORK STATEMENT:

Independently and not as an agent of the Government, the Contractor shall furnish all necessary services, qualified personnel, material, equipment, management and supervision to perform Task Order contracting in support of the NIH Mission.

GENERAL INTENTIONS:

The General Intent of this Performance Work Statement (PWS) is to acquire a Single-Award in support of the NIH Mission. The NIH Mission consists of meeting local, state and federal regulations leading to accreditation.

Accreditation in Joint Commission, Animal Program and Biological Safety Lab is critical to the NIH Mission.

BACKGROUND:

Architecture Vivarium Specialties Service contract; historically, provided architectural service for NIH - Animal Programs. The NIH-DFOM-Accreditation Service Branch (ASB) has expanded to include services in support the NIH Mission that include Joint Commission (JC) and Biological Safety Labs (BSL).

Earning Animal Program accreditation requires institutions to conduct their own extensive internal review, as well as undergo a comprehensive, on-site assessment by AAALAC evaluators. This assessment looks at the entire animal care and use program, including animal environment and housing, veterinary care, the facilities, and the institutional policies that are in place to monitor the animal care and use program. NIH – Animal Programs earned their accreditation in June 2014. Once accredited, the institutions revisit and re-evaluated every three (3) years in order to maintain its accredited status.

Earning Joint Commission accreditation is NIH Mission critical. NIH undergoes a comprehensive assessment by the Joint Commission evaluators. This assessment reviews the entire patient care process, including facilities. NIH earned the Joint Commission accreditation in June 2015. Once accredited, the institutions revisit and reevaluate every three (3) years in order to maintain its accredited status.

Earning Biological Safety Lab accreditation is NIH Mission critical. NIH undergoes a comprehensive assessment by BSL evaluators. This assessment looks at the entire BSL building envelope, the facilities, and the institutional policies that are in place to monitor the BSL containment area. This assessment reviews the entire biological containment area and each level of containment. NIH earned the BSL accreditation in July 2013. Once accredited, the institutions revisit and re-evaluate every eighteen (18) months in order to maintain its accredited status.

NIH LOCATIONS:

Task Order work shall be performed at National Institutes of Health (NIH) at the following Maryland facilities. I. 9000 Rockville Pike, Bethesda, MD – Provide Impervious Architectural Finishes in Support of the NIH Mission in the following buildings 4, 6, 6B, 8, 10, 10 NMR, 10A, 10B ACRF, 10B2, 10MIF, 10/CRC, 14A, 14BN, 14BS, 14C, 14DN, 14DS, 14D, 14E, 14F, 14G, 14H, 28, 28A, 28B, 28C, 28D, 29, 29A, 29B, 30, 32TII, 33, 35, 35A, 37, 40, 41, 49, and 50.

II. 16701 Elmer School Road, Dickerson, MD – [Poolesville] Provide Impervious Architectural Finishes in Support of the NIH Mission in the following building 102, 103, 104, 110, 110A, 112, 132, T-1, T-2, T-15, and T-16.

III. 5 Research Court, Rockville MD – Provide Impervious Architectural Finishes in Support of NIH Mission at Research Court, MD.

IV. Leased - Twinbrook II, 12441 Twinbrook Pkwy, Rockville, MD 20852 - Provide Impervious Architectural Finishes in Support of NIH Mission at Twinbrook II, MD.

V. Leased - Twinbrook III, 12735 Twinbrook Pkwy, Rockville, MD 20852 – Provide Impervious Architectural Finishes in Support of NIH Mission at Twinbrook III, MD.

VI. Leased - 5625 Fisher Lane, Rockville, MD 20852 Provide Impervious Architectural Finishes Support of NIH Mission at ….

SCOPE OF WORK – IMPERVIOUS ARCHITECTURAL FINISHES:

The Contractor will be responsible for, and capable of providing and performing Impervious Architectural Finishes in Support of NIH Mission. Impervious Architectural Finishes include, but not limited to, providing technical assistance to the government and serve as Subject Matter Experts (SME) to render the subject repairs timely and with manageable disruption to the NIH Mission. Contractor shall provide Impervious Architectural Finishes in accordance with NIH-DTR-Design Requirements Manual.

The Contractor shall provide labor, materials, and equipment for Impervious Architectural Finishes in Support of NIH Mission at the NIH Bethesda, Research Court, Twinbrook II, Twinbrook III and the NIHAC Poolesville Campuses. Services include, but not limited, to the following:

· Customer service and support the Animal Facility Care Managers, Facility Managers, Building Engineers and earing accreditation in the Animal Programs, Joint Commission and Biological Safety Lab.

· Providing and promoting a health-building environment.

· Establish and maintain an environmental containment; thus, supporting the NIH- Infection Control measures for construction inside a hospital, clinical, ambulatory and medical research facility.

· Repairs to subject building architectural finishes.

NOTE: Repairs, overhauling, and replacement of architectural finishes shall be performed by the contractor and, unless otherwise stated, applies to architectural finishes, which include, but are not limited to:

a. Epoxy floor systems,

b. Fiberglass Reinforced Wall Panels or equal,

c. Fiberglass Ceiling Panels and their components,

d. Vinyl/Rubber continuous sheet goods,

e. Vinyl Composite Tile,

f. Wall guards, rails, cove base,

g. Fire caulking, window caulking, ceiling tile caulking,

f. Pest management control,

g. Specialty Hygienic Doors and frames,

h. Purchase and installation of all essential materials compliant with ARTICLE J.1.0 NIH Division of Technical Resources (DTR) Design Requirements Manual.

THE CONTRACTOR SHALL:

a. Comply with Standards/Regulation: Complying with Standards/Regulations is a requirement and a performance measure as stated in this PWS. The following Standards/Regulations must be followed in strict attention or the Contracting Officer will issue a cure notice. Sections J of this PWS list the standards and regulations.

b. Act as Subject Matter Experts (SME) on all work as stated in this Performance Work Statement. Subject Matter Experts are professional(s) working in their field and have gained knowledge and reconnection by credentials.

c. Perform work in a safe and professional manner at all times.

d. Provide and Install an impermeable finish in support of an Animal Care Facility.

NOTE: Contractor is responsible for all site preparation, construction and housekeeping in accordance with subject Performance Work Statement.

e. Ensure all work performed on this requirement is performed by trained and certified personnel who are thoroughly knowledgeable and qualified to work in an Animal Care Facility.

NOTE: Contractor is responsible for maintaining current certifications on all employees working on this requirement as required by Federal, State and Local regulations.

f. Ensure all workmanship meet the standards specified.

g. Utilize due diligence in ensuring all work be accomplished in conformance with approved and accepted standards of the industry, manufacturers, Federal and state standards, NIH Regulations, and applicable building and safety codes and requirements.

h. Furnish all materials.

NOTE: All materials provided must be of the type and grade as recommended by the respective equipment manufacturer. Materials with lead, asbestos, or mercury are not acceptable and shall not be procured or warehoused by/at the NIH.

i. Provide, upon request from the government, a list of all-hazardous and non-hazardous material used in the performance of work under this requirement.

j. Coordinate and cooperate with all other contractors to avoid conflicts in work schedules and performance.

NOTE: In the event of unresolved conflicts with other contractor’s, the Contractor shall refer unresolved conflicts to the PO for resolution.

k. Include operational checks and housekeeping of the assigned Task Order job site.

l. Request utility outages, utility service drops prior to the Task Order schedule.

NOTE: Contractor is responsible for requesting utility service drops IAW NIH utility outage request.

THE CONTRACTOR SHALL NOT:

The Contractor Shall NOT at any Period of Performance perform in full or partial the following:

a. Modify a wall, ceiling and/or floor that may prevent it from functioning as originally intended and/or designed,

b. Contractor shall not perform duties not in contract (N.I.C.) – i.e. remove/alter specialty floor systems, wall systems and suspended ceiling,

c. Contractor shall not solicit work outside the assigned task order,

d. Contractor shall not bring off road buggies, golf cars or similar to/on the NIH campus,

e. Install, disconnect, and relocate utility service drops, i.e. electrical, domestic water, fire suppression,

f. Disconnect, remove, relocate any research/medical equipment and/or reinstall, place back in service research/medical equipment.

TASK ORDER:

Task Order work consist of service work issued to the Contractor by the NIH - Contracting Officer (CO).

GOVERNMENT CONTRACTOR RELATIONSHIP:

The Government/Contractor relationship is a cooperation effort and a relationship in which will draw upon the strengths of both the Government and the Contractor in a joint effort collectively to achieve:

a. A quality project performed correctly the first time,

b. An on-budget on-time performance in accordance with the Task Order,

c. Adhering to NIH-standards/regulations as defined by NIH-DTR.

d. Supporting NIH Infection Control Measures; thus, promoting a health building environment,

e. Accreditation of AP, JC and BSL by a third party inspector,

f. Supporting NIH established Inter-Life Safety Measures; thus, promoting a health building environment.

CONTRACTOR QUALITY CONTROL (QC):

GENERAL:

The Contractor shall develop and maintain a Quality Control Program to ensure all services provided by the Prime and subcontractor(s), administration, personnel, equipment, parts and materials meet performance, health and safety standards and NIH-DTR requirements as stated in this PWS.

The Contractor shall designate a Quality Control Manager (QCM) to be their point of contact (POC) for quality control. As part of the Quality Control Program, the Contractor shall develop a Quality Control Plan (QCP) to be used as a procedural guide to performing work. The Contractor must submit the QCP as part of their proposal. The Government reserves the right to negotiate the Contractors QCP submission prior to award of the contract, and incorporate all understandings as part of the final contract awarded to the respective Contractor.

The QCP shall include the name of the contractor’s QCM, annual work schedule and procedures for controlling the quality of work. As a minimum, the quality control procedures shall include:

· Documented inspections of assigned Task Order,

· Contractor self-evaluation of performance,

· Contractor self-evaluation of Infection Control Measure in place, NOTE: Self-evaluation shall be a narrative that addresses issues, problems and/or deficiencies and corresponding corrective actions taken.

ORDER OF PRECEDENCE IN THE EVENT OF A DISCREPANCY:

· Render discrepancies’ and maintain Building Infection Control Measure,

· Clauses within the Task Order,

· Task Order General Terms, Procedures and Classifications.

CONTRACTOR INSPECTION REQUIREMENTS:

Contractor shall inspect each task order at the time of completion; then, schedule a final inspection with the Project Officer.

REQUIREMENTS FOR TASK ORDER WORK:

The Contracting Officer (CO) will issue a task order. No work shall start prior to the CO issuing a task order or a formal notice to proceed is granted by the CO.

GENERAL PROCEDURES FOR ESTABLISHING TASK ORDER WORK:

The Contracting Officer will issue a Request for Proposal (RFP) to the Contractor for acquiring Impervious Floor, wall and ceiling services as defined within this PWS. The Government reserves the right to negotiate Contractor proposed pricing and work descriptions with the Contractor before accepting the Contractor’s proposal and issuing a Task Order. The contractors Cost Data Matrix will be utilized in determining pricing for each task order.

The Government, at the discretion of the Project Officer to the Contracting Officer reserves the right to have any work in this PWS performed by others. Each assigned Task Order issued, will be signed, and returned to the Contracting Officer.

SPECIFIC ENTRY INTO THE ANIMAL FACILITIES:

Contractor shall comply with the Animal Care Facility classification and entry requirements for each animal facility. The classification of an Animal Facilities will be performed by the Animal Facility Care Manager (AFCM) specific to the facility. The entrance requirements vary from facility to facility, building to building and it is a performance requirement as stated in this PWS. The Contractor must request, the entry requirements prior to entry into the Animal Facilities. If the Contractor is not informed for whom to contact, then the Contractor is to not enter the space and contact the Project Officer.

CLASSIFICATION FOR ENTRY INTO THE ANIMAL FACILITIES:

It is a requirement of the Contractor to contact the building Animal Facility Care Manager for entry procedures and specific personal protection gear for each facility as stated in this PWS. Animal Facility Care Manager will inform the Contractor for entry classification for animal facilities. Animal facilities classified as conventional, limited access, specific pathogen free (SPF) or barrier:

a. Conventional Facility: Animals may be introduced regardless of their pathogen status. These animal facilities are undesirable for housing specific pathogen free animals. There may be a requirement for protective clothing in a conventional facility. After entering a conventional facility, access is restricted into any Specific Pathogen Free (SPF) facility on the same day unless the individual showers and makes a change of clothing.

b. Limited Access: Limited access facility has strict clothing and entrance procedures. After entering a limited access facility, access is restricted into SPF facilities on the same day unless the individual showers and makes a change of clothing.

c. Specific Pathogen Free (SPF) or barrier: Animals in an SPF facility are free from specific pathogens. After entering either conventional or limited access facilities, access is restricted into all SPF facilities on the same day unless the individual showers and makes a change of clothing. Protective clothing includes shoe covers, masks, hair bonnets, disposable lab coat and jumpsuits are provided by the Government.

BUILDING ENTRY/BUILDING RE-ENTRY:

Contractor shall not enter the Animal Facilities of one building then re-enter the Animal Facilities of a separate building within the single day. This action will prevent cross contamination. It is a requirement in this PWS and is a performance measurement, the Contractor shall schedule and coordinate the Task Orders IAW the Animal Facility Care Manager Entry procedures.