C104312SolicitationAmendment18MAY17.pdf

(x)

NIHOF2017141

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Bethesda, MD 20892-5711

ADM-ORF

9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities National Institutes of Health

Bethesda, MD 20892-5711

IO-ORF

9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities National Institutes of Health

C10431205/18/2017000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/02/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

C104312 Sterilizers, Washers, and Bedding Dispensers Maintenance and Repairs

PO Ron McMillan

The purpose of this amendment is to respond to Questions and provide the updated solicitation attachments.

Period of Performance: 07/24/2017 to 06/23/2022

CS Chynice Chapman

PO Ron McMillan

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

CHYNICE A. CHAPMAN

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

NIHOF2017141

C104312 Sterilizers, Washers, and Bedding Dispensers Maintenance and Repairs

Site Visit Pre-Proposal Questions

Due Monday, May 15, 2017 at 2:00 p.m. (EST)

Question 1:

Could you clarify what wiring would the successful offeror would be responsible for, as referenced in the Performance Work Statement (PWS)/ General Requirements/ Electrical (section)? As worded, it states that successful offeror would be responsible for all the wiring from the building main disconnect. The building disconnects at times are 20 to 50 feet from the equipment and is normally considered part of the facility. Should it read as follows:

Electrical: The Contractor shall inspect, maintain, repair and/or replace all electrical wiring and components from the load side of the main power switch on all sterilizers, washers, and bedding dispenser’s equipment?

Answer 1:

No, “the Contractor shall inspect, maintain, repair and/or replace all electrical wiring and components from the main disconnect to all sterilizers, washers, and bedding dispensers equipment”. (The PWS has been updated to reflect this update.)

Question 2:

Is the Preventive Maintenance schedule to be determined and approved by the Contractor? In the PWS under Preventive Maintenance it states, “the PM schedule shall be established and be in accordance with the manufacturer’s recommendations, but no less than annually.” Again under Task 2 Sterilizers Preventive Maintenance it states, “The contractor shall provide the PM schedule to the COR within (10) days of the contract award and within (10) days of exercising each option year.” The manufacturer’s recommendations for all the equipment is once per quarter (4 times per year). However much of the equipment is 20 years or more old and would affect how often they should be checked. If the interested parties of this Solicitation bid using different PM frequencies the bid amounts could be very different, please clarify.

Answer 2:

No, the Preventative Maintenance schedule shall be established in accordance with the manufacturer’s recommendation, but no less than annually, and approved by the Contracting Officer Representative and/or designative representative.

Task 2 Sterilizers Preventative Maintenance schedule shall be provided within (10) days following the post-award conference and within (10) days of exercising each option period. As a minimum, the sterilizers equipment must have preventative maintenance performed at least four times per year or quarterly.

Question 3:

Could we be provided a current equipment list (Attachments #1 and #2)?

Answer 3:

The updated equipment lists are attached.

Solicitation Number: NIHOF2017141

PERFORMANCE WORK STATEMENT (PWS)

C104312 STERILIZERS, WASHERS, & BEDDING

DISPENSERS EQUIPMENT MAINTENANCE AND

REPAIR

NATIONAL INSTITUTE OF

ENVIRONMENTAL HEALTH SCIENCES (NIEHS)

OFFICE OF RESEARCH FACILITIES (ORF)

Facilities Management Branch (FMB)

March 6, 2017

General Requirements

The Contractor shall furnish trained and experienced personnel; and all labor, tools, supplies, materials, parts, and equipment required to provide routine preventive maintenance inspections, repairs, adjustments during inspections, call-back repair services and special repair service for all washers, bedding dispensers, and sterilizers equipment listed in the Performance Work Statement. All repairs shall be completed within five (5) business days.

The portions of utility connections servicing the sterilizers, washers, and bedding dispensers that the Contractor shall be responsible include:

Electrical: The Contractor shall inspect, maintain, repair and/or replace all electrical wiring and components from the main disconnect to all sterilizers, washers, and bedding dispensers equipment.

Steam: The Contractor shall maintain, repair or replace, as needed, all steam regulators, piping, piping insulation, gauges, and all steam components from the main shut off valve feeding to the washer. The Contractor shall maintain, repair and/or replace all pumps, piping, valves, strainers, and steam traps on all steam condensate lines serving the cage washers. The Contractor shall notify the COR or his/her Alternate of any indication of low steam pressure.

Domestic hot water and city water: The Contractor shall inspect, maintain, repair and/or replace as needed, all piping, piping insulation, valves on the domestic hot water and city water systems from the main shutoff valve back to the washers.

The contractor shall notify the Contracting Officer’s Representative (COR) or his/her Alternate of any indication of low domestic hot water temperature.

Exhaust system: The Contractor shall inspect, maintain, repair and/or replace as needed all belts, shafts, motors, dampers controls and associated components on all exhaust fans that are installed as part of the cage washers. For washers that utilize building exhaust systems, the Contractor shall be responsible from the motorized damper (including the damper and actuator) back to the washers. The Contractor shall notify the COR or his/her alternate of any exhaust or airflow problems within one hour of the problem being identified. All requirements are located at the National Institute of Environmental Health Sciences (NIEHS), Research Triangle Park (RTP), NC.

All work shall be performed during regular Government working hours of 8:00 a.m. to 5:00 p.m., exclusive of Federal recognized holidays. Any variation of work time shall be requested to and approved by the COR in advance. Before work is started, the Contractor shall confer with the COR to arrange a work schedule satisfactory to the Government.

The Contractor shall comply with all Institute regulations incorporated herein governing the occupied premises and shall perform the Contract in such a manner as not to interrupt or interfere with the conduct of Government business. The Contractor shall adhere to all parking rules and regulations governing the use of the premises.

Definitions

Preventive Maintenance

Scheduled checks and services (including, but not limited to, adjustments, cleaning, calibration, inspection, and equipment servicing) of installed equipment at intervals recommended by the manufacturer or standards within the industry to ensure proper and efficient operation with minimum breakdowns, deterioration, or other deficiencies. Preventive maintenance shall include repairs or other actions taken to correct deficiencies discovered during preventive maintenance inspections on sterilizer, washer, and bedding dispenser.

Repairs

Contractor will restore all breakdowns of equipment on the equipment list to its designed operating capability by replacement or restoration of parts and material to manufacturer’s specifications.

Personnel Qualifications

The Contractor shall provide only trained personnel with experience in repair, maintenance, and installation of the equipment types listed herein.

Supervisors shall have a minimum of four years of experience with equipment of the type covered by this performance work statement.

Technicians shall have a minimum of two years of experience with equipment of the type covered by this performance work statement.

Policies

The Contractor shall require all employees to sign in on arrival and sign out when departing the NIEHS Campus. Each employee shall sign in and out personally. The location for signing in and out is in Building 101, the first floor of Module “B”, South Campus.

Parking for the Contractor’s employees shall be in accordance with the NIEHS policies, unless directed otherwise by the Contracting Officer’s Representative (COR).

The contractor shall require employees to follow dress out policies in effect, as applicable.

Name Badges

Each Contractor employee working at the Institute shall wear a name badge, easily readable, and prominently displayed. This badge shall include the person’s name and the Contractor’s company name.

List of Contacts

The Contractor shall provide the Contracting Officer’s Representative (COR) within two (2) days of Contract award, with a typewritten list of the personnel and their telephone numbers or other means of contacting the appropriate persons for repair services at any time during the day. This information shall be updated as necessary by the Contractor to be current and accurate always. The contractor or contract employee shall notify the Contracting Officer’s Representative (COR) immediately upon arrival to the NIEHS. campus and prior to departure.

QUALITY CONTROL:

The Contractor shall be solely responsible for the quality of their work. All work shall be completed by adhering to all Federal, EPA, State, Local, City, County, NEC, NFPA, ASME and OSHA safety procedures and security rules and regulations.

The Contractor shall provide reports of the Preventative Maintenance performed, repairs, and emergency service call repair orders to the COR.

A written notification shall be provided to the COR if repairs cannot be completed within

(5) working days after the Contractor receives notification of the service call, with an explanation of delays and expected date of completion of repairs.

Specific Performance Requirements

The Contractor shall provide the following services:

Task 1 Washers & Bedding Dispensers Preventive Maintenance:

For preventive maintenance services, the Contractor shall perform preventive maintenance services that include the following:

1. Inspect all mechanical, electrical, and plumbing components of each piece of cage washer’s equipment. The term “inspection” used in this contract means to check and/or test for satisfactory manufacturers recommended operating condition and performance.

2. Perform all adjustments and repairs necessary to keep each piece of cage washer’s equipment in continuous optimum operating condition.

3. Operate each piece of cage washer’s equipment through all cycles and observe for proper operation of all components.

4. Inspect all tanks, chambers, manifolds, hoses, door gaskets, door latches, and related equipment on each cage washer’s for leaks or other malfunctions. Defects found with equipment or parts shall be written in the service reports and shall be corrected before equipment or parts are inoperable or become non-functional. No equipment shall be left in service that has the potential to compromise personal safety; instead, equipment shall be tagged and locked out.

5. Inspect, clean, and lubricate all motors, pumps, gear boxes, chains, pulleys, and other moving parts on each piece of cage washer’s equipment.

6. Disassemble and clean all manifolds and jet sprays to ensure free water flow.

7. Validate cage washer’s performance using a manufacturer’s recommended temperature indicator on each cage washers to ensure a minimum water temperature of 180º Fahrenheit at the cage washers level. Provide the temperature readings of the hot water entering the cage washers and the waste water to the sewer with the inspection report. Notify the COR or his/her Alternate of any deviations from the specified temperatures within one hour of being identified.

8. When acidic chemicals are used to de-scale the animal cages, pans, and the cage washers, provide pH measurement for waste water at cage washers discharge. These measurements shall be taken while the cage washers are being operated using each facility’s Standard Operating Procedure (SOP) for Acid Use. Provide the pH measurement with the inspection report. Notify the COR or his/her alternate of any abnormal pH levels in the cage washers effluent within one hour.

9. The contractor shall correct any defects found with the cage washer’s equipment or/and install replacement parts as a result of any of the above inspections.

10. Perform other maintenance services as recommended by the appropriate Original Equipment Manufacture’s literature.

11. Preventive maintenance inspections shall be performed during normal businesses hours Monday through Friday (excluding Federal holidays). The Contractor shall schedule each inspection at least three (3) working days in advance with the COR or his/her Alternate. The first preventive maintenance inspections shall be performed within thirty

(30) days after the award of this contract on each piece of equipment. The Contractor shall provide a written report to the COR or his/her Alternate within five (5) working days of the inspection. The contractor’s Quality Control Program shall provide what this report will include. The inspection report shall also include the results of the cage washer’s temperature tests.

Preventive Maintenance

The Preventive Maintenance schedule shall be established and be in accordance with the manufacturer’s recommendations, but no less than annually.

The Contractor shall perform preventive maintenance per the manufacturer’s specifications. The Contractor shall have written procedures to be followed and documented evidence that each piece of equipment has been inspected in accordance with those procedures. The contractor must submit the completed document to the COR by the last day of the month. (Task I & Task 2)

Repair Service

Tasks 1 & 2:

Call-back Repair Services – In between scheduled inspections, if repairs are needed for the cage washer’s equipment, the Contractor shall provide call-back repair services for the equipment listed in Attachment numbers 1 & 2. At the time of contract award, the Contractor shall furnish the COR with the name(s) and telephone number (s) of person(s) to call when call-back service is needed.

The Contractor shall begin working within 24 hours (excluding Federal holidays and weekends) of initial notification by the COR or his/her Alternate. The COR or his/her Alternate shall provide the Contractor with a description of the problem, location and type of cage washer and/or sterilizer equipment when calling for service. The Contractor shall prearrange with the COR or his/her Alternate for building access for work that shall be performed after normal working hours. All repairs shall be completed within five (5) business days. After the completion of the repair service, the Contractor shall provide the COR or his/her Alternate the following documents:

• a field service report signed by the authorized person which shall be completed with one (1) copy to be sent to the COR within one business day.

Special Projects

The Contractor shall perform special projects for the sterilizers and cages washers listed in Attachments no. 1 and 2. Special projects include modifications or replacement of major components to improve operation, efficiency, or safety of the cage washers. The cost of any special projects shall be on estimated, negotiated, and funded on a separate line item that may be modified to the original contract. The price for the materials for special repairs shall be based on an established catalogue or list price when the material is furnished, less all applicable discounts to the Government. In no event shall such prices be more than the Contractor’s price for the same item in like quantity or the current market price (whichever is lower).

Replacement Parts and Services (Task 1 & Task 2)

The Contractor shall furnish all necessary repair parts and materials for maintenance and repair of equipment listed herein at no additional cost to the Government. The Contractor shall provide and install only manufacturer’s approved parts for repairs. Repair parts used by the Contractor shall be warranted for one year.

The equipment shall be maintained to the manufacturer’s specifications and technical updates unless authorized, in writing, by the COR. All parts furnished and workmanship performed by the Contractor shall be of a high quality and acceptable to the Government. The Contractor shall immediately rectify unacceptable work at no cost to the Government.

Service Reports

The Contractor shall provide a service report to the COR upon completion of all repair work.

General Work Performance

The Contractor shall restore the work site to its original condition. This clean up shall include disposal of the empty containers, packing materials and debris. All components and hardware shall be removed or otherwise disposed of. All spills shall be removed and the surface cleaned. The Contractor shall not create or allow any safety or fire hazard. Government provided dumpsters may be used for disposal of this waste material except metals parts and components. All non-burnable material must be removed from the Institute by the Contractor. The COR may direct disposal of the metal parts and components or other items as required. The Contractor shall comply with all hazardous waste disposal requirements.

Task 2 Sterilizers Preventive Maintenance:

The Preventative Maintenance shall include the following and shall be in accordance with the Original Equipment Manufacturers (OEM) recommendations:

1. The contractor shall verify with researchers and/or end users to determine whether there are any problems or issues with the units.

2. The contractor shall verify the proper working conditions of the units.

3. The contractor shall verify door(s) for proper mechanical operation, to include door gaskets, locking mechanisms, and door lubrication, per the manufacturer’s specifications.

4. The contractor shall verify door safety interlocks and repair, as necessary.

5. The contractor shall inspect steam filters for steam leaks and repair, as necessary.

The filter element must be replaced or repaired, as required to ensure the sterilizers are receiving proper steam flow.

6. The contractor shall inspect all solenoids and check valves to rebuild or replace, as required.

7. The contractor shall verify sequences and functions of all controls for proper operation for each cycle, vacuum/wrapped, gravity/unwrapped and liquid cycles.

8. The contractor shall verify electric motors for proper operation.

9. The contractor shall verify timer/timer controls and calibrate, as required.

10. The contractor shall inspect the data loggers/recorders/printers/indicator lamps and fuses to include but not limited to the following:

• Inspect all electronic controls and controller boards.

• Verify all sensors and controls are calibrated to meet factory OEM specifications.

11. The contractor shall inspect operation of all pneumatic, electronic, hydraulic actuators, valves, and systems.

12. The contractor shall inspect for water or steam leaks.

13. The contractor shall inspect all filters and strainers.

14. The contractor shall inspect all steam traps.

15. The contractor shall inspect steam pressure relief safety valve as per manufacturer’s guidelines, specifications, and ASME regulations.

16. The contractor shall inspect steam regulators.

17. The contractor shall inspect temperature and pressure controls.

18. The contractor shall inspect all electrical connections and electrical safety conditions.

19. The contractor shall inspect for air leaks for units with pneumatic controls systems.

The contractor shall provide the Preventative Maintenance Schedule to the COR within

(10) days of the contract award and within (10) days of exercising each option year.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

STERILZERS, WASHERS & BEDDING DISPENSERS

Performance

Standard Acceptable Quality Standard

Acceptable Quality Level

Method of Surveillance

1 Preventive Maintenance

Scheduled in accordance with industry standards.

100% Random Sampling, Planned Sampling, Customer, Complaint, Inspection

2 PM/Service Reports

Reports must be provided to COR within 5 days of work performed.

100% Inspection, Random Sampling, Planned Sample

3 Repair Services On site within 24 hours to perform repair.

100% Random, Planned Sampling, Custom Complaint, Inspection

4 Repairs Repairs are completed within

(5) business days.

100% Service Report, Inspection

5 Contractor Personnel

The contractor shall adhere to all NIEHS site and Federal Regulations.

100% Random & Planned Sampling, Customer Complaints

6 Invoice Invoices should be submitted accurately, completed, and timely.

100% Monthly Inspections

*Clean Side (CS)

Attachment 1

Washers Equipment List

Item Description Location Serial Number

Girton Cabinet D004 02071601 (Cage and Rack) Washer Model 80-0

Girton Cage D004 97092301 (Tunnel) Washer Model CT1536

Girton Rack D004 97092302 (Tunnel) Washer Model CT1536

Girton Bottle D004 93100501 (Tunnel) Washer Model CT1524

Girton D029 (CS) 97100602 Bedding Dispenser Model BD8036

Girton D029 (CS) 97100603 Bedding Dispenser Model BD8036

Girton D029 (CS) 7707193 Bottle Filler Model EQ82

Basil Glassware D118 89-3765 Washer Model GW5000

*Clean Side (CS)

Girton Glassware D118 99100703 (Tunnel) Washer Model CT1524D

Girton Glassware D118 0592701 (Tunnel) Washer Model CT1536 DX

Girton Cage E010 97092501 (Tunnel) Washer Model CT1536

Girton Cage and Rack E010 98080401 Washer Model 80-0

Girton Bottle E010 98100502 (Tunnel) Washer Model CT1524

Girton E019 (CS) 97100604 Bedding Dispenser Model BD8036

Girton E019 (CS) 77071932 Bottle Filler Model MWC-H61848

*183CC is located in the Clinical Center – Building 109.

Attachment 2

Sterilizers Equipment List

Item Description Location Serial Number

Gruenberg Oven D102 1102000057 Model T45H76.88SS

Gruenberg Oven D102 11020000056 Model T45H76.88SS

Amsco Lab - TCC D103 010600205 24x36x36

Amsco Century D211 101706-06 Model SV-116 20x20x38

Amsco Lab G-120 D341 0120295-05 Type Century 20x20x38 20" Vac.Sd. Stm. Lab./Sci.

Amsco Lab 250 E311 01328714

LV-250

Amsco Lab. G -120 F168 0103495-02 Model SV 129 Type Century 20 x 20 x 38 20" Vac. Sd. STM. Lab / Sci

Amsco F334 0102006-12 Model SV – 120 Type- Century

Amsco 183CC 0320407-08 Model SV - 120 Type – Century