Solicitation NIHOF2010260

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SOLICITATION

SECTION A - SOLICITATION/CONTRACT FORM

1. Requisition or other Purchase Authority: Public Law 92-218 as amended

2. Request for Proposal (RFP) Number:

NIHOF2010260

3. Issue Date:

Febuary 10, 2011

4. Set Aside:

[ ] No

[X] Yes Part IV Section L

5. Title : IDIQ for Elevator/Conveying System - SDVOSB

6. ISSUED BY:

National Institutes of Health Office of Research Facilities National Institutes of Health Office of Acquisition Building 13, Room 2E47 9000 Rockville Pike Bethesda, Maryland 20892

7. SUBMIT OFFERS TO:

See Part III, Section J, "Packaging and Delivery of the Proposal," ATTACHMENT 1 of this Solicitation.

8. Proposals for furnishing the supplies and/or services in THE SCHEDULE will be received at the place specified in, and in the number of copies specified in Attachment 1, "Packaging and Delivery of the Proposal," until 1:00PM local time on March 11, 2011.

9. THIS SOLICITATION REQUIRES DELIVERY OF PROPOSALS TO THE OFFICIAL POINT OF RECEIPT FOR

THE PURPOSE OF DETERMINING TIMELY DELIVERY AS STATED IN ATTACHMENT 1, "PACKAGING

AND DELIVERY OF THE PROPOSAL." IF YOUR PROPOSAL IS NOT RECEIVED BY THE CONTRACTING OFFICER OR HIS DESIGNEE AT THE PLACE AND TIME SPECIFIED, THEN IT WILL BE CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH SUBPARAGRAPH (c)(3) OF FAR CLAUSE 52.215-1, ENTITLED, "INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION" LOCATED IN SECTION L.1.

OF THIS SOLICITATION.

10. Offeror must be registered in the Central Contractor Registry (CCR) prior to award of a contract. http:// www.ccr.gov

11. FOR INFORMATION CALL: Romaine Cole

PHONE: 301-435-4320

e-MAIL: coler@mail.nih.gov

COLLECT CALLS WILL NOT BE ACCEPTED.

Romaine Cole Building 13, Room 2E47

Bethesda, MD 20892

Romaine Cole, CO Office of Acquisitions - OA http://www.ccr.gov http://www.ccr.gov

RFP Number : NIHOF2010260

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RFP TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D - PACKAGING, MARKING AND SHIPPING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. GENERAL INFORMATION

a. INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION

b. NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE

c. TYPE OF CONTRACT AND NUMBER OF AWARDS

d. COMMITMENT OF PUBLIC FUNDS

e. COMMUNICATIONS PRIOR TO CONTRACT AWARD

f. RELEASE OF INFORMATION

g. PREPARATION COSTS

h. SERVICE OF PROTEST

2. INSTRUCTIONS TO OFFERORS

a. GENERAL INSTRUCTIONS

1. Contract Type and General Clauses

2. Authorized Official and Submission of Proposal

3. Evaluation of Proposals

4. Potential Award Without Discussions

5. Privacy Act - Treatment of Proposal Information

6. Selection of Offerors

7. Past Performance Information

8. Solicitation Provisions Incorporated by Reference

b. TECHNICAL PROPOSAL INSTRUCTIONS

1. Technical Discussions

1. Subcontractors

2. Travel Costs/Travel Policy

SECTION M - EVALUATION FACTORS FOR AWARD

1. GENERAL

2. TECHNICAL EVALUATION CRITERIA

3. MANAGEMENT APPROACH

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4. PAST PERFORMANCE

5. COST/PRICE EVALUATION

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PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION.

ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/ CONTRACT FORM, ACCOUNTING, APPROPRIATION AND GENERAL INFORMATION APPLICABLE TO THE

CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e., those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS

INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THE

TERMS AND CONDITIONS OF THE RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

This procurement is a Service-Disabled, Veteran Owned Small Business Set Aside for Elevator/Conveying Systems Services.

The National Institutes of Health (NIH) consist of service medical and science institutions located in Bethesda, and Poolesville, Maryland. The purpose of Elevator Services is to provide excellent services for all conveying systems at NIH-MD. Elevator Services to include but not limited to providng technical assistance to the government and serve as Subject Matter Experts on NEW and emerging technology. Elevator services include operations and maintenance to insure elevator reliability within a hospital setting, clinical space, labs and animal transport. Elevator reliability is to provide services that insure daily operations at all times. Elevator services to include but not limited to emergency response, programmed inspections, scheduled maintenance and demand maintenance.

This is intended to result in an Indefinite Delivery/Indefinite Quantity (IDIQ) type of contract. It is anticipated that separate fixed price Task Orders will be awarded for services.

The contract guaranteed minimum is $30,000.00 for any one 12 month term. The maximum aggregate price for all individual Orders over the program life (all five years) is estmated not to exceed eight million, one-hundred thousands dollars. The minimum per task is estimated not to be less than $1,000.00 and the maximum quantity of any one task order is estimated not to exceed $320,000.00 but may be more by bilateral (mutual) agreement.

ARTICLE B.2. PRICES

a. The Contractor shall be reimbursed by the Government in an amount not less than a total of $1,000 (minimum) nor more than a total of $320,000 (maximum) for successful performance of any one task order.

ARTICLE B.3. ADVANCE UNDERSTANDINGS

Specific elements of cost, which normally require prior written approval of the Contracting Officer before incurrence of the cost (e.g., foreign travel, consultant fees, subcontracts) will be included in this Article if the Contracting Officer has granted his/her approval prior to contract award.

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ARTICLE B.4. ARTICLE B.4. SCHEDULE OF SERVICES AND PRICES

B.4.1 Base Year:

CLIN Description of Services Each Est. Qty Unit Unit Price Total Price

0001 Supervisor 1 960 Hr $ $ 0002 Journey Elevator Mechanics 6 1920 Hrs $ $ 0003 Elevator Technician 2 1920 Hrs $ $ 0004 Material Handling Storage $ $ 0005 Bethesda Campus -Regular maintenance/preventive maintenance

12 Mo $ $

0006 Poolesville Campus- Regular maintenance/preventive maintenance

12 Mo $ $

0007 Parts- Cost Reimbursable $ $ 0008 AAALAC Off Hours and Emergency

Hours 1400 Hrs $ $

0009 Emergency repairs after hours 600 Hrs $ $ 0010 Emergency repairs holidays & weekends

Hrs $ $

Total Price

B.4.1.1 Option Year One:

1001 Supervisor 1 960 Hr $ $ 1002 Journey Elevator Mechanics 6 1920 Hrs $ $ 1003 Elevator Technician 2 1920 Hrs $ $ 1004 Material Handling Storage $ $ 1005 Bethesda Campus -Regular maintenance/preventive maintenance

12 Mo $ $

1006 Poolesville Campus- Regular maintenance/preventive maintenance

12 Mo $ $

1007 Parts- Cost Reimbursable $ $ 1008 AAALAC Off Hours and Emergency

Hours 1400 Hrs $ $

1009 Emergency repairs after hours 600 Hrs $ $ 1010 Emergency repairs holidays &

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B.4.1.2 Option Year Two:

2001 Supervisor 1 960 Hr $ $ 2002 Journey Elevator Mechanics 6 1920 Hrs $ $ 2003 Elevator Technician 2 1920 Hrs $ $ 2004 Material Handling Storage $ $ 2005 Bethesda Campus -Regular maintenance/preventive maintenance

12 Mo $ $

2006 Poolesville Campus- Regular maintenance/preventive maintenance

12 Mo $ $

2007 Parts- Cost Reimbursable $ $ 2008 AAALAC Off Hours and Emergency

Hours 1400 Hrs $ $

2009 Emergency repairs after hours 600 Hrs $ $ 2010 Emergency repairs holidays &

B.4.1.3 Option Year Three:

3001 Supervisor 1 960 Hr $ $ 3002 Journey Elevator Mechanics 6 1920 Hrs $ $ 3003 Elevator Technician 2 1920 Hrs $ $ 3004 Material Handling Storage $ $ 3005 Bethesda Campus -Regular maintenance/preventive maintenance

12 Mo $ $

3006 Poolesville Campus- Regular maintenance/preventive maintenance

12 Mo $ $

3007 Parts- Cost Reimbursable $ $ 3008 AAALAC Off Hours and Emergency

Hours 1400 Hrs $ $

3009 Emergency repairs after hours 600 Hrs $ $ 3010 Emergency repairs holidays &

B.4.1.4 Option Year Four:

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CLIN Description of Services Each Est. Qty Unit Unit Price Total Price

4001 Supervisor 1 960 Hr $ $ 4002 Journey Elevator Mechanics 6 1920 Hrs $ $ 4003 Elevator Technician 2 1920 Hrs $ $ 4004 Material Handling Storage $ $ 4005 Bethesda Campus -Regular maintenance/preventive maintenance

12 Mo $ $

4006 Poolesville Campus- Regular maintenance/preventive maintenance

12 Mo $ $

4007 Parts- Cost Reimbursable $ $ 4008 AAALAC Off Hours and Emergency

Hours 1400 Hrs $ $

4009 Emergency repairs after hours 600 Hrs $ $ 4010 Emergency repairs holidays &

B.4.2 Base and Option Year Prices

Total Price for Base Year $

Total Price for Option Year One $

Total Price for Option Year Two $

Total Price for Option Year Three $

Total Price for Option Year Four $

Total for Base and Option Years $

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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE C.1. [DESCRIPTION-SPECIFICATION-WORKSTATEMENT-STATEMENT OF WORK]

a. Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Work.

ARTICLE C.2. BACKGROUND

b. The NIH seeks highly qualified contractors with the capability to perform this contract, which will include task orders within a min/max range per task order. The selected contractors must be responsive to the terms of this solicitation and exhibit demonstrated technical capabilities and price reasonableness to include relative experience, capacity, and capability and the resources to provide elevator services for all conveying systems in NIH buildings at Bethesda and Poolesville campuses located in Maryland. NIH is a 24 hour 7 days a week research campus.

ARTICLE C.3 REQUIREMENTS

c. The requirements for programmed maintenance, upgrades, provide labor for elevator inspections, hardware replacements, and technical assistance services is to prolong the elevator life cycle. The language "conveying systems and elevator services" are defined as meaning the same and are interchangeable in conversation.

The words " conveying systems", "building elevator" and elevator" as used herein shall be deemed to include all equipment and software covered by this statement of work.

ARTICLE C.4. DEFINITIONS

d. The following definitions shall apply:

NIH: National Institutes of Health

a. SOW - Scope of Work

b. NIH-MD - National Institutes of Health - Maryland

c. ASME A17: American Society of Mechanical Engineers; Safety Code for Elevators

d. JC - Joint Commission

e. TPEI - Third Party Elevator Inspector

f. IAW - In Accordance with

g. AAALAC - Association for Assessment and Accreditation of Laboratory Animals Care

h. CO - Contracting Officer

i. PO - NIH Project Officer, also known as the Contracting Officer's Technical Representative (COTR)

j. ORF - Office of Research Facilities

k. RPMO - Real Property Management Office

l. QAP - Quality Assurance Plan

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m. QCSP - Quality Control Surveillance Plan

4.1 REFERENCE DOCUMENTS:

a. ADA/ABA - American with Disabilities Act (ADA) Accessibility Guide Lines for Building anf Facilities:

Architectural Barriers Act (ABA) Accessibility Guide Lines

b. ADAAG - American Disabilities Act Accessibility Guide Lines

c. ASME A17.1 - American Society of Mechanical Engineers Safety Code for Elevators and Escalators

d. ASME A17.2.1 - Inspector's Manual for Electric Elevators

e. ASME A17.2.2 - Inspector's Manual for Hydraulic Elevators

f. ASME A17.2.3 - Inspector's Manual for Escalators

g. ASME A17.3 - Safety Code for Existing Elevaotors and Escalators (for designing changes to existing Elevators/Escalator Systems)

h. NFPA 70 - National Electric Code (NEC)

i. NFPA 80 - Fire Door and Fire Windows

j. UFAS - Uniform Federal Accessibility Standards

ARTICLE C.5 PROJECT CONTACT PERSONS

e. 5.1 CONTRACTING OFFICER

(Overall authority in all contractual matters for this project):

Romaine Cole (or her designated representative)

National Institutes of Health

Office of Reserarch Facilities/ Facilities Contracting Branch

Building 13, Room 2E48

Bethesda MD 20892

Telephone: 301-434-4320

5.2 PROJECT OFFICER/ CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE

(Project Management and Technical Authority for this project):

John Dedeian

Office of Research Facilities/ RPMO

Building 13, B1E73

Bethesda, Maryland 20892

Telephone: 301-435-2130

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C.6. PERIOD OF PERFORMANCE

f. PERIOD OF PERFORMANCE: May 31, 2011 to May 30, 2012 with options to extend contract on a yearly basis.

C.7. RESPONSIBILITIES

g. 7.0 SCOPE:

7.1.1 The Contractor shall furnish all labor, supplies, parts and material necessary to perform cleaning, maintenance, inspection, repairs or replacements of the conveying systems. The contractor shall perform work in a safe and professional manner. The contractor shall inspect and maintain all components in the conveying systems. Components in the conveying system include but not limited to: the elevator shaft, machine room, control buttons, elevator access lighting, cab walls, hoist machinery, motor generators, controllers, selectors, worm gear, thrust bearings, brake magnet coils, brake shoes, brushes, windings, communicators, rotating elements, contacts, coils, resistors for operation/motor circuits, magnet frames, telephones, cams, car door/ hoisting door hangers, tracks and guides, door operating devices, interlocks and contacts, hatch lighting (minimum 60 watt illumination), pit lights, bulb replacement in signal system, and all other elevator signal and accessory equipment. The Contractor is responsible for replacement of all machine room light bulbs or tubes, hatchway and pit receptacles and light sockets. Emergency light units shall be operational at all times.

7.1.2 Contract performance shall be performed by no less than 50% by Prime Contractor. In this requirement;

the Prime contractor can sub-contract up to no more than 50% of the work as defined in this SOW.

7.1.3 The Contractor is responsible for all Preventative Maintenance as defined in this Statement of Work. Due to the mission of the NIH, Preventative Maintenance will need to be coordinated with the Project Officer and is a coordination effort to complete all the PM's within the scheduled time line. Programmed maintenance will need to be performed according to NIH mission. AAALAC requirements will be the lead on scheduled PM's.

7.1.4 Contractor upon the request of the Project Officer and/or Contract Officers Technical Representative (government personal) shall provide programmed maintenance to NIH-Maryland:

Bethesda, MD- Conveying Systems. Programmed Maintenance is scheduled maintenance on a monthly service at Bethesda, MD. Contractor shall act as Subject Matter Experts on conveying systems. Contractor shall perform PM's on all elevators as noted on the NIH-MD-Inventory, see attachment 1 (220 elevators)

Poolesville, MD - Conveying Systems. Programmed Maintenance is scheduled maintenance on a monthly service at Poolesville, MD. Contractor shall act as Subject Matter Experts on conveying systems during the period of performance to Poolesville, MD. (3 elevators)

7.1.5 The elevators for all locations covered by this contract shall be maintained in a satisfactory and safe operating condition in accordance with the requirements of these specifications, and be capable of providing their original maximum capacity, speed and performance at all times. The Government reserves the right to make such tests as and when deemed advisable to ascertain that the requirements of these conditions are being fulfilled. All equipment shall be installed according to manufactures recommendation.

7.1.6 Work performed under this SOW shall be such as to properly protect all conveying systems and prolong the life cycle. Conveying systems shall have minimal downtime. Work to be performed shall be executed in a manner and which adhere to industry standards. Work performed under this SOW shall not interfere with daily operations within a hospital/clinical setting. The work area shall not be obstructed by Contractor personnel performing maintenance and repair to elevators.

7.1.7 The Government, at the discretion of the Contracting Officers' Technical Representative to the Contracting Officer reserves the right to have any work in this SOW performed by others.

7.1.8 Where applicable to hydraulic elevators the below listed parts shall include the cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fitting and flexible pipe connections, operating control, check and relief valves, gauges, storage, discharge, pressure and vacuum tanks.

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7.1.9 All lubricants, oils, greases, rope preservatives, and cleaning materials are to be furnished by the Contractor and must be of the type and grade as recommended by the respective equipment manufacturer.

Materials with lead, asbestos, or mercury are not acceptable and shall not be procured or warehoused by/at

NIH.

Contractor shall provide, upon request from the government, a list of all-hazardous and non-hazardous material used in the performance of work under this SOW.

7.1.10 Contractor's On-Site Material and Equipment: The Contractor shall provide in the elevator machine rooms for the buildings listed, metal cabinets in which adequate supplies of repair and replacement parts shall be kept.

Receptacles to deposit waste or other flammable material shall also be provided by the Contractor. It shall be the Contractor's responsibility to remove waste and debris from the job site. The Contractor shall be responsible for the security of his property.

7.1.11 If the Contractor is required to order replacement parts, then resolution should be within three (3) workdays. Contractor shall report to the Project Officer the expected delivery date/time and /or installation time line.

7.1.12 The Contractor shall provide new or factory reconditioned parts and components when providing maintenance, repair, and alteration services as described in this SOW. All replacement units, parts, components and materials to be used in the maintenance, repair, and alteration of facilities and equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable NIH, commercial, or industrial standards such as American National Standards Institute (ANSI), National Electrical Manufacturers Association (NEMA), Underwriters Laboratories (UL), etc., and shall be used in accordance with original design and manufacturers' intent. Items shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

7.1.13 The Contractor shall maintain a stock of replacement parts, available to, or at the building where the elevator maintenance services are to be performed. It is vitally necessary that replacement parts be immediately available so the elevator service will not be subject to interruptions and stoppages. If the Contractor chooses not to store replacement parts at the building, the Contractor shall ensure parts will be on-site within four (4) hours from the time replacement parts are required. Parts shall remain the property of the elevator Contractor unless installed on the equipment. All parts are to be available to or on site on the first day of the contract effective start date.

7.1.14 The Contractor shall own and store at the building where work is to be performed, spare parts including but not limited to the following: Door operator motors, generator and motor brush sets, controller and selector switch contacts and coils, all selector contacts, brushes and perforated tape and air cord drive, door interlocks assembly complete, car door safety edge complete, car door photo electric safety device and other door protection equipment, where applicable, hanger rollers for both car and hall doors, limit switches and terminal stopping switches, complete roller guide assemblies or replaceable inserts for slide guides, for car and counterweight, whichever is applicable, capacitors, resistors and miscellaneous relay springs, replacement parts of contacts, sockets, switches and buttons in car operating panel and all signal fixtures, selector advance drive and correction motors, cab door pickup rollers, cab lights - including bulb or fluorescent tubes and car Emergency Light Unit.

7.1.15 Elevator electronic board panels and microprocessor based computerized control systems shall be available within eight (8) hours of the need to replace this component.

7.1.16 The Contractor shall be able to provide the following parts for each type and size of elevator within forty-eight (48) hours of establishment of the need for such part(s) (except as noted below). The period of time for furnishing the part(s) may be extended by the Project Officer, if fully justified in the opinion of the Project Officer, and if requested by the Contractor within the original time period.

(1) Transformers and rectifiers.

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(2) Brake magnets, cores, coils and related items for the repair of the brakes.

(3) Electric timer circuit boards.

(4) On hydraulic elevators, all of the above will apply in addition to pumps and valves.

(5) Special tools that are required to make repairs without undue delay.

(6) Solid state controls, power packs, and dispatching control cards.

7.1.17 The Contractor shall also be responsible for refinishing, repairing, or replacing elevator system components. Elevator components shall include but not limited to cab, deck, walls, ceiling. VCT and continuous seamless deck covering.

7.1.18 All parts replaced under the provisions of this contract shall be new. Replacement parts and material shall be specifically designed for the elevators on which they are to be used. The Contractor shall provide replacement parts from the original manufacturer of the elevator system or suppliers of such original manufacturer's parts. It is the intent of this specification to require parts to be replaced in kind as to type of manufacture. In the event the Contractor intends to purchase replacement parts from sources other than the original manufacturer of the elevator system, or manufacturer's suppliers; the Contractor shall first submit a list of such parts with descriptive information covering quality, intended use, and obtain written approval from the Project Officer prior to their use. Substitutions normally will be approved on the basis of cost or convenience to the Government.

7.1.19 All materials and workmanship shall be guaranteed for a period of one (1) year from date of final acceptance of the work.

7.1.20 Contractor shall act as Subject Matter Experts on Conveying Systems to the government. Subject Matter Experts are professionals working in their field of their knowledge and has gained reconnection by credentials. Current certification on all employees who perform work on conveying systems is required in reference to Federal Regulation.

7.1.21 All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; applicable activity, local, state, and federal standards; and applicable building and safety codes.

7.1.22 When the Contractor completes work on a facility, system, or piece of equipment, that facility, system, or equipment shall be free of missing components or defects that would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall include operational checks and cleanup of the job site.

7.1.23 During the term of the contract, NIH may replace, renovate, or improve equipment, systems, facilities, components, and fixtures by means not associated with this contract. All replaced, improved, updated, modernized, or renovated equipment, fixtures, facilities, components, and systems shall be maintained, operated, and/or repaired by the Contractor at no additional cost to NIH unless there is a resulting increase or decrease in contract requirements. Such changes in contract requirements will be handled as a changed condition to this contract, and will not take effect until authorized in writing by the Contracting Officer.

7.1.24 Equipment, components, and parts, other than that installed under this contract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the Project Officer. Equipment under warranty shall be maintained in accordance with warranty instructions and conditions. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the Project Officer so necessary action may be taken. The Contractor shall be knowledgeable of the equipment, parts, and components under warranty and the duration of such warranties. Available warranty information will be furnished to the Contractor by the Project Officer.

7.1.25 Other Contractors and/or government forces may be engaged in work in support of the facilities covered by this contract. The Contractor for this contract shall coordinate and cooperate with all other Contractors to avoid conflicts in work schedules and performance. In the event of conflicts with other Contractors that cannot be satisfactorily resolved, the matter shall be referred to the Contracting Officer for a decision.

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7.1.26 The Contractor shall maintain the original contact speed (see attachment 1 - Elevator Inventory for each elevator car) in feet per minute, and the original performance time, which includes acceleration and retardation as designed and installed by the manufacturer. The Contractor shall perform the necessary adjustments as required to maintain the original door opening and closing time, within the limits of applicable codes.

7.1.27 The Contractor shall make no changes to the existing circuits, circuitry, wiring, and sequencing or otherwise alter the original circuit or wiring design of the elevators except as hereinafter provided. The Contractor shall submit to the Project Officer complete, neatly prepared wiring diagrams accompanied by a description of the proposed change. The Contracting Officer must approve any proposed change.

7.1.28 All workmanship and materials shall conform to the National Fire Protection Association (NFPA) 70, National Electrical Code, and NECA 1, Standard Practices for Good Workmanship in Electrical Contracting.

Acceptance test new and modified electrical equipment in accordance with NETA ATS.

7.1.29 The Contractor shall be responsible for maintaining repairing and/or replacing all electrical wiring and conductors extending to the elevator system from circuit breakers and main line switches in machine rooms and from outlets in the hoistway. The main line switches, circuit breakers, together with fuses for the same, are excluded from the Contractors responsibility.

7.1.30 All recurring work is covered under the Firm Fixed Price portion of the contract and includes scheduled preventive maintenance inspections. The Contractor shall maintain sufficient parts, materials, and equipment on hand to perform all recurring work as specified. Lack of availability of parts, material, or equipment will not relieve the Contractor from the requirement to complete work within the time limits and quality standards stated herein.

7.1.31 The Contractor shall perform preventive maintenance (PMs) on the elevator systems and equipment.

PM's consist primarily of inspection, lubrication, calibration, and adjustment as required to minimize malfunction, breakdown, and deterioration of equipment; and the identification of any repairs required to ensure the equipment is operating per manufacturer's standards.

7.1.32 All PM work shall be performed during regular working hours. 6:00 a.m. - 6:00 p.m. (Possible Staffing of two Day Teams - Day Team 1 starts at 6:00a.m. - 2:30p.m. (1/2 hour lunch) and Day Team 2 starts at 9:30a.m. - 6:00p.m. (1/2 hour for lunch)).

7.1.33 Equipment for which scheduled maintenance is to be performed on an annually bases or less frequent, shall be accomplished during the first six (6) months of this contract, and the first six (6) months of each succeeding year.

7.1.34 The Contractor will be responsible for providing copies of the manufacturers' recommended PM schedules, manuals, pamphlets, etc., for use by his staff.

7.1.35 The Contractor shall perform specific inspections, procedures, and preservation required by the manufacturer, verify all systems and components are operating as designed, and identify needed repairs that may be accomplished during the off-season. The Contractor shall accomplish any minor repairs within the scope of a PM as part of the inspection. Must provide a report that work has been completed, including a list of repairs beyond the scope of a PM, shall be provided to the Project Officer for each item of equipment within one (1) working day after completion of the inspection.

7.1.36 Faulty or questionable parts/components shall be brought to the attention of the Project Officer, along with an estimate of the time and cost to make repairs. The Project Officer shall make a determination of the corrective action to be taken.

7.1.37 The applicable Preventive Maintenance Inspection Checklist shall be completed for each PM performed.

PM generated shall be produced by MS2000. Deficiencies exceeding the limits specified shall be described in detail. Necessary repairs may be accomplished by issuing a service call or task order, as appropriate; deferred until funding becomes available; or performed by means other than this contract. Original checklists shall be

- 14 -signed by the Ordering Official, acting as an authorized designed of the Project Officer, then placed in the facility history file and a copy provided to the Contracting Officer with the next monthly invoice package.

7.1.38 Equipment under warranty shall be maintained in accordance with warranty instructions and conditions.

7.1.39 The Contractor shall be required to make repairs to building elevators made by reason of negligence, misuse or vandalism of the equipment. Repairs to elevators shall be performed under Service Calls. When a Service Call exceeds the dollar threshold, the Contractor shall notify the Project Officer. Renewals or repairs other than normal wear and tear, made necessary in accordance with SOW by reason of any other cause beyond the control of the Contractor, his representatives and employees, the Contractor shall be reimbursed as "minor repair call back service".

7.2.0 General Requirements and Procedures for Service Call Work

7.2.1 Service calls: Service calls are defined as maintenance, repair, alteration and/or other miscellaneous work requirements; are brief in scope; require not more than eighty (80) estimated total labor hours for accomplishment; require not more than $5,000 in total direct material costs, to include parts or entire unit replacement; and do not reasonably require detailed job planning.

7.2.2 Emergency calls: During normal business hours, the Contractor shall respond immediately to all reports of elevator problems where life or properties are endangered. Corrective action in all case shall be completed in the shortest possible time consistent with the nature of the problem and the best practices of the trade. The Contractor shall remain on the job until the emergency has been resolved. Contractor shall notify the COTR of all action required, material utilized and follow up action. Contractor shall notify when off hours are consumed during emergency calls. The number of such emergency calls cannot be predicted with any degree of accuracy;

however, experience indicated emergency call response and conveying system down time should be responded, beyond the normal response, where life or properties are endangered.

7.2.3 Trap Calls: During normal business hours, the first responder is the NIH-Fire Department for trap calls.

The Contractor, during normal business hours can assist in trap calls and shall trouble shoot and perform corrective action to place the conveying system back in service.

The number of such trap calls cannot be predicted with any degree of accuracy; however, past experience indicated, trap call response and conveying system down time should be responded, above and beyond the normal response, where life or properties are endangered.

7.2.4 Calls for emergency service will be placed by:

a. NIH-Project Officer

b. Alternate NIH-Project Officer

c. Chief NIH-Maintenance Engineering Section Shift

d. Chief Clinical Center Maintenance Unit

The Contractor's mechanic shall report to the appropriate Shift Head who will accompany the mechanic to the affected building and render such assistance as may be required. At the time of call or on the spot, the Elevator Mechanic shall not perform any repair or maintenance to the elevator until elevator is deemed safe.

7.2.5 Contractors On-Site Material and Equipment: The Contractor shall provide in the elevator machine rooms for the buildings listed, metal cabinets in which adequate supplies of repair and replacement parts shall be kept. Receptacles to deposit waste or other flammable material shall also be provided by the Contractor.

It shall be the Contractor's responsibility to remove waste and debris from the job site. The Contractor shall be responsible for the security of his property.

7.2.6 The Contractor shall report the emergency call to the Project Officer or Alternate Project Officer, on the morning of the next scheduled workday.

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7.2.7 Minor repair call back service consists of promptly responding within one (1) hour request from the Government by telephone or other means for minor repair service during regular work hours. Minor repair is for work not covered by the preventive maintenance provisions of this contract, and only includes repairs necessitated by negligence, vandalism and misuse. Minor repair services shall be provided for at the pre-negotiated billable rate for minor repairs. A separate invoice shall be rendered for this service.

7.2.8 Any necessary minor repair work shall be immediately reported to the Project Officer, but work shall not be performed unless directed to do so by the Project Officer. The Contractor shall submit to the Project Officer a detailed cost breakout to perform the work. This breakout shall include labor hours by work element and an itemized cost breakout for all parts and materials. The Contractor shall compute the labor costs using the bid unit hourly rate for callback services as specified in Article B, Schedule of Pricing. When authorized to perform any minor repair job, the Contractor shall ensure that each mechanic(s) exhibit signs in and out on a log established by the Project Officer for contract administration purposes.

7.2.9 Minor repairs shall be completed within seven (7) calendar days of work from Project Officer authorization.

The period of performance for completing the work may be extended by the Project Officer.

7.2.10 When questions arise concerning the cost of materials not included on the GSA Federal Supply Schedule, material costs will be based on the lowest quote provided by the Contractor from at least three (3) different commercial vendors for the actual direct cost of materials. NIH retains the right to obtain additional quotes in questionable situations, and the lowest price obtained will be used. The Contractor shall maintain sufficient off-the-shelf materials and equipment on hand to support service call requirements. Lack of availability of materials or equipment will not relieve the Contractor from the requirement to complete service call work within the time limits specified.

7.2.11 All orders for minor repair work, which exceed $2,500, must be placed or confirmed by issuance of an NIH Form 347, Order for Supplies and Services. The NIH Form 347 will describe the service to be provided and will establish the maximum number of hours and material costs for which the Contractor will be compensated.

The ceiling specified in the NIH Form 347 may not be exceeded without written approval of the Contracting Officer or his designated representative. Orders may be placed verbally when the amount of the order totals $2,500 or less or in the event of an emergency. Orders of $2,500 or less may be processed using the certified invoice procedure.

7.2.12 The Contractor shall document each service call for technical assistance/service. A service call shall be submitted as a work order for all work performed under this contract. Each service call shall include:

(1) Name of the requestor, date and time,

(2) Description of the trouble/problem and technical assistance provided,

(3) Type of call - normal or emergency,

(4) Time to correct or complete, and

(5) Material/part numbers and cost of part(s) used if required.

Each Service call must be emailed to the COTR as a daily report.

7.2.13 Removed

7.2.14 Contract drawings may accompany task orders. The task order drawings are diagrammatic and do not show the exact location of all existing mechanical, electrical, controls, and architectural/structural work.

C.8. TASK (all elements performed under each identified task)

h. 8.1.1 Programmed Maintenance: All Programmed Maintenance will be issued to the Contractor through the MS2000 (government programmed maintenance software). The Contractor must complete the PMs by the end of each month. All Programmed Maintenance deficiencies, materials consume, personal assign, time of performance and date of performance shall be recorded each month.

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a. Contractor shall report to the government on a daily basis programmed maintenance performed. The method of reporting shall be email. The preferred method of delivery shall be electronic - adobe or equal. The e-copy shall be named for the date of performance (i.e. 01JAN2010-PM.pdf, 02JAN2010-PM.pdf, etc.)

b. Programmed maintenance will need to be performed according to NIH mission. AAALAC requirements will be the lead on scheduled monthly PM's. JC requirements will be the lead in scheduled monthly PM,s

8.1.2 Government Owned Property: In the event factory service becomes necessary for any equipment or part(s), prior written approval must be obtained from the Project Officer before removal of that equipment or part(s) from the premises. The Contractor shall not, under any circumstances, take a piece of equipment or system out of service without prior approval of the Project Officer or his representative.

a. Protection of that equipment or part(s) shall be the responsibility of the Contractor until returned to its original location at the NIH property. Property accountability shall be in accordance with the manual Guide for Control of Government Property. Whenever equipment/hardware is shipped for repair or replacement purposes the Contractor shall bear all charges including, but not limited to the charges for packing, transportation, damages, and insurance.

8.1.3 Inspections and Testing: Periodic testing, as required by ANSI A17.1 and A17.2 and/or NIH policy, shall be performed by the elevator maintenance service Contractor. An independent government contracted inspector will perform actual inspections. Furthermore, the Government reserves the right to require the Contractor to conduct tests as necessary to ascertain that all contract requirements are being fulfilled. All testing and inspections are to be performed in accordance with ANSI A17.1 and A17.2, respectively, unless modified herein.

8.1.4 The independent inspection Contractor shall schedule inspection visits at least thirty (30) days in advance.

The inspection Contractor is also responsible for notifying each maintenance company of the schedule of inspections in their building and scheduling an appointment for the inspections. The Project Officer or his representative and the elevator service company's representative must be present during the inspection.

8.1.5 The Contractor is responsible to ensure that all equipment is in proper operating condition before tests are conducted. Tests shall be conducted in the presence of an NIH representative or inspector. The Contractor shall be notified by the Project Officer, in writing, of the testing completion results. The Contractor shall promptly correct within fifteen (15) calendar days of the receipt of the Project Officer's letter, all defects that are found and/or caused by the results of the tests. Items that are determined to be an emergency by the Project Officer shall be corrected immediately. The Contractor shall notify the Project Officer in writing that the deficiencies have been corrected and re-inspection can be made.

a. The Contractor shall make available the uninterrupted services of at least one mechanic to perform the testing during the course of any inspection. The Project Officer reserves the right to make the final determination as to replacement and/or repair of item(s), which the inspector reports as deficient.

b. Operating cars shall not be taken out of service for inspections or maintenance during designated periods of heavy traffic except where an unsound operating condition exists. Periods of heavy traffic are normally, up direction, 7:30 to 9:30 a.m. and down direction, 3:30 to 5:30 p.m. If for any reason an elevator should be out of service for more than the normal trouble shooting time of thirty (30) to sixty (60) minutes, the Contractor shall notify, by phone/radio, the Project Officer or the Alternate of when the elevator was taken out of service. Contractor shall give the reason for the shut-down and an estimate of when the elevator is expected to be returned to service for proper safe operation.

c. Periodic testing, as required by ANSI A17.1 and A17.2 and/or NIH policy, shall be performed by the elevator maintenance service Contractor. An independent government contracted Third Party Elevator Inspector-TPEI will perform actual inspections. Furthermore, the Government reserves the right to require the Contractor to conduct sets as necessary to ascertain that all contract requirements are being fulfilled.

All testing and inspections are to be performed in accordance with ANSI A17.1 and A17.2, respectively, unless modified herein.

• The TPEI hired by NIH shall be independent certified inspector. An outside company may be used to perform inspections as a representative of the government if so desired by the Project Officer.

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• The independent Third Party Elevator Inspection Contractor shall schedule inspection visits at least thirty

(30) days in advance. The inspection Contractor is also responsible for notifying each maintenance company of the schedule of inspections in their building and scheduling appointment for the inspections.

The Project Officer or his representative and the elevator service company's representative must be present during the inspection.

8.1.6 Annual NO Load Inspection: The (annual) car and counterweight safeties, governor, oil buffer, emergency light and telephone tests shall be complied as per IAW ANSI A17.1. The test shall be performed in the presence of the independent TPEI.

8.1.7 Five Year Load Inspection: The five (5) year Load/Governor tests as required by the American National Standard Safety Code for elevators, dumbwaiters, escalators and moving walks, (ANSI A17.1 and A17.2) are to be performed in the presence of the TPEI. The Contractor shall provide elevator mechanic and elevator technician IAW this SOW to perform inspections in its entirety and to completion.

8.1.8 Three Year Hydraulic Inspection: The three (3) year tests for hydraulic elevators as required by ANSI A17.1 and A17.2 are to be performed by a TPEI with elevator mechanic support as defined in this SOW.

8.1.9 Within six (6) months prior to the termination of this contract, a representative of the Contracting Officer shall make a thorough inspection of all equipment covered under this contract. The Contractor shall correct all defects found within thirty (30) calendar days. The Contractor shall notify the Project Officer in writing that the deficiencies have been corrected and that reinsertion can be made.

8.1.10 The inspectors used by NIH on this contract may or may not work for the Government. An outside company may be used to perform inspections as a representative of the Government if so desired by the Project Officer.

8.1.11 Maintenance and support services: must be available tenderfoot (24) hours per day, seven (7) days per week (24/7). The Contractor shall respond promptly to emergency service calls in case of failure of the elevators when requested to do so. The Contractor shall be on the job site within four (4) hours of initial notification for emergency service calls. The Project Officer or his representative shall determine if the problem has been resolved and the Contractor personnel are no longer required. Failure to meet these requirements will result in a cure notice.

8.1.12 The Project Officer or his representative shall determine which service calls are consider an emergency and require immediate response, and which service calls are routine and can be scheduled during normal working hours. Regularly scheduled work performed under this statement of work shall be during regular working hours, Monday through Friday 7 AM - 4:30 PM, excluding Government Holidays.

8.1.13 Company or Union holidays that coincide with NIH normal workdays are considered Contractor workdays.

The Contractor shall in these cases be solely liable for any premium pay employees receive.

8.1.14 Services to be performed are evaluated on a percentage level. The percentage of work performed by this SOW shall be performed by at least 50% by a Prime Contractor .

a. If the Contractor is requested to respond to emergency service calls during normal hours (7 AM to 4:30 PM on weekdays, except for Government holidays) labor will be billed at the negotiated rate.

b. If the Contractor is requested to respond to emergency service calls outside normal hours (4:30 PM to 7 AM on weekdays and all day on weekends and Government holidays) this labor will be billed at the overtime rate in Section B.

8.1.15 Except for group supervisor control system tests on elevators, and overtime call back service, all work shall be performed during regular working hours of regular working days, except on holidays observed by the Federal Government. Only when so authorized by the Project Officer, may any portion of the work other than overtime call back service be performed outside of regular working hours as stated above.

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C.9. PERSONNEL QUALIFICATIONS/CERTIFICATIONS

i.

9.1.1 Conveying System mechanics shall have current certification to perform all work as defined in this SOW.

All working mechanics shall produce current Conveying Systems credentials upon request of Contracting Officer at any time during the duration of this SOW.

9.1.2 All work shall be performed by skilled craftsmen of the elevator trade, directly employed and supervised by the Contractor.

9.1.3 Supervision : The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or his site supervisors shall be available at all times when the contract work is in progress to receive notices, reports, or requests from the Contracting Officer or Project Officer. It is the policy of NIH that Government direction or supervision of Contractor employees, directly or indirectly, shall not be exercised.

9.1.4 Qualifications of the Supervisor : The supervisor responsible for the management and scheduling of work to be performed under this SOW shall possess, prior to his employment as supervisor on this contract, at least four (4) years of recent (within the last ten (10) years) experience in the supervision of mechanics involved in the operation and maintenance of the kind of elevators to be maintained under this contract.

9.1.5 Qualifications of Elevator Mechanics : All maintenance personnel directly engaged in the work to be accomplished under this SOW shall possess, prior to their employment in a journeyman mechanic's capacity, certified as such by the National Association of Elevator Constructors, on this contract, at least four (4) years of recent (within the last six (6) years) experience in the operation and maintenance of the kind of elevators to be maintained under this contract. Non-journeymen mechanics may be assigned to assist the onsite journeyman, but shall not be assigned as the on-site mechanic.

9.1.6 Prior to commencement of work under this SOW, detailed resumes containing sufficient information to demonstrate compliance with these requirements shall be submitted to the Government for approval. As a minimum, each resume should contain the following:

(1) The full name.

(2) A detailed description of the previous ten (10) years employment history for Supervisors and six (6) years employment history for Elevator Mechanics.

(3) The name(s) and address(es) of the companies for whom he or she worked for the past ten (10) years for Supervisors and six (6) years for Elevator…