Building 3_Pre-Proposal_032410c
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- Solicitation number
- NIHOF2010210
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Pre-Proposal Conference notes (3/24/2010)
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March 24, 2010 Solicitation No. NIHOF2010210 NIH Building No. 3 Construction Pre-Bid
Introduction – Aaron Crawford
| This project is for 8(a) prime firms only. Teaming is acceptable however the 8(a) must be the lead. Other arrangements will be rejected. |
| The A/E is currently evaluating questions submitted. An amendment is pending. |
| There have been changes to the handout from the presentation. This document contains the actual (updated) presentation. The updated information will be posted. |
| The bid due date is April 12, 2010 at noon. |
| The cut-off date for questions is March 29, 2010 at noon. |
| The bid bond requirement is 20% of the bid or $3 Million, whichever is less. |
| The project is being done with ARRA funding. There is more documentation required than other projects. This is not grounds for a change order. |
| FAR clause 52-219-14 is hereby made part of this solicitation. The 8(a) prime must self perform a minimum of 15% of the work. |
| A performance bond is required per the solicitation. |
Project Team Project Officer: Dexroy Chism Contract Officer: Aaron Crawford
NIH CQM: TBD
A/E: WFT Engineering GC Teaming Partner National Institutes of Health Building No. 3 – Pre-Bid Meeting
Presentation – Dexroy Chism
| Team introduction: Project officer; Contracting Officer; A/E. |
| This project is a good opportunity for an 8(a) company to do a good job and develop a good past performance record at NIH. |
Project
Mandatory Qualifications Single available project bonding capacity of not less than $15 million ($15,000,000) 8(a) Small Business Classification 236220 - Commercial and Institutional Building Construction
National Institutes of Health Building No. 3 – Pre-Bid Meeting
Presentation – Dexroy Chism
| The above criteria are go/no go requirements. |
| Bidders must meet the above criteria in ordered to be considered further. |
General Information NIH Bethesda Campus Historic - Built in 1938 Red Brick Georgian Style 49,243 GSF on 6 levels Occupancy Change Decommissioned in 2002
National Institutes of Health Building No. 3 – Pre-Bid Meeting
Presentation – Dexroy Chism
| The decommissioning has been done back to bare walls and included the removal of the walls, flooring, mechanical and electrical systems. |
| There is still lead at the site which has to be removed as part of this project. |
Project Description Scope Overview Provide Modern Office Space Open and Closed Offices Furniture Systems Supplemental Spaces Infrastructure Upgrades Commissioning LEED Silver BIM - Revit
National Institutes of Health Building No. 3 – Pre-Bid Meeting
| Site/Civil |
| Architecture /Interiors |
| Mechanical/Plumbing |
| Electrical |
| Life Safety / Security |
| Hazmat |
| ADA |
| ARRA Documentation |
| The requirement for BIM has been removed from the project. |
| The site civil work includes: steam; chilled water; sewer, telecom and other utility replacements back at least to the first manhole. |
| The completion of the ARRA documentation must be as per the solicitation. |
| The removal of the hazmat – lead – is part of this contract. |
| Bid Amendment is pending. |
Vicinity Constraints Site Location Security Entering Campus – CVIF Dynamic 24/7 Campus Sensitive Surroundings Noise, Dirt, Deliveries National Institutes of Health Building No. 3 – Pre-Bid Meeting
Presentation – Dexroy Chism
| The project is located in the heart of campus and is surrounded by sensitive administration buildings and labs with ongoing research. |
| There is no parking at the site. |
| Contractors must enter the site through either the Commercial Vehicle Inspection Faculty (CVIF) or the main gateway. There is minimal paid parking at the gateway. |
| All personnel will need to get badged to enter the site. |
| All bids will need to take parking and security into account. Compliance with the dirt, noise and delivery restrictions at NIH will not be grounds for delay. |
Site Constraints Construction Fence Access control Trailers (opt) Lay Down Area Utility work Nearby Buildings National Institutes of Health Building No. 3 – Pre-Bid Meeting
Presentation – Dexroy Chism
| There will need to be a 6’ tall security fence around the site as shown on the plans. This is not the LOD. The LOD will be the area of the site / civil work. |
| The circular drive in front of building #1, 2 and 3 must be keep clear at all times for bus traffic. |
| This project will share an access road on the SW corner with building 8. The drive will need to be kept clear and later milled/resurfaced after the work is competed. |
| There is no parking at the site. |
| The trailer locations on the site are for possible demonstration purposes only and not meant to imply the installation of trailer at the site. There will not be any lay down areas outside the building. The lay-down area will need to be inside the building. |
| There are significant site utility upgrades required. This work on the site will need to be phased. The area of utility work will need to be protected and identified as the LOD. |
| The government trailer is approved and is to be provide as shown. |
| The project is not subject to JAACO requirements. |
| There will be a new handicapped ramp on the NW corner of the building. |
| Much of the existing slate roof has been repaired. This contract will need to warranty the entire roof at the completion of the project. |
| The asphalt roof on the lower levels will need to be replaced as part of this contract. |
| There is lead abatement and regrouting required at the exterior of the building. |
| The windows will be blast resistant. This is indicated in the documents and similar to building #6. |
| No parking in shared drive line. |
| Building #8 gets constant deliveries similar to the truck shown above. |
| There will be lead abatement on the top floor. |
| Many of the existing holes have been patched but they will need to be made safe under this contract. |
| There is lead paint that will need to be removed in the stair tower. |
Basement Level Mechanical Room – NW Corner Electrical Room – SW Corner National Institutes of Health Building No. 3 – Pre-Bid Meeting
Presentation – Dexroy Chism
| Large mechanical room in the NW corridor. |
| Telecom, electrical service entrance on the SW corner. |
| There are vertical utility risers throughout the building. |
First Floor
| Toilet rooms are typically stacked. |
| The layouts shown represent the proposed system furniture layouts. |
Second Floor
Third Floor
Fourth Floor
Fifth Floor
Summary of Services All Plans and Specs 100% Complete in 511 days PM Management Software Electronic Reporting NIH/DRM and FDM Detailed Cost Loaded Schedule
National Institutes of Health Building No. 3 – Pre-Bid Meeting
| Utility Coordination |
| Site Restoration |
| ARRA Reporting |
| LEED Submissions |
| The project must be totally complete in 511 days including, but not limited to: |
| Commissioning |
| Training |
| O&M’s |
| As-builts |
| Keys |
| Site repair (sod) |
| LEED |
| Driveway repair |
| Punch list |
| Substantial completion must be within the 511 days and shown in proposal schedule. |
| Liquidated damages are $4500 per day / no limit. |
| The project schedule must include 21 days for utility shutdown requests. Shut downs requested are not guaranteed. No change order will be granted for inability to get shut-downs. |
| Contractor’s can’t shut off utilities. Utility shut downs must be by NIH. |
| A LEED score card will be provided as part of a pending amendment. |
| The electronic reporting will include RFI’s, submittals etc. per the documents. |
| The site will need to be repaired including mill the drive and providing sod. |
Evaluation Criteria Technical "Best Value" procurement, which will permit the Government to confirm the Offeror's understanding of the requirements and challenges of the Project, evaluate the Offerors' capability to meet those challenges, and award to the Offeror whose offer presents the greatest overall value to the Government, cost and other factors considered.
Factor 1: Offeror's Past performance Evaluation by the Government Each Offeror will be evaluated on its performance under existing and prior contracts for similar services
Factor 2: Offeror's Relevant Experience The Offeror actively performed general construction services substantially similar to the size and scope of the Building 3 renovation National Institutes of Health Building No. 3 – Pre-Bid Meeting
Presentation – Dexroy Chism
| Bidders need to refer to the solicitation for the exact evaluation criteria. |
| The bidders must have met the prior go/no go criteria to get to these evaluation criteria. |
| NIH may or may not call the references submitted. NIH may unilaterally contact other references. |
| The relevant experience should include 1 to 3 projects. |
| NIH will accept both corporate and individual surety bonding for the prime 8(a). |
Evaluation Criteria Technical Factor 3: Experience of Key Personnel Professional construction management experience, education and training for their particular roles / discipline on similar types construction projects
Factor 4: Offeror's Management Plan and Project Schedule Offeror's Management Plan and Project Schedule prepared SPECIFICALLY for the Building 3 renovation project in accordance with the construction documents
| Factor 5: Knowledge of and business relationship with the local market | and trades |
| Offeror's proposed sub-contractors by CSI division |
National Institutes of Health Building No. 3 – Pre-Bid Meeting
Presentation – Dexroy Chism
| Management plan needs to have a clear line of authority as to: process for decisions made and roles played. |
| JV and mentor /protégé arrangements must be submitted and include the agreement and what has been sent to and approved by SBA. Final contract award pending on approval of SBA on teaming arrangement. |
| For the purpose of the schedule assume May 1, 2010 is the contract award date. |
| Schedule must show the logic as appropriate for this project. |
| The schedule for the bid does not have to be cost loaded. |
| The government can’t require the use of primavera for the bid. |
| Must include the subs intended for use on this job. |
| Evaluation criteria based on the RFP. |
Clarifications 365 working days in the specification is the same as 511 calendar in the solicitation.
Project to be complete, not just substantially complete, in 511 days.
Pending addendum will address BIM requirements.
Pending addendum will provide a LEED score card.
Schedule for evaluation factor 4 to be as per section 01320 2.1.D without loaded cost schedule and the QC plan.
$2,000,000 in the bid form is for owners cont.
National Institutes of Health Building No. 3 – Pre-Bid Meeting
Presentation – Dexroy Chism The owner contingency is listed on section B. This money is not for the contractor and is not part of the amount required to be bonded. This money is for the sole use of NIH, on this contract, for new scope items.
Bid Questions Question must be submitted to the Contracting Officer Questions must contain:
Date Submitted Plan Sheet Specification Section Question Description
Possible Award Schedule
| Solicitation Posted: | March 11, 2010 | |
| Pre-Bid Walk-thru | March 24, 2010 | |
| Question Cut off | March 29, 2010 | |
| Response Date: | April 12, 2010 | |
| NIH Review / Negotiations: | 6 Weeks | |
| Contract Award: | TBD | |
| Construction Start: | 10 Days after award | |
| 100% Complete: | 511 Days |
Questions
Presentation – Dexroy Chism
| Bidders can visit the site at any time however they are required to register in building 13/ Room 210 and understand all NIH required safety procedures / requirements. |
| Additional site visits must have at least two (2) people. |
| Progressive collapse is not required for this project. Blast requirements (i.e. windows and loading dock) are indicated in the documents. |
| This project is negotiated and not a firm fixed price bid and will require support of the pricing submitted. |
| NIH to review the solicitation to see if there are duplicate bid/ pricing forms. |
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