TECH EVAL CRITERIA NIH-LM-2012-249 Binding Services NLM.pdf

EVALUATION FACTORS FOR AWARD

Binding Services for the National Library of Medicine

RFP NIH-LM-2012-249

1. GENERAL

The major evaluation factors for this RFQ include technical (which encompasses the quoter’s previous work experience) and cost/price factors. Although technical factors are of paramount consideration in the award of a purchase order(s), cost/price is also important to the overall award decision. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.

Quoters are advised that award will be made to that the source whose quote provides the best overall value to the Government.

2. MANDATORY QUALIFICATION CRITERIA

Listed below are mandatory qualification criteria. The qualification criteria establish conditions that must be met in order for your quote to be considered for award.

Offerors are expected to have at least five years experience for the following standards and specifications. The most recently published versions apply in all cases.

1. National Information Standards Organization. ANSI/NISO/LBI Library Binding, Z39.78-

2000. Bethesda, MD: NISO Press, 2000.

2. American National Standards Institute. Permanence of Paper for Printed Library Materials, ANSI/NISO Z39.48-1992.

3. American National Standards Institute. Fabrics for Book Covers, ANSI L29.1-1977.

4. Merrill-Oldham, Jan and Paul Parisi. Guide to the Library Binding Institute Standard for

Library Binding.Chicago, IL: American Library Association, 1990.

4. EVALUATION OF OPTIONS

It is anticipated that any purchase order(s) awarded from this RFQ will contain option provision(s) and period(s).

In accordance with FAR Clause 52.217-5, Evaluation of Options (July 1990), the Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests. Evaluation of options will not obligate the Government to exercise the option(s).

5. TECHNICAL EVALUATION CRITERIA

The following technical evaluation criteria will be used by the Government when reviewing the technical portion of the quotation. The criteria below are listed in the order of relative importance with weights assigned for evaluation purposes.

Criterion Weight/Points

The technical proposal should be as complete and specific as possible. The technical merits of each proposal will be carefully evaluated in terms of the requirements per the Statement of Work (SOW) and in relation to the criteria listed below:

I. Understanding of the Requirement and Technical Approach (Total 45 Points)

a. Narrative Plan (20 Points)

Offerors shall submit a logical and detailed description of all aspects of the work to be performed. Among the topics to be included are: procedures for transporting NLM materials, description of binding workflow, quality control procedures, proper handling of NLM materials, the identification and resolution of problems, technical specifications of all papers, coverings, boards, threads, and adhesives used by the offeror, including brand names, and lists of procedures that incur special handling charges.

Evaluation criteria (5 points each for total of 20 points Section for 1.a.):

(1) Clarity, thoroughness and practicality of approach with regard to meeting the

Library’s requirement. (5 points)

(2) Recognition of potential difficulties and soundness of proposed solutions; (5 points)

(3) Appropriateness and quality of the materials used in the binding process;

(5 points)

(4) Appropriateness and adequacy of methods proposed for ensuring technical quality and timeliness of deliveries. (5 points)

b. Sample volumes (5 points each for total of 25 points for Section 1.b.)

Offerors determined to be in the Competitive Range will be required to submit sample bound volumes for technical evaluation. The volumes must be bound from materials provided by the Library for this purpose. The sample will consist of:

(1) Monograph -- recase, with pocket or other material that will keep the CDROM secure within the bound volume (5 points)

(2) Serial - sew through the fold (5 points)

(3) Serial - double fan adhesive bind (5 points)

(4) Serial - oversew (5 points)

(5) Portfolio (5 points)

II. Personnel (Total 25 Points)

Offerors shall submit a detailed staffing proposal, including the names and qualifications of all individuals proposed for this project. The Project Manager shall have five years experience as a managing library binding contracts. The Plant manager should have at least five years experience in managing a library bindery. All proposed project management staff should have specialized training in library binding, and be familiar with relevant library binding standards.

Offerors must include:

(1) Staff positions (type and level) and their duties;

(2) Specific knowledge, skills and abilities required for each position;

(3) Assignment of managerial, supervisory and quality assurance responsibilities

(4) Designation of position to serve as liaison to NLM Project Officer;

(5) Resumes for individuals proposed to fill key positions on this project.

Evaluation criteria Clarity, relevance and specificity of the staffing proposal; (5 points)

(1) Understanding of the knowledge, skills and abilities required; (5 points)

(2) Adequacy of the type/level of each position in relation to the tasks to be performed by the individuals in that position; (8 points)

(3) Qualifications of individuals proposed to work on the project. (7 points)

III. Corporate capability (Total 30 Points) Offerors shall describe their management plan and corporate qualifications, including the following:

(1) How corporate management will ensure consistent and timely delivery of work which meets NLM specifications;

(2) How corporate management will secure qualified staff and ensure staffing continuity;

(3) How the company will allocate overall resources for this project;

(4) A description of the facility where the binding will be done, with specific references to environmental conditions, disaster preparedness and security;

(5) A complete listing of the binding equipment owned by the company, including for each piece of equipment, manufacturer name, make and model number, date of most recent servicing or repair;

(6) A description of the vehicle(s) to be used for the transport of NLM materials;

(7) A description of the automated binding program, along with sample reports and invoices;

(8) At least three (3) references, including current addresses, phone numbers and e-mail addresses (if available), of clients for whom the offeror has performed library binding of a comparable quantity, quality and complexity as required by this project within the past five (5) years and a description of the work performed;

(9) Certificate of liability insurance.

Evaluation criteria:

(1) Adequacy and quality of resources that will be committed to the project as reflected in the completeness, practicality and feasibility of the proposed management plan and allocation and delineation of authority; (4 points)

(2) Evidence of capability to produce the amount of binding required by NLM;

(3) (5 points)

(4) Evidence of equipment adequate for performing all the types of binding required by NLM; (4 points)

(5) Evidence that the transport vehicles and facility where the work will be done provide adequate protection for NLM materials; (4 points)

(6) Evidence of disaster preparedness and facility security; (4 points)

(7) Evidence of at least three (3) years’ worth of successful prior experience within the past five years in the management and completion of similar projects (6 points)

(8) Documentation of liability insurance coverage of a minimum of $450,000.

(3 points)

TOTAL POSSIBLE POINTS = 100