Amendment_1_to_Patient_Transport_and_Messenger_Services_Solicitation_.pdf

Amendment 1

SOLICITATION #NIHCC-16-003337 - PATIENT TRANSPORT AND MESSENGER SERVICES

1. Is this a new or existing requirement?

This is a re-compete of services for an existing requirement.

2. If it is an existing requirement, what is the name of the incumbent and contract number?

The current incumbent is Macarthur and Baker International, Inc. The current contract number is

HHSN269201100003I.

3. Are the current positions filled?

The positions are filled under the current contract with Macarthur and Baker International, Inc.

4. What is the period of performance?

The Period of Performance will beginning upon a successful awardee has been made, the Base Period is

July 1, 2016 through June 30, 2017 with four (4) Option Periods thereafter.

5. Paragraph 4.3 states: The Contractor shall perform fleet management services of wheelchairs. Please provide details of what is included in fleet management services of wheelchairs.

Maintenance is limited to wiping the chairs and making sure that they are functioning. There is no requirement for fixing.

6. Who is responsible for maintenance of the wheelchairs, the government or contractor?

The Government will supply and maintain wheelchairs with the contractor doing minimal maintenance.

7. If it is the contractor, can you define what level of maintenance you expect the contractor to perform?

None of these services are needed.

1. Is the contractor responsible for ordering spare parts?

2. Paying for shipping costs for these parts?

3. Maintaining a stockage for parts/

4. Is there warehouse or other kind of space for storage?

8. Who is responsible for performing repairs on wheelchair and maintaining tools for repair, the contractor or the government?

The Government is responsible.

9. Is there going to be a separate CLIN to bill for maintenance type expenses?

No costs will be incurred by the contractor so no separate CLIN.

10. Paragraph 4.4 states that approximately four times a month additional staff may be required for short periods of time; are these hours from the ceiling hours included on paragraph 2.5?

These are contained in the ceiling hours. If they are exceeded, the Government will provide funds.

11. Is there a place for the nurse assistants to stay in the facility when they are not on dispatch for patient transport services?

Space is available to remain while they wait to be called.

12. Would the government provide radios or other means of mobile communications between the dispatcher and nurse assistants?

Due to coverage issues in certain areas of the hospital, radios are not functional so they will not be provided.

13. If overtime is needed, how is the overtime rate determined?

There will be no anticipated overtime for this service, rather shifts could vary with the start times.

14. When is the government expected to release answer to the questions?

This amendment is dated May 13, 2016.

15. Would the government consider an extension to the submittal date?

The due date and time are not changed and remain May 18, 2016 at 2 pm EST.

16. Would the government consider a suspense date to receive questions?

The Government will not accept questions after the date of this amendment, May 13, 2016..

17. Paragraph 7.3 Personal Appearance; states that all Patient Escort/Messenger are required to wear a uniform provided by the contractor. Are scrubs acceptable as a uniform for this staff?

The staff must be distinct from other medical professionals, many of whom wear scrubs throughout the hospital, so scrubs are not acceptable.

18. Paragraph 4.4 states contractor is to provide dedicated patient escort for isolation patients going to and from the Radiology Department. Would the government provide the protective equipment such as gown, gloves and mask to the contractor staff or the contractor?

The government will provide this equipment.

19. Who is responsible for the cleaning of wheelchairs, safety inspection and making it patient ready, the contractor or the government?

The Contractor is responsible to perform this task, but the government can provide supplies.

20. Is this a new contract?

This is a re-compete of services.

21. Is the Contractor required to provide the vehicle for transporting patients/blood etc. or does NIH own the vehicle(s) to be used for such transport and the Contractor would be responsible for operating the vehicle(s) with the appropriate licensing and authority?

For this and the next two, there will be no transport outside of the hospital, and thus there will be no need for vehicles.

22. In case the Contractor needs to provide the vehicle(s) >> what are the specifications?

The Government purchases and owns the wheelchairs.

23. How many vehicles currently are in use for this project if this is an existing project?

No vehicles are used, rather only wheelchairs.

24. In the Solicitation weekly pricing is asked. Will the invoicing be weekly or monthly as typical?

Weekly pricing is not requested. The contractor is to report on the hours incurred on a weekly basis.

The invoicing is monthly.

25. The Special containers required for transporting blood. Will NIH provide this?

It is government provided.

26. If there is an incumbent, Are they eligible to recomplete?

The incumbent is Macarthur and Baker International, Inc. This is a competitive 8(a) set aside and the incumbent is not eligible to compete.