NICE_RFQ_Server_Summer2027.pdf

NICE COMMUNITY SCHOOLS

REQUEST FOR QUOTATION (RFQ)

PowerEdge R570 Server, Enterprise (Dell or Equivalent Brands HPE, Lenovo, etc.)

with Product Requirements as Indicated Below for Summer of 2027 Upgrades

RFQ # NICE_RFQ_Server_Summer2027

Issued By NICE Community School District 300 Westwood Drive Ishpeming, MI 49849

1. Purpose The NICE Community School District is soliciting quotations from qualified vendors for a PowerEdge R570 Server, Enterprise (Dell or equivalent brands HPE, Lenovo, etc.) with product requirements as indicated under #3 for technology upgrades during the summer of 2027. Vendors shall provide pricing, product specifications, and applicable warranty information for the products listed within this Request for Quotation (RFQ).

2. Scope of Work The selected vendor shall furnish all materials and equipment necessary to provide the product identified in this RFQ. All products shall be new, unused, and compliant with applicable industry standards. The district reserves the right to accept or reject any or all quotations, waive informalities, and award in the best interest of the district.

3. Product Requirements and Quantities Module Description Qty

Base PowerEdge R570 Server, Enterprise 1

Chassis Configuration 2.5" Chassis with up to 16 SAS4/SATA Drives, Smart Flow, PERC 12 (H965i) 1

Processor Intel® Xeon® 6 Performance 6731P 2.5G, 32C/64T, 144M Cache, Turbo, (245W) DDR5-6400 1

Thermal Configuration Heatsink for 1 CPU Configuration (CPU greater than 185W and less than or equal to 250W) 1

Memory Configuration Type Performance Optimized 1

Memory DIMM Type and Speed 6400MT/s RDIMMs 1

Memory Capacity (4) (4) 64GB RDIMM, 6400MT/s, Dual Rank 4

RAID Configuration C7, Unconfigured RAID for HDDs or SSDs (Mixed Drive Types Allowed) 1

RAID/Internal Storage Controllers PERC H965i Controller, Front, DC-MHS 1

Hard Drives (10) (10) 960GB SSD SATA Mixed Use 6Gbps 512e 2.5in Hot-plug AG Drive, 3 DWPD 10

BIOS and Advanced System Configuration Settings Power Saving BIOS Setting 1

Advanced System Configurations UEFI BIOS Boot Mode with GPT Partition 1

Fans PowerEdge Sirocco Fan - Non-DW GPU, Non-3.5" Config, Non-32xE3 Config 1

Power Supply Dual, Fully Redundant (1+1), Hot-Plug MHS Power Supply, 800W MM(100-240Vac) Titanium 1

Power Cords

(2) (2) NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America 2

PCIe Riser Riser Config 5, Rear Full Height 2x16 FH (Gen5), 1x16 FLOP OCP, 1x16 Onboard OCP 1

Motherboard PowerEdge R570 Motherboard, ROW 1

OCP 3.0 Network Adapters Broadcom 5719 Quad Port 1GbE Base-T Adapter, OCP 3.0 NIC +Sec 1

OCP 3.0 Accessories 1 OCP - 1 Rear Blank, No Cable 1

Cables No DPUs Cable Required, No DPU 1

Bezel PowerEdge 2U Standard Bezel 1

Boot Optimized Storage Cards No BOSS card, Rear Blank 1

Operating System No Operating System 1

OS Media Kits No Media Required 1

Embedded Systems Management iDRAC10, Enterprise 17G 1

Embedded Systems Management Dell Connectivity Client - Enabled 17G 1

Dell Secure Onboarding Dell Secure Onboarding Client 17G - Disabled 1

KVM Blank Left Ear Module 1

BMC Password iDRAC Legacy Password with OCP no LOM with OMM QRL 1

Rack Rails ReadyRails Static Rails for 2/4-post Racks 1

SHIPPING PowerEdge R570 Shipping 1

Shipping Material PowerEdge 2U Shipping Material 1

Regulatory PowerEdge CCC, CE Label Marking 1

GPU/FPGA/Acceleration Cables No Cables Required, No GPU Blanks 1

Dell Services: Hardware Support Basic Next Business Day 36 Months, 36 Month(s) 1

Dell Services:Extended Service ProSupport and Next Business Day Onsite Service Initial, 36 Month(s) 1

Infrastructure Deployment Svcs No Field Deployment Customer Install Required 1

4. Vendor Requirements

• Manufacturer warranty information for each applicable product.

• Estimated lead times and delivery schedules.

• Product specification sheets and technical data.

• Confirmation that products meet all manufacturer and industry standards.

5. Product Equivalency Equivalent products may be considered if submitted with complete specifications and approved by the district prior to award.

6. Delivery Requirements All materials shall be delivered to NICE Community School District, 300 Westwood Drive, Ishpeming, MI 49849 between July 1 to July 16, 2027. Pricing shall include all freight and delivery charges. Partial shipments must be approved by the district.

7. Tax Exemption NICE Community School District is tax exempt. Tax-exempt documentation will be provided upon request.

8. Installation Responsibility This RFQ is for material supply only. Installation services are not included unless specifically identified by the vendor.

9. Submission Instructions Due to anticipated long lead times for this product, quotation responses shall be submitted no later than September 30, 2026. The most responsive and responsible quote will be recommended for approval at the following Board meeting. The expected delivery date and invoice for payment of the requested products is between July 1 to July 16, 2027.

Quotation responses shall be submitted electronically to: Melissa Maki – melissa@nice.k12.mi.us with NICE_RFQ_Server_Summer2027 in Subject line.

10. Evaluation Criteria

• Total cost

• Product availability

• Delivery schedule

• Product compatibility

• Warranty coverage

• Vendor responsiveness and experience

11. Quote Validity Due to an anticipated long lead time for this product, the pricing submitted on the quote shall remain valid for the invoice upon delivery in July 2027.

12. Reservation of Rights

• Reject any or all quotations

• Request clarification or additional information from vendors

• Modify quantities as necessary

• Award all or part of the requested products

• Waive minor irregularities in submissions

13. Warranty Requirements Vendors shall provide complete warranty information for all products included in the quotation.

14. Acceptance Submission of a quotation constitutes acknowledgement that the vendor has reviewed and understands the requirements of this RFQ.