sow AMBIS 221093.pdf

SOW, 3/6/25

Attachment #1

STATEMENT OF WORK (SOW)

Renewal Maintenance Service Agreement for Becton Dickinson (BD) Flow Cytometers

A. BACKGROUND INFORMATION

The Laboratory of Immune System Biology (LISB) investigates basic aspects of innate and adaptive immune function, with an emphasis on how the body, and more specifically, different cell types within the body discriminate between self and non-self. This discrimination is the crucial mechanism by which the body patrols itself and is able to respond appropriately following exposure to microorganisms or vaccines. Using computational biological approaches coupled with more traditional biological experimentation, the LISB strives to build models of how the mammalian immune system responds to pathogens and vaccines. These models allow us to make informed predictions as to how the body will respond when challenged with various microbes and vaccine formulations. To address these questions, it is imperative to know which cell types are present in a given experimental sample.

The LISB focuses solely on high-tech imaging analysis, advanced microscopy techniques, and cell-type cataloging and tracking during various phases of immune responses. A key component of this work is the use of flow cytometry, whereby preparations of various types of labelled cells are analyzed and cataloged.

The LISB has multiple high-end Becton, Dickinson, and Company (BD) flow cytometry platforms already in use for imaging various samples and this acquisition will augment those capabilities by providing support upstream of imaging and servicing throughout. The flow cytometers are essential for furthering the capabilities of the LISB. The maintenance service agreement is needed to ensure continued operation and fidelity of the flow cytometers.

B. PURPOSE AND OBJECTIVE

The purpose of this acquisition is to provide a maintenance service agreement for flow cytometers, various lasers and accessories manufactured by BD. The cytometer systems consist of the following:

Item No Item Customer Material # Serial #

1 Svc Cont LSRFortessa SORP (No Lasers)

Customer material# : 647177 Serial#: R64717700196

2 Svc Cont OBIS 405-100 LX Violet Lsr

Customer material# : 653535 Serial#: NO-SERIAL-12674

3 Svc Cont OBIS 640-100 LX Red Lsr

Customer material# : 653539 Serial#: NO-SERIAL-12673

4 Svc Cont G4 355-60 w/BD UV Lsr Customer material# : 655729 Serial#: NO-SERIAL-12676

5 Svc Cont OBIS 488-100 LS Blue Lsr

Customer material# : 658296 Serial#: NO-SERIAL-12672

6 Svc Cont OBIS 561-100 LS Y/G Laser

Customer material# : 658298 Serial#: NO-SERIAL-12675

7 Svc Cont FACS Flow Supply System

Customer material# : 349277 Serial#: N3492775405

8 Svc Cont High Throughput Sampler

Customer material# : 647701 Serial#: R647701000401

9 Svc Cont LSRFortessa SORP (No Lasers)

Customer material# : 647177 Serial#: R64717700194

10 Svc Cont OBIS 488-100 LS Blue Lsr

Customer material# : 658296 Serial#: NO-SERIAL-12626

11 Svc Cont OBIS 640-100 LX Red Lsr

Customer material# : 653539 Serial#: NO-SERIAL-12627

12 Svc Cont OBIS 405-100 LX Violet Lsr

Customer material# : 653535 Serial#: NO-SERIAL-12628

13 Svc Cont OBIS 561-100 LS Y/G Laser

Customer material# : 658298 Serial#: NO-SERIAL-12629

14 Svc Cont G4 355-60 w/BD UV Lsr Customer material# : 655729 Serial#: NO-SERIAL-12630

15 Svc Cont FACS Flow Supply System

Customer material# : 349277 Serial#: N3492775418

16 Svc Cont High Throughput Sampler

Customer material# : 647701 Serial#: R647701000415

17 Svc Cont LSRFortessa SORP (No Lasers)

Customer material# : 647177 Serial#: H64717700055

18 Svc Cont SAPPHIRE 488-200 Blue Lsr

Customer material# : 339489 Serial#: NO-SERIAL-7447

19 Svc Cont Cube 637-150 Red Lsr Customer material# : 653542 Serial#: NO-SERIAL-7448

20 Svc Cont SAPPHIRE 561-150 Yellow Lsr

Customer material# : 648702 Serial#: NO-SERIAL-7449

21 Svc Cont Cube 405-100 SORP Laser :

Customer material# : 643914 Serial#: NO-SERIAL-7450

22 Svc Cont LIGHTWAVE XYCTE 355-60 UV Lsr

Customer material# : 345312 Serial#: NO-SERIAL-7451

23 Svc Cont FACS Flow Supply System

Customer material# : 349277 Serial#: N3332

24 Svc Cont LSRFortessa SORP (No Lasers)

Customer material# : 647177 Serial#: H64717700104

25 Svc Cont SAPPHIRE 488-100 LP Blue Lsr

Customer material# : 654319 Serial#: NO-SERIAL-8873

26 Svc Cont Cube 637-150 Red Lsr Customer material# : 653542 Serial#: NO-SERIAL-8874

27 Svc Cont SAPPHIRE 561-100 Y/G Lsr

Customer material# : 654327 Serial#: NO-SERIAL-8875

28 Svc Cont G4 355-60 w/BD UV Lsr Customer material# : 655729 Serial#: NO-SERIAL-8877

29 Svc Cont OBIS 405-100 LX Violet Lsr

Customer material# : 657191 Serial#: NO-SERIAL-8876

30 Svc Cont FACS Flow Supply System

Customer material# : 349277 Serial#: N3492774233

31 Svc Cont High Throughput Sampler

Customer material#33865919 Serial#: R647701000045

32 Svc Cont FACSymphony A3 Customer material# : 660937 Serial#: R66093700076

33 Svc Cont OBIS 561-100 LS Y/G Laser

Customer material# : 658298 Serial#: NO-SERIAL-13926

34 Svc Cont G4 355-20 w/BE UV Lsr Customer material# : 655728 Serial#: NO-SERIAL-13925

35 Svc Cont OBIS 488-100 LS Blue Lsr

Customer material# : 658296 Serial#: NO-SERIAL-13922

36 Svc Cont OBIS 405-100 LX Violet Lsr

Customer material# : 653535 Serial#: NO-SERIAL-13924

37 Svc Cont OBIS 637-140 LX Red Lsr

Customer material# : 656140 Serial#: NO-SERIAL-13923

38 Svc Cont FACS Flow Supply System

Customer material# : 349277 Serial#: N3492775749

39 Svc Cont FACSymphony A3 Customer material# : 660937 Serial#: R66093700215 40 Svc Cont OBIS 488-100 Blue Lsr Customer material# : 658296 Serial#: NO-SERIAL-16741

41 Svc Cont OBIS 637-140 LX Red Lsr

Customer material# : 656140 Serial#: NO-SERIAL-16742

42 Svc Cont OBIS 405-100 LX Violet Lsr

Customer material# : 653535 Serial#: NO-SERIAL-16743

43 Svc Cont G4 355-20 UV Ls Customer material# : 652842 Serial#: NO-SERIAL-16744

44 Svc Cont OBIS 561-100 LS Y/G Laser

Customer material# : 658298 Serial#: NO-SERIAL-16745

45 Svc Cont FACS Flow Supply System

Customer material# : 349277 Serial#: 349277N0263

46 shipping

47 Svc Cont FACSAria III - 3 Laser System

Customer material# : 333999 Serial#: P99900014

48 Svc Cont SAPPHIRE 561-50 Y/G Lsr Customer material# : 647935 Serial#: NO-SERIAL-8772

These cytometers are constantly in use throughout the day and if were put out of action due to the lack of maintenance or mechanical failure, the ability of the investigators to conduct their research would be severely handicapped. Each of the instruments support multiple experiments each day, and each instrument is fully utilized. Due to the heavy usage of the BD cytometers, they must be repaired, recalibrated, and returned to operation as soon as possible after failure. If systems were put out of action due to lack of maintenance or mechanical failure, the ability of the investigators in the LISB to conduct their research would be severely compromised. These unique parts and system integrity are required to maintain the highest quality of these cytometers. To this end, the LISB requires a maintenance service agreement in place in the event the equipment should fail tolerances and are required by a service engineer. In addition, the maintenance service agreement provides a complete preventive maintenance program, which have proven to be the most efficient and reliable method to maintain research data quality.

C. SCOPE:

The contractor shall perform preventive, remedial maintenance and repair services to maintain the BD equipment in good working condition in accordance with the equipment manufacturer's specifications.

D. CONTRACTOR REQUIREMENTS:

The Contractor shall provide the following services coverage for the equipment listed above:

• Two (2) Preventive Maintenance (PM) Inspections to be performed during twelve-month period

• Two (2) Preventative Maintenance (PM) Kits

• Except for Svc Cont High Throughput Sampler which should receive One (1) Preventative Maintenance and One (1) Preventative Maintenance (PM) Kit

• Software revisions & proprietary software updates

• Unlimited service visits, by guaranteed original equipment manufacturer (OEM) technicians, Monday – Friday

• Unlimited guaranteed OEM replacement service parts, components, or modules necessary for repairs, excluding third party items and consumables

• Unlimited telephone support for instruments reagents, and applications will be provided at no additional charge

• 48-hour priority response to a request for emergency on-site service Monday- Friday, Monday through Friday, excluding holidays

• Service and parts must be compliant with Biosafety Level 2

E. CONTRACTOR SUPPLIED MATERIALS

• The Contractor shall provide all necessary parts and equipment necessary to perform repair and planned maintenance of the above equipment.

F. GOVERNMENT FURNISHED MATERIALS:

• Government furnished materials are not provided under this contract

G. REPORTING REQUIREMENTS AND DELIVERABLES:

• Technical support and remedial repair as needed, annual preventative maintenance, and reporting document of service after PMs and repairs are completed

H. PERIOD OF PERFORMANCE (POP):

The period of performance is April 1, 2024 – March 31, 2025

I. INSPECTION AND ACCEPTANCE

All work will be inspected and approved by the person designated by the lab chief of each lab at the completion of any repairs and at the completion of the annual maintenance.

All work will be completed in accordance with industry standards.