Amendment_4.pdf

RFP No. NIAID-DAIDS-NIHAI2014011, Amendment #4 1

Amendment No. 4

NIAID-DAIDS-NIHAI2014011

“Immune-Based Antiviral Products for Suppression/Elimination of HIV-1”

Solicitation Number: NIAID-DAIDS-NIHAI2014011

Amendment Number: Four (4)

Amendment Issue Date: December 9, 2014

Proposal Due Date (Unchanged): Monday, January 5, 2015, at 4:00 PM, Local Time

Issued By: John R. Manouelian

Contracting Officer

OA/DEA/NIAID/NIH/DHHS

5601 Fishers Lane, Room 3D10, MSC 9821 Bethesda, Maryland 20892-9821

Points of Contact: PRIMARY virtsa@niaid.nih.gov Ashley Virts, Contracting Officer Phone: 240-669-5154

SECONDARY

manouelj@mail.nih.gov John R. Manouelian, Contracting Officer Phone: 240-669-5152

The purpose of Amendment 4 is to revise Attachment 1, Packaging and Delivery of the Proposal, is hereby revised to update the mailing address for submission of discs (CD or DVD). The due date for submission of proposals is unchanged.

Offerors who submitted proposals previously should review the amendment and determine if revisions to their proposals are needed. If revisions are to be submitted, they must be received by the due date and time specified above. If no revisions to a previously submitted proposal will be made, Offerors must indicate this in writing to the Contracting Officer by the due date and time specified above.

Offerors must acknowledge receipt of this Amendment by identifying this amendment number and date of the amendment on each copy of the proposal submitted. Failure to receive your acknowledgement may result in the rejection of your proposal. Except as provided herein, all terms and conditions of the solicitation remain unchanged and in full force and effect.

RFP No. NIAID-DAIDS-NIHAI2014011, Amendment #4 2

PROPOSAL SUBMISSION INSTRUCTIONS:

If you will be submitting a proposal for the first time or revising and resubmitting your proposal, you must follow the instructions provided in Attachment 1, Packaging and Delivery of Proposal (attached). The due date for submission of proposals is unchanged.

ATTACHMENT 1, PACKAGING AND DELIVERY OF THE PROPOSAL,

Section II – Discs, paragraph A, Delivery Instructions is hereby revised to update the mailing address for submission of discs (CD or DVD).

ATTACHMENT 1

PACKAGING AND DELIVERY OF THE PROPOSAL

IMMUNE-BASED ANTIVIRAL PRODUCTS FOR

SUPPRESSION/ELIMINATION

OF HIV-1

RFP-NIAID-DAIDS-NIHAI2014011

I. PROPOSAL SUBMISSION

A. The National Institute of Allergy and Infectious Diseases (NIAID) currently requires proposals to be submitted via two methods:

1. Disc (CD or DVD)

2. Online

Notes:

• Submission of proposals by facsimile or e-mail is not acceptable.

• Disc and online proposals must be exactly the same.

II. DISCS (i.e., CD or DVD)

A. Delivery Instructions:

If Hand Delivery or Express Service If using U.S. Postal Service Ashley Virts Contract Specialist Office of Acquisitions, DEA, NIAID, NIH 5601 Fishers Lane, Room 3D10 Rockville, Maryland 20852

Ashley Virts Contract Specialist Office of Acquisitions, DEA, NIAID, NIH 5601 Fishers Lane, Room 3D10 MSC 9821 Bethesda, Maryland 20892-9821

1. Mark each package with the following items:

The solicitation number: Example NIAID-DAIDS-NIHAI2013172

“TO BE OPENED BY AUTHORIZED GOVERNMENT PERSONNEL ONLY”

2. All material sent to this office by courier should be sent to the Hand Delivery or

Express Service address.

3. The U.S. Postal Service's "Express Mail" does not deliver to the hand delivered Rockville, MD 20852 address. Any package sent to this address via this service will be held at a local post office for pick-up. The Government is not responsible for picking up any mail at a local post office.

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4. Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated above by the date and time specified in the solicitation. If your proposal is not received by the date and time specified in the solicitation, it will be considered a “late proposal”, in accordance with FAR Clause 52.215-1 Instructions to Offerors – Competitive Acquisition.

B. Discs – Creating and Naming Files:

1. Create one PDF file of your Technical Proposal, including all attachments. The

Technical Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the Technical Proposal PDF file.

2. The Business Proposal must be comprised of the following two files:

a. The first file must be a PDF of your Business Proposal, with all attachments, including the Solicitation Section J, Attachment entitled “Breakdown of Proposed Estimated Costs (plus Fee) with Excel Spreadsheet.” The Business Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned and merged into the Business Proposal PDF file.

b. The second file must be the “Breakdown of Proposed Estimated Costs (plus Fee) with Excel Spreadsheet” in its original Excel format, not PDF.

3. A separate Disc must be submitted for the Technical Proposal and Business Proposal.

Offerors who submit both Technical and Business Proposals on the same Disc will be required to resubmit the proposals on separate Discs.

4. Each of the proposals, Technical and Business, must be separate and complete in itself, so that evaluation of one may be accomplished independently of, and concurrently with, evaluation of the other.

5. File naming convention: It is required that the filenames for both your Technical Proposal, Business Proposal, and Excel Workbook include the name of the offeror, the solicitation number, and the type of proposal (i.e., Technical, Business, or Excel Workbook).

Examples:

Technical Proposal: XYZ Company_NIHAI2012001_Technical.pdf Business Proposal: XYZ Company_NIHAI2012001_Business.pdf Excel Workbook: XYZ Company_NIHAI2012001_Business.xlsx

III. ONLINE SUBMISSION OF ELECTRONIC PROPOSALS

Note: In addition to discs, offerors are required to submit an electronic copy of proposals online through the NIAID electronic Contract Proposal Submission (eCPS) website at:

https://ecps.niaid.nih.gov

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A. eCPS PROPOSAL SUBMISSION PROCESS

1. Internet access and an email-address are required.

2. An NIH eRA Commons account is required.

3. If you do not already have an eRA Commons account, your Business Official, or authorized representative designated by your Business Official, must register for an eRA Commons account at least four weeks prior to the proposal due date. The eRA Commons Online Registration is available at https://commons.era.nih.gov/commons/registration/registrationInstructions.jsp

4. Log into eCPS with your eRA Commons password and username to upload your proposal at: https://ecps.niaid.nih.gov

5. Follow the “How to Submit an Electronic Proposal” instructions provided on the eCPS website at https://ecps.niaid.nih.gov/Home/HowTo

IV. FORMATTING, NUMBER OF COPIES, AND PAGE LIMITATIONS:

A. Formatting for discs and proposals submitted online through eCPS

1. Proposals shall not include links to internet web site addresses (URLs) or otherwise direct readers to alternate sources of information.

2. Font size must be 10 to 12 points.

3. Spacing should be no more than 15 characters per inch. Within a vertical inch, there must be no more than six lines of text.

4. Margins must be at least one-inch on all sides.

5. Failure to adhere to the formatting requirements above may impact whether your proposal is reviewed in entirety.

B. Number of copies and applicable page limitations for discs and proposals submitted online through eCPS

1. Total page count does not include: Title and Back Page; Table of Contents; Section

Dividers that do not contain information other than title of Section.

2. Pages in excess of this limitation will be removed from the proposal and will not be considered.

NUMBER OF COPIES AND APPLICABLE PAGE LIMITATIONS

Document Number of Copies Page Limits

Technical Proposal and all Appendices

DISC (i.e., CD or DVD) One (1) Disc containing one electronic copy of the Technical Proposal (including all Attachments)

ONLINE (using the eCPS website) One (1)electronic copy of the Technical Proposal (including all Attachments)

Not to Exceed 200 pages (inclusive of all Attachments)

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Business Proposal DISC (i.e., CD or DVD) One (1) Disc containing two files, as instructed in section II.B above.

ONLINE (using the eCPS website) One (1) submission containing two files, as instructed below.

1. One (1) electronic PDF copy of the

Business Proposal (with all Attachments including the PDF rendering of the Breakdown of Proposed Estimated Costs (plus Fee) with Excel Spreadsheet).

2. One (1) Electronic Cost Proposal Excel Workbook See Solicitation Section J, Attachment entitled Breakdown of Proposed Estimated Costs (plus Fee) with Excel Spreadsheet to access the Excel Workbook. Microsoft Excel 2007 version or later is required.

N/A

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