NIA1 for RFP 26000000891.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000312 Notice of Intent to Award Date: 3/20/2026 The Department of Natural Resources office has completed the evaluation of RFP 260000000891 29.2 MILES OF TRAIL TO BE CLEARED FOR ACCESSIBILITY and has recommended an award to Litchfield Field Mowing Brushing, LLC, in the amount of $83,100.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Amanda Pauly, Solicitation Manager.

Paulya3@michigan.gov 517-388-9905 Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide mowing, weed whipping, brushing and blowing, of 29.2 Miles of trail. The term of this contract is 3, with up to 2 renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 01/29/2026 The following bidders submitted proposals by the published due date of 03/13/2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by solicitation manager and , which consisted of the following individuals:

Advisory

Amanda Pauly, Buyer Department of Natural Resources – Finance and Operations

Charles Dennison, Supervisor Department of Natural Resources – Parks and Recreation Division

III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:

IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:

One time annually in the fall between September 15 to September 30th.

Trim brush to a height of 12 feet.

Cut back existing brush along trail edges a minimum of five feet to allow for mowing equipment to pass through and to keep brush back off trail. (See figure 12 in Exhibit A).

Clear sight lines at intersections will be established and maintained. (See figure 6 in Exhibit A).

Blow debris off trail surface and two-foot shoulders. *Blowing the trail must occur at the time of or within four hours of mowing.

Mow trail shoulders one time per month from May to September.

Mowing will take place mid-month, between the 10th and 20th of each month.

Weed whip around all benches, signs, fences, porta-johns, etc. within five feet of the trail edge. Excluding the signs on Prison Property “Prison Property No Trespassing” Clear sight lines at intersections will be established and maintained.

$27,700.00

$83,100.00

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to Litchfield Mowing & Brushing LLC in the amount of $83,100.0038.

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