NIA1 250000000529.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Technology, Management and Budget, Financial Services, Operations office has completed the evaluation of RFP 250000001477 Cadillac Place Cooling Tower Repairs project and has recommended an award to Tower Service and Supply in the amount of $536,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Todd Perry, Solicitation Manager.

perryt@michigan.gov Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Cadillac Place Cooling Tower Repairs project. The term of this contract is through project completion, approximately September 2025, with up to zero renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 3/10/2025 at 14:06. The following bidders submitted proposals by the published due date of 3/28/2025.

Taylor, MI 48180

Limbach Facility Services, LLC

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process The State will evaluate each proposal based on the following factors:

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Bethanie Jensen, Manager

DTMB-SFA-BOD

Kurt King, Specialist

DTMB-SFA-BOD

Elio Vettese, Manager

DTMB-SFA-BOD

Todd Perry, Solicitation Manager DTMB-Financial Services-Operations

Zachary Cooper, Supervisor

DTMB-SFA-BOD

III. Evaluation Results A. Engineered Comfort Systems, Inc The Evaluation Team determined that Engineered Comfort Systems, Inc based on a score of 94, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Section 1, Warranties The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Offered 1-year warranty included, deduct 5 points in comparison to 3-year warranty offered by another.

2. Sections 2-3 The Evaluation Team determined that overall, the responses were satisfactory with no deficiencies noted.

3. All other sections The Evaluation Team determined that overall, the responses were satisfactory with no deficiencies noted.

4. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Item 2, affirms GDBE and MISC yet address indicates outside GDBE boundary, deduct 1 point.

Total Score:94/100 B. Limbach Facility Services, LLC The Evaluation Team determined that Engineered Comfort Systems, Inc based on a score of 94, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Section 1, Warranties The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

b. Offered 1-year warranty included, deduct 5 points in comparison to 3-year warranty offered by another.

2. Sections 2-3 The Evaluation Team determined that overall, the responses were satisfactory with no deficiencies noted.

3. All other sections The Evaluation Team determined that overall, the responses were satisfactory with no deficiencies noted.

4. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were satisfactory with no deficiencies noted.

Total Score:95/100 C. Tower Service and Supply The Evaluation Team determined that Engineered Comfort Systems, Inc based on a score of 94, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Section 1, Warranties The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

c. Offered 1-year warranty included, deduct 5 points in comparison to 3-year warranty offered by another.

2. Sections 2-3 The Evaluation Team determined that overall, the responses were satisfactory with no deficiencies noted.

3. All other sections The Evaluation Team determined that overall, the responses were satisfactory with no deficiencies noted.

4. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were satisfactory with no deficiencies noted.

Total Score:100/100

IV. Technical Evaluation Summary

V. Reserved VI. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VII. Negotiations The JEC team members discussed negotiation options, and it was decided that Tower Service and Supply had performed previous projects satisfactorily, demonstrated knowledge and expertise regarding this project, produced a satisfactory submittal and was the lowest price, therefore, attempting to negotiate a lower price was not justifiable.

VIII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to Tower Service and Supply in the amount of $536,000.00.

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