NIA-School Psychologists and Special Education Quality Assurance position.docx
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- Attached to
- Notice of Intent to Award for RFP 240000002678
- Solicitation number
- NIA1-472-240000001256-1
- Issued by
- Michigan
About this file
This document is a Notice of Intent to Award for Request for Proposal (RFP) 240000002678 issued by the Michigan Department of Corrections to solicit responses for the selection of a contractor to provide school psychologist(s) and/or special education quality assurance positions. The contract term is three years, with up to two, one-year renewal options. Two bidders, Vannoy Educational Consultants, LLC and Zetting Integration PLLC, submitted proposals by the due date of July 29, 2024. The evaluation team determined that both bidders met the requirements of the RFP, with Vannoy Educational Consultants receiving a total technical score of 99 and Zetting Integration PLLC receiving a total technical score of 98.
The pricing summary shows the unit prices proposed by each bidder for various school psychologist deliverables, as well as the hourly rate for the special education quality assurance position. Zetting Integration PLLC provided the best value to the State, and the award recommendation is made to Zetting Integration PLLC in the amount of $225,000.00 for the school psychologist position only. The Michigan Department of Corrections has opted not to award the special education quality assurance position at this time.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
| Notice of Intent to Award Number: 240000001256 |
| Notice of Intent to Award Date: 8/29/2024 |
The Department of Corrections has completed the evaluation of Request for Proposal (RFP) 240000002678-School Psychologists and Special Education Quality Assurance Positions and has recommended an award to Zetting Integration PLLC in the amount of $225,000.00 for the school psychologist position, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Lisa Lehnert, Solicitation Manager.
LehnertL@michigan.gov
(517) 335-4904 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide school psychologist(s) and/or special education quality assurance position. The term of this contract is three years, with up to two, one-year renewal options.
Bidders:
The RFP was posted on SIGMA VSS on July 9, 2024, for 20 days The following bidders submitted proposals by the published due date of July 29, 2024.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| Vannoy Educational Consultants, LLC |
| 3200 Greenfield Rd., Dearborn, MI 48120 |
| No |
| No |
| Zetting Integration PLLC |
| 320 Charlevoix St., Commerce Twp., MI 48382 |
| No |
| Yes |
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions: Evaluation Process The State will evaluate each proposal based on the following factors:
| Technical Evaluation Criteria |
| Weight |
| 1. |
| Service Capabilities – Schedule A |
| 50 |
| 2. |
| Vendor Questions Worksheet |
| 50 |
| Total |
| 100 |
Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee (JEC), which consisted of the following individuals:
| Voting |
| Advisory |
Lisa Lehnert, Buyer Corrections-Procurement, Monitoring and Compliance Division (PMCD) Belle Bodell, School Principal Corrections-Education Section
David Derks, Program Manager Corrections-Education Section Derek Irwin, Department Specialist Corrections-Education Section
Patrick England, Contract Monitor Corrections-PMCD
III. Evaluation Results A. Vannoy Educational Consultants, LLC The Evaluation Team determined that Vannoy Educational Consultants, LLC (Vannoy) based on a score of 99, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Schedule A The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
a. Section 4.6. – Vannoy did provide an organizational chart that referenced one individual (the owner); however, in the vendor questions worksheet, it stated the bidder has two employees, which were not included in the organizational chart.
Score: 49/50
2. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were mostly satisfactory, and no deficiencies were noted.
Score: 50/50 Total Score:99/100 B. Zetting Integration PLLC The Evaluation Team determined that Zetting Integration PLLC (Zetting) based on a score of 98, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Schedule A The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
a. Section 1.1. B. – Zetting noted an exception that the location would need to be virtual except for mandatory in person meetings. The MDOC does not accept this exception. (no point deduction)
b. Section 1.1. B. – The response did not describe how they would comply with the following requirements: facilitating and supporting MDOC improvement through professional development; reviewing and monitoring intake practices surrounding child find; reviewing and monitoring incoming prisoners for special education eligibility through child find; and conducting research on compliance, trends, changes, and professional practices in the public sector in Michigan for special education programming.
Score: 49/50
2. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
a. Item 2. Company Background Information – Zetting only provided four years of gross sales, instead of the requested five years.
Score: 49/50 Total Score: 98/100 IV. Technical Evaluation Summary
| Selection Criteria |
| Vannoy |
| Zetting |
| 1 |
| Schedule A |
| 49 |
| 49 |
| 2 |
| Vendor Questions Worksheet |
| 50 |
| 49 |
| Total |
| 99 |
| 98 |
V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
SCHOOL PSYCHOLOGISTS
| Deliverable |
| Unit of Measure |
| Vannoy |
Year 1 Zetting Year 1 Vannoy Year 2 Zetting Year 2 Vannoy Year 3 Zetting Year 3
| 1 |
| REED and File Review Fee (No additional studies REED) |
| Each |
| $450.00 |
| $260.00 |
| $450.00 |
| $270.00 |
| $472.00 |
| $270.00 |
| 2 |
| REED and File Review Fee (REEDS that require follow up and an eligibility recommendation) |
| Each |
| $550.00 |
| $325.00 |
| $550.00 |
| $337.00 |
| $577.00 |
| $337.00 |
| 3 |
| Full Evaluation Fee (includes the REED) |
| Each |
| $1300.00 |
| $910.00 |
| $1300.00 |
| $945.00 |
| $1365.00 |
| $945.00 |
| 4 |
| Full Evaluation Fee (without REED/ER) |
| Each |
| $1100.00 |
| $535.00 |
| $1100.00 |
| $608.00 |
| $1155.00 |
| $608.00 |
| 5 |
| Training Rate per hour (MDOC mandatory training only) |
| Hour |
| $140.00 |
| $65.00 |
| $140.00 |
| $67.50 |
| $147.00 |
| $67.50 |
SPECIAL EDUCATION QUALITY ASSURANCE POSITION
| Deliverable |
| Unit of Measure |
| Vannoy |
| Zetting |
Year 1 Zetting Year 2 Zetting Year 3
| 1 |
| Hourly Rate (to include all expenses, including travel) |
| Hour |
| No bid |
| $75.00 |
| $77.00 |
| $77.00 |
| 2 |
| Training Rate per hour (MDOC mandatory training only) |
| Hour |
| No bid |
| $65.00 |
| $67.50 |
| $67.50 |
VI. Negotiations The following is a summary of the 2nd round pricing submitted by bidders who passed technical:
SCHOOL PSYCHOLOGISTS
| Deliverable |
| Unit of Measure |
| Vannoy |
Year 1 Zetting Year 1 Vannoy Year 2 Zetting Year 2 Vannoy Year 3 Zetting Year 3
| 1 |
| REED and File Review Fee (No additional studies REED) |
| Each |
| $250.00 |
| $260.00 |
| $250.00 |
| $270.00 |
| $262.50 |
| $270.00 |
| 2 |
| REED and File Review Fee (REEDS that require follow up and an eligibility recommendation) |
| Each |
| $320.00 |
| $325.00 |
| $320.00 |
| $337.00 |
| $336.00 |
| $337.00 |
| 3 |
| Full Evaluation Fee (includes the REED) |
| Each |
| $1100.00 |
| $910.00 |
| $1100.00 |
| $945.00 |
| $1155.00 |
| $945.00 |
| 4 |
| Full Evaluation Fee (without REED/ER) |
| Each |
| $850.00 |
| $535.00 |
| $850.00 |
| $608.00 |
| $892.00 |
| $608.00 |
| 5 |
| Training Rate per hour (MDOC mandatory training only) |
| Hour |
| $110.00 |
| $65.00 |
| $110.00 |
| $65.00 |
| $115.00 |
| $65.00 |
SPECIAL EDUCATION QUALITY ASSURANCE POSITION
| Deliverable |
| Unit of Measure |
| Vannoy |
| Zetting |
Year 1 Zetting Year 2 Zetting Year 3
| 1 |
| Hourly Rate (to include all expenses, including travel) |
| Hour |
| No bid |
| $70.00 |
| $71.00 |
| $72.00 |
| 2 |
| Training Rate per hour (MDOC mandatory training only) |
| Hour |
| No bid |
| $65.00 |
| $67.50 |
| $67.50 |
VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.
Zetting Integration PLLC provided the best value to the State. Best value factors for Award Recommendation includes overall pricing and prior performance with the Michigan Department of Corrections.
As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.
Award Recommendation is made to Zetting Integration PLLC in the amount of $225,000.00 for the school psychologist position only. The Michigan Department of Corrections has opted not to award the special education quality assurance position at this time.
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