Handyman_Services_RFQ_-_Question_Responses.docx

Handyman Services RFQ – Questions/Responses

1. Please clarify if the scope of work and quantities as noted on pages 2 and 3 under Tasks to be performed are to be used for the price quotations to be submitted. If they are not, please provide scope and quantities to be used for the pricing.

Yes, these are the tasks and estimated hours that should be used for pricing. Based on your understanding of the Scope of Work, do your best to provide:

a) A single total cost for the entire contract (all tasks combined).

b) A separate cost for each individual task listed.

c) A more detailed breakdown of costs associated with each individual task.

The specific tasks and quantities associated with this contract are impossible to predict precisely. The tasks and quantities outlined in the scope of work are projected based on similar tasks performed for NHLBI during the recent previous fiscal years.

2. Please confirm that the classification of “Carpenter (Including Acoustical Ceiling Installation, Drywall Hanging, Metal Stud Installation and Form Work)” as listed in the Davis Bacon Wage Scale, General Decision Number MD150057, dated 04/03/2015, is to be utilized as the sole labor category for proposal preparation. (Reference section: Statement of Work, Purpose and Objectives, paragraph 1, sentence #2, page 2 of 11, which states “The purpose of this contact is to provide general handyman services for everyday minor tasks that are generally considered ‘carpentry’ in nature and do not involve alteration of building infrastructure or utilities”).

This is partially correct. Some tasks will require more advanced carpentry skills; others will require minimal carpentry skills. In addition to those personnel performing the actual labor, the vendor might also have hours associated with (for example) administrative personnel, a project manager and/or cost estimator. Some tasks, such as relocation of items to storage, can be accomplished through the employment of general laborers that will not require any carpentry skills. Based on your understanding of the Scope of Work, do your best to provide a breakdown of all anticipated and associated costs for each task listed.

3. For the purposes of cost proposal preparation, shall it be assumed that materials are not to be included in the proposed pricing as only man hours are specified and no allowance for material is given? (Reference section: Statement of Work, “Tasks to be Performed”, as identified on pages 2 of 11, and 3 of 11).

This is generally correct, although the bidders should outline their proposed markup for materials that might need to be ordered to complete certain tasks. For example: “Any materials that need to be procured by the vendor will be marked up at __% above cost.”

4. For the purposes of cost proposal preparation concerning paragraph 3, page 3 of 11, last item of the task to be performed which states “Relocation of surplus items and equipment to Government owned or leased storage facilities on and off campus”, please confirm that it shall be assumed that materials and trucking expenses are not to be included in the proposed pricing as only man hours are specified and no allowance for material or trucking expense is specified.

This is generally correct, although the bidders should outline their proposed general costs for packaging and trucking services. For example: “Trucking services will be charged at $__ per mile with a two man crew.” Ideally a list of packaging costs should also be provided, such as: “crates will be charged at $__ per day, custom formed wood crates will be charged based on time needed for fabrication plus cost of materials, plus materials markup of 10%” . Based on your understanding of the Scope of Work, do your best to provide separate and breakdown all associated costs for each task listed.

5. For the purposes of cost preparation, please advise if the Government wishes to see the total burdened labor rate including overhead, profit, FICA, MCARE, Federal unemployment, State unemployment, General liability insurance, workers compensation insurance, health insurance, retirement, training, required medical testing and G&A. (Reference section: Statement of Work, “Tasks to be Performed”, as identified on pages 2 of 11, and 3 of 11).

Please provide the total burdened labor rate, but please include a breakdown of overhead, profit, FICA, MCARE, Federal unemployment, State unemployment, General liability insurance, workers compensation insurance, health insurance, retirement, training, required medical testing, G&A, etc.

6. Page 2, Paragraph 6 “Disassembly, relocation, modification, and reassembly of existing and/or new office system furniture.” Does this task include installation of electrical and data/phone cabling?

No, electrical work, data, phone and cabling efforts are not required under this Scope of Work.

7. Page 3, Paragraph 3 “Relocation of surplus items and equipment to Government owned or leased storage facilities on and off campus.” For liability insurance purposes, what is the type and dollar value of the surplus items and equipment to be relocated?

The estimated maximum value of any individual item would be less than $10,000.00. Relocation of items with a higher value or that are very sensitive in nature would be relocated by others. The vast majority of items going to surplus will be items such as outdated furniture or non-functional outdated equipment.

8. Page 3, Paragraph 3. What are the sizes, (dimensions and weight) of the equipment to be moved to offsite storage facilities?

Sizes and weights of items may vary greatly, however; nothing larger than 8’ long x 4’ deep x 4’ high (something like a large conference room table). Likely nothing weighing more than 1,000lbs will require relocation. Anything larger or heavier will be relocated by others. We have a separate contract with a vendor capable of providing larger &/or more complex moves.

9. Page 3, Paragraph 7. Which specific Joint Commission Training is required by the contractor?

The basic half-day joint commission training is needed. More information can be found here http://orf.od.nih.gov/PoliciesAndGuidelines/ORFPolicies/Pages/default.aspx and you can contact Cheryl Fauntleroy (301.496.3000) for more information and training dates.

10. Page 3, Paragraph 9, 10 & 11. Will the government provide their specific internal regulations & processes?

Yes, internal regulations can be found here: http://orf.od.nih.gov/PoliciesAndGuidelines/ORFPolicies/Pages/default.aspx and you can contact Cheryl Fauntleroy (301.496.3000) for more information and training dates.

11. Page 5 “Prices”. Will the government provide a pricing template or shall contractor develop one? Is pricing provided in the business volume or in the technical volume?

The contractor will develop the pricing template. Pricing should be included in the business volume of the proposal.

12. Page 7 “Task Order Procedures” What is the required response time, in business days, for each task order?

If necessary to meet on site to review the task, the vendor should be available to meet within 2 business days. Depending on the level of complexity and urgency of the task, the vendor should be able the produce a written quote to complete the work within 1-5 business days after reviewing the task.

13. Page 7 “Task Order Procedures” Once a task order is awarded and contractor receives notice to precede, what is the timeframe, in business days, expected from government for the contractor to commence work?

The vendor should be prepared to commence work within 5 business days of notice to proceed. An exception to this would be if materials needed to be ordered that required more time for delivery. Materials should be ordered by the vendor within 1 business day of a notice to proceed.

Occasionally urgent tasks will arise that need to be acted upon as soon as possible – the vendor needs to have the available manpower and flexibility to occasionally complete such urgent requests.

14. Page 8 “52.216-18, Ordering” Item line a. states orders may be issued from August 4, 2014 through August 3, 2015. For planning purposes, can the government provide the start/end date for the initial period of performance?

The period of performance for this section was listed incorrectly. Page 8 “52.216-18, Ordering (October 1995)” Item line a. should read “Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from June 1, 2015 through May 31, 2020.”