NGMD_ARE_SOH_Calibration_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

dBadge2 and CEL-120 Calibration Contract

1.0. General:

1.1. Scope: Maryland Army National Guard (MDARNG) Safety and Occupational Health (SOH) Office seeks annual calibration services for twenty (20) dBadge2 dosimeters and four (4) CEL-120 calibrators.

1.2. Background: Personal noise dosimeters are noise exposure meters designed to monitor an employee’s noise exposure. In accordance with (IAW) Occupational Safety and Health Administration (OSHA), §1910.95, instruments used to measure employee noise exposure shall be calibrated to ensure measurement accuracy.

1.2.1. IAW Department of the Army (DA PAM) 40-503, equipment requires periodic calibration to obtain reliable quantitative data. Periodic calibration is performed according to frequency of equipment use and manufacturer recommendation.

1.2.2. IAW DA PAM 40-501, Noise dosimeters must be calibrated annually.

1.3. Period of Performance (PoP): The period of performance shall be one (1) year from the award date with a four (4) year option, dependent on performance.

1.4. General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed IAW this Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract.

1.4.2. Recognized Holidays: The following are recognized US holidays and the organizations observed days off. The holidays that fall on a Monday are observed on the Friday prior to the actual holiday. The contractor is not required to perform services on these days:

1.4.2.1. New Year’s Day

1.4.2.2. Martin Luther King Junior Day

1.4.2.3. President’s Day

1.4.2.4. Memorial Day

1.4.2.5. Juneteenth

1.4.2.6. Independence Day

1.4.2.7. Labor Day

1.4.2.8. Columbus Day

1.4.2.9. Veteran’s Day

1.4.2.10. Thanksgiving Day

1.4.2.11. Christmas Day

1.4.3. Physical Security. The contractor shall safeguard all Government property upon handling and properly secure when calibration services are not being rendered.

1.4.4. Key Control. None.

1.4.5. Lock Combinations. None.

1.5. Place and Performance of Service: The contractor shall provide calibration services at their location, between their normal duty hours.

1.5.1. Each dosimeter and calibrator will be assigned via serial number amongst two batches; allowing for ten (10) dBadge 2 dosimeters and two (2) CEL-120 calibrators to be calibrated while the remainder ten (10) dBadge 2 dosimeters and two (2) CEL-120 calibrators remain at the MDARNG-SOH Office. Each batch will be rotated every six (6) months, allowing for ten (10) dBadge 2 dosimeters and two (2) CEL-120 calibrators to remain on hand in the event of an emergency or for use during scheduled surveys.

1.5.2. Calibration turnaround time will not exceed thirty (30) days from the day the dBadge-2 dosimeters and CEL-120 calibrators are received by the contractor.

1.5.3. COMSEC/IT Security. All communications with Department of Defense (DoD) organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of this information to all employees dealing with DoD information. The contractor is not authorized use of the Government's computer network.

1.5.4. CAC Requirements: The Common Access Card (CAC) is the DoD Federal Personal Identity Verification (PIV) credential. Contractor is not authorized or required to have a CAC card in the performance of services.

1.5.5. Special Qualifications: Contractor must be qualified and an authorized vendor to perform services on Casella dBadge2 dosimeters and CEL-120 calibrators.

1.5.5.1. The MDARNG is not responsible for training, certifying, or credentialing contracted staff.

1.5.5.2. The MDARNG-SOH Office reserves the right to accept or deny service with valid reason.

1.5.6. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO IAW FAR Subpart 42.5. The KO, Point of Contact (POC) and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.7. Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the POC, or the KO if a POC is not assigned, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract or authorized adjustments are performed at the expense of the contractor.

1.5.8. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any form of trafficking in persons in performance of the contract. This includes but is not limited to procuring commercial sex acts, and the use of forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy. The necessary actions will be taken against contractor for violation of this policy. Such actions may include, but are not limited to, removal from the contract, revocation of contract, and termination of employment. The Contractor shall take the appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.5.9. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the drafted reports produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.10. Antiterrorism (AT)/Operations Security (OPSEC): None.

2.0. Definitions.

2.1. Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4. DELIVERABLE. Anything that can be physically delivered and includes non manufactured things such as meeting minutes or reports.

2.1.5. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Williams, Erin E CIV MIL MDARNG USA Update section after SFC Fitzgerald review.

2.1.9. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10. WORK DAY. The number of hours per day the contractor provides services IAW with the PWS.

2.1.11. WORK WEEK. Tuesday through Friday, unless specified otherwise.

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide equipment listed in section 3.2 solely for the purpose of performance under this contract:

3.1. Property: Calibration services will be rendered at the contractor’s location.

3.2. Equipment: Twenty (20) dBadge2 dosimeters and four (4) CEL-120 calibrators will be furnished by the MDARNG-SOH Office for calibration on a rotating schedule.

3.3. Utilities: Government utilities will not be furnished for the purposes of this contract.

4.0. Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in section 3.2, the contractor shall furnish required materials and equipment to perform calibration services IAW with this PWS.

4.2. Requirements of the contractor:

4.2.1. Contractor shall furnish equipment, labor and services required to provide calibration services as prescribed by this PWS. Equipment and instrumentation must be IAW manufacturers’ guidelines.

4.2.2. Annual calibration will occur for each dBadge 2 dosimeter and CEL-120 calibrator in order to maintain compliance with manufacturers’ recommendation, maximize service life and avoid unplanned repair cost.

4.2.3. Certificate of conformity will be provided for each piece of equipment calibrated with the appropriate serial number associated with each certificate.

4.2.4. Calibration meets Casella technical specifications:

4.2.4.1. International Electrotechnical Commission (IEC) 61252 Ed. 1.1 b: 2002, American National Standards Institute (ANSI) S1.25 – 1991 (R2007) for dosimeters and sound exposure meters.

4.2.4.2. IEC 61260:2014 Electroacoustics, Octave-Band and Fractional-Octave-Band Filters; Class 2 ANSI/ASA S1.11-2014 Octave-Band and Fractional-Octave-Band Analog and Digital Filters; Class 2.

4.2.5. In the event a repair is warranted, and after approval by the POC, the contractor must have the capability to repair the equipment per manufacturers’ instruction.

5.0. Services.

5.1. Process:

5.1.1. Scheduling: Calibration will be conducted in two phases and IAW section 1.5.1.

of this PWS:

5.1.1.1. Phase I. The first batch of ten (10) dBadge 2 dosimeters and two (2) CEL-120 calibrators will be shipped to contractor for calibration.

5.1.1.1.2. Phase II. The second batch of ten (10) dBadge 2 dosimeters and two (2) CEL-120 calibrators will be shipped to contractor for calibration.

5.1.1.1.3. Initial coordination of calibration services will be coordinated with the MDARNG-SOH Office for each phase.

5.1.2. Documentation: Certificate of conformity will be provided by the contractor for each piece of equipment IAW section 4.2.3. of this PWS.

5.1.2.1. Contractor will provide hard copies of each certificate of conformity and is expected to be placed in the carrying case for the MDARNG-SOH Office to receive upon completion of calibration.

5.1.3. Contractor will consult with the POC to coordinate or resolve issues that may arise before, during, and after shipment and/or calibration services.

5.1.4. Invoices and any other correspondence will be addressed to MDARNG-SOH Office, Attn: Erin Williams, 2624 Fairview Point Road, Building E-6812, Edgewood, MD 21040-3312. An itemized invoice (1 copy) will be submitted via email, see section 6.3 for email address, within fifteen (15) days of calibration services.

5.2. Conduct:

5.2.1. The contractor must be professional at all time with good customer service.

5.2.2. The contractor shall abide by applicable laws and regulations governing the industrial hygiene program.

5.3. Complete disclosure. Complete disclosure of any past incidents involving the professional duties of contractors which might have an impact on his professional standing, such as charges (unless acquitted) involving either felonies or misdemeanors (other than minor traffic violations) is a necessary part of competency process. This disclosure must also specifically include reports of any actions, claims, charges of malpractice ever brought against any of the staff or subcontractors (either individually or as a part of a group), as well as the outcome (or current status) of any such case. The OH representative will evaluate any such incident and determine whether it should be disqualifying.

5.4. Unacceptable skills. The MDARNG reserves the right to assess the services provided and the contractors providing the service, at any time during the contract.

Should there be a question on the skill or employee is found to be unsatisfactorily or unfit for duty, they will be asked to cease performance of such services.

5.5. Misconduct/Disruption of Services. At any time during the performance of this contract, the POC may immediately request the removal of contractor staff whose actions, or impaired state, results in the clear disruption to the work force.

5.6. Litigation. In the event of litigation/investigation of a claim of liability or malpractice the contractor shall cooperate fully with government authorities and designated officials in the investigation of the claim or preparation of litigation. The contractor shall immediately notify the KO and POC of any claims and promptly furnish copies of all pertinent papers receives; cooperate with the government in the processing, review, settlement, or defense of the suit, action or claim; and authorize government representatives to settle or defend the claims and to represent the healthcare provider in, or take charge of, any litigation involved in such action.

5.7. Conflict of Interest

5.7.1. The contractor shall not introduce any new services without prior approval from the POC. In disagreements or deviations from established protocols, POC will be the deciding authority.

5.7.2. The contractor shall not use services rendered pursuant to this agreement as part of a study, research grant, or publication without the prior written consent of the KO.

5.7.3. The contractor shall not bill the worksite or anyone else for services rendered.

The only compensation the contractor is entitled to for performance of the contract is payment as specified by this contract.

5.7.4. The contractor and staff shall not be an employee of the United States government if the employment would create a conflict of interest.

6.0. Additional Requirements and Notes:

6.1. The MDARNG has a strict policy against sexual harassment, sexual assault and discrimination of any kind. Contractor and employees must not engage in these acts will treat everyone with respect and without discrimination based on gender, race, sexual orientation, or religious beliefs.

6.2. Initial coordination of services will be coordinated within fifteen (15) working days after award of the contract. Instructions and required paperwork from the agency will be forwarded to the POC at 443-379-3474, email erin.e.williams49.civ@army.mil or by mail within fifteen (15) calendar days of service start date.

6.3. Point of Contact for this contract will be the Industrial Hygiene Program Coordinator/Occupational Health Nurse (OHN), Erin Williams at 443-379-3474 and/or email at erin.e.williams49.civ@army.mil. All correspondence will be addressed to MDARNG-SOH Office, Erin Williams, 2624 Fairview Point Road, Bldg. E-6812, Edgewood, MD 21040-3312.

7.0 Applicable Publications:

ANSI S1.25 – 1991 (R2007), American National Standard Specifications for Personal Noise Dosimeters

DA PAM 40-501, Army Hearing Program

DA PAM 40-503, The Army Industrial Hygiene Program

Defense Federal Acquisition Regulation Supplement

DoD 5400.11-R, DoDD 5400.11, Department of Defense Privacy Program

FAR 22.17, Combatting Trafficking in Persons

FAR Subpart 42.5, Post Award Orientation

IEC 61252 Ed. 1.1 b: 2002, Electroacoustics

OSHA 29 Code of Federal Regulations CFR, §1910.95, Occupational Noise Exposure mailto:erin.e.williams49.civ@army.mil mailto:erin.e.williams49.civ@army.mil

PERFORMANCE WORK STATEMENT