NFFT70002200957 SOW - MARFAC fractionator railings RFQ.pdf

U.S. Department of Commerce National Oceanic and Atmospheric Administration

Pacific Islands Fisheries Science Center Honolulu, Hawaii

SCOPE OF WORK

for MARFAC Fractionator Railing Safety Upgrades

(Revised 22 December 2021)

Background

The National Oceanic and Atmospheric Administration (NOAA), Inouye Regional Center (IRC), marine animal research facility (MARFAC) is located on Ford Island, Joint Base Pearl Harbor-Hickam (JBPHH). The facility contains a sea water system, enclosures, and tanks for holding sick or injured marine animals for various conservation, veterinary, and management actions.

Fractionators are a type of water treatment equipment that extracts dissolved and small organic waste particles from the system to improve water quality.

NOAA is seeking a contractor to modify the railings surrounding the fractionators and to add a platform to one of the fractionator units to allow staff safer access when servicing and maintaining these units.

The intent of this document is to outline the government’s needs and requirements. This document is not intended to be a design specification. Contractors are encouraged to propose appropriate and economical options to meet the government’s needs.

Period of Performance

To accommodate operational exigencies, the period of performance shall be 12 months from date of order. However, the expectation is that the contractor shall complete the work specified in this SOW within 90-calendar days upon receipt of order, to the extent practicable..

1 Scope

1.1 Complete a thorough site investigation to confirm existing site conditions.

1.2 Provide data sheets for proposed materials to be approved by the contracting officer’s representative (COR) prior to installation.

1.3 Installation of additional safety railings for Fish Observation (FishObs) fractionator platform.

1.3.1 Inspect existing platform and railing to confirm conditions. Figure 1 below provides an overview of the FishObs fractionator.

1.3.2 Increase height of Fiber Reinforced Plastic (FRP) railing or similar product to 8 feet. See Figure 2 below for a concept sketch.

1.3.3 Railing material should be a product that can withstand intensive exposure to solar radiation and a seawater spray environment.

1.3.4 The railing shall have vertical and horizontal members on each side of the platform consistent with the objective of fall protection for personnel, and consistent with any applicable building codes and/or OSHA requirements (eg. maximum of 19 inches clearance between vertical members). See 1910.29(b)(1) Figure D–11.

(https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.29)

1.3.5 The railing system shall have horizontal strut(s), as needed, on the upper railing above the ladder opening to increase structural stability. See Figure 2.

1.3.6 All hardware and fasteners shall be 316 stainless steel and suitable for long-term sea shore applications.

1.3.7 Installation shall be consistent with all applicable building codes and OSHA requirements.

1.4 Installation of additional safety railings for Fish Tank fractionator platform.

1.4.1 Inspect existing platform and railing to confirm conditions. Figure 3 below provides an overview of the Fish fractionator.

1.4.2 Increase height of Fiber Reinforced Plastic (FRP) railing or similar product to 8 feet. See Figure 4 below for a markup example.

1.4.3 Railing material should be a product that can withstand intensive exposure to solar radiation and a seawater spray environment.

1.4.4 The railing shall have vertical members on each side of the platform consistent with the objective of fall protection for personnel, and consistent with any applicable building codes and/or OSHA requirements. (See above.)

1.4.5 Possible addition of horizontal bar material on top railing above ladder opening to increase structural support.

1.4.6 All hardware and fasteners shall be stainless steel and suitable for sea shore applications.

1.4.7 Installation shall be consistent with all applicable building codes.

1.5 Installation of safety railings, platform and ladder between monk seal #3 and #4 fractionators.

1.5.1 Inspect area between fractionators to confirm existing conditions. Figure 5 provides an overview of the area between monk seal 3# and #4 fractionators.

1.5.2 Figure 6 is provided as a concept sketch to help the contractor design the platform, railing, & ladder assemblies.

1.5.3 Design should allow enough space under the platform to access valves behind this area.

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.29

1.5.4 Platform and railing materials shall be a product that can withstand intensive exposure to solar radiation and seawater spray environment.

1.5.5 Platform shall be placed above the 2” PVC pipe that extends out from monk seal fractionator #4 (see Figure 6 left photo).

1.5.6 All hardware and fasteners should be 316 stainless steel and suitable for sea shore applications.

1.5.7 Contractor shall provide detailed drawing(s) of the platform, railing, and ladder to be reviewed by the contracting officer’s representative (COR) prior to installation.

1.5.8 Contractor shall install platform, railing, and ladder assemblies between monk seal #3 & #4 fractionators.

1.5.9 Installation shall be consistent with all applicable building codes.

2 Quality Assurance

2.1 Contractor shall provide not less than 1-year warranty on the installation and installed products.

2.2 Verify functional operation in the presence of the Contracting Officer’s Representative (COR).

3 Contractor Personnel

3.1 The Contractor shall provide qualified personnel in sufficient quantities to meet the requirements of this SOW.

3.2 Contractor personnel shall conduct themselves in a professional manner at all times and wear appropriate clothing in accordance with JBPHH and safety requirements.

3.3 The Contractor agrees to remove from the site any individual whose conduct is detrimental to the completion of work.

3.4 The contractor shall be responsible for the actions of all individuals provided to work at the NOAA IRC under this contract.

3.5 Contractor personnel shall be US citizens or permanent residents.

3.6 Contractor personnel performing work under this contract shall be subject to the security requirements of Joint Base Pearl Harbor-Hickam (JBPHH) and the NOAA IRC. This includes obtaining proper clearances and passes to gain access to JBPHH. Contractors shall sign-in at the IRC Security Desk daily when performing work.

4 Protection of existing work and damage reports

4.1 Before work, the Contractor shall note the general conditions.

4.2 The Contractor shall take the necessary precautions to prevent damage to the existing systems or structures. Any damage to such items shall be repaired or replaced at the Contractor's expense.

4.3 The Contractor shall provide a report to the COR within 24-hours of the incident describing in detail the activity leading up to and causing the damage and the actions taken afterwards to mitigate future damage.

5 General

5.1 This Scope of Work establishes the minimum level of work that is to be provided under this contract. The contractor shall take all steps and measures consistent with industry-wide best practices, and which would be taken by prudent and professional organizations.

5.2 The contractor shall furnish the necessary personnel, material, supplies, equipment, services, supervision, and facilities (except as otherwise specified) to perform this SOW.

5.3 Any design and development and pre-fabrication work shall be performed primarily at the contractor’s facility. Installation work shall be performed on-site at the NOAA facility.

5.4 Contractors engaged in fiberglass manufacturing in Hawaii shall have an operating permit from the EPA under Title V of the Federal Clean Air Act, and in accordance with Hawaii State Department of Health.

5.5 To minimize the impact to ongoing operations at the NOAA facility, site work shall be scheduled in-advance and shall occur within a 1-2 week period.

5.6 Install temporary plastic sheeting, other appurtenances, or temporarily move items (with the approval of the COR), to protect existing equipment and scientific items in the adjacent areas.

5.7 The contractor shall be responsible for unloading, field storage, protection and transfer to the work area of all materials, personnel, and equipment required to perform the work.

5.8 Extra Materials: Not later than the final inspection, the contractor shall notify the COR of the type and quantity of extra materials, parts, paint, etc. associated with the project. The COR will indicate which items to deliver to the government. The other items shall be disposed of by the contractor.

5.9 Contractor shall be responsible for removing all construction waste and unwanted material from the job site.

5.10 FEDERAL HOLIDAYS

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

6 Proposal preparation

6.1 Arrange any pre-award site visits with the COR.The site is located at a NOAA facility on Ford Island which is part of Joint Base Pearl Harbor-Hickam (JBPHH), an active military base.

Contractor staff participating in the site visit shall be US citizens or permanent residents and will be required to submit personally identifying information to the JBPHH pass and ID office.

6.2 Proposals shall include a description (with figures/photos as necessary) of the proposed approach, qualifications of the contractor, references, and pricing.

6.3 Regardless if awarded or not, the contractor is responsible for all costs associated with proposal preparation and any site visits prior to award.

7 Evaluation Criteria

7.1 The Government intends to award a trade-off, best value, firm fixed price contract. In addition to price, proposals will also be evaluated based on the following factors with Factor A being the most important.

7.1.1 Factor A -- APPROACH AND CAPABILITIES -- The offeror's approach to performing contract requirements and its capability to successfully perform the contract will be evaluated. Feasibility of technical approach and methods proposed, and potential for attaining stated objectives and milestones on schedule using the techniques and resources described; corporate and individual qualifications for the work;

adequacy of equipment, materials and facilities proposed; experience with similar projects.

7.1.2 Factor B -- PAST PERFORMANCE -- Performance by the offeror as it relates to all solicitation requirements, including the quality of services and products, timeliness of performance, and customer satisfaction; and indication of ability to improve performance through proactive management and customer satisfaction. Evaluation of this factor will be based on the information contained in the proposal and information provided by references. The Government may evaluate past performance by contacting references.

7.2 Although price is the least important evaluation factor, it will not be ignored. The degree of importance of the proposed price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based.

7.3 The Government reserves the right to make an award to other than the lowest priced offeror if the Contracting Official determines that to do so would result in the best value to the Government.

Figure 6: Concept sketch of railing and platform for area between Monk Seal #3 & #4 fractionators.