NFFS73002201852 SOW for RFQ 05182022.pdf

Statement of Work National Oceanic and Atmospheric Administration (NOAA)

National Marine Fisheries Service (NMFS) Alaska Fisheries Science Center/Marine Mammal Laboratory

Pribilof Island Facilities Maintenance

PR # NF‐FS7300‐22‐01852

BACKGROUND

This Statement of Work (SOW) is for year‐round facility oversight and general maintenance services at National Marine Fisheries Service (NMFS) Alaska Fisheries Science Center (AFSC) buildings on Saint Paul Island, Alaska, with an option to provide similar services for NMFS/AFSC buildings on Saint George Island, Alaska. These remote islands are part of the Pribilof Island group, located in the Bering Sea approximately 771 miles southwest of Anchorage, Alaska, and experience Arctic weather conditions during winter. Period of performance is one base year and three option years.

The NMFS/AFSC facilities on Saint Paul Island consist of staff quarters and laboratory buildings located at 904 Polovina Turnpike, St. Paul Island, AK 99660‐0188 (see Attachment 1 for building diagrams). Oversight of these facilities requires knowledge, skills, and abilities to monitor the building's condition, and of the electric, plumbing, alarm and heating systems. In coordination with the NMFS AFSC facilities staff, the contractor shall perform routine maintenance and repairs, and conduct emergency repairs if needed. Additional assistance is required for transportation of supplies, NMFS vehicles, and NMFS personnel on island. Monitoring and checks of buildings is required six days a week. A third building located at this site is an equipment storage garage and does not require regular monitoring, but emergency and/or maintenance repairs may be requested. NMFS does not provide contractor housing.

TASKS

1. The contractor shall conduct year‐round monitoring six out of seven days per week of buildings, including heating/boiler systems each day, and of plumbing, and electrical systems over the course of the week. Increased monitoring frequency may be necessary during periods of increased risk of facilities damage (e.g., during periods of extreme weather conditions). Inspections shall include checks of building security, a walk‐through of interior spaces to monitor status of the mechanical systems, and inspections to detect the presence of fluid leaks or other indications of faulty systems. When the facilities are occupied by NMFS staff, inspections can be limited to the heating/boiler systems. Contractor shall be available for regular communication with NMFS facilities staff.

2. The contractor shall perform general maintenance, improvements, clean‐up, and repair work upon approval or as directed by the NMFS facilities staff. Expenses for parts, fluids, lubricants and other expendables for maintenance and repair are covered by the Government.

3. Contractor shall respond to building emergencies by taking actions required to safely restore building systems to operation if possible, or limit damage until a repair team can arrive.

NMFS facilities staff will work with the contractor to arrange for additional repair personnel if necessary, at Government expense.

4. The contractor shall provide facility access to NMFS‐approved guests, visitors, and contractors. Contractor shall ensure that facilities are secure after users depart. Contractor shall assist in transporting visiting staff or guests to and from the airport, relocating NMFS vehicles, and with picking up or delivering shipments as requested by NMFS facilities staff.

5. Contractor shall remove snow around buildings’ exteriors to ensure safe fuel deliveries

(access to heating fuel tanks) and to maintain unobstructed access to the buildings.

6. Optional task: NMFS/AFSC facilities on Saint George Island, approximately 40 miles away, consist of staff quarters (Cottage C) and a wash house. Oversight of these facilities involves less frequent visits, with a minimum of two visits during October 15 ‐ May 15 each year of a performance period. Contractor shall perform inspections, general maintenance, improvements, clean‐up, and repair work upon approval or as directed by the NMFS facilities staff. Expenses for parts, fluids, lubricants and other expendables for maintenance and repair are covered by the Government.

DELIVERABLES

Task 1. Daily monitoring of buildings and building systems

A. Submit at least twice‐monthly by email to NMFS facilities staff and COR a status report of the buildings, to include site visit schedule, system‐specific logs indicating status of building and building systems, maintenance or repair work conducted, and list any deferred maintenance or emergency repairs that need to be performed.

Task 6 (if optioned). Inspection, maintenance, and repairs of buildings and building systems on Saint George Island.

A. Following each site visit, submit by email to NMFS facilities staff and COR a status report of the buildings, indicating status of building and building systems, maintenance or repair work conducted, and list any deferred maintenance or emergency repairs that need to be performed.

QUALIFICATIONS

1. Ability to lift 50 lbs, work at heights of up to 12 feet, and in space‐restricted areas.

2. Must have a valid drivers license.

3. Must be proficient in identifying improper system operations, and have ability to diagnose operational problems in the building systems, such as plumbing, heating‐fuel powered heating/boiler, electrical and fire alarm systems.

4. Must have experience using hand and power tools.

5. Must be proficient in the use of office equipment and software applications such as MS

Office and Google Suite.

6. Must be an effective communicator (oral and written).

CONFIDENTIALITY AND DATA PRIVACY

This contract may require that services contractors have access to Privacy Information. Service contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non‐disclosure Agreement (NDA).

GOVERNMENT FURNISHED RESOURCES

The Contractor shall use Government furnished facilities, property, equipment and supplies only for the performance of work under this contract, and shall be responsible for returning all Government furnished facilities, property, and equipment in good working condition, subject to normal wear and tear.

The contractor will be issued a master key for the facility and will be responsible to ensure that key is returned upon completion of services.

Contractor shall have access to use government vehicles for relocating vehicles between the airport and staff quarters, and as otherwise approved or requested by NMFS program staff.

PLACE OF PERFORMANCE

Work will be conducted on‐site at NMFS facilities on Saint Paul Island, and if optioned, on Saint George Island. In cases of government shutdown or furlough (or in other instances which cause the Government facility to be closed), contact the COR for guidance.

Services and operations shall generally be performed during the period 8:00 am to 5:00 pm and once on the weekend, unless arranged otherwise with the NMFS facilities staff.

OVERTIME, TRAVEL, AND TRAINING

Overtime is not anticipated or authorized at this time. If overtime is required, a contract modification must be executed by the Contracting Officer prior to performance.

Travel is not expected or authorized for this task order, unless the Saint George Island option is exercised. For that option, travel is authorized for this order. Unless the contractor has staff on St. George, travel would occur at least twice per performance period to Saint George Island.

Travel will be reimbursed in accordance with the Federal Travel Regulations, and all contractor travel must be approved by the COR prior to the actual travel, using the NMFS Travel Authorization Form. Any travel conducted prior to the receipt of proper written authorization from the COR will be done at the Contractor’s own risk and expense.

Training is authorized for NMFS/NOAA/DOC specific systems and requirements. Completion certificates must be submitted to the COR no later than 3 business days after the start of the contract/task order or completion of courses after authorization. The following training is currently required to be completed under this task order. The COR may authorize additional training that is necessary for the task order and not commercially available.

Government provided:

NOAA Defensive Driving or equivalent Contractor‐ provided:

Sexual Assault/Sexual Harassment Prevention and Response Training IAW NAM 1330‐52.222‐ 70(b)(6)

Additional commercial or non‐task order specific training may be permitted under the following circumstances: 1) prior written approval is obtained from the COR, 2) there is no additional cost to the Government for attendance, 3) the time is not billed to the Government, and 4) there is no relief/change for deliverable due dates.

Reallocation of Funds:

Reallocation of obligated funds within line items (e.g. decreasing travel to increase labor) may be authorized in writing by the COR.

ADDITIONAL INFORMATION:

What is the assigned risk level and IT Security designation? This order will not require assignment of a permanent user account, access to DOC data or systems. However, the contractor will be utilizing e‐mail to communicate with the facility manager. This contractor will not have access to and will not use any Government owned IT hardware, application software, or systems software. This service will be performed on federal government's premises for less than 300 consecutive calendar days.

Is there intellectual property or data rights involved? No.

Period of Performance? Options? Base period of one year, plus three option year periods.

Do you need a post‐conference meeting/kickoff? Yes.

Are there mandatory Core/’available’ hours? Services and operations shall generally be performed during the period 8:00 am to 5:00 pm and once on the weekend, unless arranged otherwise with the NMFS facilities manager.

Previous Contract Number: WE133F‐18‐SE‐0779

IRD/ITIA Number:

Proposed COR: PROVIDED

UPON AWARD