NFFR75002102391 SOW (RFQ).docx

NOAA/NATIONAL MARINE FISHERIES SERVICE

SOUTHWEST FISHERIES SCIENCE CENTER

FISHERIES ECOLOGY DIVISION

PR#NF-FR7500-21-02391

STATEMENT OF WORK

HVAC/PLUMBING/ELECTRICAL PM

I. Background/Overview:

The SWFSC at 110 McAllister Way, Santa Cruz, CA facility contains several experimental labs, offices, conference rooms and a library. The facility has space for about 120 scientists and support staff. HVAC, plumbing, and electrical are major system components required to keep the facility operational.

II. Scope of Work The contractor shall provide management, supervision, labor, materials, equipment, tools, supplies, transportation, and any other items necessary for the inspection, testing, maintenance, repair, and replacement of system components that comprise the existing HVAC System, Plumbing System, and Electrical System for the Santa Cruz lab facility. The contractor shall have the expertise and corporate resources to provide the proper support. The contractor shall have locally available replacement parts inventory and the required qualified support staff to respond to emergency requests. The contractor shall also be responsible for the efficient, effective, economical, scheduled and unscheduled maintenance and repair of equipment and systems located at the Santa Cruz Lab as detailed in this statement of work (SOW). All work shall be performed in accordance with the most recent revisions listed for applicable codes, standards, and regulations.

III. Tasks Contractor shall provide 4 quarterly visits for routine maintenance, operations and testing of HVAC, Plumbing and Electrical utilities. The contractor shall provide per manufacturer’s recommendations and National Fire Protection Association (NFPA) requirements (see attachment). The HVAC, plumbing and electrical systems shall be inspected, and tested on a quarterly basis to ensure proper functionality of the equipment.

· Task 1 – Preventative Maintenance: Perform all preventative maintenance and inspection items required to ensure proper operation of government owned HVAC, plumbing and electrical equipment following the guidance of the appropriate maintenance manuals and technical service bulletins. Specialized equipment must be serviced and maintained by a manufacturers’ certified technician(s).

Standard: All preventative maintenance and inspection items recommended by the original manufacturers will be accomplished within the recommended periodicity. Any identified deficiencies will be documented for correction under Task 2.

Manuals and Technical Service Bulletins: The contractor will maintain a complete set of operations and maintenance (O&M) manuals (to be stored at the Southwest Fisheries Science Center) and technical service bulletins for the HVAC, plumbing and electrical equipment and will be responsible for updates and revisions.

Maintenance Scheduling and Tracking Software: If maintenance scheduling and tracking is done utilizing vendor specific software, a printout from that software will be a required appendix to the monthly report. At the termination of this contract, an electronic “backup” copy of the data will be provided to the government

· Task 2: Correct any deficiencies discovered as a result of preventative maintenance or inspections, or deficiencies that occur during the course of normal operations. Specialized equipment must be serviced and maintained by a manufacturers’ certified technician(s).

Standard: The HVAC, plumbing, and electrical equipment will be returned to normal operation, and will operate within parameters defined by the operating manuals.

Parts, Materials and Consumables: Parts, materials and consumables required to correct deficiencies will be provided by the Southwest Fisheries Science Center. Emergency repair parts should be identified to the facility manager immediately, within 2 hours

· Task 3: All maintenance will completed in accordance with Environmental Protection Agency (EPA) requirements for handling of refrigerants and hazardous materials (HAZMAT).

Standard: All provisions of the Clean Air Act (CAA) and Clean Water Act are to be followed with respect to the handling, disposal, and record keeping requirements for ozone depleting substances and other hazardous materials (HAZMAT) used in the performance of this contract. All oils and solvents, or consumables contaminated with HAZMAT are to be removed from the premises and properly disposed of.

· Task 4: Emergency repairs shall start within 4 hours of notification. Contractor must provide contact information of personnel required to respond.

IV. Period of Performance

V. Place of Performance 110 McAllister Way Santa Cruz, CA 95060 VI. Deliverable Schedule - Quarterly

1. Inspect and service the AIR COMPRESSORS:

· Check Oil compressor motors

· Check Pressure switch

· Check for moisture, oil or dirt in lines & filter

· Check compressor belt; tighten or change if necessary

· Check pressure relief valve

· Tighten all electrical connections

· Check control settings

· Clean intake air filter

· Check crankcase oil level

· Check motor for bearing temperature and noise

· Drain water from tank

· Check operation of manual and automatic drain and clean

· Clean refrigerant drier condenser and oil motor as necessary

· Check operation of refrigerant drier and operating controls

· Check pressure limit controllers

2. Inspect and service HVAC SYSTEM: HEAT PUMPS/MAKE UP AIR UNITS, SPLIT SYSTEM AIR CONDITIONERS/FORCED AIR VENTILIATION

· Check refrigeration charge

· Check cooling coil condition and piping for oil and refrigerant leak

· Check all belts

· Clean condenser fins for damage and cleanliness, Condensation pan and discharge pipes.

· Check all wiring

· Check controls (Thermostat or Building Automation System)

· Check starter and tighten electrical connections

· Lubricate fan bearings and motor bearings

· Prove damper operation

· Check economizer operation

· Change/Clean filters

· Check reversing valve operation

· Clean humidifier and prove operation

· Check all humidifier elements

· Replace contactors and/or contactor points as needed

3. Inspect and service EXHAUST FANS

· Check all belts, replace when necessary.

· Grease or oil bearing motors

· Check rotation

· Tighten all electrical connections

· Check inlet/outlet dampers (when applicable)

· Check all exposed ductwork for deterioration.

4. Inspect and service RECIPROCATING AIR CONDITIONING COMPRESSOR:

· Check oil levels

· Visual inspection for oil/refrigerant leaks

· Check for excessive vibration and heat

· Start-up and operational check

· Tighten all electrical connections

· Check all functions of the timer switches

5. Inspect and service plumbing system

· Conduct water treatment for facility piping

· Locate and clean sewage clean outs 1 time per year

6. Maintain on-site operation and manual

The contractor is not authorized to perform duties under this contract on days when the facility is closed, i.e., Government Furlough, inclement weather, power outages, legal and federal holidays, etc. unless otherwise noted. These will be considered non-working (non-pay) days. In the event of Federal dismissal or facility closure during normal work hours, the contractor will be notified directly by the NOAA Facility Manager to depart from the facility.

VII. Government-Furnished Property (GFP) None.

VIII. Required Knowledge and Experience:

All personnel involved in the Service/Inspection and Repairs must provide to the Facility Manager documentation of the level of experience, including any certificates of training, for all employees who will be involved in these functions. The onsite technicians must have sufficient skills to immediately respond to a variety of service requests involving operation of the HVAC/Plumbing and Electrical. Personnel must be properly licensed and certified to work on the Utility systems and as required by federal, state, or local law, codes, or ordinances. At least one head technician with experience performing Inspection/service and repair on-site for all diagnosis, analysis and major repair.