19-01358_SOW_Manchester_landscaping.docx

Statement of Work NOAA Fisheries Burley Creek Hatchery 11421 Bethel Burley Road Port Orchard, WA 98367

1.0 Organization

1.1 Organization: The Northwest Fisheries Science Center (NWFSC), of the National Marine Fisheries Service (NMFS), National Oceanic & Atmospheric Administration (NOAA), Department of Commerce (DOC) is a government agency charged with the mission of stewardship for living marine resources.

1.2 Background and Objective: The Center provides scientific and technical support to NMFS for the management, conservation, and wise use of the Northwest region’s marine and anadromous resources.

1.3 Burley Creek Hatchery is a 5-acre parcel of land with facilities that are used for the propagation of Endangered Species Act listed salmon for recovery efforts. The facility consists of several buildings and equipment, mostly contained on the front half of the property. The NWFSC wishes to enact a landscaping contract for grounds mowing, trimming and maintenance on parts of this acreage.

2.0 Services Required

2.1 A pre-bid site visit is strongly encouraged before bids will be accepted. Contractor must meet with NOAA personnel to properly assess areas of work.

Contractor questions will be distributed to all potential bidders.

2.2 Location: 11421 Bethel Burley Road SE, Port Orchard, WA 98367

2.3 During growing months, from 1 April 2019 (or Date of Award, whichever is later) to 31 August 2019, contractor shall perform grounds and lawn maintenance, to include mowing, hand weeding, brushing, blackberry removal, tree trimming, pruning, and weed trimming around buildings, fence lines, pipelines, structures, walkways, and equipment, as described in this Statement of Work.

2.4 Contractor will establish a schedule of values that can be used for partial payment purposes as work is completed. This schedule must be based on tasks completed per visit and the maximum number of anticipated visits between 1 April and 30 August.

2.5 Contractor will be paid based on work performed to complete the specifications of this Statement of Work. Please read this Statement of Work carefully and have all questions resolved.

2.6 The NWFSC reserves the right to terminate this contract at any time due to lack of funding or for performance that fails to meet the requirements of this Statement of Work.

3.0 Performance Specifications

3.1 Schedule: As the facility is gated and secured when no personnel are present, the Contractor shall coordinate a scheduled day of the week when personnel are present to perform duties. Normal business hours are 8:00 a.m. to 4:00 p.m. Contractor should schedule the amount of hours needed to complete the day’s tasks. Work should be completed by 4:00 p.m.

3.2 All grass areas described below should be maintained at a height of about 2 ± 1 inches. If internal fence gates (double gates) are locked upon arrival, notify the NOAA person onsite to unlock gates. Areas to maintain:

3.2.1 INSIDE 8’ fence. Mow/cut/trim ALL areas inside the 8’ black fence. Includes trimming grass and weeds along both sides of the fence itself and all areas behind, beside and in between equipment, buildings, main gate, fencelines, water tower, pipelines, chillers, generators, oxygen tank, gravel driveway and parking areas, UV vaults, around and inside white fencing, around and on septic mounds, etc. Contractor shall utilize mowing methods that will minimize soil compaction on septic mounds, i.e. no heavy machinery or traffic. Contractor shall not damage buildings, pipes, cables, fish tanks, equipment, vehicles or any other property on site. Remove vegetation that is growing through fences. Allow no vegetation to grow up through or over fences or gates. Perform WEEKLY during growing season and/or monitor during drier part of summer.

3.2.2 SOUTH FENCE ALONG DRIVEWAY. Mow/cut/trim area of grass outside the south property fence line from the main gate gravel pad to 20 feet beyond the next double-gate down the drive. Perform WEEKLY during growing season and/or monitor during drier part of summer.

3.2.3 DOUBLE GATES & 8’ FENCELINE. Maintain 4-foot clearance along the outside east and north 8’ fence lines. At the three sets of double-gates (east, west, and north), maintain a 10’-wide gate swing path on both sides of the fence. From east double-gate to the head of the drainage channel, keep grass and weeds trimmed in gravel areas. Perform WEEKLY during growing season and/or monitor during drier part of summer.

3.2.4 BONEYARD. Trim/mow bone yard (above wetland area). Perform WEEKLY during growing season and/or monitor during drier part of summer.

3.2.5 DRAINAGE CHANNEL. Mow around entire channel to maintain already-mowed area and exposed aggregate gravel WEEKLY. Maintain vegetation four feet on either side of outlet stream, trimming from end of drainage channel (culvert) to Burley Creek, EXCEPT plantings deemed for wetland mitigation. Remove BY HAND any vegetation growing on inside slopes of drainage channel (in river rock area). Contractor must not damage the channel or the channel/slope liner in the process of removing vegetation (no sharp implements, line trimmers, or shovels). Contractor should not enter wetland mitigation areas, except as noted in this Statement of Work, and must not cut or damage wetland mitigation plantings.

3.2.6 WEST FENCELINE EXTERIOR CLEARANCE.

Cut/trim/maintain brush, blackberries, weeds, and trees along west 8’ and 4’ perimeter fence, a width of 8 feet from fence. Remove all trees, stumps, brush, blackberries, and branches in and above this pathway. This may require an initial clearing of overgrowth and then MONTHLY maintenance.

3.2.7 WELL HEADS. Clear trees, brush, remove stumps and grass to create a 24’ diameter ring (12’ radius from pipe) around the 3 field wellheads. Grass must be mowed down to the gravel roadbed. MAINTAIN MONTHLY.

3.2.8 FIELD ROADS. Trim/cut and remove grass, weeds, trees, stumps and brush down to the gravel road bed and overhead to maintain clear gravel roads in field from gate to Wells 3, 4 and 5. Keep roads clear a minimum 14 feet wide. Trim side vegetation as needed. MAINTAIN MONTHLY.

3.2.9 POND ACCESS. Mow and maintain a 5-foot wide path from field road to north pond fence and along north pond fence line. Mow/trim vegetation inside pond fence in the section north of the pond. MONTHLY.

3.2.10 ON AN AS NEEDED BASIS, OCCASIONAL. Hand pulling of weeds, trimming brush and trees where needed as directed by office manager. Can be done when other work is not feasible due to dry conditions (lack of growth) or wet conditions/standing water.

3.3 Contractor may need to do an initial spring seasonal cutting of taller grass/plant material that has grown up during the fall, winter and early spring months. If some areas are water saturated, maintenance will be limited to prevent ruts from equipment. Other tasks within the scope of this Statement may be substituted, as needed.

3.4 Contractor needs to check in with office manager and perform weekly site visit to monitor conditions and perform work tasks as needed. Performance for these services will start at the award date of the contract. Contractor shall begin services within ten days after the contract is awarded. The performance period ends 31 August 2019.

4.0 Materials, Equipment, Fuel and Supplies:

4.1 The Contractor is responsible for the supply, transportation, and storage of all materials, equipment, tools, and fuel required for the completion of the work of this Contract.

4.2 No pesticides or herbicides are permitted at this facility.

5.0 Contractor shall:

5.1 Allow no debris to accumulate on grounds to maintain a neat and professional appearance. Remove grass cuttings, unless grass less than 6 inches can be mulched by a mulching mower equipped with mulching blades and left to compost. Sweep or blow grass clippings from concrete pads and concrete areas.

5.2 Haul brush debris away from site as soon as removed and dispose of or recycle debris in accordance with local environmental requirements.

5.3 Be responsible for damage to any property including but not limited to vehicles (government or private), buildings, windows, fencing, piping, equipment, etc. caused by their equipment or personnel, including, but not limited to, projectiles thrown from mowers, weed trimmers, etc.

6.0 Point-of Contact:

6.1 On site contact personnel will be Debbie Frost (360) 895-7757, or (360) 990-5629 or Debbie.Frost@noaa.gov. Invoices should be submitted monthly, with a cc to Debbie Frost, who will verify that work has been completed and approve payment, at Debbie.Frost@noaa.gov.

7.0 Option

7.1 This contract may be renewed annually for up to additional four years at the discretion of the NWFSC. The four option years are 1 April to 31 August 2020, 1 April to 31 August 2021, 1 April to 31 August, 2022, and 1 April to 31 August, 2023.

8.0 Evaluation

A walk-through is strongly encouraged prior to bidding on the contract. Contact personnel and numbers for arranging the walk-through can be found in Section 6.0, above.

Figure 1. Google Maps diagram of Burley Creek Hatchery (areas labeled are not to scale).

Figure 2. Diagram of wetland area delineations.

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