2 UNRESTRICTED Combined Synopsis Attachment NFFM77212201938.pdf

NFFM77212201938SML

COMBINED SYNOPSIS/SOLICITATION

NEFSC Non-personal Chemical Water Treatment Installation and Maintenance Services

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number NFFM77212201938SML.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 (MAY 2022) (Deviation 2022-02) (NOV 2021).

(IV) This solicitation is being issued as UNRESTRICTED. The associated NAICS code is 238220, and the business size standard is $16.5 million.

(V) This combined synopsis/solicitation is for non-personal chemical water treatment installation and maintenance services for the Northeast Fisheries Science Center (NEFSC) for one base period with four option years.

(VI) Description of requirements is as follows:

CLIN 0001 Quantity: 1 Job Extended Price: ___________

BASE PERIOD Period of Performance: Date of Award to 06/30/2022

SERVICES, NON-PERSONAL, CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND

EQUIPMENT NECESSARY TO PROVIDE AND INSTALL EQUIPMENT NEEDED FOR

CHEMICAL WATER TREATMENT FOR AMCOT 40 TON COOLING TOWER: (3) CHEMICAL

PUMPS; (1) BLOWDOWN SOLENOID; AND (1) COOLING TOWER CONTROLLER OR

EQUIVALENT TO MEET CHEMICAL TREATMENT NEEDS PER THE SPECIFICATIONS OF THE

ATTACHED STATEMENT OF WORK.

CLIN 0002 Quantity: 5 Unit Price (per month): __________ Extended Price: ___________

BASE PERIOD Period of Performance: Date of Award to 03/31/2023

SERVICES, NON-PERSONAL, CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND

EQUIPMENT NECESSARY FOR MONTHLY CHEMICAL TREATMENT OF WATER FOR AMCOT

40 TON COOLING TOWER FOR CHILLER AT NARRAGANSETT LABORATORY PER THE

SPECIFICATIONS OF THE ATTACHED STATEMENT OF WORK.

Service Months: June, July, August, September, October

CLIN 1001 Quantity: 7 Unit Price (per month): __________ Extended Price: ___________

OPTION YEAR 1 Period of Performance: 04/01/2023 to 03/31/2024

SERVICES, NON-PERSONAL, CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND

EQUIPMENT NECESSARY FOR MONTHLY CHEMICAL TREATMENT OF WATER FOR AMCOT

40 TON COOLING TOWER FOR CHILLER AT NARRAGANSETT LABORATORY PER THE

Service Months: April, May, June, July, August, September, October

CLIN 2001 Quantity: 7 Unit Price (per month): __________ Extended Price: ___________

OPTION YEAR 2 Period of Performance: 04/01/2024 to 03/31/2025

SERVICES, NON-PERSONAL, CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND

EQUIPMENT NECESSARY FOR MONTHLY CHEMICAL TREATMENT OF WATER FOR AMCOT

40 TON COOLING TOWER FOR CHILLER AT NARRAGANSETT LABORATORY PER THE

CLIN 3001 Quantity: 7 Unit Price (per month): __________ Extended Price: ___________

OPTION YEAR 3 Period of Performance: 04/01/2025 to 03/31/2026

SERVICES, NON-PERSONAL, CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND

EQUIPMENT NECESSARY FOR MONTHLY CHEMICAL TREATMENT OF WATER FOR AMCOT

40 TON COOLING TOWER FOR CHILLER AT NARRAGANSETT LABORATORY PER THE

CLIN 4001 Quantity: 7 Unit Price (per month): __________ Extended Price: ___________

OPTION YEAR 4 Period of Performance: 04/01/2026 to 03/31/2027

SERVICES, NON-PERSONAL, CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND

EQUIPMENT NECESSARY FOR MONTHLY CHEMICAL TREATMENT OF WATER FOR AMCOT

40 TON COOLING TOWER FOR CHILLER AT NARRAGANSETT LABORATORY PER THE

SPECIFICATIONS OF THE ATTACHED STATEMENT OF WORK.

Total for All: __________________

SCHEDULE (Indicate applicable Federal, State and local taxes)

VENDOR UNIQUE ENTITY ID FROM SAM.GOV ___________________

CAGE CODE ___________

THE GOVERNMENT INTENDS TO AWARD A LOWEST PRICED TECHNICALLY ACCEPTABLE

FIRM-FIXED-PRICE PURCHASE ORDER RESULTING FROM THIS SOLICITATION.

PROVIDE DOCUMENTATION DEMONSTRATING TECHNICAL SPECIFICATIONS IN

ACCORDANCE WITH THE STATEMENT OF WORK (SOW).

A QUOTE CANNOT BE ACCEPTED FROM YOUR COMPANY IF YOU ARE NOT REGISTERED

AND ACTIVE IN THE FOLLOWING WEBSITE: https://www.sam.gov/

QUOTES RECEIVED FROM CONTRACTORS WHO ARE NOT ACTIVE IN SAM WILL NOT BE

CONSIDERED.

STATEMENT OF WORK

National Oceanic and Atmospheric Administration (NOAA) National Marine Fisheries Service (NMFS) Northeast Fisheries Science center (NEFSC)

Chemical Water Treatment for Cooling Tower

1.0 Background. The National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Northeast Fisheries Science Center (NEFSC) is the research arm of NOAA Fisheries in the region. The Center plans, develops, and manages a multidisciplinary program of basic and applied research. The requirement will support the necessary service to properly treat the water in the Amcot 40 ton cooling tower at the Narragansett Laboratory located at 28 Tarzwell Drive, Narragansett, Rhode Island. The cooling tower is a key component to our building HVAC system. The goal is to prolong the life of the equipment by counteracting the harmful minerals in the water that can damage the cooling tower as well as the chiller system. Not only does it protect the equipment, untreated water can be harmful to humans in the form of legionella disease. The system at the Narragansett Lab is seasonal and is in operation from (approximately) April - October. During these months we are looking for once a month testing and adjustments as needed. Also with the cooling tower being operated seasonally, the contractor shall provide or direct the proper shut down / winterisation methods to protect the equipment.

2.0 General Requirements

2.1 Scope of Work/Specific Tasks. Non-Personal Service. The Contractor shall provide all plant, trained labor, equipment, supplies, transportation, and quality control necessary to successfully accomplish the following:

(Base Period Only) Task 1. Provide a one time, install of all necessary chemical water treatment equipment to include; three chemical pumps, one blowdown solenoid and one cooling tower controller or equivalent, to meet the chemical water treatment needs for the Amcot 40 ton cooling tower (see APPENDIX 1, Equipment Detail). Contractor will provide training for onsite facility maintenance personnel for all new equipment and procedures. Installation to be completed by 06/30/2022.

Task 2. Monthly service (during cooling tower operation) to include: inspect and maintain all feed equipment to ensure the proper operation and water treatment for the Amcot 40 ton cooling tower.

Collect and analyze samples of the treated water, monthly, or as often as required, depending on water readings. Report excessive system water losses and other abnormal operating conditions with a monthly report of all findings, submitted electronically to the TPOC. Provide an annual inspection of air-conditioning equipment water sides during shutdown with appropriate notice.

Provide, or direct, proper shut down / winterisation procedures to protect the cooling tower and HVAC equipment.

https://www.sam.gov/

2.1.1 Contractor shall be fully trained and certified to provide water treatment service and be fully knowledgeable of all contract requirements. Contractor shall at all times ensure work is accomplished in accordance with the terms and conditions of the contract in a safe and professional manner. Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel.

2.1.2 Contractor shall ensure all required skill sets, and permits are obtained and maintained for performance under this contract. Contractor shall ensure water treatment chemicals used meet all state and government standards/regulations. Chemicals shall be stored and handled in such a way that meets all standard building codes, safety regulations, and OSHA standards.

2.1.3 Quality Control is the responsibility of the Contractor. Quality Assurance is the responsibility of the Government. The Government will evaluate the Contractor’s performance under this contract in accordance with the duties and responsibilities identified within this Statement of Work. The government TPOC will evaluate contractor performance against SOW requirements, invoices submitted, and end of year overall performance used for continuance of service (option years, etc.).

2.2 Place of Performance. The National Marine Fisheries Services (NMFS) is located on 28 Tarzwell Drive Narragansett RI, 02882.

2.3 Period of Performance (POP). Performance is for one (1) base period and four (4) option years. The actual start date shall be coordinated with the TPOC.

Period of Performance Service Months Base Period

Date of Award – March 31, 2023 June, July, August, September, October

Option Year 1

April 1, 2023 – March 31, 2024 April, May, June, July, August, September October

Option Year 2

April 1, 2024 – March 31, 2025 April, May, June, July, August, September October

Option Year 3

April 1, 2025 – March 31, 2026 April, May, June, July, August, September October

Option Year 4

April 1, 2026 – March 31, 2027 April, May, June, July, August, September October

2.4 Hours of Operation. Contractor shall perform work between the hours of 8:00AM – 4:00PM Eastern Standard Time (EST) Monday through Friday, with the exception of recognized United States (U.S) Federal Holidays, or when the Government facility/installation is closed due to local or national emergencies, adverse weather, administrative closings, or similar Government directed facility/installation closings. Please refer to “Useful Websites”, Appendix 2.

If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes. (See Section 3(a) of Executive Order 11582, February 11, 1971.) See also our Federal http://www.opm.gov/fedhol

Holidays – "In Lieu Of" Determination Fact Sheet at https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination.

FEDERAL HOLIDAYS

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

3.0 Security Requirements. Security Clearances are not required. The Government reserves the right to deny access to Government facilities/property at any time, for any reason. The Government will not be held liable for any delays or breach of contract caused by refusal to allow entry.

3.1 All Contractor employees and all associated subcontractors performing under this contract shall have at least one form of US Government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the Government facility/property.

3.1.1 National Agency Check with Inquiries (NACI). Not required. This is a low risk non IT service contract of 180 days or more which requires a NACI for Contractor employees, or associated subcontractor(s) when access to a DOC owned, leased, or controlled facility is required for performance. This service does not require access of Contractor employees or associated subcontractor(s) into DOC owned, leased, or controlled facilities. Due to the TPOC establishing a preset schedule where government employees will be present on site during the actual performance of work, it has been determined that NACI for personnel performing under this contract will not be required.

3.1.2 Contractor employees and associated subcontractor personnel, vehicles, and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

3.1.3 Government reserves the right to exclude or remove from the site any Contractor employee of the Contractor or associated subcontractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the contract is deemed by the Government to be contrary to the public interest.

4.0 Safety, Security, Fire Protection, Environmental Controls, Conservation of Utilities, and Compliance with Laws and Regulations.

4.1 Contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable OSHA, NEC, NFPA, and EPA, local, state and federal requirements.

4.1.1 Safety Requirements. Safety is the responsibility of the Contractor. Contractor shall produce evidence of proper OSHA and other industry certificates/licenses upon request of the https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination

CO. Please refer to “Useful Websites”, Appendix 2 for various links. Contractor shall take all necessary precautions to meet proper safety standards, and regulations of all local, state and federal codes and regulations.

4.1.2 The contractor shall comply with the requirements of 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards. Contractor shall implement a suitable safety program for employees performing work under this contract.

Contractor shall promptly correct any non-complying work or conditions. Contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government. Neither the Government nor its representatives shall bear any responsibility for safety precautions at the project work site. If, however, in the opinion of the TPOC, a life-threatening condition exists, the TPOC will orally (to be confirmed in writing) require the contractor to immediately suspend work in the affected area until the condition is corrected.

Whenever a contractor's operations may create a hazardous condition, it shall at its sole expense, furnish, install and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment.

4.1.3 Contractor shall conduct its operations in strict conformance with all applicable OSHA, NEC, NFPA, EPA 40 CFR Part 745, local state and federal requirements and other regulatory agencies during the course of this contract. Contractor is responsible to ensure all employees;

sub-contractors, etc., adhere to all safety rules, regulations, policies and practices.

4.1.4 Contractor shall conform to any additional restrictions outlined by the Government Safety and Environmental Compliance Officer during the course of the contract to insure the safety of their employees, government employees and the general public.

4.1.5 Contractor shall record and report promptly (as soon as possible, but no later than one hour of incident) to the CO and TPOC, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

4.1.6 In the event of an accident/mishap, Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the authorized Government representative (i.e. TPOC, CO).

4.1.7 If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.1.8 While on Government property, Contractor shall not use a cell phone while operating a vehicle or other motorized equipment unless the operator is utilizing a hands-free device as such is prohibited by Federal regulations. Motor vehicle regulations are strictly enforced and excessive violations may result in the loss of driving privileges on the Government facility.

4.1.9 While on Government property, smoking will only be in authorized designated areas.

4.2 Security. There are no specific security requirements for performance under this contract.

4.3 Fire Protection Requirements. The emergency telephone number for NEFSC, Narragansett, RI is 911. Report within one (1) hour of all incidents to TPOC. Contractor shall comply with government evacuation procedures.

4.4 Environmental Controls. This section covers the responsibility of the Contractor while performing under this contract.

4.4.1 Contractor shall immediately inform the TPOC/CO of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

4.4.2 Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State and Local Laws, regulations and requirements regarding environmental protection as it pertains to the performance under this contract.

4.4.3 Conservation of Utilities. Not applicable.

5.0 Government Roles.

5.1 The Contracting Officer (CO) is the only individual with the authority to authorize changes within this contract that will have an effect on the scope, and monetary values (increase or decrease) of contract.

5.2 The Technical Point of Contact (TPOC) is the individual designated by the CO at contract award to perform administrative functions on the contract. The key role of the TPOC is to monitor the performance of the contract. The TPOC will observe, document, and communicate Contractor performance to the CO. All coordination and correspondence should be forwarded through the TPOC to the CO. TPOC and alternate TPOC (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the scope of this SOW and resulting contract. The TPOC does NOT have authority to change the terms and conditions of the contract. TPOC is identified as: TO BE PROVIDED AT TIME OF AWARD.

5.2.1 All contracting actions and/or correspondence should be forwarded through the TPOC. The TPOC will act on behalf of the CO for technical matters, providing technical direction and discussion as necessary with respect to the specifications or SOW, and monitoring the progress and quality of the Contractor’s performance. The TPOC does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other term and condition of the contract, or to direct the accomplishment of effort that goes beyond the scope of the SOW in the contract. When, in the opinion of the Contractor, the TPOC requests efforts outside the existing scope of the contract, the Contractor shall promptly notify the CO in writing. Contractor under such direction shall take no action until the CO has resolved the issue or has otherwise issued a modification to the contract.

5.2.2 In the absence of the TPOC (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the TPOC shall be the responsibility of the CO until an alternate TPOC is assigned.

5.2.3 Technical Point of Contact (TPOC) will notify the Contractor of Government facility/installation closures on an event-by-event basis. Contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons.

6.0 Government Responsibilities

6.1 The Government shall inspect the work performed under this contract. Contractor may be notified of deficiencies in performance in writing by the CO. Oral deficiency notifications will be confirmed in writing by the CO. Contractor shall take prompt corrective action upon notice of deficiency. Prompt is defined as within 24 hours of notification. Any corrective action required as a result of the inspection will be accomplished prior to final billing. Government will document instances of deficiencies.

6.1.1 Government personnel other than COs and the authorized TPOC, may, with CO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

6.1.2 Governments’ Technical Point of Contact (TPOC) will make notifications to the Contractor of Government facility/installation closures on an event-by-event basis. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential

6.1.3 Government Furnished Property, Materials, Equipment and Services (GFP/M/E/S). NONE.

7.0 Contractor Responsibilities.

7.1 Contractor Furnished Property, Materials, Equipment and Services (GFP/M/E/S). Contractor shall provide all plant, trained labor, equipment, materials, supervision, transportation, permits, insurance, and quality control necessary to achieve the quality performance standards of the work in this contract.

7.1.1 Contractor shall immediately notify the CO if discrepancies are discovered between the existing property conditions and those noted on the SOW.

7.1.2. Contractor shall notify the CO immediately when it is discovered that the deliverable schedule will not be met to work together to revise the schedule as necessary. Contractor shall communicate with the CO and revise the schedule as necessary. Contractor shall not deviate from schedule without prior approval from the CO.

7.1.3 Contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their performance.

7.1.4 Contractor shall maintain an adequate workforce trained to safely and satisfactorily perform under this contract.

7.1.5 Contractor shall ensure all employees and subcontractors are fully trained and have a full understanding of the statement of work task requirements; government will not provide instruction or oversight.

7.1.6 Contractor shall ensure all Contractor employees, and all associated subcontractor(s) are experienced in the type of work involved and familiar with the specifications of this contract.

Contractor is responsible for damage to any Government equipment and supplies caused by Contractor personnel.

7.1.7 Contractor shall comply with all applicable local, state, and federal codes and laws as well as other government published instructions per the contract documents.

7.1.8 Contractor shall perform in accordance with professional industry standards.

7.1.9 Contractor shall be responsible for all Contractor security arrangements including subcontractor’s materials, tools, equipment, and personnel.

7.1.10 Contractor shall accomplish all tasks to meet the requirements of the SOW.

7.1.11 Contractor Liability: Except as otherwise provided by law, the Government will not be responsible for the loss of, or damage to, the Contractor’s equipment, property, or death of or injury to the Contractor’s employees or associated subcontractors performing under this contract, resulting from the Contractor’s negligent performance under this contract. Contractor shall be responsible for all damages to persons or property that occurs as a result of Contractor’s faulty equipment, fault or negligence of Contractor personnel/employees or associated subcontractors performing work on this contract.

7.1.12 Job Site Protection. Contractor shall protect the property of others as well as his/her own property. Contractor shall repair or replace any property damaged by the Contractor during performance under this contract. Contractor shall take precautions to prevent the spread of dust, moisture and debris. Contractor shall keep the area clean and upon completion of the project, the Contractor shall clean up the work area and remove all debris from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the building.

Government dumpsters will not be available for Contractor use. The Contractor shall repair or be responsible for costs to repair all property damaged during the performance of work. All work shall comply with applicable Federal, State and Local regulations.

7.1.13 Use of premises. Before beginning work, the Contractor shall secure approval from the TPOC for the following:

1. Contact the TPOC for parking information and facility access.

2. Access to the site.

3. Areas permitted for storage of materials and debris.

4. Security: Obey the government’s requirements for personnel identification, inspection and other security measures.

5. Use of facility restrooms is provided.

6. The NEFSC is a smoke free campus. The Contractor and its employees shall adhere to all applicable rules and regulations regarding maintenance of a smoke free environment on the job site.

7. Use of Government facilities: water and electricity for construction purposes are available at the work site with owner’s representative or the TPOC.

8. Contractor shall provide storage for tools and materials. The Government is not responsible for providing storage or security of materials, tools, or equipment.

9. The premises will be occupied during the performance of the work. Contractor will coordinate work with the TPOC to accommodate the work schedule, continuing access and completion date.

10. Working hours shall be 8:00 AM – 4 PM (M-F). Contractor shall observe all federal holidays.

8.0 Invoicing. Contractor shall provide “proper” invoices in arrears of tasks performed (and expensed) with the last invoice being submitted within 30 days of contract completion. Invoices shall be submitted (via electronic copy) no later than by the 10th day of the billing month.

1. Payments will be based on receipt of a proper invoice and satisfactory contract performance and guidelines in FAR 32.9, Prompt Payment.

2. To constitute a proper invoice, the Contractor’s invoice shall be prepared in accordance with, and contain the elements specified in FAR 52.212-4(g), “Invoices”.

3. The Government will return invoices that do not comply with FAR 52.212-4(g), “Invoices” within 7 days after the date the invoice was received along with a statement as to the reasons why it is not a proper invoice.

4. The Contractor will send invoices in accordance with the terms and conditions of this contract to the following address (electronic submission of invoices is preferred): TO BE PROVIDED

Please reference the Contract/Order Number in your email subject line when submitting invoices.

APPENDIX 1

Equipment detail

Amcot Cooling Tower and Plate Info

50 Ton York Chiller and Plate Info

APPENDIX 2

Useful Websites

Publication / Website Mandatory or Advisory Website Federal Acquisition

Regulation (FAR)

Mandatory http://www.farsite.hill.af.mil

Federal Holiday Home Page

Mandatory www.opm.gov/fedhol.

Occupational Safety and Health Administration

(OSHA)

Mandatory https://www.osha.gov/

(VII) THE PERIOD OF PERFORMANCE SHALL BE AS FOLLOWS:

Period of Performance:

Base Period: Date of Award to 03/31/2023 Option Year 1: 04/01/2023 to 03/31/2024 Option Year 2: 04/01/2024 to 03/31/2025 Option Year 3: 04/01/2025 to 03/31/2026 Option Year 4: 04/01/2026 to 03/31/2027

Place of Performance:

Northeast Fisheries Science Center 28 Tarzwell Drive Narragansett, RI 02882

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021), applies to this acquisition.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive.

Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

Enter specific instructions below

1. Submit quotations to the office specified in this solicitation at or before the time specified in this solicitation. Email quotes are preferred and can be sent to Stephanie.long@noaa.gov.

2. Contractor shall have an active registration in the System for Award Management (SAM) found at www.SAM.gov in order to provide a quote and be eligible for award.

3. Provide all evaluation criteria in accordance with FAR 52.212-2 in this package.

“THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.

IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT”.

CAR 1352.215-72 INQUIRIES (APR 2010)

Offerors must submit all questions concerning this solicitation in writing to stephanie.long@noaa.gov.

Questions should be received no later than 12:00pm MDT on 06/01/2022. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to http://www.farsite.hill.af.mil/ http://www.opm.gov/fedhol https://www.osha.gov/ http://www.sam.gov/ the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

FAR 52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact Ron Guilmette at 401-782-3291 or Ron.Guilmette@noaa.gov to set up a time to visit the site. All questions during the site visit should be submitted electronically to stephanie.long@noaa.gov.

IF ACCESSING A GOVERNMENT SITE

Please review the attached Revised Memo to Contractors in regard to procedures for On-Site contractors at DOC Facilities. All on-site contractor employees will be required to complete the non-Federal Employee and Visitor Certification Form attached and carry a copy with them when reporting to any Department of Commerce (DOC) worksite. Additionally, those who do not certify they are fully vaccinated, or who decline to provide vaccination status, must obtain a negative COVID-19 test in order to access a DOC operating location or facility.

FACE COVERINGS

NOAA is committed to taking appropriate safety precautions to support the health and well-being of our employees and affiliates in response to the COVID-19 pandemic and will continue to assess all measures necessary to mitigate risks to the spread of the disease consistent with guidance from the Centers for Disease Control and Prevention (CDC).

To help slow the spread of COVID-19, CDC recommends the use of face coverings in public settings where other social distancing measures are difficult to maintain. NOAA personnel are strongly encouraged to follow CDC and State guidelines on the use of face coverings.

All individuals inside NOAA occupied workplaces are required to wear face coverings until further notice and are encouraged to maintain social distancing guidelines. Face coverings should cover the nose and mouth, but do not need to be medical-grade masks. Face coverings can be cloth masks, scarves, and bandanas. Managers are responsible for determining social distancing practices in their individual offices.

(IX) FAR 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021), applies to this acquisition.

Offers will be evaluated based on price and the factors set forth in paragraph (a). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the mailto:stephanie.long@noaa.gov https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html solicitation will be most advantageous to the Government, price and other factors considered. Paragraph

(a) is hereby completed as follows: Evaluation will be based on

1) Technical Capability – Meets all requirements of Statement of Work

2) Price

The government intends to award a lowest price technically acceptable (LPTA), firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(X) FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (DEVIATION 2020-11) (AUG 2020),

applies to this acquisition.

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government.

If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan

Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate— https://www.acquisition.gov/far/52.204-25#FAR_52_204_25

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended. “Sensitive technology”—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50

U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships.

SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/ divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR

52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United

States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it □is, □is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □is, □is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it

□ is, □ is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it □is, □is not a small disadvantaged business concern as defined in 13 CFR124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that-

(i) It □ is, □ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: __________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that-

(i) It □ is, □ is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture:__________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________________________________

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that–

(i) It □is, □is not a HUBZone small business concern listed, on the date of this representation, on the List of qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes inownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture.