NFFM77002201116 Statement of Work.docx

STATEMENT OF WORK (SOW)

for R/V Gloria Michelle Boom Modification and Deck Reconfiguration

1.0 Background. The National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Northeast Fisheries Science Center (NEFSC) is the research arm of NOAA Fisheries in the region. The Center plans, develops, and manages a multidisciplinary program of basic and applied research. The requirement will support operations of the NOAA Research Vessel Gloria Michelle.

1.1 COVID-19 ONSITE PROTOCOLS. In accordance with Federal COVID-19 protocols, all on-site contractor employees will be required to complete the non-Federal Employee and Visitor Certification Form (attached) and carry a copy with them when reporting to any Department of Commerce (DOC) worksite. Additionally, those who do not certify that they are fully vaccinated, or who decline to provide vaccination status, must obtain a negative COVID-19 test in order to access a DOC operating location or facility, per Senior Procurement Executive Message provided upon request.

2.0 General Requirements

2.1 Scope of Work. Services-Non Personal. Contractor will furnish all plant, supervised labor, equipment, materials and transportation necessary to satisfy this requirement. Performance under this contract will be referred to as “Work” within this document. This requirement calls for repair services and modifications for NOAA R/V Gloria Michelle (F7201). Tasks required under this contract will be referred to from this point forward as “work”. Contractor shall convert stationary boom to articulating boom with yard-and-stay rigging, remove deck crane and pedestal from the vessel, and install a large, flush, watertight hatch on the aft deck. Contractor shall replace cropped steel framing in the lower berthing space. Newly installed or exposed steel shall be coated according to Attachment I, NOAA Standard Specification MOC-631-2D “Coating System for Steel Surfaces”.

2.1.1 Contractor shall be fully trained and authorized to complete the required work and be fully knowledgeable of all contract requirements. Contractor shall at all times ensure Work is accomplished in accordance with the terms and conditions of the contract in a safe and professional manner. Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel.

2.1.2 Contractor and subcontractors shall possess all required skill sets, with any required permits current and maintained for performance under this contract.

2.1.3 Contractor shall be responsible for Quality Control. The Government is responsible for Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with the tasks required of this SOW and all other terms and conditions of the contract.

2.1.4 Vessel Characteristics. R/V Gloria Michelle is a small research vessel owned and operated by the Northeast Fisheries Science Center, under the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).

Vessel Characteristics:

− LOA: 72 feet − Beam: 20 feet − Draft: 9.5 feet − Gross Registered Tonnage: 96.2 GRT − Displacement Tonnage: 160 Tons − Hull Material: Steel − Permanent Crew: 2 Commissioned Officers − Homeport: 166 Water Street, Woods Hole, MA 02543

2.2 Place of Performance. Work shall be conducted at awarded contractor’s shipyard, which shall not exceed 150 nautical miles from the vessel’s homeport located at

NOAA/NMFS/NEFSC

166 Water Street Woods Hole, MA 02543

The vessel’s crew shall be responsible for sailing the vessel to and from the shipyard.

2.3 Period of Performance. Performance shall be completed within ninety (90) days of contract award. Work shall be completed no later than April 08, 2022.

2.4 Hours of Operation. Contractor shall perform Work on a weekday from Monday to Friday, inclusive, between the hours of 7:00AM – 4:00PM Eastern Standard Time (EST). Work may not be scheduled on a recognized United States (U.S) Federal Holidays, or when the Government facility/installation is closed due to local or national emergencies, adverse weather, administrative closings, or similar Government directed facility/installation closings. The Federal Holiday home page can be found at www.opm.gov/fedhol.

2.5 Contractor shall accomplish all work in accordance with all interstate, federal, state, and local laws and regulations utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve the quality and performance standards required.

2.6 Contractor shall provide NOAA Corps officers access to the vessel during all work.

3.0 Security Requirements. Security Clearances are not required. The Government reserves the right to deny access to Government facilities/property at any time, for any reason. The Government will not be held liable for any delays or breach of contract caused by refusal to allow entry.

3.1 Contractor employees and associated subcontractors performing under this contract MUST be U.S. citizens or MUST have established and maintain legal residence in the U.S., and be authorized by the US Government to work in the United States (i.e. Green card, worker authorization, etc.). All Contractor employees and all associated subcontractors performing under this contract MUST have at least one form of US Government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the Government facility/property. Contractor shall provide the TPOC a list identifying the names of all personnel performing Work under this contract.

3.1.1 National Agency Check with Inquiries (NACI). Not required. This is a low risk non IT service contract of less than 180 days. Government employees will be present on site during the actual performance of Work. It has been determined that NACI for personnel performing under this contract will not be required.

3.1.2 Contractor employees and associated subcontractor personnel, vehicles, and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

3.1.3 Government reserves the right to exclude or remove from the site any Contractor employee of the Contractor or associated subcontractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the contract is deemed by the Government to be contrary to the public interest.

3.1.4 Government reserves the right to close down the job site and order Contractor employees and associated subcontractors off the premises in the event of a national emergency or a shut-down, for as long as security problems persist. A written notification will be provided as soon as possible. Contractor may only return to the site with written approval from the TPOC/CO.

4.0 Government Roles

4.1 The Contracting Officer (CO) is the only individual with the authority to authorize changes within this contract that will have an effect on the scope, and monetary values (increase or decrease) of contract.

4.2 The Technical Point of Contact (TPOC) is the individual designated and authorized in writing by the CO at contract award to perform administrative functions on the contract. The key role of the TPOC is to observe, document, and communicate Contractor performance to both the CO and Contractor. All coordination and correspondence should be forwarded through the TPOC to the CO. TPOC and alternate TPOC (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the contract.

4.2.1 The TPOC does NOT have authority to change the terms and conditions of the contract. When, in the opinion of the Contractor, the TPOC requests efforts outside the existing scope of the contract, the Contractor shall promptly notify the CO in writing. Contractor under such direction shall take no action until the CO has resolved the issue or has otherwise issued a modification to the contract. TPOC information is identified as Lieutenant (junior grade) Alexander.Creed@noaa.gov 732-865-2280.

4.2.2 In the absence of the TPOC (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the TPOC shall be the responsibility of the CO until an alternate TPOC is assigned.

4.2.3 Technical Point of Contact (TPOC) will notify the Contractor of Government facility/installation closures on an event-by-event basis. Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons.

5.0 Government Responsibilities

5.1 Government is responsible for quality assurance of Work.

5.2 Government will inspect the Work performed under this contract. Any corrective action required as a result of the inspection will be accomplished prior to final monthly billing. Government will document instances of deficiencies.

5.3 Contractor may be notified of deficiencies in performance in writing by the TPOC/CO. Oral deficiency notifications will be confirmed in writing by the TPOC/CO. Contractor shall take prompt corrective action upon notice of deficiency. Prompt is defined as within 24 hours of notification.

5.4 Government personnel other than COs and the authorized TPOC, may, with CO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

5.5 Government Furnished Property, Materials, Equipment and Services (GFP/M/E/S). The government will make the vessel available at the agreed place and time. The government shall not furnish any other materials, services, equipment, labor or facilities to fulfill this contract, except as otherwise indicated. Government dumpsters will not be used by Contractor.

5.6 Government is not responsible for damage to Contractor’s equipment due to trash, debris or uneven terrain.

6.0 Contractor Key Roles

6.1 Contractor shall provide a Site Manager. Site Manager as assigned at the discretion of the Contractor (can be identified as the same individual) assumes all applicable duties and responsibilities as a binding authority of the Contractor for performance of Work. Site Manager shall be on the Work site while Work is being performed. Contractor shall provide to the TPOC a signed document identifying the Site Manager. Site Manager shall conduct overall management of Contractor employees and associated subcontractor(s) on site. Site Manager shall be the central point of contact with the Government for performance of all work under this contract. The Site Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include but not be limited to the following: Non-performance of work, Deficiencies in work performed, and Notices of proposed payment deductions due to the above. Site Manager shall be available weekdays between the hours of 8:00 a.m. and 3:00 p.m. and available within 2 hours to discuss problem areas. Contractor shall provide to the TPOC and CO a signed document identifying the Site Superintendent.

6.2. Contractor shall identify all personnel performing Work under this contract at the government location. Contractor shall submit this list to TPCO and CO prior to the commencement of Work on this contract.

7.0 Contractor Responsibilities.

7.1 Contractor Furnished Property, Materials, Equipment and Services (GFP/M/E/S). Contractor shall provide all plant, trained labor, equipment, materials, supervision, transportation, permits, insurance, and quality control necessary to successfully provide the Work identified in this contract. Government dumpsters shall not be used by the contractor.

7.1.1 Contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their performance.

7.1.2 Contractor shall maintain an adequate workforce trained to safely and satisfactorily perform under this contract. OSHA certificates must be made available to the CO and TPOC upon request.

7.1.3 Contractor shall accomplish all tasks to meet the requirement of the SOW.

7.1.4 Contractor shall perform in accordance with professional industry standards.

7.1.5 Contract shall ensure work is performed in accordance with all applicable local, state, federal codes and laws, complying with United States Coast Guard (USCG) and Occupational Safety and Health Administration (OSHA) standards.

7.1.6 Contractor shall ensure all Contractor employees, and all associated subcontractor(s) are experienced in the type of work involved and familiar with the specifications of this contract. Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel. Government will not provide instruction or oversight.

7.1.7 Contractor shall be responsible for all contractor security arrangements including subcontractor’s materials, tools, equipment, and personnel.

7.1.8 Written and verbal communications concerning this contract shall be conducted between the Contractor and the authorized government team (Technical Point of Contact, Contracting Specialist, and Contracting Officer) only.

7.1.9 Contractor shall handle corrective action(s) without dependence upon Government direction. Contractor shall resolve all discrepancies noted (by the government team) within 24hrs of identification.

7.1.10 Contractor shall ensure Contractor’s employees and all associated Subcontractor(s) performing under this contract, are notified of all deficiencies in their area of responsibility to ensure that deficiencies do not reoccur.

7.1.11 Contractor shall be available on site within 2 hours of notification as required by the government for issues that cannot be resolved by telephone to the government’s satisfaction. Contractor is responsible for understanding the site condition, complexity, volume and quality of services required.

7.1.12 Contractor Equipment. The Government may inspect Contractor’s equipment at any time. Contractor’s equipment shall be subject to approval by the TPOC. Contractor shall service or replace at no cost to the Government any equipment found to be defective, unsafe, or unsuitable.

8.0 Contractor Liability: Except as otherwise provided by law, the Government will not be responsible for the loss of, or damage to, the Contractor’s equipment, property, or death of or injury to the Contractor’s employees or associated subcontractors performing under this contract, resulting from the Contractor’s negligent performance under this contract. Contractor shall be responsible the repair and expenses for all damages to persons or property that occurs as a result of Contractor’s faulty equipment, fault or negligence of Contractor personnel/employees or associated subcontractors performing Work on this contract.

9.0 Contractor Insurance Requirements. Contractor shall at its sole expense insure its activities in connection with the Work under this contract and shall obtain, keep in force, and maintain insurance.

10.0 Job Site Protection. Contractor shall protect the property of others as well as his/her own property. Contractor shall repair or replace any property damaged by the Contractor during performance under this contract. Contractor shall take precautions to prevent the spread of dust, moisture and debris. Contractor shall keep the area clean and upon completion of the project, the Contractor shall clean up the work area and remove all debris from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the facility.

11.0 Specific Tasks. Contractor shall identify and submit condition found report (CFR) for any other areas beyond acceptable limits. Contractor shall complete tasks to its original design condition using materials that are the same as the original equipment manufacturer (OEM) product. All products and services shall be of commercial grade and meet or exceed OEM. Where an OEM product is no longer available, the closest most similar product that meets or exceeds original design specifications and performance shall be approved in advance by the TPOC and must not change the terms and conditions of the contract. Contractor shall perform the following tasks:

11.1 CLIN 0001: HAUL OUT VESSEL

11.1.1 Perform haul out and blocking for vessel.

11.1.2 Safely haul vessel out of water using dry dock, marine railway, or travel lift. A sling or crane allows for even, vertical support of entire vessel.

11.1.3 Vessel shall be blocked per docking plan provided by Government.

11.1.4 The vessel shall be evenly supported and securely braced

11.1.5 Clean debris from underwater hull.

11.1.6 Within 12 hours of haul out the contractor shall clean entire underwater hull and boot topping, including sea strainer plates, sea chests, rudder, propeller, shaft, and all other underwater fittings and appendages.

11.1.7 Remove marine growth, dirt, and loose paint from underwater hull and boot topping while using high pressure fresh water, with minimum 3,000 psi.

11.1.8 Remove localized streaking of rust or grease by using chemical or mechanical treatment.

11.1.9 Perform inspection of underwater hull and vessel.

11.1.10 Conduct joint inspection with the vessel's master within 48 hours of haul out. Inspect condition of hull, particularly structural damage and deterioration of plating, welds, and fasteners.

11.1.11 Inspect condition of anodes and paint system.

11.1.12 Inspect condition of propeller, rudder, sea chest, shaft, overboard discharge piping, bilge keels, transducers, and all other underwater hull appendages.

11.1.13 Inspect hull for evidence of leaks, damage, and/or deterioration.

11.2 CLIN 0002: INSTALL NEW TRANSDUCERS.

11.2.1 Install up to two (2) new Government-furnished transducers on the starboard side of Shaft Alley.

11.2.2 Remove and replace the Furuno CA50/200-1T transducer located on the port side of Shaft Alley with a new Government-furnished Furuno transducer if needed.

11.3 CLIN 0003: BOOM MODIFICATIONS

11.3.1 Assess integrity of all rigging, including but not limited to guy wires, stays, turnbuckles, boom pin and seat, shackles and mounting points. Modify or replace all items as necessary to meet safe working load requirements.

11.3.2 Convert aft leading boom from stationary structure to articulating structure in accordance with provided drawings (Attachment A) except for block and tackle assembly

11.3.3 Install two hydraulic cylinders to manipulate boom. Install hydraulic lines, fittings, and controls for hydraulic cylinders to manipulate boom. Hydraulic controls location shall be determined by the captain of the vessel.

11.3.4 Test boom to 125% of the 2500 lb Working Load Limit (WLL) in the presence of an OSHA Accredited Marine Crane Inspector. Provide written documentation of test.

11.4 CLIN 0004: REMOVE DECK CRANE

11.4.1 Remove crane, pedestal, and all related hydraulic controls and accessories.

11.4.2 Remove all equipment to be flush with deck. Remove through-hull fittings and insert steel equivalent to existing deck steel.

11.4.3 Hydraulic control lines shall be removed to the supply line in the fish hold and the fittings capped.

11.4.4 Prime and paint all exposed steel to match existing deck.

11.4.5 Install tar tiles to match existing deck covering.

11.4.6 Perform weight change calculations and provide stability book amendment

11.5 CLIN 0005: RELOCATE GOOSENECK AND ELECTRONICS BOX

11.5.1 Remove current steel conduit pipe and electronics boxes.

11.5.2 Relocate gooseneck vent to a location to be determined by the captain of the vessel. Weld a Schedule 40 3” ID Steel pipe adjacent to the gooseneck vent in a location to be determined by the captain of the vessel. Pipe must have NPT Male threads.

11.5.3 Weld steel inserts in the old location of gooseneck and wiring transits.

11.6 CLIN 0006: REPLACE SEA STRAINER AND SEA CHEST

11.6.1 Cut out wasted and corroded hull plating and piping to include sea chest and sea strainer intake through-hull. Remove sea strainer assembly.

11.6.2 Inspect hull plating surrounding intake. Crop and replace wasted steel as required to install new sea chest through-hull. New steel shall meet or exceed specifications of current hull plating. Install new steel through-hull intake to meet current flow requirement.

11.6.3 Install new sea strainer to meet or exceed existing flow specifications. Install new schedule 80 steel piping from new intake to new sea strainer.

11.7 CLIN 0007: PAINT

11.7.1 Prime and paint all exposed steel at completion of modifications to match surrounding area.

11.7.2 Deck shall be painted before tar tiles are installed.

11.7.3 Deck forward of the tar tiles shall be painted with non-skid texture.

11.7.4 Paint shall be 1 coat, 2 mils MDFT, 90% inorganic zinc primer followed by 2 coats, 5 mils MDFT each, epoxy paint.

11.8 APPROVAL FOR WELDING ON VESSEL:

Due to the presence of sensitive electronics onboard, WELDING SHALL NOT PROCEED until a NOAA field technician has made all equipment safe for welding and approval to proceed has been granted by the TPOC.

11.9 CLIN 0008: Optional Item - INSTALL DECK HATCH

11.9.1 Provide and install a flush, 15psi watertight 36” x 36” steel deck hatch aft of hydraulic control station, final position shall be determined by the captain of the vessel.

11.9.2 Deck hatch shall not interfere with existing escape hatch.

11.9.3 Any deck mounting plates affected by hatch installation shall be replaced as determined by the vessel’s captain.

11.9.4 Install tar tiles on hatch cover to match the rest of the deck.

12.1 Drawings, Photographs and Related Documents. The following NOAA Standard Specifications apply to this project and shall be followed as applicable.

12.2 Attachment A: Articulating Boom Drawings

12.3 Attachment B: NOAA Standard Specification AMC-000-3C, “General Requirements for Small Contract Ship Repairs”

12.4 Attachment C: NOAA Standard Specification MOC-631-2D “Coating System for Steel Surfaces”

13.0 Submittals: No less than five (5) business days prior to the start of work, the Contractor shall submit the below documents to the TPOC. These documents must be maintained/updated/current during the lifecycle of this contract.

13.1 List of Subcontractors

13.2 List of Qualified Welders

13.3 List of Key Personnel (Site Manager)

13.4 List of Emergency Phone Numbers

13.5 Certificate of Insurance

14.0 Condition Found Reports (CFR): Contractor shall notify the TPOC in writing of any conditions found which may impact the performance of the work or administration of the contract, including a detailed description of the condition and any proposed or requested solutions. No changes to the statement of work are authorized without written approval from the Contracting Officer.

15.0 Interferences/Obstructions. The Contractor shall remove all interferences and obstructions necessary to complete the required work without regard to whether interferences are indicated under specification work items. This may include the removal of machinery, piping, ducts, wiring, insulation, structure and anything else which interferes with the successful accomplishment of the Work. While awaiting reinstallation and restoration, the Contractor shall maintain and protect interferences. Unless otherwise authorized by NOAA, upon completion of required work, the Contractor shall reinstall/restore interferences to their original configuration and condition.

16.0 Safety, Security, Fire Protection, Environmental Controls, Conservation of Utilities, and Compliance with Laws and Regulations.

16.1 Safety Requirements. Contractor shall be responsible for safety. Contractor shall take all necessary precautions to meet proper safety standards, training, and regulations of all local, state and federal codes and regulations.

16.1.1 Smoking in the facility is prohibited.

16.1.2 Work under this contract must be accomplished in such a way as to minimize the potential of environmental impact by operating in an environmentally responsible manner and to the extent possible through the use of environmentally friendly procedures, services, and products. Contractor shall record and report promptly (as soon as possible but no later than, one hour of incident) to the CO and TPOC, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

16.1.3 In the event of an accident/mishap, Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the authorized Government representative (i.e. TPOC, CO).

16.1.4 If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

16.1.5 While on Government property, Contractor shall not use a cell phone while operating a vehicle or other motorized equipment unless the operator is utilizing a hands-free device as such is prohibited by Federal regulations. Motor vehicle regulations are strictly enforced and excessive violations may result in the loss of driving privileges on the Government facility.

16.2 Security. None.

16.3 Fire Protection Requirements while working within the government facility. The emergency telephone number for NEFSC, Woods Hole, Massachusetts is 911. Contractor shall report within one (1) hour of all incidents to TPOC.

16.4 Environmental Controls. This section covers the responsibility of the Contractor while performing under this contract. Work under this contract must be accomplished in such a way as to minimize the potential of environmental impact by operating in an environmentally responsible manner and to the extent possible through the use of environmentally friendly procedures, services, and products.

16.4.1 Contractor shall immediately inform the TPOC/CO of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

16.4.2 Contractor shall be knowledgeable of and comply with all applicable interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection as it pertains to the Work under this contract.

16.4.3 Conservation of Utilities. The contractor will be able to use on-site power or other utilities after informing TPOC.

17.0 IT Security. Is not applicable.

18.0 Section 508. Not applicable. Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) is not required.

19.0 Invoicing. Contractor shall provide “proper” invoices in arrears of tasks performed (and expensed) with last invoice being submitted within 30 days of contract completion. Invoices shall be submitted (via electronic copy) no later than by the 10th day of the billing month.

1. Payments will be based on receipt of a proper invoice and satisfactory contract performance and guidelines in FAR 32.9, Prompt Payment.

2. The Government will return invoices that do not comply with FAR 52.212-4(g), “Invoices” within 7 days after the date the invoice was received along with a statement as to the reasons why it is not a proper invoice.

3. The Contractor will send invoices in accordance with the terms and conditions of this contract to the following address (electronic submission of invoices is preferred): nmfs.nec.invoices@noaa.gov

4. Please reference the Contract/Order Number in your email subject line when submitting invoices.

APPENDIX A

Vessel Homeport Location

NOAA/NMFS/NEFSC

NOAA R/V Gloria Michelle Homeport 166 Water Street Woods Hole, MA 02543 image1.jpg