2022-350 SF 18 Quote Form_With SOW_Amend1.pdf

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 Calendar Days

b. 20 Calendar Days c.30 Calendar Days

(%) D. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations X are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (Rev. 6/95)

REQUEST FOR QUOTATION This

RFQ

i s

X is not a small business set-aside (THIS IS NOT AN ORDER)

1.REQUEST NO 2.DATE

ISSUED

3.REQUISITION/PURCHASE

REQ NO.

4. CERT FOR NAT. DEF.

UNDER BDSA REG 2

AND/OR DMS REQ. 1

RATING

NF-FKH010-22-

02718 (22-350)

July 26, 2022 NF-FKH010-22-02718 (22- 350)

5a. ISSUED BY 6. DELIVERY By (Date) US Department of Commerce Base Period: Date of Award through 9/30/23 NOAA Fisheries, OMB Field Delegates 7. DELIVERY 1315 East West Highway, Floor 14

Silver Spring, MD 20910 FOB Origin Other (See Schedule)

5b. FOR MORE INFORMATION CALL (No Collect Calls) 9. DESTINATION

NAME SUZANNE.JOHNSTON@noaa.gov Area Code Telephone a. NAME OF CONSIGNEE

SUZANNE JOHNSTON SMJ 202 570-5048 OFFICE OF HABITAT CONSERVATION

8. TO b. STREET ADDRESS

a. NAME b. COMPANY 200 Harry S. Truman Parkway

c. STREET ADDRESS c. CITY Annapolis

d. CITY e.

STATE f. ZIP CODE d. STATE e. ZIP CODE

MD 21401

10. PLEASE FURNISH

QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK

5A ON OR BEFORE Aug 30, 2022, 4:00 PM Pacific Time

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A.

This request does not commit the Government to pay any costs incurred in the the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by Any representations and/or certifications to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Indicate applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

PROVIDE DOCUMENTATION

DEMONSTRATING TECHNICAL

SPECIFICATIONS IN ACCORDANCE WITH

THE STATEMENT OF WORK (SOW).

Amendment #1 - Extend RFQ deadline through 8/30/22

SCHEDULE Continued NF-FKH010-22-02718 (22-350)

Issue Date

July 26, 2022

Item No. Supplies/Services Quantity Unit Unit Price Extended Amount

USE THIS “STANDARD FORM 18” FORM

FOR YOUR QUOTE.

VENDOR UEID# ____________________.

QUOTE CANNOT BE ACCEPTED FROM

YOUR COMPANY IF YOU ARE NOT

REGISTERED AND ACTIVE IN THE

FOLLOWING WEBSITE:

HTTPS://WWW.SAM.GOV/

QUOTE’S RECEIVED FROM VENDORS WHO

ARE NOT ACTIVE IN SAM WILL NOT BE

CONSIDERED.

PLEASE PROVIDE YOUR WILL OR WILL

NOT STATEMENT PER 52.204-24 UNLESS

YOUR REPS AND CERTS HAVE BEEN

UPDATED IN SAM PER 52.204-26 (OCT 2020

version).

THE GOVERNMENT DOES NOT ACCEPT

RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S

RESPONSIBILITY TO REQUEST A

CONFIRMATION OF THE QUOTE RECEIPT.

PERIOD OF PERFORMANCE:

Date of Award through September 30, 2023

PLACE OF PERFORMANCE:

See Statement of Work

WAGE RATES NOT APPLICABLE

COMPLETE PROPOSAL MUST ADDRESS

ALL EVALUATION FACTORS AS

DEFINED IN THE STATEMENT OF WORK

CLIN

VENDOR TO CONDUCT A STUDY, AND

PREPARE A REPORT PRESENTING SITE

RECOMMENDATIONS AND DESIGN

OPTIONS FOR NEARSHORE OYSTER

STRUCTURES SPECIFIC TO MOBJACK

BAY, VIRGINIA, AND ITS TRIBUTARIES,

WHERE NEARSHORE OYSTER

STRUCTURES CAN BE MOST EFFECTIVE

IN PROTECTING SHORELINES IN

ACCORDANCE WITH THE STATEMENT OF

WORK.

1 JB $_______________ $______________

https://www.sam.gov/

STATEMENT OF WORK

National Oceanic and Atmospheric Administration (NOAA)

NOAA FISHERIES

Office Of Habitat Conservation, Chesapeake Bay Office v

I. Background/Overview:

The final product of this contract will be a report that identifies specific sites in Mobjack Bay, Virginia, and its tributaries where nearshore oyster structures can be most effective in protecting shorelines. The structures can be intertidal or subtidal, must support live oysters, and may include but not limited to stone reefs, reef balls, oyster castles. The report must include documentation of data compiled, criteria development, spatial analysis and/or modeling approaches and methods.

The National Oceanic and Atmospheric Administration has recently named the Middle Peninsula a Habitat Focus Area. The Middle Peninsula Habitat Focus Area includes the tidal watershed of the York River, Piankatank River, and Mobjack Bay in Virginia. Working with partners in the area at the federal, state, local, and tribal levels, NOAA will restore habitats for important fish and shellfish species and improve coastal community resiliency. The Middle Peninsula was selected because it presents excellent opportunities to restore oyster reefs, fish habitat, and shorelines. The area faces significant challenges from sea level rise, but nature-based infrastructure can help it become more economically and ecologically resilient. NOAA and several local, federal, state, and nongovernmental organizations have identified it as an area that needs help with habitat conservation.

Through the Middle Peninsula Habitat Focus Area, NOAA will work to conserve fish habitat and support the region’s ability to mitigate impacts to shorelines in the face of climate change. With our partners, we have developed plans for habitat restoration, water-quality improvement, and climate resilience work.

The Mojack Bay is one component of the Habitat Focus Area where we are planning a multi pronged approach to oyster restoration. The objectives of the oyster restoration in this area are:

1) restore subtidal oysters to increase reef habitat, oyster populations and associated ecosystem services 2) consider wild harvest and aquaculture enhancement into the restoration design and implementation 3) site, design and implement nearshore (shallow subtidal and intertidal) oyster reef structures to provide shoreline protection and fish habitat. This scope of work is focused on the third objective where there are significant gaps in understanding where and in what form nearshore oyster structures can best achieve the desired results. There has already been significant work on objective 1 including some spatial analysis for the Mobjack Bay and objective 2 will be addressed through other means and stakeholder engagement.

II. Scope of Work This project will result in site recommendations and design options for nearshore oyster structures specific to this system. The project will include criteria development, spatial analysis and potentially other modeling approaches to result in a tiered ranking of specific sites in the

Mobjack Bay and its tributaries where nearshore oyster structures can be most effective. These nearshore oyster structures will be sited and designed in a way that they provide shoreline protection (reduced wave energy and erosion) and three dimensional fish habitat. The sites and designs shall also avoid causing undue harm to adjacent habitats and shorelines. The tiered ranking must incorporate shoreline vulnerability and the potential of nearshore restoration to increase shoreline resilience while supporting oyster populations, growth and associated ecosystem services. The data, criteria, methods and results of the tiered ranking (which could be in the form of a decision matrix and/spatial analysis) will be provided in full as a project deliverable. The tiered ranking sites will be mapped regardless of the analytical approach used to identify them. In addition to the tiered ranking of specific sites, each site must include a menu of options indicating what type of nearshore structures would work best at the sites. This menu of options is not intended to be a site design for each highly ranked location but rather a general description of the suggested location offshore, depth, size, substrate type, and oyster enhancement needed to have a positive impact on shoreline resilience.

This tiered ranking will be used by NOAA and partners to develop project proposals for high ranking sites. It is anticipated that this spatial tool/model would need to include, but is not limited to existing shoreline parameters, physical water column dynamics, bottom type, subtidal habitat data, biological data, wind speeds and direction, wave energy, and analysis to evaluate the type (position, size) and performance of nearshore oyster structures. The oyster structures can include hard substrate that is not composed of biogenic material. Examples include concrete reef balls and castles or appropriately sized stone that maximize oyster growth and densities, and include at least 50 oysters/m2.

III. Tasks

Task 1: Kick off meeting, data needs, analysis framework Contractor meets with a steering committee organized by the NOAA Chesapeake Bay Office (NCBO) for a project initiation kick-off meeting to discuss the project goals, deliverables, timeline, data sources, and analytical approach.

The Contractor shall develop minutes for this kick-off meeting, which shall include an initial list of data to be compiled, draft criteria for site selection and prioritization, a conceptual framework or model for planned analytical or modeling products. The Contractor will meet with the steering committee again at the end of each quarter (3-month periods) to discuss progress. NCBO will schedule and coordinate the kick-off meeting, and the Contractor will be responsible for scheduling and organizing the following quarterly progress meetings. In addition to quarterly meetings, progress reports will be submitted by the contractor to NCBO. NCBO will work with the contractor to arrange any outreach to stakeholders and potentially data providers as necessary.

Deliverables for this task include:

● A summary of the minutes from the kick-off meeting with the steering committee which shall include an initial list of data to be collected, draft criteria for site selection and prioritization, a conceptual framework or model for planned analytical or modeling products.

● Quarterly progress reports, including a project update, issues and concerns, and any additional information that will improve the project going forward submitted to NCBO.

Task 2: Data compilation Compile all relevant literature, land use type and vulnerability, physical, biological and fisheries data types/sources into a database (e.g., Excel, Access, other), finalize site selection criteria and develop an analytical framework including the data, variables, models, that will be used to develop the site prioritization. The Contractor shall present this framework to the NCBO steering committee at the progress meeting at the end of the quarter.

Suggested data sources and types include (but not limited to):

● Bathymetric & Topobathymetric Lidar datasets, substrate and geology datasets, wind and wave climate data (CBIBS York Spit data as an example), seagrass and oyster habitat data, fishery survey data.

● Literature review suggestions may include syntheses and modeling approaches that examine the connections between oyster restoration and shoreline protection, using nature based solutions to enhance otherwise traditional gray infrastructure approaches, determining the requirements and limitations to functionally attenuate low wave height regimes while adapting to SLR, etc.

Deliverables for this task include:

● An editable database of all data and sources

● A presentation and PDF of the proposed analytical framework submitted to NCBO.

● A progress report submitted to NCBO as a PDF.

Task 3: Nearshore oyster restoration siting and prioritization product development

● Develop the nearshore oyster restoration siting and prioritization tool/model. The

Contractor must document all decisions made throughout product development and testing to provide context on the approach and techniques used.

Deliverables for this task include:

● A meeting with the steering committee to provide an update on the nearshore oyster restoration siting and prioritization tool/model script (code) and

● Submit written notes from the meeting including how feedback will be addressed and any draft product outputs to NCBO.

● Complete documentation of all decisions made throughout model development and testing phase and include in the quarterly report.

● A progress report submitted to NCBO as a PDF.

Task 4: Presentation of draft product and stakeholder feedback The Contractor will present the nearshore oyster restoration siting and prioritization tool results to NCBO and meet with the steering committee to refine as needed. This period may include outreach coordinated by NCBO to get feedback from stakeholders not on the steering committee.

Deliverables for this task include:

● A meeting with the Steering Committee and potentially other invited stakeholders to present draft products.

● Documentation of feedback from the NCBO steering committee and suggested approaches to address feedback.

● A progress report submitted to NCBO as a PDF.

Task 5: Product finalization and demonstration The Contractor will finalize and demonstrate the nearshore oyster restoration siting and prioritization tool with NCBO steering committee and others as determined by NCBO.

Deliverables for this task include:

● A meeting to demonstrate the nearshore oyster restoration siting and prioritization tool with NCBO steering committee.

● Written notes, feedback and expected modifications to the product in pdf.

Task 6: Preparation of final report Prepare a draft of the final report for the project. The final report must include all model code and outputs in addition to the analytical approaches used and the results. The draft report shall be submitted to NCBO six weeks prior to the end of the project period. NCBO and steering committee will provide edits and feedback in preparation for the final report.

Deliverables for this task include:

● An editable draft report submitted to NCBO for review and feedback prior to developing the final report.

Task 7: Complete and deliver final report, product and documentation After receiving feedback on the draft report, the Contractor shall finalize the project report and work with NCBO to develop communication products (e.g., one pagers, web articles) aimed at describing the tool and its appropriate application. During this timeframe, the Contractor shall also present the final project results to relevant stakeholders in coordination with NCBO.

Deliverables for this task include:

● A meeting and presentation of the final project results and tiered site rankings.

● The final report package, including the editable database, modeling code, analytical methods, and output files, map(s) submitted to NCBO.

IV. Period of Performance

The base period is expected to begin no more than 10 business days from the date of award through September 30, 2023.

V. Place of Performance

The performance will be at the contractor’s facility.

VI. Deliverable Schedule

All Deliverables will be delivered to Project Lead upon completion.

Task Deliverable Completion Due Date

1 A summary of the minutes from the kick-off meeting with the steering committee which shall include an initial list of data to be collected, draft criteria for site selection and prioritization, a conceptual framework or model for planned analytical or modeling products.

September 30, 2022

Quarterly progress report, including a project update, issues and concerns, and any additional information that will improve the project going forward submitted to NCBO.

December 1, 2022

2 An editable database of all data and sources

December 1, 2022

A presentation and PDF of the proposed analytical framework submitted to NCBO.

December 1, 2022

A progress report submitted to NCBO as a PDF.

December 1, 2022

3 A meeting with the steering committee to provide an update on the nearshore oyster restoration siting and prioritization tool/model script (code) and

February, 2023

Submit written notes from the meeting including how feedback will be addressed and any draft product outputs to NCBO.

February, 2023

Complete documentation of all decisions made throughout model development and testing

March 1, 2023 phase and include in the quarterly report.

A progress report submitted to NCBO as a PDF.

March 1, 2023

4 A meeting with the Steering Committee and potentially other invited stakeholders to present draft products.

May 2023

Documentation of feedback from the steering committee and suggested approaches to address feedback.

May 2023

A progress report submitted to NCBO as a PDF.

June 1, 2023

5 A meeting to demonstrate the nearshore oyster restoration siting and prioritization tool with NCBO steering committee.

July 1, 2023

Written notes, feedback and expected modifications to the product in pdf.

July 15, 2023

6 An editable draft report submitted to NCBO for review and feedback prior to developing the final report.

August 1, 2023

7 A meeting and presentation of the final project results and tiered site rankings.

September 30, 2023

The final report package, including all project files, data and code (the editable database, modeling code, analytical methods, and output files, map(s), etc submitted to NCBO)

September 30, 2023

VII. Government-Furnished Resources

The Government will work with the contractor to coordinate communication with NOAA partners in the study region and facilitate compiling all necessary information, data and documents for work required under this contract.

VIII. Travel, and Training

The contractor will not access Government Information Technology resources. IT Security training is not required

a. Travel:

Travel is not expected or authorized for this requirement and purchase order.

IX. Security Requirements

This project is considered low risk, and Contractor staff must be suited for public trust classification. Background investigations are required for all contractor staff proposed for this project, and must be completed prior to beginning work.

a. Confidentiality and Data Privacy

This contract may require that services contractors have access to Privacy Information. Services contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement (NDA).

b. Intellectual Property Rights

All deliverables are the property of the U.S. Government. All documents, analyses, files (digital or other), reports, notes and photos are to be used only by Contractor personnel assigned to this purchase order. Documents, files and other data are to be stored exclusively on Government owned equipment and at no point should be saved or archived on personal drives or devices.

Copies are not to be disseminated to anyone outside of the NMFS or to any other contractor personnel without explicit release from the Government.

c. IT Security

The contractor will not require access to Federal Buildings, DOC Systems and includes an IT component.

d. Section 508 Compliance

Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L.

105-220 under Title IV (Rehabilitation Act Amendments of 1998), all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility

Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

X. Inclusion of Clause 52.217-8

Inclusion of FAR clause 52.217-8, Option to Extend Services, in the solicitation and resultant contract is for use by the Government as outlined at FAR 37.111, Extension of Services.

XI. Required Knowledge and Experience:

● Knowledge of Chesapeake Bay

● Experience with spatial analysis/modeling software and approaches to develop siting and prioritization analysis for habitat restoration and ideally tidal shorelines and wetlands

● Proficiency with database software and development

● Strong written and verbal communication skills

XII. Evaluation Factors:

The Government will issue an order resulting from this request for quotation to the responsible offeror whose quotation results in the best value to the Government, considering both price and non-price factors. The following factors will be used to evaluate quotations:

Technical Evaluation Factors:

Factor 1--TECHNICAL APPROACH. The quotation will be evaluated on how the offeror intends to organize, staff and manage the contract and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.

Factor 2--EXPERIENCE. The offeror's background, experience, and qualifications will be assessed to determine the likelihood that that offeror can successfully perform the contract requirements and the degree of the risk of non-performance.

Factor 3--KEY PERSONNEL. The education, experience, and accomplishments of key personnel will be evaluated to determine the degree to which they possess the qualifications to perform their proposed duties under the contract.

Factor 4--PAST PERFORMANCE. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

● Offeror shall provide at least three (3) past performance references. Provide name, address, phone number, and description of the project.

http://www.access-board.gov/ http://www.section508.gov/

If a quoter has no relevant past performance, the quoter must affirmatively state that it possesses no relevant past performance history. Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.

Factor 5 - COST/PRICE. The proposed prices/costs will be evaluated. The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach.

XIII. Project Lead: Bruce Vogt

XIV. Contractor's invoice.

The Contractor shall prepare and submit invoices to MB.Invoices@noaa.gov. If the invoice does not comply with these requirements, the designated billing office will return it within 7 days after receipt with the reasons why it is not a proper invoice. Invoices shall not be submitted until all work is complete and the government has made acceptance. Any invoices submitted prior to this will be returned to the vendor as unacceptable. The Government will take into account untimely notification when computing any interest penalty owed the Contractor. Terms are Net 30. Please do not seek payment information until the 30 days have passed from acceptance. NOAA does make every attempt to make prompt payments.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading

(vi) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(vii) Any other information or documentation required by the contract (e.g., evidence of shipment, Bill of Lading (BOL) invoice showing exact charges if freight exceeds $100. The government will only pay exact costs for freight when the charge exceeds $100, must be supported by airway or BOL invoice).

mailto:MB.Invoices@noaa.gov

REQUEST FOR QUOTATION