Next Step Van RFP.pdf

Request for Proposals (RFP) New 2023 or 2024 8-10 Passenger Full-Size Van - IN STOCK

For

St. Clair County Regional Educational Service Agency (SCCRESA)

Thursday, November 16, 2023

Released Thursday, November 16, 2023 Response Required by Wednesday, December 13, 2023 at 2:00 PM

Section I: Request for Proposal

The St. Clair County Regional Educational Service Agency Board of Education will accept responses to this RFP for an IN STOCK “New” 2023 or 2024 8-10 passenger full-size van.

Purpose/Objective

St. Clair County Regional Educational Service Agency has issued this Request for Proposal to obtain competitive bids from qualified organizations in a public forum.

All questions regarding this RFP should be directed in writing to proposal@sccresa.org.

SCCRESA must receive all questions by email before Thursday, November 30, 2023, 3:00 pm. All questions and responses will be posted on the SCCRESA website by the end of business on Tuesday, December 5, 2023. Questions will not be accepted after 3:00 pm Thursday, November 30, 2023.

In addition to the information contained in this RFP, Bidders are responsible for ensuring that their proposal conforms to any specifications found in the answers to those questions. Questions and answers posted on the website will be considered part of the RFP documents, and organizations submitting proposals agree to comply with any and all new information that SCCRESA may provide.

As a public, intermediate school district, the St. Clair County Regional Education Service Agency is a non-profit, equal-opportunity employer. Auxiliary aids and services are available to individuals with disabilities. Voice TDD (800) 649-3777. Please contact the Superintendent’s Office at (810) 364-8990 for assistance.

General Information

All proposals must be submitted and received in a sealed envelope by SCCRESA by 2:00 pm on Wednesday, December 13, 2023, at which time there will be a public proposal opening. SCCRESA will not accept any proposal after 2:00 pm on Wednesday, December 13, 2023.

Please label your sealed envelope as follows:

“New” 2023 or 2024 8-10 Passenger Full-Size Van Attn: Deana Tuczek

St. Clair County Regional Educational Service Agency (RESA) 499 Range Road, PO Box 1500

Marysville, MI 48040

Organizations submitting proposals ("Bidders") are required to complete and have notarized the Familial Affidavit of Bidder form, found in Appendix A, disclosing familial relationships with the SCCRESA Superintendent, SCCRESA employees involved with the decision-making process and Board of Education as follows:

• Brenda Tenniswood

• Michael McCartan

• Janet Clayton

• Jeffrey Wine

• Marshal Campbell

• Kenneth Nicholl

• Deana Tuczek

• Scott Ceglarek

• Tracy Recor

Failure to complete the familial relationship disclosure document will result in disqualification of a service award.

Organizations submitting proposals ("Bidders") are required to complete and have notarized the Iran Economic Sanctions Act 517 form, found in Appendix B.

The forms are included and may also be found on the SCCRESA website:

http://sccresa.org/a_b_o_u_t_r_e_s_a/competitive_bids

Awarding of Business

The SCCRESA reserves the right to accept or reject any proposal, in whole or part, to waive any irregularities in the RFP process and to negotiate contract terms, including quantities, in its sole discretion and in its best interest. SCCRESA decisions are final, and vendors have no right to appeal any such decisions.

The final approval and awarding of this RFP is expected to take place on Monday, December 18, 2023, at the regularly scheduled Board of Education meeting in the boardroom at SCCRESA Administration Building, 499 Range Road, Marysville, MI.

Notification of the successful bidder will occur no later than Friday, December 22, 2023.

Proposal Requirements

1. Proposals shall be submitted on forms as provided.

2. All proposals shall be accompanied by a sworn, signed, and a notarized statement disclosing any familial relationship between the owners or any employee of the Bidder and any member of the School Board, identified employee, or Superintendent of the St. Clair County Regional Educational Service Agency. Proposals that do not include this sworn and notarized disclosure statement shall not be accepted.

3. All proposals shall be accompanied by a sworn, signed, and a notarized statement disclosing the Bidder does not own or represent an Iran-linked business. Proposals that do not include this sworn and notarized disclosure statement shall not be accepted.

4. All proposals must include any shipping and handling or other costs and expenses and must be valid for no less than 90 days. The cost to prepare the proposal and any costs not expressly included in the bid are the Bidder's responsibility. The SCCRESA is a tax-exempt public school district and will provide a copy of its tax-exempt certification to the successful Bidder.

5. Bidders must provide line item pricing for all components included in the Bidder's response.

Non-Discrimination and Assistance

The SCCRESA Board of Education complies with all federal and state laws and regulations prohibiting discrimination, including the requirements of the United States Department of Education and the Michigan State Department of Education.

It is the policy of the Board that no person on the basis of race, color, religion, sex, age, national origin, ancestry, height, weight, marital status, familial status, political belief or affiliation, disability, handicap, or other legally protected classification shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise subjected to discrimination of any program, employment practice, or activity for which it is responsible or for which it receives federal or state financial assistance.

If you would like to attend the bid opening or award meeting and require assistance or accommodations to do so, please contact the SCCRESA’s Superintendent at (810) 364-8990 at least 72 hours before the meeting.

Acceptable Automobile Dealer

Although any reputable automobile dealer may be considered for the vehicle in this RFP, due to the nature of the vehicle’s use the RESA also will consider amount other factors, durability, customer service, and reputation of the vendor. While price will be an essential factor in the decision process, other considerations will also be used to determine whom the bid is awarded. At its sole discretion, the RESA Board of Education shall make the final determination if an alternate solution meets our specific requirements.

Specifications:

St. Clair County RESA Board of Education would like to purchase an IN STOCK “NEW” 2023 or 2024 8-10 passenger full-size van for use in our Next STEP program.

Van Specifications:

● 8-10 passenger full-size van

● White

● In stock

● Automatic transmission

● ABS brakes

● AM/FM radio

● Air conditioning - front/rear

● Airbags

● Parking/Backup camera

● Reverse sensing system

● Power windows/locks

● Tilt/cruise

● Rear window defroster

Notes:

● Please include delivery cost to RESA, 499 Range Road, Marysville, MI 48040