Newburgh Village Bathroom Vanity and Fixture Remodels.pdf

Livonia Housing Commission - Request for Proposals

Project location

NEWBURGH VILLAGE

11999 Newburgh Livonia, MI 48150

Description

The Livonia Housing Commission/City of Livonia – Newburgh Village is soliciting formal proposals from qualified, licensed contractors for the removal of existing bathroom fixtures and the supply and installation of new vanities, faucets, mirrors, and lighting fixtures in 120 resident units. This project aims to enhance safety, functionality, and overall quality of living within our senior community.

Bid Process

Sealed proposals for the Bath upgrades will be received by the City of Livonia, Michigan, via MITN until 2:00 p.m. EST, on Tuesday SEPTMBER 22, 2026. At which time the bids will be recorded by the Purchasing Manager and the City Clerk. Bid opening results will be conducted via Zoom and posted on the MITN website. Physical bid submission will not be accepted. Late Bids will not be considered.

A highly recommended pre-bid meeting will be held on SEPTEMBER 2, 2026, at 10:00 a.m. at the Newburgh Village, 11999 Newburgh, Livonia, MI 48150. This will give prospective bidders an opportunity to review one condo and ask questions.

Proposals shall be submitted electronically through MITN website. Instructions to bidders and specifications may be obtained by registering with the Michigan Inter Governmental Trade Network (MITN) at www.MITN.info. Vendors may attend the bid opening virtually by using the following credentials:

Bid Opening Access By Computer: Website: https://us02web.zoom.us/j/82294127641 By Phone: Phone #: (312) 626-6799 Meeting I.D.: 822 9412 7641 https://us02web.zoom.us/j/82294127641

Bidders may submit questions in writing to the attention of Gus Kandah, Purchasing Manager at gkandah@Livonia.gov by September 16, 2026. No phone calls will be accepted.

Each proposal shall be accompanied by a bid security in form of bond in the amount of five percent (5%) of the proposal as security for the acceptance of the contract. A bid surety bond in the Michigan standard form issued by an approved surety company must be submitted.

Project Scope The selected contractor will be responsible for providing all labor, materials, equipment, and services necessary to complete the following:

• Removal and disposal of existing vanities, mirrors, and lighting fixtures

• Storage of equipment to be installed – there is no available storage on site

• Supply and installation of new bathroom vanities

• Supply and installation of new mirrors with secure mounting hardware

• Supply and installation of new lighting fixtures with secure mounting hardware

• All associated electrical work, including any updates required to meet current code

• Minor repairs, wall patching, or adjustments necessitated by fixture removal and installation

• Thorough cleaning of each area following installation and preparation for resident re-entry

Technical Specifications Contractors should propose materials that meet or exceed the following criteria in conjunction with all local, state and federal building codes and safety regulations:

Vanity: Seasons White Bathroom Vanity Cabinet with White Top (30W x 18 D x 35H), Assembled Dimensions (30.5W x 18.75 D x 35.12 H) - Part #412173 (HD Supply)

Faucet: Delta Foundations 4 in Centerset Single-Handle Bathroom Faucet in Chrome with Drain Assembly - Part #BS10LF-PPU-12 (Home Depot)

Mirror: Glacier Bay Vanity Mirror (30W x 36H) – Model #GB30X36-B (Home Depot)

Lighting: Generation Lighting Center Stage 18 in, Three Light - Brushed Stainless Chrome Finish, Model #4737-98

Contractor Requirements Responding firms must provide documentation demonstrating:

• Valid licensing and insurance coverage, including general liability and workers’ compensation

• The successful Bidder will be required to carry insurance in the amounts and kinds specified in the General Conditions, as may be modified by the Supplementary Conditions.

Such insurance must be issued by companies and in a form satisfactory to the OWNER.

Certificates of such insurance must be attached to each copy of the executed Contract Documents. These certificates shall contain a provision that coverages afforded under the policies will not be cancelled or materially changed unless at least thirty (30) days prior written notice has been IB-4 given to the CITY, as evidenced by return receipt or registered or certified mail.

• Experience completing similar projects within senior living communities, multi-family housing, or comparable environments

• A minimum of two professional references from recent projects similar in scope

Project Timeline Proposals must include:

• Anticipated project start date and project duration estimate

• A detailed schedule outlining phases of work and estimated completion timelines

• Any foreseeable constraints or conditions that may impact scheduling

Pricing and Cost Proposal Contractors must complete and submit attached cost proposal form.

Evaluation Criteria Proposals will be evaluated on:

• Qualifications and relevant experience

• Total project cost and cost-effectiveness

• Proposed timeline and ability to minimize disruption to residents

• References and past performance on comparable projects

Reservation of Rights The Livonia Housing Commission/City of Livonia reserves the right to:

• Reject any or all proposals.

• Request additional information or clarification.

• Award the contract in whole or in part.

• Cancel or modify this RFP at any time.

FORM OF PROPOSAL

for

NEWBURGH VILLAGE

BATHROOM IMPROVEMENT PROJECT

Item Description* QTY Cost Installation and Labor Cost

Disposal, Permits, and Other Costs Total Cost

Vanity: Seasons White Bathroom Vanity Cabinet with White Top (30W x 18 D x 35H), Assembled Dimensions (30.5W x 18.75 D x

35.12 H) - Part #412173 (HD Supply) OR

Equivalent 120 Faucet: Delta Foundations 4 in Centerset Single-Handle Bathroom Faucet in Chrome with Drain Assembly - Part #BS10LF-PPU-12 (Home Depot) OR Equivalent 120 Mirror: Glacier Bay Vanity Mirror (30W x 36H) – Model #GB30X36-B (Home Depot) OR Equivalent 120 Lighting: Generation Lighting Center Stage 18 in, Three Light - Brushed Stainless Chrome Finish, Model #4737-98 OR 120

GRAND TOTAL

Warranty:____________________________________________________

Bidder/Company Name:____________________________________________

Address:____________________________________________________________

Date:_________________________________________________________

Signature:__________________________________________________

*If quoting substituing items, please specify brand and model number.

Estimated Completion of Project Timeline:_______________________________________________________________________________

Anticipated Start Date:_______________________________________

Outline any foreseeable constraints of conditions that impact scheduling:_______________________________________________