Newberry_Substation_OH_Primary.pdf

This is a Request for Proposal (RFP) document from Central Florida Electric Cooperative, Inc. (CFEC) for vegetation management services across seven substations in Florida: Trenton, Suwannee, Chiefland, Bell, Newberry, Preston, and Waccasassa. The scope of work encompasses herbicide application and vegetation control services covering approximately 1,592 miles of distribution feeder lines, with the objective of retarding wood and invasive plant growth under or near utility wires to maintain safe clearances. Contractors must be licensed commercial applicators with certified pesticide applicators in the utility right-of-way category. Work is scheduled to commence May 1, 2026, and must be completed by December 31, 2026, with operations Monday through Friday beginning at 7:00 a.m. and optional Saturday work at CFEC's discretion. The proposal submission deadline is April 10, 2026, at 3:00 p.m. through the VendorLink portal, with a questions deadline of April 3, 2026, at 3:00 p.m. The file also includes a map identifying the Newberry Substation overhead primary work area.

Contractors must submit firm, fixed prices for the complete 2026 vegetation management program covering all specified substations and feeders with no partial payments permitted for incomplete circuits. Payment terms specify 70 percent of invoiced amounts upon CFEC approval and acceptance of completed substations, with 30 percent withheld for 120 days following completion. Failure to meet the December 31, 2026, completion deadline results in a $300 per day penalty. Insurance requirements include comprehensive general liability of $1,000,000 per occurrence/$3,000,000 aggregate, excess liability of $2,000,000, automobile liability of $1,000,000/$3,000,000, and workers' compensation at statutory limits. Deliverables include providing all labor, equipment, materials, and Apple mobile devices with cellular connectivity while achieving a 98 percent kill rate on vegetation and maintaining daily application records in compliance with all federal, state, and local regulations. The RFP contains no set-asides for disadvantaged enterprises or minority-owned businesses, indicating this is an open competitive procurement. No incumbent vendor information, specific award value, or budget range is disclosed in the available documentation.