New_Schenley_Park_Division_Facility_-_Design.pdf

REQUEST FOR PROPOSAL

2026-RFP-157

NEW SCHENLEY PARK DIVISION FACILITY - DESIGN

City of Pittsburgh

City-County Building

Pittsburgh, PA 15219

RELEASE DATE: July 27, 2026

DEADLINE FOR QUESTIONS: August 24, 2026

RESPONSE DEADLINE: September 7, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/pittsburghpa https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Pittsburgh

REQUEST FOR PROPOSAL

New Schenley Park Division Facility - Design

I. Introduction II. Instructions to Bidders

III. Scope of Work IV. Proposal Format Requirements V. Evaluation Phases

VI. Equal Opportunity Review Commission Terms VII. Award and Contract

VIII. General Terms & Conditions IX. Miscellaneous Requirements X. Vendor Questionnaire

Attachments:

A - Proposed Schenley Parks Division Vicinity Plan

B - Proposed Schenley Parks Division Location Plan

Request for Proposal #2026-RFP-157 Title: New Schenley Park Division Facility - Design

1. Introduction

1.1. Summary

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Public Works

(DPW), is requesting proposals to provide Professional Architectural & Engineering services for the design and construction of the new Schenley Park maintenance building on a new adjacent site from the existing facility.

1.2. Background

The new facility will be relocated to Prospect Drive in Schenley Park. The project must include a comprehensive civil site design to bring utilities to the site, accessibility, stormwater management

(SWM) since this is a new location in the park with its own terrain constraints.

This project is essential for the core functions of the Schenley Park maintenance division. Their duties generally include maintenance tasks of all city parks in the geographic vicinity of Schenley Park, not just

Schenley, and can range from tree maintenance, trail maintenance, building signs and small repairs, emptying litter cans, snow and ice removal, street sweeping, collaborating on small improvement projects and overall park cleaning and maintenance.

The City has long wanted to achieve the ideal level of maintenance required to keep the entire park system in excellent condition. A new facility inside the park will allow the proper space for all of the park's maintenance needs.

1.3. Contact Information

Jacob Goldmann

Sourcing Specialist

414 Grant Street

Room 502

Pittsburgh, PA 15219

Email: jacob.goldmann@pittsburghpa.gov

Phone: (412) 255-2422

Department:

Public Works

1.4. Timeline

The following represents the tentative schedule for this project. Any change in the scheduled dates for the Pre Proposal Conference (if applicable), Deadline for Submission of Written Questions, or Proposal

Submission Deadline will be advertised in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.

RFP Released July 27, 2026 mailto:jacob.goldmann@pittsburghpa.gov tel:(412)255-2422

Pre-Proposal Meeting (Non-Mandatory) August 10, 2026, 10:00am

Prospect Drive Pittsburgh, PA 15207

At the end of the roundabout/dead end.

Coordinates via Google Maps: (40°25'50.0"N

79°56'14.6"W)

Question Submission Deadline August 24, 2026, 5:00pm

Proposal Submission Deadline September 7, 2026, 2:00pm

Proposal Review and Supplier Scoring September 2026

Contract Award September/October 2026

2. Instructions to Bidders

2.1. Submittal Requirements

All proposals must be submitted electronically. No proposal shall be accepted in person, by U.S. Mail, by private courier service, via oral or email communication, telephone or fax transmission.

Respondents are required to provide one (1) electronic copy of their proposal in either MS Word or PDF by the submission deadline.

If additional hard copies are requested, the proposal should be bound or contained in a loose leaf binder. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use section dividers, tabbed in accordance with this Section as specified below. All proposals will need to be provided electronically so the following format will apply for the electronic submittal through the

Beacon website.

2.2. Additional Submission Considerations

Late proposals will not be accepted or considered. Respondents should allow enough time to register company on the City's e-Procurement Portal, search the solicitation they wish to respond to and complete the submission process online before the deadline.

The City of Pittsburgh shall not be responsible for proposals delivered to a person or location other than that specified herein.

All submittals, whether selected or rejected, shall become the property of the City of Pittsburgh and will not be returned.

All costs associated with proposal preparation shall be borne by the applicant.

3. Scope of Work

3.1. Scope of Work

The City of Pittsburgh, Department of Public Works (DPW) is requesting proposals to provide

Professional Architectural & Engineering services for the design and construction of the new Schenley

Park maintenance building on a new adjacent site from the existing facility.

3.2. General Responsibilities

The CITY operates under the assumption that the design team may be made up of a prime and sub-consultant(s). Projects contracted between CITY and CONSULTANT will be run through the prime to the assigned CITY project manager. Billing and invoices from all parties will be run through the prime and content will be approved by CITY project manager.

The selected CONSULTANT will provide any and all services required for comprehensive design of the project. The CONSULTANT will be responsible for the professional quality, technical accuracy, and coordination of the engineering and architectural design work; construction documents will be signed and “sealed” by the responsible registered professional(s).

The project shall be completed following City of Pittsburgh standards of design to include both

Department/Bureau programming and legislated Net Zero guidelines. By Municipal City Code §915.08

Sustainable Development for City-Owned Facilities, subsection C, Definitions:

Net-zero Energy Building: shall mean a building designed and constructed to be highly efficient and to produce enough energy through renewable resources to offset its energy consumption on an annual basis. A net-zero energy building could also be defined as a net-zero energy ready building that includes on-site or local renewable energy. An onsite solar energy requirement will not be included in [Section]

915.08, but buildings shall be equipped with the necessary infrastructure to accept renewable energy generation technologies.

Net-zero Energy Ready Building: shall mean a building designed and constructed to be highly energy efficient. These buildings will achieve building performance that complies with the "Pittsburgh Net-Zero

Energy Ready Standard," which is defined by the Department of Public Works and can only be updated with approval from the Department of Planning and City Council. These buildings will be designed and constructed with the necessary infrastructure to receive a solar photovoltaic system or other carbon neutral energy generation technologies in the future. Achieving net-zero energy ready will not require any form of building certification, but it will require proof of the building's energy performance over the first twelve (12) months of operation and occupancy, adjusted for annual weather variations.

And §915.08 Sustainable Development for City-Owned Facilities, subsection D, Sustainable Development

Requirements:

Unless exempted by [Section] 915.08.E, all construction of new buildings on City-owned property, and all major renovations of existing buildings on City-owned property must achieve net-zero energy ready building performance.

The CONSULTANT shall be expected to review all applicable codes, make site visits, attend team meetings, prepare design documents, coordinate the efforts of the design team, provide overall design management services throughout the duration of the project, compile and submit for all applicable permits, and submit other required deliverables as necessary to execute the scope of services described herein and in the contract. In the event design exceeds the estimated budget, the CONSULTANT will participate in value engineering analysis and implement as necessary.

The CONSULTANT shall coordinate with the appropriate Public Utility Companies and commissions to prepare new or replacement infrastructure designs, and connection designs according to the applicable guidelines of each PUC. CONSULTANT shall prepare submissions (and revise and resubmit, as necessary) for securing approvals, class of service, permits, easements, and service hook-ups as required.

CONSULTANT shall include the cost of all anticipated permitting application and review fees in their Cost

Proposal listed as Reimbursable Expenses. Reviews are subject, but not limited, to Allegheny County

Conservation District, Pittsburgh Water and Sewer Authority, Allegheny County Health Department and

Pennsylvania Department of Environmental Protection. Fees associated with CITY permits and reviews will be waived.

CONSULTANT shall be responsible for preparing all documentation required for the CITY’s OneStopPGH system for zoning and permit approvals as applicable to the project, including, but not limited to, submissions to Department of City Planning, Department of Mobility and Infrastructure, and

Department of Permits and Licensing. Renovations must meet City’s Stormwater Management Code.

CONSULTANT may be required to facilitate meetings with the CITY’s Pittsburgh Arts & Civic Design

(PACD) Commission and should include the cost to prepare for and meet with the PACD Commission if location and nature of the project warrant adherence to City Code §175.08.

The PACD Commission is mandated to review the urban design, architectural, and landscape features of structures that are erected on or above land owned by the CITY. These are structures or landscapes within the public realm, under its' control, and in which CITY funds are invested (including parks and bridges). The PACD Commission administers the review process, which includes Preliminary Review and

Hearing and Action. The CONSULTANT is only expected to participate in the Hearing and Action.

Services performed must be in compliance with all applicable Federal regulations including, but not limited to, Handicap Accessibility (Section 504), Americans with Disabilities Act 2009 (ADA), and

Environmental Protection Agency (EPA) regulations. In addition, all services must be performed in compliance with any and all applicable Commonwealth of Pennsylvania laws and regulations, Allegheny

County laws and regulations, and City of Pittsburgh codes, ordinances and requirements in addition to those noted here. Applicable utility provider, construction industry standards, requirements, and guidelines are also to be followed.

The CITY reserves the right to either accept or reject and make any/all decisions on any elements related to services being provided.

3.3. Program

The building program includes but is not limited to: office and conference spaces, restrooms, locker rooms, kitchenette, storage spaces, workshop & tool storage areas. Enclosed parking area for https://library.municode.com/pa/pittsburgh/codes/code_of_ordinances?nodeId=PIZOCO_TITTHIRTEENSTMA maintenance trucks, utility vehicles and specialized equipment parking is a must, in addition at the site, a fertilizer and pesticide storage areas.

3.4. Timeline

CITY anticipates that the project shall take 2.5 years to reach substantial completion. Consultant and

Subconsultants shall commit to this timeline, with a breakdown as follows:

Design - 9 months

Permitting - 3 months

Bid & Contracting - 6 months

Construction - 12 months

Project Closeout - 3 months

3.5. I. Goals & Objectives

The design, materials, and construction methods developed for the project must be appropriate to, and respectful of, local context. The basis of materials selection shall include existing City design standards.

All materials proposed for the project must be durable and be considered permanent, meaning that the project will have a lifespan of 50-years, except for the play environment/other detail, which should have a projected 25-year lifespan. Due consideration must be given to ongoing maintenance by the City of

Pittsburgh, Department of Public Works, and ease of procurement for replacement parts and materials.

The design must include from a net zero stand point a thermal envelope area to consider reasonable for this goal, like office spaces, conference room(s), restrooms and kitchenette should be included. The rest of the areas will need constant door operations for the vehicle needs and could be considered to be outside of the thermal envelope.

The new untouched site brings a challenge to the new development and that is to not cause any environmental damage to the surrounding ecosystem, and rather improve the site's capacity to infiltrate water while also improving of the park's maintenance operations.

Proposals for the new Schenley Park Maintenance Facility should demonstrate the areas where these goals can be integrated in the proposed design by incorporating solutions utilizing the scope details listed below.

3.6. II. Scope Details

The design process shall include, but not be limited to:

• Interviews with key personnel from Park Maintenance Division, Bureau of Facilities and Bureau of

Operations

• Utilize existing or prepare existing energy model and calculations to reach desired EUI

• Architectural and engineering design work (drawings, specifications, cost estimates, etc.)

• Site preparation and surveys as required for project and as per code

• Assisting in whole and/or in part the CITY as applicable in the following respective areas:

o procurement processes o on-site energy generation options o meeting Net Zero or Net Zero ready goals o adherence to all standards, legislation, and codes o space planning o interior design

The project will be managed based on major milestones and deliverables. Proposals should address in detail each of the following:

Milestone 0 – Planning, Needs Assessment, Program and Performance Goals

Milestone 1 - Conceptual Design

Milestone 2 – Schematic Design

Milestone 3 – Design Development

Milestone 4 – Construction Documents

Milestone 5 – Construction Management/Administration

Milestone 6 – Post Construction Completion / Workmanship Warranty Phase

3.7. Milestone 0 - Planning, Needs Assessment, Program and Performance Goals

The CONSULTANT shall gather the necessary information to be knowledgeable on the existing condition of the building and or site. Limited CAD drawings of the site may be available, and will be provided by the CITY if they exist; however, it is the responsibility of Design Professional to verify existing conditions through whatever means necessary to obtain accurate base drawings. The documents shall include necessary information to outline the space configuration and the existing systems. Deliverables include, but are not limited to the following:

1. Site verification, surveys, and documentation of existing conditions.

a. Prepare topographic, utility and boundary survey for existing site as needed to develop base map and inform design

b. CCTV, as required, to determine location and condition of existing underground utilities, and to meet requirements for permitting agencies

c. Hydrant Flow Test/Flow monitoring, as required, to inform stormwater management design

d. Pressure testing, as required, to meet requirements of permitting agencies and explore necessity for booster pump

e. Conduct tree survey, as required to meet requirements of permitting agencies, should removal of any existing trees and or shrubbery be necessary to meet desired design outcome.

2. Code review

3. Kick-off meetings and interviews with CITY representatives

4. Summarize, review, and present to CITY all findings and analysis

5. Create overall project schedule for review by DPW Project Manager

6. Other services as necessary to complete Milestone.

3.8. Milestone 1 - Conceptual Design

Once preliminary assessment of site and/or facility has been completed CONSULTANT shall begin the exploration of the relationship of program to site. The Conceptual Design submission shall identify and address challenges of site as relates to code or program utilizing sketches and other documentation necessary to convey general ideas of program, space allocation and uses, adjacencies, and circulation.

Deliverables include, but are not limited to the following:

1. Program verification and adjacency matrix

2. IT/AV/Security needs review

3. Specialty needs review

4. Code Review

5. Preparation of a minimum of two (2) alternative options for type of project based on the findings from the site inventory and analysis. 3D models and renderings, as needed, for public presentation.

6. Coordination meetings with DPW Project Manager

7. Community/End-user Meeting, providing all materials necessary to represent findings and illustrate concept. Include, as necessary:

a. reports

b. surveys

c. renderings and models

8. Collection of feedback, and consolidation of findings into reports and plan revisions

9. Revit drawing generation

SUBMISSION DELIVERABLES

A. PROGRAM DOCUMENTS

1. Any program narratives, statements, or documents used to build the program, including site requirements and detailed building space requirements.

B. CONCEPTUAL DRAWINGS

1. All conceptual design drawings, including the following at a minimum:

a. Overall site plans for each concept option.

b. Bubble diagrams showing spatial and organizational relationships.

c. Conceptual building elevations and sections sufficient to indicate building massing, materials, arrangement, volumes and relationship of spaces.

C. PROBABLE CONSTRUCTION COST SUMMARY

1. The estimate must include an overall square foot construction cost for each design concept option, and must be escalated to the proposed midpoint of construction. Estimates shall include a design contingency to accommodate for changes made during the life of design services, and a construction estimate for bidding fluctuations.

D. STATEMENT OF EXPECTED AVAILABILITY OF REQUIRED UTILITIES

1. Based on site visit and review of available information, the Design Professional shall note utilities expected to be utilized in the project, and based on that shall investigate the availability of such utilities on site or the need for such services.

E. REPORT ON SITE RESTRICTIONS

1. Provide a written report that includes the following:

a. zoning

b. land development

c. flood plains, waterways, sinkholes, rock outcroppings, and wetlands

d. hazardous materials

e. endangered species

f. historical/archaeological significance

g. approvals/permits required with references to applicable building codes, local zoning ordinance, and land development requirements. Include anticipated permit fees, review timing from application to approval/permit issue and any other pertinent information.

F. PROPOSED OVERALL PROJECT SCHEDULE

1. include schedule from commencement of design through construction.

2. The schedule must include but is not limited to all activities and milestones associated with the following activities:

a. each design submission

b. project site meetings and meetings with the Using Agency

c. all permits and approvals

d. all utility confirmations and agreements

e. post stormwater agreement if applicable

f. all additional services work orders

g. bid advertisement

h. bid receipt and award of construction contracts

i. start and completion of construction.

G. REPORT ON STATUS OF SUSTAINABLITY EFFORTS

1. Describe LEED/Net-Zero goals, and the planned approach to accomplishing those goals.

H. REPORT ON CURRENT AND ANTICIPATED ADDITIONAL SERVICES

1. Property Surveying

2. Geotechnical Investigation

3. Hazardous Materials Surveying

4. Additional Sustainability Services not included in Basic Services or Above scope of Work

3.9. Milestone 2 - Schematic Design (30%)

With a comprehensive building/site assessment, the CONSULTANT shall prepare schematic design documents to illustrate the general scope of the design and the relationship between project components and areas. The Schematic Design submission shall consist of drawings and sketches, a narrative report that addresses perceived major issues, suggestions for building systems improvements, sustainable options, and gross and net area calculations. Deliverables include, but are not limited to the following:

1. Submission of schematic drawings and sketches in concert with CITY representatives input for review and approval for respective areas

2. Submission of a narrative report that addresses findings and/or corrective actions from

Milestone 1

3. Submission of an initial cost estimate

4. Submission of a cost benefit analysis

5. Review of schematic design with CITY representatives

6. Selection of generator or other equipment requiring variance

7. Community/Development Activities/End-user meetings, providing all materials necessary to incorporate findings and feedback in refined design to CITY and community as required

8. Prepare materials for pre-application meetings with the Authorities Having Jurisdiction (AHJ) to include Zoning, PLI, and DOMI

9. Prepare materials, as needed, to support DPW's application process for to the Public Art and

Civic Design Commission for Preliminary Review

10. Submission of an initial Energy Model, which includes the necessary measures to achieve legislated Net Zero/Net Zero Ready goals.

11. Meetings and Interviews

12. Other services as necessary to complete Schematic Design.

SUBMISSION DELIVERABLES

A. CODE REVIEW AND ANALYSIS

1. A written narrative outlining all codes applicable to the Project, and providing a detailed review and analysis of the important requirements of each code, as they apply to the

Project’s occupancy type, construction type, etc.

2. Initial report on water supply and sewerage facilities.

3. Verification of preliminary zoning variance or special exception submissions to appropriate

Authorities Having Jurisdiction required for the project, including any conditional use requests or land development/subdivision preliminary submissions. All preliminary applications in this section are to be made prior to this submission.

B. UPDATED PROBABLE CONSTRUCTION COST

C. DRAFT SPECIFICATION

1. A draft Specifications Cover, Table of Contents, and one complete sample technical section.

D. SCHEMATIC DESIGN DRAWINGS (to include at a minimum)

1. Preliminary civil plans, including preliminary plan submissions for subdivision and land development submissions as necessary, existing/demolition site plans, preliminary grading/drainage plans, proposed site improvements plans, proposed utility plans, preliminary landscaping plans.

2. Architectural floor plans, elevations, and sections. submissions should include all major elevations, and major longitudinal & latitudinal sections, and plans should include all major programmatic spaces from previous submissions.

3. HVAC, plumbing, and electrical drawings, including general arrangement of all major systems and equipment planned with preliminary distribution systems in at least single line format.

E. NOTIFICTION OF UTILITY SERVICE & ESTIMATED LOADS

1. All estimated loads, telephone call reports, and Notification Letters to all Utility Companies

(Electric, Gas, Water, Sewer, Telephone, Cable TV, etc. as applicable). Utility Company reply letters confirming service, should be included if available.

F. INITIAL SUBSURFACE SITE INVESTIGATION REPORTS

1. The Structural Engineers’ Initial Subsurface and Related Site Investigation Reports, and

Design Professional’s Request for Proposals for Geotechnical Services. Include stormwater infiltration testing and septic on-lot testing, as applicable.

G. PRELIMINARY STORMWATER REPORT

1. Report to include hydraulic calculations, pipe sizing and routing calculations, pipe material, basin sizing and routing calculations, infiltration calculations, etc.

H. LIST OF REGULATORY APPROVALS/PERMITS - STATUS REPORT

1. list all regulatory approvals and permits the Design Professional recognizes as necessary for the Project. Include actual and anticipated application/submission dates, resubmission dates, and final approval/permit dates. In addition, copies of all approval/permit application packages submitted during this design period and copies of all approval/permits received during this design period shall be included with the submission.

I. UPDATED PROPOSED OVERALL PROJECT SCHEDULE

1. Update from previous phase project schedule, if changes are applicable.

J. UPDATED REPORT ON STATUS OF SUSTAINABLITY EFFORTS

K. REPORT ON CURRENT AND ANTICIPATED ADDITIONAL SERVICES:

1. Property Surveying

2. Geotechnical Investigation

3. Hazardous Materials Surveying

4. Additional Sustainability Services not included in Basic Services or Above scope of Work

5. Quality Assurance Services

3.10. Milestone 3 - Design Development (65%)

The CONSULTANT shall prepare design documents to illustrate the proposed scope of the design and the relationship between all aspects of the project. Drawings should be completed utilizing REVIT. Drawings shall be complete in character, based on operational requirements outlined in Schematic Design, and as directed by the CITY. The documents shall include outline specifications for the main systems. The

Design submission shall consist of drawings and sketches, a refined report that addresses specific major issues, building systems solutions, Net Zero solutions, IT/Data/Network/Security solutions, code requirements, and all associated costs. Deliverables include, but are not limited to:

1. Based on the approved schematic design proposal, the CONSULTANT shall develop a design plan in concert with CITY input for review and approval by CITY.

2. Review the design against all Net Zero goals and advise best practices, and next steps.

3. Review the design with applicable codes, standards, legislation, and consult with local and statutory authorities where applicable.

4. CONSULTANT shall refine cost estimates based on design development and in concert with

CITY input.

5. Incorporate all services and the work of consultants between trades.

6. Review the design, estimates, and program with the consultants.

7. Design and coordinate interior layouts to accomplish the CITY and departmental operational needs. Interior design includes the design, selection, documentation and procurement of furnishings and special finishes or fixtures.

8. Selection of specialized equipment for security/access control may be required

9. Selection of network and data solutions to support CITY systems as required

10. Prepare draft specifications separated in four (4) prime trades in the CSI format; the specifications should be crafted for, and separated into, four (4) prime contractor categories: 1) General, 2) Mechanical, 3) Electrical and 4) Plumbing. Specification preparation shall include the front end/General Conditions, with guidance from CITY, as needed.

11. Other services as necessary to complete Design Development.

SUBMISSION DELIVERABLES

A. UPDATED CODE REVIEW AND ANALYSIS (If changed from previous submission)

B. UPDATED PROBABLE CONSTRUCTION COST

C. DRAFT SPECIFICATION

1. Include Table of Contents, first draft of Division 1 Specifications, and first draft of all

Technical Specification sections. Part 2 of all technical sections should be sufficiently edited to provide an understanding of intended products and materials being proposed for the project.

D. DESIGN DEVELOPMENT DRAWINGS

E. CONFIRMATION OF UTILITY SERVICE AVAILABILITY

1. Provide letters from all applicable Utility Companies indicating that the required service is available. If applicable, provide a written estimate for the Utility Company’s cost to extend service to the building.

2. Point of Demarcation where each Utility Company's responsibility to provide service ends and City's responsibility to continue service to the facility begins shall be established prior to submission of this phase.

F. LIST OF REGULATORY APPROVALS/PERMITS - STATUS REPORT

1. Include copies of all approvals/permits obtained to date.

2. Include actual and anticipated application/submission dates, resubmission dates, and final approval/permit dates.

3. Completed applications for regulatory approvals/ permits must be submitted to appropriate agencies with copies to the City per the schedule established by the Professional but not less than thirty (30) days prior to Construction Documents Submission.

G. GEOTECHNICAL INVESTIGATION AND REPORT

H. SUBSURFACE UTILITY INVESTIGATION REPORT

I. STRUCTURAL ENGINEER'S REPORT ON SELECTION OF STRUCTURAL AND FOUNDATION SYSTEMS

1. include cost comparisons, type, physical size and location of all structural members when applicable, based on the finding of Geotechnical Investigation and Geotechnical Report.

2. Follow the recommendations of the Geotechnical Engineer Consultant, provide preliminary engineering calculations for paving systems based on intended use, traffic and loads.

J. FINAL STORMWATER REPORT

1. Include hydraulic calculations, pipe sizing and routing calculations, pipe material, basin sizing and routing calculations, infiltration calculations, etc.

K. REPORT ON HAZARDOUS MATERIAL SURVEY RESULTS (if applicable)

L. UPDATED PROPOSED OVERALL PROJECT SCHEDULE

1. Update from previous phase project schedule, if changes are applicable.

M. UPDATED REPORT ON STATUS OF SUSTAINABLITY EFFORTS

N. REPORT ON CURRENT AND ANTICIPATED ADDITIONAL SERVICES (If changed from previous submission)

3.11. Milestone 4 - Construction Documents (90%)

The CONSULTANT shall provide remaining Construction Documents based on the approved Design

Development Documents, and updated budget for the Cost of the Work. The Construction Documents shall set forth in detail the requirements for construction of the Project. The Construction Documents shall include Drawings and Specifications that establish in detail the quality levels of materials and systems required for the Project. The Construction Documents will address phased construction work, if necessary, possible, and as outlined by the CITY. Deliverables include but are not limited to:

1. CONSULTANT shall continue coordination meetings with DPW Project Manager

2. CONSULTANT shall facilitate the development of construction documents, construction schedule, and specifications based on the approved design necessary to complete the project for the purposes of permitting and phased construction.

3. CONSULTANT shall prepare materials, as required, to support DPW's applications process to the Public Art and Civic Design Commission for Hearing and Action.

4. CONSULTANT shall coordinate with outside vendors for needs, installation, and costs of specialized equipment as required for project

5. CONSULTANT shall review and respond to submissions, comments, and notes on contract documents made by DPW Project Manager and/or other reviewing authority.

6. CONSULTANT shall coordinate with construction manager under CITY, and building officials for securing required building permits.

7. CONSULTANT shall secure Special Inspectors for required special inspections as required.

8. CONSULTANT shall prepare documentation sufficient for local authority submission for approved permit documentation with all subconsultants.

9. CONSULTANT shall obtain the approval of the permits for construction from all AHJs. All application and permit fees must be included in CONSULTANT's reimbursable expenses to the maximum extent possible. CITY application and permit fees are waived via a fee waiver memorandum from DPW Project Manager.

10. CONSULTANT shall price a realistic timeframe for review and resubmission of documentation as required for the project. Underestimating time required to obtain zoning approval and permitting is not cause for increased fee.

11. CONSULTANT shall prepare final construction cost estimates prior to bidding based on the construction documents.

12. Construction Documents must include: Architectural, Plumbing, Electrical, Mechanical, Data/Network, Telecom, Security, and all other drawings and Project Manuals deemed necessary for a complete project.

13. Finalize standards, finish plans, furniture selection, and bid documents based on the approved design.

14. Prepare final specifications separated in four (4) prime trades in the CSI format; the specifications will include four (4) contractor categories: 1) General, 2) Mechanical, 3)

Electrical and 4) Plumbing.

15. Specifications shall also include CITY front-end/General Conditions and Commissioning

16. The construction document Milestone has to be approved by DPW in content and format prior to submission to the Authority Having Jurisdiction (AHJ).

Bidding

1. CONSULTANT shall review and comment on draft bid and other documentation necessary to ensure a smooth bidding process.

2. CONSULTANT shall create a Schedule of Values based on Technical Specifications to upload to bid separated out by prime contactor.

3. CONSULTANT shall assist in answering questions and clarifying plans throughout the bidding phase.

4. CONSULTANT shall submit a construction phasing schedule with recommendations for staging, access, and egress as necessary.

5. CONSULTANT shall assist City in review of bid submissions to ensure responsive, responsible awards.

6. Other services as necessary to complete Construction Documents.

SUBMISSION DELIVERABLES

A. UPDATED CODE REVIEW AND ANALYSIS (If changed from previous submission)

B. UPDATED PROBABLE CONSTRUCTION COST

1. Costs shall be separately organized according to applicable Prime Contract, and shall separately calculate all overhead costs for each contract.

C. PROJECT MANUAL

1. Manual should be in a single PDF, bookmarked to each section.

2. Manual should include fully developed Division 01 sections coordinated with the City PM.

D. CONSTRUCTION DOCUMENT DRAWINGS

1. Drawings shall be sealed as required by the Authority Having Jurisdiction and prepared for appropriate permit submissions.

2. Drawings are to be considered 100% complete for this submission, except those drawings that are considered "delegated design" submissions that are noted as such elsewhere.

E. REPORT ON STATUS OF UTILITIES

1. If applicable, provide a written estimate for the Utility Company’s cost to extend service to the building.

2. Indicate the nominal capacity of each service and confirm that each service is adequately sized to serve the Project.

3. Indicate what documents were provided for the City of Pittsburgh Department of Law to prepare easement agreements and the dates the documents were provided.

4. Detail what actions are required to obtain services, when the actions are required, and who is to take the necessary actions

F. LIST OF REGULATORY APPROVALS/PERMITS - STATUS REPORT

1. Indicate the status of the submission/review/approval process for all required permits and approvals, with copies of all approvals/permits obtained to date.

2. Completed applications for regulatory approvals/ permits must be submitted to appropriate agencies with copies to the PM at least thirty (30) days prior to Construction Documents

Submission.

G. UPDATED GEOTECHNICAL INVESTIGATION AND REPORT (if changed from previous submission)

H. CONFIRMATION OF GEOTECHNICAL REPORT COMPLIANCE

1. A letter or statement from the Design Professional, confirming that the Project design is in compliance with the Geotechnical Consultant’s recommendations.

2. The letter should explicitly list all applicable project-specific features, including but not limited to embankments, slopes, retaining structures, foundations, slabs, paving, subsurface drainage and all structures supported by earth.

3. If exceptions are taken, they must be described and justified.

4. The City reserves the right to request additional soil and cost analyses as may be required to support the Design Professional’s rationale for any deviations from the final Geotechnical

Report recommendations

5. A signed statement from the Geotechnical Consultant shall also be included, stating the site preparation, foundation, slab and paving details and parameters identified within the final design drawings and specifications are in accordance with the recommendations of the

Geotech Report.

I. UPDATED PROPOSED OVERALL PROJECT SCHEDULE

1. Update from previous phase project schedule, if changes are applicable.

2. Schedule should include envisioned construction sequencing.

3. Schedule shall also indicate the recommended number of calendar days of construction time and the number of calendar days for temporary heat.

4. Identify the impact of soils remediation on construction activities if applicable.

5. When a Construction Manager is involved, the Design Professional shall coordinate the submitted schedule with the CM.

J. SUBMITTAL REGISTER

1. List all submittals included in the Project Manual, including submittal types (Data sheets, shop drawings, samples) as separately tracked items.

K. UPDATED REPORT ON STATUS OF SUSTAINABLITY EFFORTS

L. REPORT ON CURRENT AND ANTICIPATED ADDITIONAL SERVICES (If changed from previous submission)

3.12. Milestone 5 - Construction Administration

At a minimum, the CONSULTANT shall be responsible for issuing and reviewing construction documentation, which includes reviewing the quality of the work in place, negotiating proposed change orders, and participating in construction meetings, on-site and/or virtual as needed. CONSULTANT shall quote ample time in proposal taking into account that long-lead times for equipment and materials may extend CA.

1. CONSULTANT shall review, advise, and approve standard construction administration documents, including but not limited to: shop drawing approvals, Submittals, RFI responses, PCOs, CO, Payment Applications, and field inspection reports.

2. CONSULTANT shall prepare addenda, as necessary

3. CONSULTANT shall attend bi-weekly meetings at a minimum and conference calls as needed to ensure that the project proceeds generally in accordance with the conditions of the contract.

4. CONSULTANT shall visit the site at intervals appropriate to the phase of the Contractor’s operations, or as otherwise agreed by the CITY and the CONSULTANT to become generally familiar with and to keep the CITY informed about the progress and quality of the portion of the Work completed, (2) to endeavor to guard the CITY against defects and deficiencies in the Work, and (3) to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Construction

Documents.

5. CONSULTANT shall review the works for conformity to the contract documents.

6. CONSULTANT shall schedule Special Inspections based on Contractors approved schedules.

7. CONSULTANT shall submit projects punch lists and approval of closeout documents.

8. CONSULTANT shall issue the certificates of Substantial and Final Completion.

9. CONSULTANT shall assist the client to obtain the Certificate of Occupancy from the appropriate authority, as required.

10. CONSULTANT shall complete the project close-out including the preparation of the necessary documentation to facilitate the effective completion, handover and operation of the project.

3.13. Milestone 6 – Post Construction Completion (As-Builts) / Workmanship Warranty Milestone (100%)

At a minimum, the CONSULTANT shall participate in the preparation of record drawings, plus review and issuance of post‐construction documents.

1. Provide to CITY as-built drawings and relevant technical and contractual undertakings by the contractor and sub-contractors reflecting field changes and change orders in the process of the construction. Submit to CITY representatives (2) paper copies of the final set with the information, and electronically (1) PDF Format, (1) Revit, and (1) CADD Format.

2. CONSULTANT shall assist CITY with post-completion tasks and verify all warranties have been obtained.

3. CONSULTANT shall participate in post construction meetings related to construction process involving all parties to discuss lessons learned and potential methods to improve construction process

4. CITY reserves the rights to ownership relating to services/work products on CITY owned/used spaces.

3.14. Construction Management

The CITY reserves the right to contract with a Construction Manager as part of any project. Construction

Manager would represent CITY interests and be included as part of the team in any and/or all milestones. Inclusion of a Construction Manager does not release Architect from any of the responsibilities as outlined above.

3.15. Rights in Data: Copyrights: Disclosure

Rights in Data: All data, to include written reports, studies, drawings, or other graphic, electronic, chemical or mechanical representations, developed pursuant to this Agreement will belong solely and exclusively to the CITY, and the CITY will have the full right to use those data for any official purpose and in whatever manner is deemed desirable and appropriate, including making it available to the general public. That use will be without any additional payment to or approval by CONSULTANT. The CITY will have unrestricted authority to publish, disclose distribute, and otherwise use, in whole or in part, any data developed or prepared under this Agreement.

Copyrights: No data developed or prepared in whole or in part under this Agreement will be subject to copyright by CONSULTANT in the United States of America or in any other country. CONSULTANT hereby relinquishes, or will cause to be relinquished, any and all copyrights and/or privileges to data developed or prepared under this Agreement without any additional payment to CONSULTANT therefore.

CONSULTANT agrees at the request of the CITY to include a copyright notice indicating date of publication and identifying the CITY as the copyright owner of any materials produced under this

Agreement. CONSULTANT will not include in the data any copyrighted matter unless CONSULTANT obtains the prior written approval of the City Solicitor and provides the Controller with written permission of the copyright owner for CONSULTANT to use that copyrighted matter in the manner provided herein.

3.16. Confidentiality

CONSULTANT agrees not to divulge or release any information or data developed or obtained in conjunction with any aspect of its performance under this Agreement, except to authorized CITY personnel or upon prior written approval of the Director of the Department of Public Works.

3.17. Design Team Qualifications, Experience & References

All prospective bidders acknowledge and agree that the construction team shall be comprised of members with proven track record and experience with similar projects, and since the facility will be located on a new site, demonstrable experience in design and construction of storm water facilities are strongly encouraged. Energy efficiency design, including any additional certification related is strongly encouraged.

Areas of Focus:

• stormwater management design & construction experience with proven record.

• site & civil design with a comprehensive utility plan approach

• energy efficiency design, passive house or similar experience is desirable

Provide a summary of the team’s experience in providing these or similar services. Provide a list of major team members, their overall role in the project, a brief summary of their qualifications and experience, and include a copy of their resume/CV.

Provide a maximum of five samples of related built projects including work performed by sub consultants. Preference will be given to related projects showing prior collaborations between design team.

3.18. Project Approach and Plan

Discuss methodologies you believe are essential to accomplishing this project or completing the scope of services.

Indicate how you manage expectations, milestones and deliverables across all sub-consultants, and methods for accountability to stay directed, and on track.

Include a proposed work schedule to accomplish all of the required tasks within the desired timeline.

Identify the team members to be assigned to each milestone and/or deliverable within the project schedule.

3.19. Cost Proposals

Utilizing the attached Cost Proposal Template, provide a total cost breakdown for all services to be delivered, delineated by major milestone and/or deliverable as described above, and in your project plan.

For comparison, separate by firm name, and include titles, time estimates, and hourly rates for all proposed staff.

Define any reimbursable expenses (e.g., travel) requested to be paid by the CITY and include a reimbursable allowance. Note: If travel expenses are included, the rate assumptions should not exceed the United States General Services Administration (GSA) rates for Pittsburgh.

Please note: CITY does not agree to late fees, penalties, interest, attorney's fees or other contingent liability. In no event shall CITY be liable for special, indirect, incidental, reliance, lost profits, or other business interest damages.

3.20. Selection Procedure

Proposals will be evaluated by a Proposal Committee comprised of the Director or their representative of the End-user Department, one or more members of the Department of Public Works, at least one member of the Office of Management & Budget, and one member of the Department of Innovation &

Performance, and any other department representatives as deemed necessary.

Submittals will be reviewed for responsiveness, and responsive submittals will further be screened by a selection committee in accordance with the criteria listed below. The team(s) submitting the highest rated proposal may be invited for interviews

• Firm's Qualifications, Experience and References (15 points)

• Project Team's Qualifications (15 points)

• Project Approach and Plan (35 points)

• Cost Proposal (25 points)

• MWDBE Participation (10 points)

3.21. References

Provide a minimum of three references for related projects, including dates, contact person, phone number, email, and a brief description of the project or scope of work

3.22. QA/QC

Outline the process for Quality Assurance/Quality Control (QAQC), who will perform QAQC, and their relationship to the project team.

3.23. General Requirements

All proposals must include the following to be considered:

• MWDBE/VOSB Good Faith Effort

• PA License and Certifications

4. Proposal Format Requirements

4.1. Response Format

All submitted responses shall follow the formatting below, and all proposals will need to be provided electronically through the City's e-Procurement Portal. Each numbered section is to be uploaded as a separate file. If hard copies of submissions are required, each numbered section shall be a removable tab. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size.

Response to Scope

Firm’s Qualifications, Experience and References

Describe the firm and provide a statement of the firm’s qualifications for providing the scope of services.

Identify the services which would be completed by your firm’s staff and those that would be provided by sub-consultants, if any. Identify any sub-consultants you proposed to utilize to supplement your firm’s staff.

Provide a summary of the firm’s experience in providing these or similar services. Provide a minimum of three references for related projects, including dates, contact person, phone number, email, and a brief description of the project or scope of work.

Qualifications of Project Team

Provide a brief summary of the qualifications and experience of each team member assigned to this project, including length of service with the firm and resume/bio, and the qualifications /experience of any sub-consultant staff on your project team.

Project Approach and Plan

Provide a detailed discussion of your firm’s approach to the successful completion of the scope of services outlined in this RFP. Include thorough discussions of methodologies you believe are essential to accomplishing this project or completing the scope of services. Include a proposed work schedule to accomplish all of the required tasks within the desired timeline. Identify the staff roles who would be assigned to each major task, including sub-consultants.

Cost Proposal

Provide a total cost proposal for all services to be delivered, and a breakdown of costs delineated by major phase and/or deliverable as described in your project plan. Include a schedule of hourly rates for all proposed staff and the amount of time each person will be devoted to this project. Define any reimbursable expenses (e.g., travel) requested to be paid by the City. Note: If travel expenses are included, the rate assumptions generally should not exceed the United States General Services

Administration (GSA) rates for Pittsburgh.

PLEASE NOTE: The City does not agree to late fees, penalties, interest, attorney’s fees or other contingent liability. In no event shall the City be liable for special, indirect, incidental, reliance, lost profits or other business interest damages.

Demonstration of Good Faith Effort

Include statements of assurance regarding the following requirements detailed in the Equal Opportunity section of this solicitation:

A. Solicit certified MBE/WBE/Veteran-Owned companies for various service categories where opportunities exist to subcontract within their company’s business model.

B. Complete MWDBEVOSB Commitment Form to document good faith effort. Please provide scope of services to be delivered by each subcontractor. If a subcontractor is not chosen, a justification is required describing why services could not be rendered by a sub-contractor.

C. Provide email documentation of solicitation correspondence with MBE/WBE/Veteran-Owned companies.

Failure to include all of the elements specified may be cause for rejection. Additional information may be provided, but should be succinct and relevant to the goals of this RFP. Excessive information will not be considered favorably.

5. Evaluation Phases

Selection Procedure

Your Proposal will be evaluated by a Proposal Committee comprised of the Director or other supervisor of the Using Department, one or more members of the Director’s staff, at least one member of the

Office of Management & Budget and any other department representatives as deemed necessary.