New River Trail Septic Tanks QQ Scope of Work.pdf

Department of Conservation and Recreation New River Trail State Park – Septic Tank Replacement

Purpose The intent of this Quick Quote is to obtain a fixed price bid to furnish and install three 1500-gallon concrete septic tanks per minimum specifications listed herein. The residences are located at located 1104, 1132, 1148 Foster Falls Road, Max Meadows, VA 24360.

Scope of Work The Contractor shall furnish all materials, labor, equipment, and supervision to install three 1500-gallon sealed concrete septic tanks with risers, specifications listed below. The scope of work includes replacing the septic tanks only. There are no drain fields to dig or connect. All tanks are connected to a house on one side and a WWTP lift station on the other. Contractor is responsible for maintaining all necessary insurance and licenses as required. Contractor shall provide documentation before work can begin.

Work Dates: Contractor must coordinate work dates with the park. The work will commence no later than 30 calendar days after contract award and completed within a fifteen (15) business day period. The cabins will be closed for service during the performance of the work. Park contact is Sam Sweeney at (276)613-3144. Any deviation from this schedule must be approved in advance by the park.

Work Hours: All services shall be performed, unless mutually agreed upon by the Contractor and the Park Representative, during normal business hours, between the hours of 8:00 A.M. TO 5:00 P.M., Monday through Friday, except for State & Federal Holidays.

Mandatory Pre-Bid: A Mandatory pre-bid will be held on Friday, February 23, 2024 at 12pm. Meeting will be held at the Foster Falls office, 116 Orphanage Drive, Max Meadows, VA 24360. All potential bidders must be present and stay for the entirety of the meeting.

Scope for Services

1. Contractor must pump septic tank prior to removal.

2. Park Staff will contact VA811 to have all utility lines marked prior to start of work.

3. Prior to ground disturbance, contractor must check for subsurface obstructions and/or utilities.

4. Contractor shall dig and remove and dispose of old septic tanks.

5. Contractor shall provide risers to ground level with secure lid.

6. Contractor shall remove old gravel and replace as needed or explain in the specifications sheet as to reason why this step is not needed.

7. Contractor shall re-plumb tank drainage to existing pump tanks.

8. Contractor shall test drainage with garden hose including pouring water into pods to ensure drainage prior to installation of new gravel if new gravel is found to be needed.

9. Contractor shall provide and install new gravel if needed.

10. Contractor shall agree to park supervision during project and provide pictures at each stage of replacement as confirmation of stage completion.

11. Proper compaction around septic tank to include substrate in which tank is set upon.

12. Ensure input and outlet baffles are in close proximity to the existing buried pipe entering and exiting the tank.

13. Proper compaction around tank to include substrate in which the tank sits upon.

Contractor Requirements

1. Contractor is responsible for maintaining all necessary insurance and licenses as required and provide documentation before work can begin. All contractor personnel shall be fully qualified and trained.

2. Contractor shall be legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the contract.

3. Contractor must be a licensed Septic System Contractor.

4. Contractor must comply with all Virginia Department of Health regulations. Any permits required shall be the responsibility of the contractor.

5. Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.

6. The Contractor shall ensure that all OSHA safety regulations are followed throughout the course of the project. The area shall be clearly marked with “work in progress signs” and/or caution tape. Proper signage usage when working in a public right-of-way or where the safety of the public must be maintained.

7. The Contractor shall maintain a clean work site continuously throughout the duration of the project.

8. The Contractor shall be responsible for removal and disposal of all debris as a result of this project. The

Contractor shall be responsible for removing all discarded or unused material, trash and debris off the park’s premises.

9. It is the Contractor’s responsibility to verify any information, measurements and obtain any clarifications prior to submitting the bid response. DCR is not liable for any errors or misinterpretations made by the Contractor in response to this solicitation.

10. No portion of this work shall be sublet to subcontractors without first securing written consent of the Agency.

11. Contractor must provide specification sheets as attachment when submitting quotes.

Bid Format

1. All pricing shall be all-inclusive.

2. Award will be made on a Grand Total basis. Blank or no bid line items shall require that the entire bid be considered non-responsive.

3. The awarded vendor shall provide a valid Certificate of Insurance (COI) prior to work beginning on any state owned or controlled property. Vendors that fail to provide a COI that meets the Commonwealth’s requirements as outlined in the Agency Procurement and Surplus Property Manual (APSPM) and Vendor’s Manual will not be allowed to commence work.

4. Bids must be submitted electronically through Virginia’s Electronic Procurement System (eVA).

Questions pertaining to VA’s eVA system can be addressed by contacting eVA Customer Care at 1-866- 289-7367 or eVAcustomerCare@dgs.virginia.gov.

mailto:eVAcustomerCare@dgs.virginia.gov

General Terms and Conditions & Special Terms and Conditions can be found in additional attachment in public posting.

Method of Payment: The Contractor shall invoice after completion of work approved by Park Staff. Payment will be made under the Commonwealth of Virginia’s payment terms and conditions.