New PWS FY20 State Youth Symposium.pdf 7-9-20.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR

2020 State Youth Symposium

PART I: General Information

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform a State Youth Symposium for approximately 52 youth and 6 adult chaperones.

1.2 Background: The Nevada National Guard Child and Youth Program provides teambuilding, resiliency, and leadership opportunity for Military Dependents. This Symposium will facilitate youth leadership training that focuses on leadership training and life-skill building activities that prepare youth to cope with the challenges of being a military youth and reduce risk-taking behaviors. The Symposium will target the youth population and challenge them to perform activities and events at a more advanced level. Youth are given the opportunity to participate in challenging group activities to focus on leadership, resilience, and teamwork skills, as well, as foster the development of life skills and avocations.

1.3 Period of Performance (PoP): The Symposium shall take place for a four-day period during the following dates. This performance date does not include prior coordination required ahead of the PoP.

• August 3-6, 2020

1.4 Place of Performance: Performance shall be at a self-contained camp that is located within 60 miles of the Reno, NV region.

1.5 Hours of Operation: The contractor shall provide and manage a timeline for the Symposium to begin at or around 12 noon Pacific Time on the first day and end at or around 12 noon Pacific Time on the fourth day.

PART II: GENERAL INFORMATION

2. This section describes general requirements for this effort.

2.1 The Contractor shall provide evidence of the following within their initial proposal.

2.1.2 Contractor shall show that not less than 25% of the Contractor’s staff shall be CPR certified by the American Red Cross or similar organization. This shall apply only to those staff who will participate directly with the contracted services and interact with the Military youth.

2.1.3 Contractor shall provide a clear standard operating procedure in case of medical emergency. This document is required to be submitted to the NVNG.

2.1.4 Contractor shall provide an overhead type site map/layout that includes all areas where Youth will be present during the Symposium.

2.1.5 Contractor shall provide an agenda covering each day of the Symposium, broken down into segments not smaller than one hour.

PART III: PERFORMANCE REQUIREMENTS

3.0 Specific Tasks and Work Requirements. The contractor shall perform the following tasks to deliver the requirements services. The contractor shall meet these specifications to demonstrate its technical, operational, and administrative expertise in support of the NVNG CYP objectives.

3.1. Camp Setting

3.1.1 Contractor shall be in a rural setting with access to a variety of natural features; fields, forests, mountains.

3.1.2 The contractor shall provide lodging with beds for approximately 52 youth and 6 adult chaperones in enclosed buildings with access to electricity, air conditioning, running potable water, and bathroom/shower facilities.

3.2 Activities

3.2.1 Activities should engage the youth in physical activities focusing on collaboration and teamwork.

3.3 Meals

3.3.1 Meals shall be provided by the contractor included in the full cost of the event. There shall be no separate cost for the catering of meals. A minimum of 7 meals and 2 healthy snacks. Day 1 includes lunch, afternoon healthy snack, and dinner. Day 2 includes breakfast, lunch, afternoon healthy snack, and dinner. Day 3 includes breakfast and lunch. Contractor shall ensure that there is enough meals and food for approximately 52 youth and 6 adult chaperones. Accommodations must be available for individuals with food allergies and dietary requirements: vegan, gluten, and dairy-free.

3.4 Camp Schedule Analysis

3.4.1 The contractor shall provide a full schedule, including camp site prints, camp scheduled of activities, meal schedule layout, and facility capabilities upon proposal submission. This schedule will cover the duration of the Symposium.

4 This section describes the security and safety for the State Youth Symposium. The following sub-section provide details of various considerations for this event.

4.1 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596

(Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program

(VPP).

4.2 Equipment Safety and Certification.

Contractor and employees must be certified and safety qualified in all equipment used in the execution of training and activities associated with and used during the 2020 State Youth Symposium.

4.2.1 Contractor and employees are required to provide specific equipment and safety instruction to Nevada National Guard youth and volunteers in connection with all equipment and activities provided, performed, or administered at the 2020 State Youth Symposium.

4.3 Contractor will abide by the CDC guidelines and regulations for 2020 Youth Summers Camps.

(See Attached Memo and 2020 CDC Guidelines for Youth Summers Camps)

STATE OF NEVADA OFFICE OF THE MILITARY

OFFICE OF THE ADJUTANT GENERAL

2460 FAIRVIEW DRIVE

CARSON CITY, NEVADA 89701

STEVE SISOLAK

Governor

ONDRA BERRY

Major General

The Adjutant General

NVMD-G1-MFSS 26 June 2020

MEMORANDUM FOR RECORD

SUBJECT: COVID-19 Guidance for Military Youth Camps in the year 2020

1. In accordance with CDC Guidelines for Youth Programs and Youth Camps during the COVID-19 Pandemic in the event that the state and nation has not moved into phase III. The contractor personnel will follow the CDC Camp Operation Guide And adhere to the appropriate protective measures as found in the attached Field guide for camps on the implementation of CDC Guidance and protective measures.

2. Camp personnel will comply with CDC requirements as a minimum measure while working under COVID-19 condition. The COVID-19 conditions are listed on the attached Youth Program CDC Guidance and protective measures

3. If there are any questions or concerns for this purchase request, please contact the following: Catherine E Summers, 775-384-5820, Catherine.e.summers.civ@mail.mil.

CATHERINE SUMMERS

State Family Program Director

HAROLD G. WOOMER

LTC, CH, NVARNG

Director, Military Family Support Services cdc.gov/coronavirus

The purpose of this tool is to assist directors or administrators in making (re)opening decisions regarding youth programs and camps during the COVID-19 pandemic. It is important to check with state and local health officials and other partners to determine the most appropriate actions while adjusting to meet the unique needs and circumstances of the local community.

Should you consider opening?

✓ Will reopening be consistent with applicable state and local orders?

✓ Are you ready to protect children and employees at higher risk for severe illness?

✓ Are you able to screen children and employees upon arrival for symptoms and history of exposure?

Are recommended health and safety actions in place?

✓ Promote healthy hygiene practices such as hand washing and employees wearing a cloth face covering, as feasible

✓ Intensify cleaning, disinfection, and ventilation of facilities and transport vehicles/buses

✓ Encourage social distancing through increased spacing, small groups, and limited mixing between groups, and staggered scheduling, arrival, and drop off, if feasible

✓ Where feasible, adjust activities and procedures to limit sharing of items such as toys, belongings, supplies, and equipment

✓ Train all employees on health and safety protocols

Is ongoing monitoring in place?

✓ Develop and implement procedures to check for signs and symptoms in children and employees daily upon arrival, as feasible

✓ If feasible, implement enhanced screening for children and employees who have recently been present in areas of high transmission, including temperature checks and symptom monitoring

✓ Encourage anyone who is sick to stay home

✓ Plan for if children or employees get sick

✓ Regularly communicate and monitor developments with local authorities, employees, and families regarding cases, exposures, and updates to policies and procedures

✓ Monitor child and employee absences and have a pool of trained substitutes, and flexible leave policies and practices

✓ Be ready to consult with the local health authorities if there are cases in the facility or an increase in cases in the local area

YOUTH PROGRAMS AND CAMPS DURING THE COVID-19 PANDEMIC

OPEN

AND

MONITOR

ALLALLALL

ANY

ANY

ANY

DO NOT

OPEN

MEET

SAFEGUARDS

FIRST

MEET

SAFEGUARDS

FIRST

https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/index.html https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html https://www.cdc.gov/handwashing/when-how-handwashing.html https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html https://www.cdc.gov/coronavirus/2019-ncov/community/clean-disinfect/index.html https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/social-distancing.html https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fabout%2Fsymptoms.html https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html