New Fairfield Bus Lot_Project Manual Bid Set 202608.pdf

PROJECT MANUAL

ISSUE FOR BID

FOR

CONSOLIDATED BUS LOT

302 BALL POND ROAD

NEW FAIRFIELD, CONNECTICUT

JUNE 25, 2026

JCJ PROJECT #H19079.00

©2026 JCJ Architecture

NEW FAIRFIELD, CONNECTICUT

ISSUANCES:

Issued For 100% Bid Set: 06/25/26

RESPONSIBLE DISCIPLINES:

JCJ - JCJ ARCHITECTURE (Architect of Record & Interior Design)

CES - CONSULTING ENGINEERING SURVICES (Mech / Elec / Plumb / FP / T)

LG - LANGAN (Site / Civil Engineer)

MHA - MICHAEL HORNTON ASSOCIATES, INC. (Structural Engineer)

TABLE OF CONTENTS

INTRODUCTORY INFORMATION

DOCUMENT NO. SECTION TITLE ISSUED BY ISSUE DATE

00 01 00 COVER PAGE JCJ 06/25/26

00 00 10 TABLE OF CONTENTS JCJ 06/25/26

Form - “Digital Data Release”

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 11 16 INVITATION TO BID JCJ 06/25/26

00 15 24 SUPPLEMENTARY CONDITIONS JCJ 06/25/26

00 21 13 INSTRUCTION TO BIDDERS JCJ 06/25/26

00 42 00 BID FORM JCJ 06/25/26

00 73 43 CONNECTICUT PREVAILING WAGES RATES JCJ 06/25/26

00 75 00 GENERAL CONDITIONS A201 JCJ 06/25/26

00 80 00 STANDARD FORM AGREEMENT A101 JCJ 06/25/26

00 81 01 INSURANCE AND BONDS - A101 EXHIBIT A JCJ 06/25/26

SPECIFICATIONS GROUP:

DIVISION 01 - GENERAL REQUIREMENTS

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

01 12 00 SUMMARY OF WORK JCJ 06/25/26

01 23 00 ALTERNATES JCJ 06/25/26

01 25 00 SUBSTITUTION PROCEDURES JCJ 06/25/26

Form - “Substitution Request During Bidding”

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Form - “Substitution Request After Bidding”

01 26 00 CONTRACT MODIFICATION PROCEDURES JCJ 06/25/26

01 29 00 PAYMENT PROCEDURES JCJ 06/25/26

01 31 00 PROJECT MANAGEMENT AND COORDINATION JCJ 06/25/26

Form - “RFI Form”

01 32 33 PHOTOGRAPHIC DOCUMENTATION JCJ 06/25/26

01 33 00 SUBMITTAL PROCEDURES JCJ 06/25/26

Form - “Transmittal/Submittal Coversheet”

Form - “Submittal Routing Review Stamp Coversheet”

01 40 00 QUALITY REQUIREMENTS JCJ 06/25/26

01 42 00 REFERENCES JCJ 06/25/26

01 60 00 PRODUCT REQUIREMENTS JCJ 06/25/26

01 73 00 EXECUTION JCJ 06/25/26

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL JCJ 06/25/26

01 77 00 CLOSEOUT PROCEDURES JCJ 06/25/26

01 78 23 OPERATION AND MAINTENANCE DATA JCJ 06/25/26

01 78 39 PROJECT RECORD DOCUMENTS JCJ 06/25/26

01 79 00 DEMONSTRATION AND TRAINING JCJ 06/25/26

FACILITY CONSTRUCTION SUBGROUP:

DIVISION 02 - EXISTING CONDITIONS

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

020100 PROTECTION OF EXISTING UTILITIES LG 06/25/26

022113 PROJECT SURVEYING AND LAYOUT LG 06/25/26

024113 SITE DEMOLITION LG 06/25/26

DIVISION 03 - CONCRETE

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

03 01 30 MAINTENANCE OF CAST-IN-PLACE CONCRETE JCJ 06/25/26

03 05 10 CONCRETE MOISTURE VAPOR REDUCTION ADMIXTURE JCJ 06/25/26

03 30 00 CAST-IN-PLACE CONCRETE MHA 06/25/26

03 54 16 HYDRAULIC CEMENT UNDERLAYMENT JCJ 06/25/26

DIVISION 04 - MASONRY (Not Used)

DIVISION 05 - METALS

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SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

05 50 00 METAL FABRICATIONS JCJ 06/25/26

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

06 10 53 MISCELLANEOUS ROUGH CARPENTRY JCJ 06/25/26

06 16 00 SHEATHING JCJ 06/25/26

06 17 53 PRE-FABRICATED WOOD TRUSSES MHA 06/25/26

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

07 21 00 THERMAL INSULATION JCJ 06/25/26

07 31 13 ASPHALT SHINGLES JCJ 06/25/26

07 46 46 FIBER-CEMENT SIDING JCJ 06/25/26

07 62 00 SHEET METAL FLASHING AND TRIM JCJ 06/25/26

07 71 00 ROOF SPECIALTIES JCJ 06/25/26

07 84 13 PENETRATION FIRESTOPPING JCJ 06/25/26

07 84 43 JOINT FIRESTOPPING JCJ 06/25/26

07 92 00 JOINT SEALANTS JCJ 06/25/26

07 92 19 ACOUSTICAL JOINT SEALANTS JCJ 06/25/26

DIVISION 08 - OPENINGS

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

08 14 16 FLUSH WOOD DOORS JCJ 06/25/26

08 54 13 FIBERGLASS WINDOWS JCJ 06/25/26

08 71 00 DOOR HARDWARE JCJ 06/25/26

08 80 00 GLAZING JCJ 06/25/26

08 91 19 FIXED LOUVERS JCJ 06/25/26

DIVISION 09 - FINISHES

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

09 22 16 NON-STRUCTURAL METAL FRAMING JCJ 06/25/26

09 29 00 GYPSUM BOARD JCJ 06/25/26

09 30 13 CERAMIC TILING JCJ 06/25/26

09 51 13 ACOUSTICAL PANEL CEILINGS JCJ 06/25/26

09 65 13 RESILIENT BASE AND ACCESSORIES JCJ 06/25/26

09 65 19 RESILIENT TILE FLOORING JCJ 06/25/26

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09 91 13 EXTERIOR PAINTING JCJ 06/25/26

09 91 23 INTERIOR PAINTING JCJ 06/25/26

09 96 00 HIGH-PERFORMANCE COATINGS (MPI STANDARDS) JCJ 06/25/26

DIVISION 10 - SPECIALTIES

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

10 11 00 VISUAL DISPLAY UNITS JCJ 06/25/26

10 14 23.16 ROOM-IDENTIFICATION SIGNAGE JCJ 06/25/26

101453 TRAFFIC CONTROL SIGNAGE LG 06/25/26

10 28 00 TOILET, BATH, AND LAUNDRY ACCESSORIES JCJ 06/25/26

10 44 16 FIRE EXTINGUISHERS JCJ 06/25/26

DIVISION 11 - EQUIPMENT (Not Used)

DIVISION 12 - FURNISHINGS

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

12 24 13 ROLLER WINDOW SHADES JCJ 06/25/26

DIVISION 13 - SPECIAL CONSTRUCTION (Not Used)

DIVISION 14 – CONVEYING EQUIPMENT (Not Used)

FACILITY SERVICES SUBGROUP:

DIVISION 21 – FIRE SUPPRESSION (Not Used)

DIVISION 22 – PLUMBING

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

220400 GENERAL CONDITIONS FOR PLUMBING TRADES CES 06/25/26

220503 PIPES AND TUBES FOR PLUMBING PIPING AND EQUIPMENT CES 06/25/26

220523 GENERAL DUTY VALVES FOR PLUMBING PIPING CES 06/25/26

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT CES 06/25/26

220700 PLUMBING INSULATION CES 06/25/26

223000 PLUMBING SPECIALTIES CES 06/25/26

224000 PLUMBING FIXTURES CES 06/25/26

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (not used)

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

230400 GENERAL CONDITIONS FOR MECHANICAL TRADES CES 06/25/26

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230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT CES 06/25/26

233100 HVAC DUCTS AND CASINGS CES 06/25/26

233300 AIR DUCT ACCESSORIES CES 06/25/26

233400 HVAC FANS CES 06/25/26

238126 SPLIT SYSTEM AIR CONDITIONERS CES 06/25/26

238200 HEATING UNITS CES 06/25/26

DIVISION 25 – INTEGRATED AUTOMATION (Not Used)

DIVISION 26 – ELECTRICAL

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

260400 GENERAL CONDITIONS FOR ELECTRICAL CES 06/25/26

260503 EQUIPMENT WIRING CONNECTIONS CES 06/25/26

260519 BUILDING WIRE AND CABLES CES 06/25/26

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS CES 06/25/26

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS CES 06/25/26

260533 RACEWAY AND BOXES CES 06/25/26

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS CES 06/25/26

260923 LIGHTING CONTROL DEVICES CES 06/25/26

262416 PANELBOARDS CES 06/25/26

262726 WIRING DEVICES CES 06/25/26

265100 LIGHTING CES 06/25/26

265600 SITE LIGHTING LG 06/25/26

DIVISION 27 – COMMUNICATIONS

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

270526 GROUNDING AND BONDING FOR COMMUNICATIONS SYSTEMS CES 06/25/26

270529 HANGERS AND SUPPORTS FOR COMMUNICATIONS SYSTEMS CES 06/25/26

270533 CONDUITS AND BACKBOXES FOR COMMUNICATIONS SYSTEMS CES 06/25/26

270553 IDENTIFICATION FOR COMMUNICATIONS SYSTEMS CES 06/25/26

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

280529 HANGERS AND SUPPORTS FOR ELECTRONIC SAFETY AND SECURITY CES 06/25/26

280533 CONDUITS AND BACKBOXES FOR ELECTRONIC SAFETY AND SECURITY CES 06/25/26

280553 IDENTIFICATION FOR ELECTRONIC SAFETY AND SECURITY CES 06/25/26

282300 VIDEO SURVEILLANCE CES 06/25/26

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SITE AND INFRASTRUCTURE SUBGROUP:

DIVISION 31 – EARTHWORK

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

310000 EARTHWORK LG 06/25/26

311100 CLEARING AND GRUBBING LG 06/25/26

312316

EXCAVATION, BACKFILL, AND SUBGRADE PREPARATION FOR

PAVEMENT

LG 06/25/26

312319 DEWATERING LG 06/25/26

312333 TRENCH EXCAVATION AND BACKfiLL FOR UTILITIES LG 06/25/26

312500 SOIL EROSION AND SEDIMENT CONTROL LG 06/25/26

DIVISION 32 – EXTERIOR IMPROVEMENTS

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

320000 GENERAL SITE REQUIREMENTS LG 06/25/26

321216 ASPHALTIC CONCRETE PAVING LG 06/25/26

321313 PORTLAND CEMENT CONCRETE PAVING LG 06/25/26

321613 CONCRETE CURB AND SIDEWALKS LG 06/25/26

321723 PAVEMENT MARKINGS LG 06/25/26

323100 CHAIN LINK FENCES AND GATES LG 06/25/26

329100 SOIL PREPARATION AND MIXES LG 06/25/26

329200 LAWNS AND GRASSES LG 06/25/26

329300 LANDSCAPE PLANTING LG 06/25/26

329400 ARBORICULTURE LG 06/25/26

DIVISION 33 – UTILITIES

SECTION NO. SECTION TITLE ISSUED BY ISSUE DATE

331116 SITE WATER LG 06/25/26

333000 SITE SANITARY SEWERS LG 06/25/26

334100 STORM SEWER SYSTEMS LG 06/25/26

337100 UTILITIES LG 06/25/26

337119 ELECTRICAL UNDERGROUND DUCTS AND HANDHOLES CES 06/25/26

DIVISION 34 – TRANSPORTATION (Not Used)

DIVISION 35 – WATERWAY AND MARINE CONSTRUCTION (Not Used)

PROCESS EQUIPMENT SUBGROUP:

DIVISION 40 – 49 (Not Used)

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APPENDICES:

APPENDIX APPENDIX TITLE ISSUED BY ISSUE DATE

Appendix A Reference Demo Drawings LG 06/25/26

Appendix B Prevailing Wages Bid Package JCJ 06/25/26

END OF TABLE OF CONTENTS

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INVITATION TO BID

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INVITATION TO BID

OWNER: TOWN OF NEW FAIRFIELD / BOARD OF EDUCATION

3 Brush Hill Road, New Fairfield, CT 06812

(203) 312-5653

BID OPENING DATE: Wednesday, September 23, 2026 TIME: 1:00 P.M. local time

LOCATION: 4 Brush Hill Road, New Fairfield, CT 06812

PROJECT NAME: Consolidated Bus Lot

PROJECT NUMBER: STATE PROJECT NO. 2026-27BOS4

ESTIMATED CONSTRUCTION BUDGET: $1.8m – $2.0m

CONTRACT TYPE: Stipulated sum

1.01 SUBMISSION: ONE SIGNED PDF EMAILED TO BOTH ADDRESSES BELOW

(MANDATORY FOR VALID BID):

A. Purchasing Agent Patty Mota – pmota@newfairfieldct.gov

B. Architect Christine O’Hare, JCJ Architecture – cohare@jcj.com

Note: Any bidder whose bid is in excess of $1,000,000.00 must be pre-qualified by CTDAS and their bid shall be accompanied by the Bidder’s CTDAS Update (Bid) Statement, as noted hereafter. In accordance with C.G.S. 4a-100, 4b-91, and 4b-101, any contractor or subcontractor submitting a bid greater than $1,000,000.00 is required to submit their DAS Update (Bid) Statement with their bid. Failure to submit this item with the bid will require such bidder to submit their DAS

Update (Bid) Statement within two business days after the receipt of such bids. All subcontractors must be pre-qualified at the time of performance of their work. If you have any questions regarding these requirements contact CTDAS, at telephone number (860) 713-5280 or visit their web site at Invitation to

Bid 001116 – 2 www.das.state.ct.us.

BID SECURITY: Yes. 5% of bid amount (certified/cashier’s check or AIA A310 bid bond

PERFORMANCE BONDS: Yes. to include payment bonds

PRE-BID MEETING: Non-mandatory, September 2, 2026 at 11:00 A.M. At school address.

RFI / QUESTIONS: all RFI’s shall be sent to Christine O’hare, JCJ Architecture – cohare@jcj.com; copy to

Patty Mota, Town of New Fairfield Purchasing Agent - Pmota@newfairfieldct.gov

Plans and specifications are available and may be viewed and downloaded free of charge from

SmartBidNet at the DAS and town website.

06-25-2026 Supplementary Conditions

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SUPPLEMENTARY CONDITIONS

GENERAL

A. The following supplements modify the "General Conditions of the Contract for Construction", AIA

Document A201, 2017 Edition, Electronic Format.

B. Where a portion of the General Conditions is modified or deleted by these Supplementary

Conditions, the unaltered portions of the General Conditions shall remain in effect.

ARTICLE 1 - GENERAL PROVISIONS

1.2 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS

Add the following to Subparagraph 1.2.1:

". . . In the event of conflicts or discrepancies among the Contract Documents, interpretations will be based on the following priorities.

.1 The Agreement.

.2 Addenda, with those of later date having precedence over those of earlier date.

.3 The Supplementary Conditions.

.4 The General Conditions of the Contract for Construction.

.5 Drawings and Specifications.

In the case of an inconsistency between Drawings and Specifications or within either Document not clarified by addendum, provide the material, equipment or system, as directed by the Architect."

Add the following Subparagraph to Paragraph 1.2:

"1.2.4 The Sections of Division 1 - General Requirements of the Specifications govern the execution of work of all Sections of the Specifications."

1.5 OWNERSHIP AND USE OF DRAWINGS, SPECIFICATIONS AND OTHER INSTRUMENTS

OF SERVICE.

Add the following subparagraph to Paragraph 1.5.1:

“1.5.1.1 The Contractor may obtain electronic copies of the Drawings for their use, only for this project. In accepting and utilizing any drawings or other data on any form of electronic media generated and provided by the Architect, the Owner and its agents covenant and agree that all such drawings and data are instruments of service of the Architect, who shall be deemed the author of the drawings and data, and shall retain the common law, statutory law and other rights, including copyrights. The Owner and it’s agents further agree not to use these drawings and data, in whole or in part for any purpose or project other than the project indicated. The Owner and it’s agents agrees to waive all claims against the Architect, resulting in damage, liability or costs, or loss of any kind, from any unauthorized changes or reuse of the drawings and data for this project or any other project, by anyone other than the Architect. In addition, the Owner and it’s agents agrees to the fullest extent

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permitted by law to indemnify and hold the Architect harmless from any damage, liability or costs, including reasonable attorneys fees and costs of defense arising from any changes made by anyone other than the Architect or from any reuse of the drawings and data without prior written consent of the Architect.

ARTICLE 2 - OWNER

2.2 INFORMATION AND SERVICES REQUIRED OF THE OWNER

Add the following Clause to Subparagraph 2.2.3:

"2.2.4.1 Data concerning site, size, access to site, staging and storing, present obstructions on or near the site, conditions of existing adjacent structures, locations and depths of sewers, conduits or pipes, gas lines, position of sidewalks, curbs and pavements, and other data concerning site conditions, has been obtained from sources Owner believes reliable. Accuracy of such data, however, is not guaranteed and is furnished solely for accommodation of Contractor. Use of such data is made at Contractor's sole risk and expense."

Delete Subparagraph 2.2.5 and substitute the following:

"2.3.6 The Contractor will be furnished digital Drawings and Project Manuals. No additional sets will be provided."

ARTICLE 3 - CONTRACTOR

3.4 LABOR AND MATERIALS

Delete Subparagraph 3.4.2 and substitute the following Subparagraphs:

"3.4.2 After the Contract has been executed, the Architect will consider a formal request for the substitution of products in place of those specified only under the conditions set forth in the General Requirements, Division 1 of the Specifications. By making requests for substitutions, the Contractor:

3.4.2.1 represents that the Contractor has personally investigated the proposed substitute product and determined that it is equal or superior in all respects to that specified;

3.4.2.2 represents that the Contractor will provide the same warranty for the substitution that the Contractor would for that specified;

3.4.2.3 certifies that the cost data presented is complete and includes all related costs under this Contract except the Architect's redesign costs, and waives all claims for additional costs related to the substitution which subsequently become apparent; and

3.4.2.4 shall coordinate the installation of the accepted substitution, making such changes as may be required for the Work to be complete in all respects.

3.4.4.4 shall make requests for substitutions within 45 days of execution of contract.”

3.5 WARRANTY

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Add the following Subparagraphs to 3.5:

“3.5.3 The Contractor shall submit, prior to the first Application for Payment, the Contractor’s Construction Schedule.

3.5.4 The Contractor shall submit, prior to the Application for Payment of that item, statements from materials and systems manufacturer’s, that the materials and systems manufacturer’s accept the conditions and requirements for warranties for their product or system. Failure to submit manufacturer’s acceptance to special conditions and requirements, approval for payment for materials or system, including labor to install, will be withheld.

3.5.5 Contractor shall obtain written warranty from manufacturer and installer and deliver it to Architect no later that the time at which the work covered by the warranty is delivered and installed.

3.5.6 Unless otherwise specified, the Contractor shall warrant (guaranty) all work against defects resulting from the use of material, workmanship, or equipment which is inferior, defective or not in accordance with the terms of the Contract. This warranty shall be in effect for one year from the date of issuance of the Certificate of Substantial Completion for the Project or designated portions thereof and shall be in addition to, and not a substitute for, any other rights of Owner under the Contract Documents or existing in law."

3.6 TAXES

Add the following to end of Subparagraph 3.6.1:

". . . The Contractor shall include no amount for State Sales Tax on products which are permanently installed or placed in this Project. The Owner will furnish tax exemption number."

3.7 PERMITS, FEES, AND NOTICES

Add the following to end of Subparagraph 3.7.1:

". . . The Town of New Fairfield will waive its fees for the permits and inspections necessary for the proper execution and completion of the Work."

3.8 ALLOWANCES

Delete the last word “and” and the semicolon, and add the following to the end of Subparagraph 3.8.2.2 after the word “following”:

". . . except when installation is specified as part of the allowance in the General Requirements, Division 1, of the Specifications; and"

3.17 ROYALTIES, PATENTS AND COPYRIGHTS

Add the following to the end of Subparagraph 3.17:

". . . In the event of legal action arising out of such infringement for which the Contractor is responsible and which action has the effect of stopping the Work, the Owner may require the

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Contractor to substitute other products of like kind as will make it possible to pursue and complete the Work. Costs and expenses caused thereby shall be borne by the Contractor."

ARTICLE 4 - ARCHITECT

4.2 ADMINISTRATION OF THE CONTRACT

Add the following Clause to Subparagraph 4.2.2:

"4.2.2.1 Where it is stated in the Documents that the Contractor shall pay for services of the Architect, such payment shall be at a rate of two and one half (2.5) times the Architect's Direct Personnel Expense plus any expenses incurred in providing such services. Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits."

Delete Subparagraph 4.2.10 and substitute the following:

"4.2.10 A Project Representative may be provided at the site by the Architect. The Project Representative's duties, responsibilities and limitations of authority are as set forth in AIA Document B352, Duties, Responsibilities and Limitations of Authority of the Project Representative, a copy of which is bound in this Project Manual."

ARTICLE 5 - SUBCONTRACTORS

5.2 AWARD OF SUBCONTRACTS AND OTHER CONTRACTS FOR PORTIONS OF THE

WORK

Add the following sub-subparagraph to Subparagraph 5.2.1:

"5.2.1.1 To facilitate and expedite the investigations of proposed Subcontractors, Sub-subcontractors, fabricators and suppliers of materials and equipment, the Contractor, at the request of the Owner, shall submit a statement in writing in sufficient detail to establish that each has the capability, experience, reliability and uncommitted productive capacity to carry out the Work to be performed pursuant to each such proposed subcontract, sub-subcontract or procurement contract, in a manner consistent with the requirement of this Contract for Construction. All such submittals shall include a fully detailed analysis of principal personnel and organization, financial condition, construction plant, equipment and facilities. Submit a completed AIA Document A305, Contractors Qualification Statement” from each subcontractor, and sub-subcontractor.

ARTICLE 6 - CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS

6.2 MUTUAL RESPONSIBILITY

Add the following Clause to Subparagraph 6.2.3:

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"6.2.3.1 If a separate contractor sues or initiates an arbitration proceeding against the Owner on account of any damage alleged to have been caused by the Contractor, the Owner shall notify the Contractor who shall defend such proceedings at the Contractor's expense, and if any judgement or award against the Owner arises therefrom the Contractor shall pay or satisfy it and shall reimburse the Owner for all attorney's fees and court or arbitration costs which the Owner has incurred."

ARTICLE 7 - CHANGES IN THE WORK

7.1 GENERAL

Add the following to end of Subparagraph 7.1.1:

". . . The Contractor's proposal for a change in the Work shall be itemized completely and shall include material costs and quantities; labor wages, time, insurance and pensions; equipment rental, other than small tools. There shall be no extension in the Contract time unless the Contractor can effectively demonstrate that the work delayed is on the critical path of the Project Schedule."

7.2 CHANGE ORDERS

Add the following paragraph to Paragraph 7.2:

“7.2.2 “The Contractor's proposal for a change in the Work shall be completely itemized and shall include material costs and quantities; labor wages, time, insurance and pensions; and equipment rental, other than small tools. Additional material, labor, equipment, overhead and profit or other items not originally included with the Contractor’s Proposal shall not be reviewed by the Architect nor accepted by the Owner after the Proposal has been accepted and a Change Order issued for the Work. There shall be no extension in the Contract time unless the Contractor can effectively demonstrate that the scope of work included in the Change has a quantifiable effect (either positively or negatively) on the critical path of the Project Schedule.

1) The Change Order will include all of the costs associated with the change in the Work and will include the following language on the Change Order form:

‘THE CONTRACTOR AGREES THAT THIS CHANGE ORDER ADJUSTS THE

CONTRACT PRICE AND TIME TO REFLECT FAIRLY ALL OVERHEAD,

PROFIT, CHARGES, COSTS, EXPENSES, DELAYS, DAMAGES AND OTHER

PAYMENTS THAT MAY BE CLAIMED DUE AND OWING TO THE

CONTRACTOR AS OF THE ABOVE STATED DATE, AND AGREES THAT THE

ACCEPTANCE OF THIS CHANGE ORDER BY THE OWNER SHALL

CONSTITUTE A COMPLETE AND FINAL ACCORD AND SETTLEMENT OF

CONTRACTOR’S CLAIM AGAINST THE OWNER ON ACCOUNT OF THIS OR

ANY PRIOR CHANGE IN THE WORK.’”

7.3 CONSTRUCTION CHANGE DIRECTIVES

Add the following Subparagraph and Clauses to Paragraph 7.3:

"7.3.11 In Subparagraph 7.3.7, the “reasonable amount” for the combined overhead and profit

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included in the total cost to the Owner for a change in the Work shall be based on the following schedule:

7.3.11.1 For the Contractor, for work performed by the Contractor's own forces: 15 percent of the net cost.

7.3.11.2 For the Contractor, for work performed by one or more Subcontractors: 5 percent of the combined net cost of additions and deductions of the Subcontractors.

7.3.11.3 For each Subcontractor, for Work performed by the Subcontractor or his Sub-subcontractors: 10 percent of the combined net cost of their Work.

7.3.11.4 In any event, the total allowance for overhead and profit for a Change in the Work shall not exceed 15 percent of the net cost of the Work.

7.3.11.5 For a Change in the Work resulting in a net deduction in costs, there shall be no allowance for overhead and profit.

7.3.11.6 Cost to which overhead and profit is to be applied shall be determined in accordance with Subparagraph 7.3.3.

7.3.11.7 Proposals, except those so minor that their propriety can be seen by inspection, shall be accompanied by a complete itemization of costs including labor, materials and Subcontracts.

Labor and materials shall be itemized in the manner prescribed above. Include invoices and quotations from material suppliers. Where major cost items are Subcontracts, they shall be itemized also. In no case will a change involving over $500 be approved without such itemization."

ARTICLE 8 - TIME

8.2 PROGRESS AND COMPLETION

Add the following Subparagraph to Paragraph 8.2:

"8.2.4 Except in the event of emergency, no substantial field operations shall be performed outside of regular working hours without the prior approval of the Architect and the Owner. The Contractor shall not be entitled to additional compensation for work performed outside of regular working hours."

8.3 DELAYS AND EXTENSIONS OF TIME

Add the following Clauses to Subparagraph 8.3.2:

"8.3.2.1 Claims of delay and requests for extension of time shall set forth in detail the circumstances of such claim, the dates upon which claimed delay began and ended, and the number of days' extension of time requested. The Contractor shall provide supporting documentation as the Architect may require, including a revised Construction Schedule indicating the effect of the circumstances which form the basis for the claim.

8.3.2.2 The Contractor shall not be entitled to an extension of time for each and every one of a number of causes which have a concurrent and interrelated effect on the progress of the Work.

8.3.2.3 Claims for extension of time arising out of authorized changes in the Work shall be made in writing prior to or concurrent with the submission of the Contractor's proposal for such change.

No extension of time arising out of changes in the Work will be granted after the date upon which the Contractor is authorized to proceed with such change unless specific provision for an extension

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of time has been incorporated in the authorization.

8.3.2.4 Any additional cost to the Contractor arising from such change shall be included in the amended Contract Sum set forth in such Change Order. No claim for damages for delay, arising from such change in the Work, shall be recognized or be deemed valid."

Add the following Clause to Subparagraph 8.3.3:

"8.3.3.1 Extension of the Contract Time shall be the Contractor's sole and exclusive remedy for delay of any kind. The Contractor expressly waives any and all right to claim damages for any delay."

ARTICLE 9 - PAYMENTS AND COMPLETION

9.3 APPLICATIONS FOR PAYMENT

Add the following sentence to the end of Subparagraph 9.3.1:

". . . Form of Application for Payment shall be a notarized AIA Document G702, Application and Certificate for Payment, supported with AIA Document G703, Continuation Sheet."

Add the following Subparagraph and Clause to Subparagraph 9.3.1:

"9.3.1.3 During progress of the Work the Owner will pay Contractor 95 percent of the total amount of each payment due. The remaining 5 percent will be retained by the Owner until the Work is completed and accepted in accordance with the Contract Documents.

9.3.1.3.1 Retainage for phased work will be paid to the Contractor by the Owner at the completion of the phased of work. Fulfillment of requirements shall be completed in the same manner as if phasing were not included in this Work."

Delete the first two sentences of Subparagraph 9.3.2 and substitute the following:

"Unless otherwise specifically approved, the Owner will pay only for material and equipment delivered and incorporated in the Work. If approved in advance by the Owner, payment may be similarly made for material and equipment suitably stored on site or off site at a location agreed upon in writing."

Add the following Clauses to Subparagraph 9.3.2:

"9.3.2.1 In addition, for consideration of payment for stored products:

(a) Storage shall be agreed upon in advance, prior to shipment.

(b) Location of storage shall be agreed upon in advance.

(c) Contractor shall be responsible for, and pay costs of, the verification and inspection of storage.

(d) Insurance certificate required for stored items.

(e) Bill of sale from supplier to verify transfer of goods to the Owner.

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9.3.2.2 Schedule of Values and Construction Schedule will be considered in decision on any specific request for payment for storage.

9.3.2.3 Payment for material and equipment delivered and stored shall not relieve Contractor of responsibility for furnishing equipment and material required for the Work in the same manner as if such payment were not made."

Add the following Clause to 9.3.3:

“9.3.3.1 The Contractor shall submit, with each Application for Payment, lien waivers, for the Contractor, subcontractors, material suppliers and other persons or entities which are due payment based on the previous Application for Payment.”

9.3.3.2. At the completion of the Work and prior to submission of the final Application for Payment, the Contractor shall certify that the Work is complete and in accordance with the Contract Document and approved Shop Drawings. Certificate for Payment may be adjusted if the aggregate amount of lien waiver amounts do not agree with previous Application for Payment amounts.”

Add the following Subparagraph and Clauses to 9.3:

"9.3.4 If payment for stored products is approved, Contractor shall furnish with Application for Payment an invoice establishing value of material and equipment stored along with a statement of amount to be paid vendor.

9.3.4.1 Such stored items are subject to prior approval for storage and to inspection by Architect and Owner before payment is recommended.

9.3.4.2 Contractor shall give Owner Certificates of Insurance in accordance with Contract Documents for the full value of the items stored. Insurance to be maintained until items are incorporated in the Work."

9.6 PROGRESS PAYMENTS

Add the following Clause to Subparagraph 9.6.2:

"9.6.2.1 Contractor shall furnish with Application for Payment satisfactory evidence of payment to vendors of products placed in approved storage. This shall be done within 30 days after date of progress payment which includes payment for such stored items. Satisfactory evidence of payment shall be one of the following:

(a) Contractor's canceled check in correct amount with identification of invoices paid.

(b) Fully executed Lien Waiver."

9.7 FAILURE OF PAYMENT

Add the following Subparagraph to Paragraph 9.7:

"9.7.1 If Contractor, in Application for Payment, does not submit evidence of payment to vendor for material and equipment stored, the Architect will recommend deduction of the amount previously allowed for the items stored from the current or subsequent Application for Payment."

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ARTICLE 10 - PROTECTION OF PERSONS AND PROPERTY

10.2 SAFETY OF PERSONS AND PROPERTY

Add the following Clauses to Subparagraph 10.2.4:

"10.2.4.1 When there are indications that the use of explosives or other hazardous materials, equipment or unusual methods is necessary, the Contractor shall give the Owner reasonable advance notice of the conditions.

10.2.4.2 The Contractor shall be solely responsible for the handling, storage, and use of explosive or other hazardous materials when their use is permitted.

10.2.4.3 The Contractor shall not bring explosives onto the site or use in the Work without the prior written permission of the Architect. For such use, the Contractor shall obtain necessary permits with copies to the Architect. Contractor shall furnish Owner and Architect with certificates indicating proper and adequate insurance."

10.3 HAZARDOUS MATERIALS

Add the following Subparagraph to 10.3:

"10.3.7 The Contractor, when providing, using, storing, delivering or disposing of any toxic, hazardous or potentially dangerous materials, shall advise the Owner, in writing, of the condition of such hazardous materials in advance of conducting any Work and is responsible for protecting his own employees, those of the Owner, and all agents from the hazards associated with such materials. The Contractor shall furnish written directions, precautions, or training, provided or made available from the supplier of the materials, or other acceptable source, for use by all persons who may be subject to the hazard. The Contractor shall comply with all applicable regulations and laws. The Contractor shall dispose of any hazardous or toxic substances in accordance with all applicable regulations or laws, including E.P.A and D.O.T., and shall provide the Owner with the appropriate generator E.P.A. number. The Contractor shall perform all required procedures necessary to insure that there will be no discharge, spillage, uncontrolled loss, seepage or filtration of any hazardous or toxic waste on the site caused by his operations. Contractor is responsible for any and all costs and liabilities associated with the clean-up of any such spillage, etc., or as required by regulating authorities having jurisdiction, and holds the Owner and its agents, harmless against any current or future liabilities resulting from such incidents.

10.3.8 All material and equipment furnished under the Contract shall be free of asbestos and polychlorinated biphenyl (PCB). Any material or equipment containing these hazardous materials shall be considered defective and shall be removed by the Contractor at his own expense."

10.4 EMERGENCIES

Add the following Subparagraph to 10.4:

"10.4.1 The Contractor shall promptly notify insurers as applicable, the Architect and the Owner of the nature of the emergency. Immediately thereafter, the Contractor shall submit to the Architect a written report including description of circumstances of the emergency and details of actions taken."

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ARTICLE 11 - INSURANCE AND BONDS

11.1 CONTRACTOR'S LIABILITY INSURANCE

Add the following Clause to Subparagraph 11.1.1:

"11.1.1.1 The Contractor shall provide Liability Insurance covering all major divisions of coverage and be on a comprehensive basis. Insurance coverage and limits will be provided by the Owner.

Add the following Clause to Subparagraph 11.1:

11.1.5 OTHER REQUIREMENTS RELATED TO BONDS AND INSURANCE

1. The Owner and its employees and agents, the Architect and its employees and agents and the

Architect's consultants and its employees and agents, shall be indemnified and shall be named additional insured's on the Contractor's General Liability Insurance policy."

Add the following Clauses to Subparagraph 11.1.2:

"11.1.2.1 The Contractor shall furnish bonds covering faithful performance of the Contract and payment of obligations arising thereunder. Bonds may be obtained through the Contractor's usual source and the cost thereof shall be included in the Contract Sum. The amount of each bond shall be equal to 100 percent of the Contract Sum.

11.1.2.2 The Contractor shall deliver the required bonds to the Owner not later than three days following the date the Agreement is entered into, or if the Work is to be commenced prior thereto in response to a letter of intent, the Contractor shall, prior to the commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished.

11.1.2.3 The Contractor shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney."

ARTICLE 13 - MISCELLANEOUS PROVISIONS

13.5 TESTS AND INSPECTIONS

Add the following Clause to Subparagraph 13.5.3:

"13.4.3.1 If Architect's observation or if inspection or testing undertaken pursuant to this Paragraph reveals that in any one of a number of identical or similar elements, incorporated in the Work, fails to comply with the regulations or orders of any public authority having jurisdiction, the Architect will have the authority to order inspection and testing of any or all such representative elements as he may consider necessary. The Contractor shall bear costs of testing, correction of the Work and the Architect's additional services made necessary thereby."

Add the following new Paragraph 13.8 to Article 13:

"13.6 EQUAL OPPORTUNITY

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13.8.1 The Contractor shall maintain policies of employment as follows:

13.8.1.1 The Contractor and the Contractor's Subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The Contractor shall take affirmative action to insure that applicants are employed, and that employees are treated during employment without regard to their race, religion, color, sex or national origin. Such action shall include, but not be limited to, the following:

employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the policies of non-discrimination.

13.8.1.2.1 The Contractor shall also comply with all local, county, state, and federal regulations regarding non-discrimination in the workplace.

13.8.1.2 The Contractor and the Contractor's Subcontractors shall, in all solicitations or advertisements for employees placed by them or on their behalf, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin."

ARTICLE 15 CLAIMS AND DISPUTES

15.1 CLAIMS

Add the following Clause to 15.1.6.1:

". . . There shall be no extension of the Contract time for adverse weather conditions unless the number of days of inclement weather is substantially greater or conditions substantially more severe than the average for the calendar period as recorded by a recognized weather observation agency."

Add the following subclauses to Subparagraph 15.1.6.2:

".1 No extension of the Contract Time shall be granted unless Contractor can demonstrate to Architect's satisfaction, that work delayed is on the critical path of the Work.

.2 The Architect shall have the right to defer his decision on any claim made pursuant to the provisions of the Contract, until the actual effect which forms the basis of the claim may be fully assessed."

END OF

SUPPLEMENTARY CONDITIONS

INSTRUCTIONS TO BIDDERS

002113 - 1

INSTRUCTIONS TO BIDDERS:

1.01 TERMS:

A. The Contract Documents consist of the Agreement, General Conditions, Supplementary

Conditions, Drawings, Specifications, Addenda, and all other documents identified in the

Agreement.

1. In the event of conflict, the interpretation shall be resolved in accordance with the

Contract Documents.

B. Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents

C. A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

D. Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate

Bids.

E. An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

F. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

G. A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

H. A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

1.02 BID SUBMISSION

A. Bids shall be submitted electronically in PDF format.

B. Bids must include:

1. Completed Bid Form

2. Bid Security

3. Addenda acknowledgment

4. Required certifications and forms

All bids/proposals shall be submitted in the form and manner as indicated by the bid documents and bid forms. Any proposal which is not submitted in the form and manner indicated by the bid documents or which contains information, statements, conditions, or qualifications which place conditions or qualifications on the proposal submittal for purposes of making an award, or which alter any proposal terms, conditions, specifications, or forms, which has not been previously

INSTRUCTIONS TO BIDDERS

002113 - 2 approved by written addendum, or which does not meet legal requirements, shall be declared as a qualified, conditional, or non-responsive proposal and shall be rejected without further consideration. Any proposal response that does not fully respond to and comply with all detailed specifications or requests for information, including execution of proposal forms, may be declared

“non-responsive” and recommended for rejection. The Town of New Fairfield shall not be responsible for any errors or omissions by the Offeror.

C. Bids shall be received no later than: Wednesday, September 23, 2026 1:00PM

Late bids will not be accepted. Amendments to or withdrawal of any section of the submitted bid received later than the time & date set for the bid opening will not be considered. Bid proposals must remain in effect for a minimum of 30 days unless otherwise noted elsewhere in the bid specifications.

1. Once opened such bids are public record. Any alleged oral agreement made by a bidder or contractor with any agency or employee of the Town of New Fairfield will be disregarded.

2. All bid prices must include prepaid delivery, assembly, and/or installation (ready for operation and/or use) of all equipment and/or materials.

3. In the event of receipt of identical bids as to offerings, delivery, service, content, price, etc., the bid will be awarded in accordance with the information contained in the bid document, based on first received as to date and time of receipt of the bid.

4. In order for bids to be considered, a non-collusive statement must be submitted with the bid. A sample non-collusive bid statement is attached. Bidders may elect to submit their own notarized non-collusion statement.

D. Documents previously submitted to the Town of New Fairfield will not be considered as satisfying submission requirements for this bid.

E. CONTRACT: A response to an Invitation to Bid (ITB) is an offer to contract with the Town of

New Fairfield based upon the terms, conditions and specifications contained in the Town’s ITB.

Bids do not become contract unless and until executed by the Town of New Fairfield. Contracts will use AIA Document A101 Standard Form of Agreement between Owner and Contractor

F. CONFORMITY WITH CONTRACT: In the event the Town of New Fairfield determines that the service performed or materials furnished by the Contractor are defective, not in conformity with the contract requirements, creates hazardous unsafe conditions or has resulted in an inferior or unsatisfactory level of service, the Town of New Fairfield shall order the Contractor, in writing, to correct the nonconforming condition with seven (7) days of receipt of letter. Upon failure of the contractor to comply, the Town of New Fairfield shall have the authority to correct the condition by other means, including the use of Town of New Fairfield employees or by separate contract. The costs of the action taken by the Town of New Fairfield shall be deducted from any Monies due or to become due to the contractor under this contract.

G. Testing and Lab Requirements will be provided by the owner.

H. TAXES: Omit all State and Federal taxes from the bid. The Town of New Fairfield is exempt from the payment of taxes imposed by Federal government and/or the State of Connecticut.

INSTRUCTIONS TO BIDDERS

002113 - 3

I. OWNERSHIP OF DOCUMENTS: all documents including drawings, plans, specifications, photos, videos and other digital media created, used or required for the purposes of this bid shall be the property of the Town of New Fairfield.

J. All bid offers for commodities, work, materials, or equipment hereunder shall comply in every respect with the laws, specifications and requirements of the State of Connecticut and the

Federal government. Contractor will comply with the provisions of the Connecticut Fair

Employment Practices Law.

K. LANGUAGE DISPUTES: Any disputes over the interpretation and/or meaning of any individual terms, conditions, and/or language within this Request for Bid/Proposal document shall be resolved by and at the sole discretion of the Town of New Fairfield Purchasing Agent in a manner that is in the best interest of, and best advantage to, the Town of New Fairfield, provided any such interpretation shall be reasonable.

L. RESPONSIBILITY: The Contractor shall save the Town of New Fairfield, its agents or employees, harmless from liability of any kind for all claims of labor payments and materials furnished for this work, and for use of any copyrighted or uncopyrighted composition, secret process patented or unpatented invention, article or application furnished or used in the performance of the contract of which the Contractor is not the patentee, assignee, or licensee.

The successful bidder agrees to indemnify and hold harmless the Town of New Fairfield, its agents and employees from any and all liability arising out of the unsuccessful or successful bidders’ operations, functions and/or supplied items. The Town of New Fairfield, Architect and their agents shall not be liable for any cost incurred by the bidder in the preparation of it’s bid.

M. SUBSTITUTIONS: Any and all references to trade names, types, styles, model numbers, stock numbers or catalogs are intended to be descriptive only and not restrictive. The intention is to indicate to bidders the type and quality of the articles and or materials that will be satisfactory.

When reviewing the information, it is the responsibility of the prospective bidder to inform the

Town of New Fairfield of any discrepancy that is found (i.e. number listed does not fit item description). Bids received on other makes or models with reference to other catalogs will be considered following the substitution form and procedures outlined in the contract documents.

1. Requests for substitution shall be submitted in writing to the Architect no later than ten

(10) days prior to the Bid date.

2. The burden of proof of the merit of the substitution is upon the Bidder.

3. Approval of substitutions will be made only by Addendum.

4. Substitutions will not be accepted after the bid date unless requested by the Owner.

N. SAMPLES: Forwarded by the bidder will be returned to the bidder at his request and expense.

Requests for return of samples must be submitted in writing at the time the sample is given to the Town of New Fairfield or its representative. Samples not returned to the bidder will be disposed of at the discretion of the Town of New Fairfield or its designated representative.

Large pieces of equipment submitted for evaluation and inspection are to be picked up by the bidder within 30 days of the bid opening date. The Town of New Fairfield or its designated agent will dispose of items not picked up within 30 days.

O. ARCHITECTS / ENGINEERS INSTRUMENT OF SERVICES: Digital files can be made available upon request at no additional cost, but only after the digital transmittal agreement has been signed and submitted to the architect. These and all other bidding documents shall be used

INSTRUCTIONS TO BIDDERS

002113 - 4 for bidding purposes only and do not grant license of use in any other way by distribution of the

Bidding Documents.

P. By submitting a Bid, the Bidder represents and warrants that:

1. The Bidder has carefully examined all Bidding Documents, including all Addenda.

2. The Bidder has visited the site and become familiar with existing conditions affecting the

Work.

3. The Bid is based solely upon the materials, systems, and requirements described in the

Bidding Documents.

4. The Bidder has correlated site observations with the requirements of the Contract

Documents.

5. The Bid complies in all respects with the requirements of the Bidding Documents. Neither the Owner nor the Architect assumes any responsibility for errors or misinterpretations resulting from the use of incomplete bidding documents.

6. The Bidder has reviewed and understands the provisions for liquidated damages, if applicable.

Q. SUBMISSION RESPONSIBILITY

1. The Bidder shall assume full responsibility for the timely delivery of the Bid at the designated location or electronic platform.

2. The Owner shall not be responsible for delays, interruptions, or errors in transmission, including but not limited to internet or electronic submission failures.

3. Bids submitted in any manner other than that specified in the Bidding Documents will not be accepted.

1.03 PRE-BID MEETING

A. A non-mandatory pre-bid meeting will be held:

1. Date/Time: Tuesday September 2, 2026 @ 11:00AM

2. Location: 12 Gillotti Road, New Fairfield CT

All bidders are responsible for site familiarization.

1.04 REQUESTS FOR INFORMATION (RFI)

A. All questions shall be submitted in writing to:

1. Christine O’Hare (Architect) – cohare@jcj.com

2. Copy to Patty Mota, Town of New Fairfield Purchasing Agent -

Pmota@newfairfieldct.gov

B. Interpretation and modification of bidding documents

1. Bidders shall promptly notify the Architect of any inconsistencies, errors, or ambiguities discovered in the Bidding Documents.

2. All interpretations, clarifications, and modifications will be made only by written

Addendum issued by the Architect.

3. Interpretations or clarifications made in any other manner…