New 7-Seater SUV. Cover letter. July 2024.pdf

Embassy of the United States of America

July 24, 2024

Embassy of the United States of America

38 Metje Street

Klein Windhoek

Namibia

Dear Prospective Quoter:

Subject: Request for Quotations number, 19WA8024Q0046.

Enclosed is a Request for Quotations (RFQ) for the supply and delivery of 2x new vehicles (7-Seater SUV) for the Embassy of the United States of America in Windhoek.

This also includes the trade-in value of similar vehicles. See description and details of vehicle to be traded, in accompanying document. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The U.S. Embassy will allow viewing of vehicles to be traded, on Thursday, August 01, 2024, 10h00 AM local time. Address as follows: 38 Metje Street, Klein Windhoek, Namibia. Point of contact is Mr. Havalon E. Plaatjies (081-122 1879).

Quotations are due by Friday, August 09, 2024, 17h00 PM, local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for

19WA8024Q0046, 2x New vehicles at the U.S. Embassy, 38 Metje Street, Klein

Windhoek. Attention: Contracting Officer: Ms. Sarah Kahnt (Canterbury).

Your quotation can also submitted electronically to windhoekbidsubmission@state.gov

It is important to make sure the submission is made in specific size and format; in MS-

Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file mailto:WindhoekBidSubmission@state.gov size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR

4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given.

Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Sarah E. Kahnt (Canterbury)

Contracting Officer https://www.sam.gov/