NEC_Pre-Proposal_PPT_2025.pptx

Neighborhood Employment Centers Pre-Proposal Meeting July 11th 2025 10:30am

Introduction Project Overview, Jim Brenner, Youth Program Supervisor, Chris Barnes, Youth Program Supervisor Overview Prime Vendor Scopes of Work Procurement Process Overview: Jacob Goldmann, Sourcing Specialist How to Bid, Required Bid Docs, and Requirements to Bid Deadlines, Question Submission, and Communication Requirements Closing and Next Steps: Jacob Goldmann, Sourcing Specialist Question and Answer Networking for Primes and Subs Agenda

Project Overview Jim Brenner - Youth Program Supervisor Chris Barnes - Youth Program Supervisor

Overview: Scope of Work A. operate and manage a Neighborhood Employment Center for the purpose of providing access to employment opportunities and/or job postings for residents of Pittsburgh neighborhoods generally served by the CONTRACTOR. Fifty one percent (51%) of the individuals served will reside in CDBG neighborhoods.

B. work with employers to assist in the hiring of at least 40 City of Pittsburgh residents during the term of this Agreement.

C. provide pre-employment assistance to City of Pittsburgh residents during the term of this Agreement. Such support shall include but not be limited to job information; assistance with resumes; job search and interview techniques; and referrals to training opportunities, support agencies and social services.

D. work in cooperation with City of Pittsburgh’s Pittsburgh Partnership staff, neighborhood employers, and other organizations or agencies concerned with employment or workforce development to identify sources of new employment opportunities. CONTRACTOR shall also assist employers with the referral or identification of appropriate applicants. In addition, provide full support to CITY employment development initiatives including but not limited to, economic development efforts, recruitment for employment and training programs, and special employment related projects.

E. work with the local CareerLink to assist City of Pittsburgh job seekers to utilize the CareerLink system and to register jobseekers with the CareerLink Job Gateway.

F. assist the City of Pittsburgh Department of Human Resources and Civil Service with recruitment efforts when needed or when appropriate.

G. participate in a project information system of Neighborhood Employment Centers to track and update applicant, referral, and employer data. Such data shall include, but not be limited to: job referrals, applicant information, employment services provided, applicant referral and hiring demographics, employer contacts and profiles, wage rates, job titles, and available job or training opportunities or openings in the form of quarterly reports.

H. identify individuals from its staff to attend, from time to time, the following meetings or special functions as scheduled by CITY staff: workshops or in-service training sessions to discuss and/or share information pertaining to job development or special projects, both generally and specifically with regard to the program herein described; operational and management meetings and any and all workshops or in-service training sessions pertaining thereto.

These are standard elements of a typical NEC contract. Some items may be negotiated if any value-added enhancements are offered.

Reports and reporting periods are non-negotiable.

Procurement Process Overview Jacob Goldmann – Sourcing Specialist

Visit the City of Pittsburgh's Beacon website at https://pittsburghpa.gov/beacon/index.html to:

Register for OpenGov Search open bid opportunities Search current contracts Access educational materials

How to Bid

Release Project Date: June 27th 2025

Pre-Bid Meeting (Non-Mandatory): July 11th 2025, 10:30am

Question Submission Deadline: July 25th 2025, 5:00pm

Proposal Submission Deadline: August 8th 2025, 2:00pm

Question Submission Method: Virtual via OpenGov portal

Award Date: August/September 2025

*Following EORC and Budget Approval

Project Timeline/Deadlines

Response to Scope Proposal Cost Proposal EORC Participation Form (Not Required for this Solicitation) Review City’s Terms and Conditions Review CD Terms and Conditions Vendor Contact Sheet Vendor Registration Form W-9 Authorized Signatory SAM.gov Unique Entity Identifier SAM.gov Proof of Registration (If UEI not available)

Required Bid Documents/Submittal Requirements

Post-Award Requirements Current certificate(s) of insurance Certification of Debarment Statement of Affiliations Any additional, requested EORC documents All invoices must contain the following information:

Certified Payrolls Pay rates that meet or exceed Prevailing Wage rate included with contract City approved Lien Waiver for paid invoices Payment will be Net 45 days Invoicing will be discussed further with the Using Department & the Awarded Vendor Invoicing Terms

Compliance with City Terms & Conditions Jacob Goldmann - Sourcing Specialist

"Ban the Box" (§161.16A) or Ensuring Equal Opportunity for Individuals with Previous Criminal Convictions

Contractors and Subcontractors must agree not to discriminate on the basis of applicants’ history of criminal conviction Contractors hiring workers may not inquire about conviction history until after an applicant is determined to be otherwise qualified and selected Employment offers may be conditional, pending criminal history check, but only convictions with a relationship to the job may permit withdrawal of the offer Failure to agree to and act in compliance with the law is a material breach that can result in suspension or debarment.

Contractors must include “Ban the Box” provisions in their contracts with third parties.

DBE Participation Goals & Good Faith Effort Requirements When Bidding Jacob Goldmann - Sourcing Specialist

The City of Pittsburgh's Commitment to Economic Inclusion

The City of Pittsburgh is committed to the ideal of providing all citizens an equal opportunity to participate in City and its Authorities' contracting opportunities. It is therefore the City's goal to encourage increased participation of Disadvantaged Business Enterprises (DBE) in all City contracts.

Any intentional deviation from, or inaccuracy in, the stated plan or work performed by the prime vendor subsequent to it may result in contract termination or pursuit of further administrative or legal actions.

The City reasonably relies on the Bidder’s honest and accurate representation of:

their plans to reach or exceed the goals outlined below practices and accurate reporting in pursuit of those goals during the entirety of the work performed

Participation Goals and Demonstration of Good Faith Effort

The City requires that all Bidders either:

(1) achieve our participation goals or

(2) demonstrate good faith efforts to obtain the participation of Disadvantaged Business Enterprises (DBE), in work to be performed under each City contract. Specifically:

Minority-Owned Business Enterprises (MBEs) Women-Owned Business Enterprises (WBEs) LGBTQIA+ - Owned Business Enterprises (LGBTQIA+) Veteran-Owned Small Businesses (VOSB)

DBE Participation Goals

The City of Pittsburgh has a goal of not less than:

18% MBEs per contract 7% WBEs per contract 5% Veteran-owned small businesses per contract; and 3% LGBTQIA+ businesses per contract

These participation goals will be reflected in the overall dollar amount allocated to MBE, WBE, Veteran, and LGBTQIA+ members of the project team (both prime and subcontractors).

Once a contract is awarded, the levels of DBE participation will be monitored by the City of Pittsburgh's Equal Opportunity Review Commission (EORC).

Must include statements of assurance regarding the following:

Executive Director demographics and experience of project team serving Extreme Need/High Need communities Demographic diversity of Board of Directors composition Demographic Diversity of staffing composition Evidence that the organization is located in and/or serving residents in Extreme Need/High Need communities Include the following policies and equity efforts if they exist:

Respondent’s policies and procedures; initiatives and strategies to recruit, hire, train, and promote a diverse workforce; awards; in-house diversity programs; and/or training.

Description of respondent's outreach efforts to provide opportunities available to all interested and qualified individuals, including a broad cross-section of the community.

Listing of current community activities such as membership and participation in diverse organizations, associations, scholarship programs, mentoring, internships, and community projects.

Non-Profit Commitment to Diversity Bid Requirements

Failure to Submit Documentation

Failure to submit any of the required documentation of outreach efforts listed in the previous slide(s) shall result in rejection of the bid.

The City of Pittsburgh reserves the right to deem bidders non-responsive if documentation is incomplete.

See Chapter 177A (Sections 177A.01 et. seq.) and Section 161.40 of the City Code.

Need Assistance with Meeting DBE Participation Goals?

Any solicitation questions can only be directed to the Sourcing Specialist designated in the Advertisement.

Our DBE database is now publicly available here: https://www.pittsburghpa.gov/Business-Development/Procurement/Beacon-Online-Procurement Click the yellow square that says "Certified Vendor List"

Post-Award Compliance Office of Business Diversity and Equal Opportunity Review Commission

What: The awarded vendor will submit the same information from their bid package regarding their statements of assurance and equity efforts to the EORC via Chuck Durham, Office of Business Diversity Manager at chuck.durham@pittsburghpa.gov.

By When: This must be submitted by the second Thursday of the month in order to make it on the agenda for that month's EORC Commission Meeting. Otherwise, the project will be bumped to the next month's agenda.

STEP 1: EORC Commission Submission Non-Profit Respondents

Question and Answer Networking and Matching with Primes and Subs Closing and Next Steps

Procurement – All non-project related questions

Jacob Goldmann, Sourcing Specialist (412)-255-2422 Jacob.Goldmann@pittsburghpa.gov https://pittsburghpa.gov/beacon/index.html

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