NEARNG G6 Cyber Exercise Facility Rental Requirements.pdf

Nebraska Army National Guard Rental Facility Requirements Descriptions

The Nebraska Army National Guard requires rental of conference center facilities and amenities between 17 June 2022 and 1 July 2022 in order to host and conduct our premier Cyber Exercise Event Training. The event is being hosted by the Nebraska Army National Guard stationed in Lincoln, NE and the rented facilities must be within Lincoln, NE city limits. The following provides an outline of the requirements identified based on team and operation requirements.

Event Requirements:

Occupation Capacity Requirements The Exercise event between 17 June 2022 – 1 July will require a capacity of up to 150 personnel daily.

Break-out Rooms It is a requirement to have up to 8 classrooms, with a seating capacity rating minimum of 30 personnel for each room.

Room identification visuals Either digital or physical identification information should be provided for each break-out room that will assist in identifying room to team assignments. Government point of contact will provide Identification text/format to the vendor no later than 16 June 2022.

Auditorium A large “lecture” format auditorium with a seating capacity rating minimum of 150 personnel is required for class and demonstration activities and presentations.

Large Hall/Banquet Room A large open floor plan “Banquet” format room with a seating capacity rating minimum of 100 personnel is required for Exercise operations and overflow personnel stationing.

Building Access Hours and Entry procedures and points of contact The following access schedule is required (times listed in Central Time Zone, 24-hour format). Access times include access to all available Conference Area locations:

17 June 2022 – 0700 – 1800 18 June 2022 – 0700 – 1800 19 June 2022 – 0700 – 1900 20 June 2022 – 0600 – 1900 21 June 2022 – 0600 – 1900 22 June 2022 – 0600 – 1900 23 June 2022 – 0600 – 1900 24 June 2022 – 0600 – 1900 25 June 2022 – 0600 – 1900 26 June 2022 – 0600 – 1900

27 June 2022 – 0600 – 1900 28 June 2022 – 0600 – 1900 29 June 2022 – 0600 – 1900 30 June 2022 – 0600 – 2300 1 July 2022 – 0600 – 1900

Access during these periods should include the necessary building support personnel to open doors/areas needed for exercise operations and participants. At least 3 points of contact phone numbers should be provided to ensure communication and coordination of access in the event of support personnel no-show incidents.

The Exercise OIC (Government Point of Contact) will provide additional instructions on areas that should remain locked/secured during the exercise event times to ensure no access to unauthorized personnel and/or unauthorized areas.

Power Building facility should provide at least 8 dual sockets of Type B (NEMA 5-15 US – 3 Prong), 125 Volts AC, min rating 15 Amps (IEC Standard 60906-2), per Break-out room, Auditorium, and Banquet Hall.

Customer will utilize power strips to meet full count of AC plug-ins needed for teams and operational participants.

Wireless Internet Services Vendor will provide wireless internet access capability across the full coverage of Conference Facility.

This will include break-out rooms, auditorium, and banquet hall. Internet service provider subscription of at least 10 Gbps internet connection to the facility, and vendor provides distributed wireless throughout the building area under contract.

Audio/Visual Requirements

1. Each break-out room (including when partitioned with room dividers) at least one A/V system that allows for independent projection from multiple forms on A/V input (wall plate input options available).

2. Audio and Visual recordings and/or feeds can be piped from the Exercise operations area (banquet hall) to the individual Break-out rooms as needed.

3. A/V can act independently between classrooms, such that no break-out room will need to share Projection or A/V resources between classrooms.

Audio Visual and Facility Support Personnel At least one A/V support person should be available during operating hours as listed earlier. They will provide support for broadcast messaging and video projection. They will also provide assistance to break-out rooms to resolve A/V related issues upon request of the Exercise OIC (Government Point of Contact).

A/V Equipment operation training and alternate A/V operation Vendor will provide some general A/V training and operating procedures to enable self-help of A/V capabilities for all rooms. At a minimum, two Government personnel from the customer team will receive this training to ensure continuity of A/V availability and functionality throughout the event.

Kitchenette Utilities/Access Conference center must have a kitchen area with equipment and capacity to prepare, hold, and serve up to 150 meals being delivered by food vendor contracted for on another government contract. Vendor provides both access and availability of heating/refrigeration capabilities of all available kitchenette amenities within the Conference center. Customer will be responsible for cleanup and securing of kitchen components each day.

Tables & Chairs Each breakout room requires a minimum of 9 rectangular tables, with dimensions that allow for approximately 2-3 persons per table. Customer will be responsible for break-out room table and chair reconfiguration. A minimum of 25 chairs per breakout room will be provided. If within capacity of available conference furniture, up to 12 tables and 30 chairs will be provided for the upstairs banquet room area. Customer will be responsible for setup/configuration of tables and chairs in the Banquet Hall area.

Additional office furniture/equipment required for the exercise that is not available in Vendor stock will be the responsibility of the customer.

Repairs and Maintenance Support and Points of Contact HVAC and other critical environmental controls will be repaired by the Vendor within 2 hours of notification of to building support personnel.

Power and other electrical issues will be restored (unless related to external and/or power grid failure) within 1 hour of reported issue to building support personnel.

General Maintenance requests should be resolved within 24 hours of notification of issue to building support personnel.

Vendor will provide at least 3 points of contact phone numbers to call in order to report and resolve Maintenance/Repair related issues during the event.

Trash services and procedures Vendor will provide location and trash removal procedures and trash pickup timelines to Exercise OIC (Government Point of Contact) prior to start of the event.

Additional trash bags, and/or waste removal resources will be provided as needed by the Exercise OIC (requested through on-site support personnel).

Vendor will provide adequate trash removal capability to ensure no violation of trash dumping (dumpster over-fill) during the event. This includes disposable products; to include, plates, silverware, napkins and cups; for up to 350 catered meals delivered and consumed daily by participants.