SF30_Amendment_0001_Questions_ _Answers_RFP_15-28_2017_SPPA_Execute_Planning_Study_2_components_Planning_Phase_ _Pilot_Study.docx.pdf

54OMB Approval 2700-0042

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment 0001 06/02/15

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

National Endowment for the Arts, Grants & Contracts Ofc., Third Floor, Constitution Center 400 7th Street, SW, Washington, DC 20506

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code)

Co nst itut ion Ce nte r, 7th Str eet

SW

9A. AMENDMENT OF SOLICITATION NO.

Prospective Offeror W a s h i n g t o n D C

RFP 15-28

9B. DATED (SEE ITEM 11)

X 05/21/15

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET

FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is required to sign this document and return 1 copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of SF 30 Amendment 0001 to Solicitation Request for Proposal (RFP) 15-28 2017 SPPA execute two components: the planning phase - develop the survey and the pilot study - test and finalize the survey instrument is to incorporate pages 2 & 3, Questions and Answers (Q & A’s) and extend the proposal due date to JUNE 19, 2015 at 5:00 p.m. (EST).

If you decide not to submit a proposal, please notify me with an e-mail to HARRISL@ARTS.GOV.

All other terms and conditions remain the same and unchanged.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Latonca M. Harris Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY Latonca M. Harris (Signature of Contracting Officer)

06/02/15

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

mailto:harrisl@arts.gov

AMENDMENT 0001, QUESTIONS AND ANSWERS (Q & A’S)

Solicitation RFP 15-28 2017 SPPA Execute Planning Study 2 components Planning Phase and Pilot Study.

Please acknowledge receipt of the Amendment via email so that the Contracting Officer knows the paperwork was delivered and received. In accordance with the Standard Form 30 (SF30), Amendment of Solicitation the Contractor is required to sign the SF30 document and return 1 copy to the issuing office at the time proposals are due.

Q1: Has a contractor performed similar work to this for the government in the past? If available, please provide the incumbent contract number.

A1: Yes, a contractor has performed similar work to this in the past. The incumbent contract number is C10-84, and the contractor was Silber & Associates.

Q2: If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

A2: See A1.

Q3: Is there an incumbent?

A3: See A1.

Q4: Is there a budget, and if so, how much?

A4: It is expected that the total costs will not exceed $65,000.

Q5: Is an executed GSA Schedule required to be awarded the contract for this solicitation?

A5: No.

Q6: Have similar studies been conducted prior to previously issued SPPAs? If so, will these study reports be available to the Contractor as part of the documentation provided by the Project

Director upon award of the contract?

A6: Yes, similar planning studies have been conducted prior to previously issued SPPAs, and these reports will be available to the Contractor as part of the documentation provided by the

Project Director upon award of the contract.

Q7: Is there opportunity for quarterly billing with the completion of smaller milestones such as completion of Task C .3.3. a - the Literature Review? As this is a small business set-aside solicitation, quarterly billings with the completion of smaller milestones would help with operation cash flow that typically challenges small businesses.

A7: While this is not what was included in the original RFP as the recommended pay calendar, this is negotiable.

Q8: Who is the incumbent firm that designed the 2012 survey instrument and will that firm be eligible to bid on this project?

A8: See A1. And yes, they will be eligible to bid on this project.

Q9: During the pilot study, will we need to conduct the survey collection through various means including:

a) web-based surveys providing links via email to potential survey takers and providing the back-end database to capture the survey responses

b) telephonic surveys where we provide a resource to collect information from a potential survey taker over the phone

c) hard copy surveys where we mail the survey to potential survey takers, provide return addressed envelopes and manually enter survey responses into a database?

A9: It is expected that the Contractor will use telephonic survey methods to conduct the pilot, given that the SPPA 2017 will be administered by the Census using telephone surveys.

Q10: As the various means for collecting data above have associated costs, do we provide estimates for Other Direct Costs separately, or include the ODCs in the Firm Fixed Price?

A10: The Contractor is to provide a cost estimate breakdown.

Q11: If we utilize a subcontractor, do we need to provide a relevant past performance for the proposed subcontractor?

A11: Yes.

Q12: How many FTE does the government envision would support this effort?

A12: In addition to the Contracted personnel, there will be Project Director within the NEA’s

Office of Research & Analysis, and up to 12 interviewees among NEA staff. There will be no full-time commitment to this project beyond the contracted personnel.

End of Document