NDNP NOFO 2022 20220113-PJ.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title:

National Digital Newspaper Program

Funding Opportunity Number: 20220113-PJ

Funding Opportunity Type(s): New, Supplement

Federal Assistance Listing Number: 45.149

Application Deadline: January 13, 2022

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to one month to complete.

Division of Preservation and Access Telephone: 202-606-8570 Email: preservation@neh.gov Federal Relay: 800-877-8399

OMB control number 3136-0134, expiration date September 30, 2021 mailto:preservation@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Preservation and Access is accepting applications for the National Digital Newspaper Program. The purpose of this program is to create a national digital resource of historically significant newspapers published between 1690 and 1963 from all 56 states and U.S. jurisdictions. This searchable database will be permanently maintained at the Library of Congress (LC) and will be freely accessible online.

Funding Opportunity Title National Digital Newspaper Program Funding Opportunity Number 20220113-PJ Federal Assistance Listing Number 45.149 Application Deadline January 13, 2022, 11:59 p.m. Eastern Time Anticipated Announcement August 2022 Anticipated FY 22 Funding Approximately $2,000,0000 Estimated Number and Type of Awards Approximately 10 cooperative agreements Award Amounts Up to $325,000 Cost Sharing/Match Required No, unless federal matching funds are requested Period of Performance The period of performance is two years with a start date of September 1, 2022.

Eligible Applicants U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/grants/preservation/national-digital-newspaper-program

Published September 27, 2021 https://www.neh.gov/grants/preservation/national-digital-newspaper-program

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the National Digital Newspaper Program (NDNP).

NDNP is a partnership between NEH and the Library of Congress (LC) to create a national digital resource of historically significant newspapers published between 1690 and 1963, from all 56 states and U.S. jurisdictions. This searchable database will be permanently maintained by LC and will be freely accessible online (see Chronicling America: Historic American Newspapers). An accompanying national newspaper directory of bibliographic and holdings information on the website directs users to newspaper titles available in all types of formats.

During the course of its partnership with NEH, LC will also digitize and contribute a significant number of newspaper pages drawn from its own collections to the NDNP database.

Successful applicants will select newspapers—published in their state or jurisdiction between 1690 and 1963—and over a period of two years, convert approximately 100,000 pages into digital files (preferably from microfilm), according to the technical guidelines outlined by LC. Recipients may select titles published in any language with a valid ISO 639-2 language code (or ISO 630-3, if appropriate). For newspapers published after 1926, only those published without copyright or for which the copyright was not registered or renewed by 1963— in other words, only those considered to be in the public domain—are eligible for selection.

Recipients wishing to select titles for digitization that were published after 1926 must indemnify LC and NEH.

NEH welcomes applications that involve collaboration between prior NDNP recipients and new partners. Such collaborations might involve arranging with experienced recipients to manage the creation and delivery of digital files; offering regular and ongoing consultation on managing aspects of the project; or providing formal training for project staff at an onsite institute or workshop. NDNP has supported such collaborations between the following partners: Arkansas and Mississippi; Florida and Puerto Rico; Louisiana and Mississippi; Minnesota and Iowa;

Minnesota and North Dakota; Minnesota and South Dakota; Montana and Idaho; Texas and New Mexico; Texas and Oklahoma; and Virginia and West Virginia.

NDNP supports dissemination activities that engage the wider public in exploring the digitized content, within appropriate limits. Your budget may include staff time, consultation with outside experts, and other eligible expenses related to disseminating the NEH-funded products, but keep in mind that the primary purpose of this program is to create a national digital resource of historically significant newspapers.

Prior recipients may apply for subsequent NDNP awards to further newspaper digitization efforts. Depending on how many NDNP awards an applicant has previously received, NEH has distinct programmatic expectations as outlined in this NOFO.

During their first three awards, recipients will become proficient in newspaper digitization production workflows and standards through their partnerships with NEH and LC. Applications at this stage must ensure that they or their partner institutions have access to large quantities of master negative microfilms of the state’s or jurisdiction’s newspapers for the period from 1690 through 1963.

Applicants seeking their first, second, or third NDNP awards should develop selection criteria with the following principles in mind:

http://chroniclingamerica.loc.gov/ http://chroniclingamerica.loc.gov/ https://www.loc.gov/ndnp/guidelines/NDNP_202224TechNotes.pdf

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• Titles should reflect the political, economic, and cultural history of the state or jurisdiction.

• Preference should be given to titles that are recognized as “papers of record” at the state or county level and that contain published legal notices, news of state and regional governmental affairs, and announcements of community news and events.

• Selected titles should provide state, or at least multi-county, coverage of the majority of the population areas.

• Newspapers with a broad chronological span are preferred to those with short runs or those that published sporadically.

Applicants seeking subsequent NDNP awards, with the help of a carefully selected advisory board, should develop selection criteria that move beyond the newspapers of record with the following considerations in mind:

• titles with underrepresented perspectives and histories

• titles that have ceased publication and/or lack ownership, and therefore would be less likely to be digitized by other sources

• previously digitized newspapers that applicants can justify as good candidates for inclusion

In addition to more nuanced considerations of title selection, applicants at this phase might also advance the technological reaches of newspaper digitization through development of content platforms; innovative uses of their NDNP data and metadata; and collaborations with educators, scholars, and/or technical experts.

See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for review criteria.

2. Background NDNP builds on the foundation established by an earlier NEH initiative conducted from 1982 to 2011: the United States Newspaper Program (USNP). The USNP was a cooperative national effort to locate, catalog, and preserve on microfilm American newspapers published from the eighteenth century to the present. Projects in all fifty states, the District of Columbia, Puerto Rico, and the Virgin Islands collaborated to provide bibliographic control to widely scattered newspapers and preserved on microfilm (to consistent national standards) selected titles from this vulnerable corpus. LC provided technical assistance for USNP throughout its existence.

NEH has funded NDNP projects in 49 states and two jurisdictions. Previous award recipients have represented Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Puerto Rico, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, the Virgin Islands of the United States, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.

http://www.neh.gov/projects/usnp.html https://www.loc.gov/ndnp/awards/

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NEH intends to support projects in all states and U.S. territories. Awards are made to an organization within each U.S. state or jurisdiction, which typically collaborates with relevant state partners in this effort. After their initial NDNP awards, state partners are encouraged to seek second and third awards, to produce a total of approximately 300,000 pages of digitized newspapers per state. Recipients may receive support for continued work beyond the third award, but the program gives priority to applications from those states and territories that have not received NDNP funding—as well as applications from states and territories that have received fewer than three awards.

This program is authorized by 20 U.S.C. §956, et seq. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).

According to the National Foundation on the Arts and the Humanities Act of 1965, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Examples of NEH-funded projects may be found using the Funded Projects Query Form.

Learn more about NEH.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas:

A More Perfect Union: Exploring America's Story and Commemorating its 250th Anniversary The task of building a more perfect Union rooted in the ideal of human equality falls to every generation of Americans, ours no less than our predecessors. The basic goals of life, liberty, and the pursuit of happiness endure over time, even as the challenges change: from founding a nation out of colonies; to dismantling the institution of slavery; to prevailing through times of economic depression and war; to advancing civil rights for all; to strengthening our democratic institutions; to building a more inclusive and sustainable society.

NEH’s A More Perfect Union initiative encourages projects that explore, reflect on, and tell the stories of our quest for a more just, inclusive, and sustainable society throughout our history.

NEH especially welcomes projects that bring the perspective of the humanities to questions of racial justice, gender equality, the evolution of the American landscape, as well as America’s place in the world. Projects that strengthen Americans’ knowledge of our principles of constitutional governance and democracy are strongly encouraged, as are projects that address the experiences of Native Americans and other under-represented communities. In addition, NEH welcomes projects that develop innovative approaches to sustaining the nation’s humanities infrastructure and preserving its historical record.

https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956&num=0&saved=%7CKHRpdGxlOjIwIHNlY3Rpb246OTU2YSBlZGl0aW9uOnByZWxpbSk%3D%7C%7C%7C0%7Cfalse%7Cprelim https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/grants/manage/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-december https://www.neh.gov/about/history/national-foundation-arts-and-humanities-act-1965-pl-89-209 https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about https://www.neh.gov/250

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B. Federal Award Information

1. Type of Application and Award NEH seeks new and supplemental applications in response to this notice.

NEH will provide funding in the form of cooperative agreements. A cooperative agreement is a financial assistance mechanism where substantial programmatic involvement is anticipated between NEH and the recipient during the period of performance.

In collaboration with the recipients, and in partnership with technical advisors at LC, NEH responsibilities will include the following:

a. convening an initial workshop for recipients as well as subsequent program meetings or workshops

b. consultation regarding the final selection of titles

c. consultation regarding the production schedule for sample and final files

d. consultation (TIFF, OCR output, PDF, JP2, and metadata) to ensure the required sample of digital assets is in compliance with the LC’s technical specifications for the program

e. ensuring LC review of all updated bibliographic records of digitized titles in WorldCat to ensure CONSER authentication and conformity with current cataloging practices for US newspapers

f. reviewing and editing newspaper title essays

In collaboration with NEH staff, who will be assisted by LC technical advisors, the recipient will perform all tasks needed for the continued development of Chronicling America. Recipient responsibilities will include the following:

a. establishing an advisory board responsible for applying selection criteria for digitization to state newspaper titles published from 1690 through 1963 now in the public domain

b. compiling a list of newspapers selected for the project containing information about each title, its geographic and chronological coverage, its LCCN (Library of Congress Control Number) identifying number, estimated number of pages to be digitized, number of reels (LC to supply barcode for each reel), and confirmed public domain status

c. evaluating and documenting copyright status for any material not currently in the public domain (only material published without copyright or with a copyright not registered or renewed before 1964, and therefore considered to be in the public domain, is eligible for selection)

d. technical analysis of available microfilm for optimal scanning of the selected titles (the format of analysis must follow the technical specifications provided in the guidelines)

e. development of a production schedule with an agreed-upon timetable for sample and final files

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f. submission of an agreed upon number of pages, established in the work plan, and following NDNP technical specifications (approximately 100,000 pages of digitized newsprint and associated files)

g. creation of a summary description (a maximum of 500 words each) of the scope, content, and significance of each digitized newspaper title; title descriptions should be delivered simultaneously with the associated assets

h. surveying digital newspapers in the state in order to identify open-access (free) digital titles that are not included in NDNP (a spreadsheet format to conduct this survey to be provided by LC)

i. updating bibliographic records of digitized titles in WorldCat to ensure CONSER authentication and conformity with current cataloging practices for US newspapers

j. submitting all deliverables to LC for review of conformance with the program’s technical guidelines and subsequent NEH review (instructions for delivery will be provided)

k. indemnity for the United States (and its licenses and assigns) to the extent permitted by law, for projects that involve digitizing newspapers not held in the public domain based on published date, against all claims, damages, liabilities, losses, costs, and expenses (including reasonable attorney’s fees) arising out of or caused by recipient’s breach of any warranty or agreement contained in this cooperative agreement

l. attendance at an initial workshop and annual program meetings or workshops in the Washington, DC area (or the virtual equivalent)

m. research, write, and revise newspaper title essays

n. quarterly data deliveries throughout the period of performance

2. Summary of Funding You may request up to $325,000.

The period of performance is two years with a start date of September 1, 2022.

Award amounts and periods of performance apply to both new awards and supplements. Prior recipients should request supplements during the second year of an award. For example, a recipient who received an NDNP award in 2020 should apply for a supplement in 2022.

NEH expects to have approximately $2,000,000 to fund an estimated ten recipients.

NEH will not determine the amount available until Congress enacts the final FY 2022 budget.

This notice is subject to the availability of appropriated funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

C. Eligibility Information

1. Eligible Applicants Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

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An eligible entity may apply on behalf of a consortium of collaborating organizations. The lead applicant would be programmatically, legally, and fiscally responsible for the award. Fiscal agents or fiscal sponsors may not apply on behalf of ineligible applicants.

Individuals, foreign, and for-profit entities are not eligible to apply.

2. Cost Sharing Cost sharing is not required in this program, unless federal matching funds are requested. Learn about different type of funds offered by NEH.

Cost sharing or matching is the portion of the project costs not paid by NEH funds. Cost sharing will not be considered in the evaluation of applications.

Applicants may use voluntary cost sharing for projects in which the total costs exceed the amount awarded by NEH.

Voluntary cost sharing consists of the cash contributions made to a project by the applicant, including unrecovered indirect costs, and by third parties as well as third-party in-kind contributions. Third-party in-kind contributions are non-cash contributions (such as property or services) that benefit the funded project, and are contributed by non-federal third parties, without charge, to the recipient of the federal award.

Required cost sharing includes third-party non-federal gift money that must be raised to release federal matching funds.

Applicants requesting federal matching funds must raise dollar-for-dollar cash contributions from nonfederal third parties and have them certified by NEH before the funds are released (see the NEH Federal Matching Funds Guidelines). The full amount of federal matching funds may not be available for release in the first year of a multi-year period of performance. Federal matching funds are typically distributed on an annual basis over the life of the award.

Recipients are responsible for maintaining auditable records of the source and use of cost sharing contributions. See 2 CFR §200.306.

3. Other Eligibility Information An applicant may not submit multiple applications under this notice.

If for any reason an application is submitted more than once before the deadline (including submitting to the wrong funding opportunity or making corrections/updates), NEH will only accept your last validated submission, under the correct Grants.gov funding opportunity, prior to the deadline as the final and only acceptable application.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs. However, applicants may seek funding from other NEH programs for complementary aspects of the same overall project.

An applicant whose project has received a prior award from NEH may request support for a new or subsequent stage of that project. Such proposals will be judged by the same criteria as others in the current competition. Previously rejected applications may be revised and resubmitted.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal https://www.neh.gov/grants/manage/types-funding https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306

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entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not be used as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations. Nevertheless, otherwise eligible American institutions may apply for collaborative projects involving U.S. and foreign organizations provided they do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §200.1 and 2 CFR §200.331(a). This limitation does not preclude American institutions from obtaining the services of foreign individuals and consultants to carry out various programmatic activities on a fee-for-service basis, as specified in 2 CFR §200.459; it also does not preclude vendor contracts such as in-country transportation services. If you are interested in submitting an application for a project involving international collaboration, consult with program staff.

Applications must be received by the deadline. Late, incomplete, nonresponsive, or ineligible applications will not be considered for funding under this notice.

Applications that exceed specified page limits will not be reviewed. See the Application Components Table.

D. Application and Submission Information

1. Application Package This funding opportunity is available in Grants.gov under number 20220113-PJ. You can also find a link to the funding opportunity on the program resource page.

The application package for this funding opportunity can be found under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components into the Attachments Form.

You must apply electronically using Grants.gov Workspace or a Grants.gov system-to-system solution. A multistep registration process is required to submit your application. See D3. Unique Entity Identifier and System for Award Management.

Contact preservation@neh.gov to request a paper copy of this notice.

Applicants who are deaf or hard of hearing can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. As indicated in the Application Components Table, forms will be completed within Grants.gov Workspace and other components will be uploaded into the Attachments Form.

You must submit all required attachments and conditionally required attachments relevant to your proposal. Applications missing any required documents or relevant conditionally required documents will be considered incomplete and will be rejected from further consideration.

Take note of the page limits and formatting instructions for each attachment. Applications that exceed page limits or violate format instructions will be considered nonresponsive and will be rejected from further consideration.

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Unless otherwise stipulated in specific instructions, attachments must conform to the following formatting requirements:

• paper size no larger than standard letter paper size (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font size no smaller than 11-point

• single-spacing

• recommended fonts: Arial, Georgia, Helvetica, or Palatino Linotype

• any standard citation style is acceptable; citations are included in page counts

Grants.gov form/Attachment Naming convention Page limits

Notes

SF-424 Application for Federal Assistance - Short Organizational

Grants.gov form Required

Supplementary Cover Sheet for NEH Grant Programs

Grants.gov form Required

Project/Performance Site(s) Location Form

Grants.gov form Required

Research and Related Budget Grants.gov form Required Attachments Form Grants.gov form Required Certification Regarding Lobbying Grants.gov form Conditionally required Standard Form-LLL “Disclosure of Lobbying Activities”

Grants.gov form Conditionally required

Attachment 1: Narrative narrative.pdf 10/15; see narrative instructions

Required

Attachment 2: Work plan workplan.pdf Required Attachment 3: Résumés for key personnel resumes.pdf 2 pages per résumé

Required

Attachment 4: Consultants and advisory board members consultants.pdf Required

Attachment 5: Letters of commitment letters.pdf Optional

Attachment 6: Additional supporting documentation documentation.pdf Optional

Attachment 7: History of awards history.pdf Optional Attachment 8: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally required

Attachment 9: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally required

Narrative Compose a narrative that provides a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

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Applicants seeking their first, second, or third NDNP award must limit the narrative to ten pages.

Applicants seeking subsequent NDNP awards must limit the narrative to fifteen pages.

Applicants should note the differentiated narrative instructions depending on their project’s phase.

If relevant, include sample materials (such as URLs or screen shots) and statistics (the number of projects undertaken and of digitized materials) that illustrate the experience of the project staff in doing comparable digital conversion projects.

Use the following section headings for your narrative. NEH has aligned each section of the narrative with a corresponding review criterion. Refer to E1. Review Criteria.

History and scope of the project (corresponds to review criterion 1) Provide a concise summary of how the state’s or jurisdiction’s newspapers add new perspectives or insights into regional and national history. How do the newspapers’ chronological or geographical reach, their voicing of either popular or underrepresented perspectives, or their unique publishing history illuminate major historical events and/or uncover lesser-known events?

All but first round applicants should describe the project’s work to date, including specific information about deliverables in comparison with projected goals.

Applicants seeking their first, second, or third NDNP award should describe newspaper collections within the state or jurisdiction and the extent to which they have been cataloged and microfilmed. Discuss past or current efforts to digitize these collections. You may opt to provide additional supporting documentation regarding newspaper collections in Attachment 6: Additional supporting documentation.

Applicants seeking a subsequent NDNP award should describe the themes guiding the next round of title selection. Provide evidence of user interest in and need for this thematic direction.

Methodology and standards (corresponds to review criteria 1, 2, 3, 4, and 5) Indicate whether the applicant institution or its partners have access to large quantities of master negative microfilms of the state’s or jurisdiction’s newspapers for the period from 1690 through 1963 and whether the film was produced to USNP microfilming guidelines. If you propose including microfilm that was not created to USNP standards, describe the overall quality of the microfilm and its suitability for digitization, including general information about such factors as its density, resolution, reduction ratio, focus, and physical condition.

Discuss your plan for selecting newspapers published between 1690 and 1963 and ensuring that those selected are in the public domain.

If relevant, discuss your capacity to administer a project that involves multiple partners. Explain the role of any proposed partners and include letters from those institutions that indicate their commitment to the project in Attachment 5.

Explain the process used to evaluate and document copyright registration and/or renewal for all material not held in the public domain based on published date. The inability to locate the copyright holder for titles with registered or renewed copyrights does not mean that the titles http://www.loc.gov/rr/news/usnp/usnpguidelinesp.html

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are in the public domain. Explain how you will ensure that “orphaned works” of this sort will not be selected for digitization.

All applicants should describe their selection criteria, keeping in mind the principles described in Section A1. Purpose.

Applicants seeking their first, second, or third NDNP award should describe the institution’s existing infrastructure for undertaking digital projects. Discuss the institution’s experience with large digital conversion projects, especially from microfilm, and with projects that involve serials or newspapers. Discuss any initiatives and/or partnerships to advance technological capacities—such as platforms, IIIF, or OCR—for digital newspapers.

Applicants seeking a subsequent NDNP award should explain what kind of information about individual titles would be made available to the advisory committee members to allow them to select papers that reflect diverse coverage—differences in readership, editorial stance, or political orientation—as well as linguistic, geographical, ethnic, and racial representation.

Dissemination (corresponds to review criterion 6) Describe your plans to bring the project's products to the attention of the relevant communities of users, such as scholars, students, educators, and the broader public. NDNP can support outreach activities within appropriate limits, such as development of lesson plans, Wiki-thons, and social media promotion; it cannot support large-scale exhibits or conferences. Your budget may include staff time and other eligible expenses related to disseminating the NEH-funded product.

Work plan (corresponds to review criterion 7) Summarize your work plan, providing an overview of what will be accomplished during each stage of the project. Describe a set of activities for each stage and specify the project team members involved. For multi-institutional collaborative projects, discuss the distribution of responsibilities across each institution. Provide a detailed version of your work plan in Attachment 2: Work plan.

Staff (corresponds to review criterion 8) Identify the project staff, including consultants, advisory board members, and other technical and production staff hired for the project. Describe their duties and qualifications for the specific responsibilities assigned to them. Applicants proposing to digitize titles in languages other than English must include staff with the relevant language expertise to review the quality of the converted content and related metadata. Indicate the amount of time that the principal members of the project staff will devote to the project.

Describe the advisory board of scholars (including experts on the history of print journalism), teachers, librarians, and archivists involved in the selection process. Advisory boards should consist of members who hold diverse professional roles and work at a variety of different institutions. In addition to providing advice on content, the advisory board should help disseminate the project’s progress and Chronicling America more generally.

Applicants seeking a subsequent NDNP award should describe how new or existing members of the advisory board are particularly well suited to address the proposed selection criteria.

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Narrative Guidance

To ensure that you fully address the review criteria, this table provides a crosswalk between the narrative sections and the review criteria.

Narrative Section Review Criteria

History and scope of the project 1 Methodology and standards 1, 2, 3, 4, and 5 Dissemination 6 Work plan 7 Staff 8

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification.

Complete a single detailed budget for the proposed period of performance. The form will generate a cumulative budget for the period of performance.

If you are exclusively requesting outright funds, your budget should reflect only funding requested from NEH. If you are requesting federal matching funds, your budget must equal total funding requested from NEH (outright and federal matching funds) and the one-to-one required third party cost share for the federal matching funds.) Refer to the NEH Federal Matching Funds Guidelines regarding the eligibility of gifts for matching purposes. The total federal matching funds and cost share should be equal to the amounts indicated on the Supplementary Cover Sheet for NEH Grant Programs in the “Federal Matching” and “Cost Sharing” fields.

Required fields are indicated in yellow. Round to the nearest whole dollar amount in all dollar fields. The inclusion of a cost category on the Research and Related Budget does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions for a list of unallowable costs. Carefully review these instructions to ensure that costs are not disallowed.

All costs, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F.

Your budget may not include any costs to support federal agencies or employees in any capacity (for example, fees paid to or travel expenses for NEH or Library of Congress staff).

If you charge indirect costs to the project, ensure that expenses included in your organization's indirect cost pool are not charged to the project as direct costs. See H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s unique entity identifier-D-U-N-S® number, the name of your organization, and the period of performance start and end dates. This should be the same as the information provided on your SF-424 Application for Federal Assistance - Short Organizational. Check “project” for budget type.

https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5&sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/cgi-bin/text-idx?SID=686905e3d7f57006ca9c74e5515eea78&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.f

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A. Senior/Key Person Only key project personnel employed by the applicant institution should be included in sections A and B of the Research and Related Budget form. Project team members who are playing a leadership role should be included under A. Senior/Key Person while additional project team members should be included under B. Other Personnel. Depending on their role on the project, costs for other project team members who are not employed by the applicant institution may be included on the budget under F3. Consultant Services or F5.

Subawards/Consortium/Contractual Costs.

Include the names of the project director and other senior/key persons who are employed by the applicant organization and who are involved in the project. Do not include collaborators at other institutions or consultants here, as they will be included in F. Other Direct Costs.

Enter the base salary (annual compensation) and identify the number of months each senior/key person will devote to the project in the applicable box (i.e., calendar, academic, summer). Use either calendar months or a combination of academic and summer months.

Failure to include base salaries can result in a delay of the issuance of awards.

If level of effort will not change throughout the year, you may use only the calendar months column. If effort remains constant, but your institutional business process requires noting academic and summer months separately, you may use both columns. If effort varies between academic and summer months, leave the calendar months column blank and use only the academic and summer months columns. If your institution does not use a nine-month academic year or a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR §200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. The sum of requested salary and fringe benefits will be automatically calculated for each senior/key person.

Salaries and wages claimed must be in compliance with 2 CFR §§200.430 and .466. Fringe benefits claimed must be in compliance with 2 CFR §200.431.

The form can accommodate up to eight senior/key persons. If you are requesting funds for additional senior/key persons, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons” If applicable, enter the total funds requested for personnel listed in the attachment in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel For each project role described below, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person. Totals will be automatically calculated.

Post-doctoral associates, graduate students, and undergraduate students In your budget justification, list names, roles, associated months, and requested salary and fringe benefits for post-doctoral associates, graduate students, and undergraduate students.

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If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. Such costs are subject to the reporting requirements in 2 CFR §200.430, and must be treated as direct or indirect costs in accordance with the actual work being performed. Tuition remission may be charged on an average rate basis.

Secretarial/Clerical In most circumstances, the salaries of administrative, secretarial, or clerical staff are included as part of indirect costs (see H. Indirect Costs). Per 2 CFR §200.413(c), direct charging of salaries for administrative or clerical staff may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are integral to a project or activity.

2. Individuals involved can be specifically identified with the project or activity.

3. Such costs are explicitly included in the budget or have prior written approval of the federal awarding agency.

4. The costs are not also recovered as indirect costs.

In your budget justification, document how direct charging for secretarial/clerical personnel (i.e., administrative and clerical staff) meets all four conditions. NEH may request additional information for these positions in order to assess allowability.

Additional Other Personnel List any additional project role(s). The form can accommodate up to six named roles. If you have more than six, combine project roles here and explain in your budget justification.

Salaries and wages claimed must be in compliance with 2 CFR §§200.430 and .466. Fringe benefits claimed must be in compliance with 2 CFR §200.431.

Do not list details of collaborators at other institutions or consultants here, as they will be included in F. Other Direct Costs.

C. Equipment Description List each item of equipment to be purchased and its estimated cost, including shipping and maintenance. Justify each in your budget justification.

You may purchase equipment if an analysis demonstrates that it is more economical and practical than leasing (equipment rental/user fees should be included in F. Other Direct Costs).

Equipment is defined as nonexpendable personal property costing $5,000 or more and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§200.313 and .439. You may charge depreciation in compliance with 2 CFR §200.436.

Per 2 CFR §200.322, as appropriate and to the extent consistent with law, applicants should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award.

The form can accommodate up to ten equipment items. If you request funds for additional equipment, list them in a separate document. Save the document as a PDF named additionalequipment.pdf and attach it under “Additional Equipment.” Enter the total funds requested for the additional equipment in the “Total funds requested for all equipment listed in the attached file” field.

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Total equipment costs will be automatically calculated.

D. Travel Enter the total funds requested for both domestic (local and long-distance) and foreign travel (travel to Canada and Mexico is considered foreign travel). In your budget justification, include the purpose, destination, travel dates (if known), and the names travelers (if known) for each trip. If dates are not known, specify the estimated length of trip (e.g., 3 days). If travelers are unknown, provide a count. All trips—both foreign and domestic—must be justified individually.

For local travel, outline the mileage rate, number of miles, reason for travel, and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging consistent with written institutional policy. The lowest available commercial fares for coach or equivalent accommodations must be used. Arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason.

Travel costs must comply with 2 CFR §200.475 and foreign travel must comply with article 10 of the General Terms and Conditions for Awards to Organizations. NEH will use the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable.

Include funds for two members of the project team with major responsibility to attend two-day meetings at NEH’s offices in Washington, D.C. in September 2022 and September 2023. One should be knowledgeable about the state’s or jurisdiction’s newspaper collections; the other should have technical experience with digitization projects. Recent meetings have been held virtually due to travel restrictions, but attendance at an annual program meeting or workshop, whether held in Washington, D.C., or online, is mandatory. See B1. Type of Application and Award.

NEH funds may not be used to support attendance at regularly occurring professional meetings unless the purpose of attending is to disseminate project-related findings. s.

Include travel costs for participants in E3 and travel costs for consultants in F3.

Total travel costs will be automatically calculated.

E. Participant/Trainee Support Costs As defined in 2 CFR §200.1, participant support costs are direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants (but not employees) in connection with conferences or training projects.

Per 2 CFR §200.432, a conference is defined as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity and is necessary and reasonable for successful performance under the federal award.

Justify participant support costs in your budget justification. Arrangements made on a non-refundable basis are at the risk of the recipient or participant if the services must be cancelled for any reason.

Total participant support costs will be automatically calculated.

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1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends Enter the total funds requested for participant stipends.

3. Travel Enter the total funds requested for participant travel. In your budget justification, name the travelers (if possible) and reflect the travel expenses for each (e.g., roundtrip airfare, mileage or public transportation, related parking, etc.).

4. Subsistence Enter the total funds requested…