NCTC Portable Incinerator SOW 09 10 2024.docx

PROJECT STATEMENT and SCOPE OF WORK

PORTABLE INCINERATOR

FOR THE PENNSYLVANIA DEPARTMENT OF MILITARY AND VETERANS’ AFFAIRS

I. Objectives.

A. General. The Department of Military and Veterans Affairs (DMVA) is seeking to award a purchase order (PO) for the Pennsylvania Counterdrug Joint Task Force (PACJTF) covers the requirements for a mobile incinerator in accordance with this Project Statement.

B. Specific. PACJTF is located at Building 8-47, Engineer Road, Fort Indiantown Gap, Annville, PA 17003. PA-CJTF provides support for Law Enforcement Agencies (LEA) by producing solutions for the disposal of RX drugs.

The PO will cover the purchase of portable incinerators.

C. DMVA Contracting Officer. The DMVA Contracting Officer responsible for the solicitation and PO award is:

Lori Richards, Procurement Specialist Procurement & Contracting Bldg. 0-47 Fort Indiantown Gap Annville, PA 17003-5002 Phone: 717-861-8805 Fax: 717-861-2932 Email: rlori@pa.gov

D. Method of Award and Term of PO. DMVA shall award the PO to the lowest responsive quote. In order to be deemed responsive, the bidder must be able to perform the required services as outlined in the project statement and in accordance with the terms and conditions.

II. Minimum Qualification Requirements.

A. Pricing. Potential bidders shall submit pricing for all line items requested by DMVA. Potential bidders shall include all costs associated with the manufacture, delivery and provision of the supplies in the cost submittal. No additional monies will be paid to the awarded contractor for delivery, travel, off-loading, personnel, or any other costs.

B. No Substitutions. No substitutions will be accepted for any of the items listed on the RFQ and purchase order. Partial quotes will not be accepted. Potential bidders shall quote on all items.

C. Estimated Delivery Date. Potential bidders shall submit an estimated delivery date along with their bid.

III. Project Statement.

A. Product Requirements. The awarded contractor shall provide the portable incinerator which includes:

a. Portable Incinerator:

1. Incinerator with drum:

i. Constructed of heavy gauge stainless steel.

ii. Two axial vane blowers – 110V or 220V.

iii. Airflow controls.

iv. Easily removed motor covers.

v. Quick access to air filters.

vi. Stainless steel spark screen.

vii. Stir port cover.

viii. Integral APC system.

ix. Stainless steel air feed hose.

x. Automatic kill switch.

xi. Weatherproof toggle switch.

xii. Easy feed cartridge used to inject drugs into the fire while unit is at incineration temperature.

xiii. Steel open top drum.

2. Frame:

i. Powder coated steel frame.

ii. Galvanized plenum and tool storage tray.

iii. Elevated stand (Protects Floors from Heat).

iv. Four (4) fast lock barrel clamps that create a tighter seal on the drum (and prevent smoke emission).

v. Shielded electric cord, wheels, and handle.

b. The awarded contractor shall supply instructional labels and videos.

c. The awarded contractor shall provide a 1, 3, and 5-year maintenance packages, which will include parts and labor, for DMVA to choose from.

B. Final Inspection. DMVA reserves the right to conduct a final inspection and acceptance test of all work or deliverables acquired under this PO.

C. Facility Security Procedures. Each time the awarded contractor’s employees provide services for DMVA, they will be required to sign in at the security desk at the main entrance of the facility, obtain contractor identification badges, and report to DMVA POC, prior to the provision of services under this PO. Upon completion of the services, the awarded contractor’s employees must return to the security desk, sign out, and return all badges issued to them. The awarded contractor shall follow all required security procedures of each location within the facility in addition to any other pertinent identification or requirements as deemed necessary by DMVA. Particularly sensitive areas may require DMVA staff to accompany the awarded contractor’s employees. These procedures may vary from work location to work location and must be adhered to. The awarded contractor will provide all necessary paperwork for facility designee to sign verifying services rendered.

D. Facility Policies and Procedures. The awarded contractor’s employees providing services at the DMVA location shall follow all policies and procedures of the location(s). The awarded contractor may obtain a copy of all policies and procedures from the Program Office POC.

E. Fort Indiantown Gap (FTIG) Access Control. Fort Indiantown Gap is an access-controlled installation and all awarded contractor employees, subcontractors, partners, and delivery personnel shall be required to complete a National Crime Information Center (NCIC) security check and be cleared prior to entering the installation. All personnel shall present a valid United States government issued form of identification at the access control point. Examples of a government issued identification include a valid driver’s license, a state identification card, a passport, or federally issued identification cards. DMVA retains to the authority to deny access based on the presented credentials. Long-term contractor personnel may be issued an identification card for future use if approved by DMVA. Personnel may be required to be escorted for access to the installation. The awarded contractor shall provide personnel that meet the requirements to access FTIG for the provision of all services and deliveries at Fort Indiantown Gap. All requirements of Federal Regulations DodM 5200.08 1.1a(2), DodI 5200.08 Chapter 3 S. 3.2 and DoD DTM 09-012 shall apply.

F. Compliance. All services and supplies provided must be compliant with the most current applicable Federal, State, and Local, Standards, Laws, Guidelines, Licensure Requirements, and Regulations (Requirements). In any event where the awarded contractor creates a scenario where the contracting agency is found to be out of compliance with any Requirements the awarded contractor will be liable and responsible for any damages suffered by DMVA. All non-compliance issues must be addressed and resolved by the awarded contractor within (48) forty-eight hours of notification to the awarded contractor. It is the awarded contractor’s responsibility to ensure they are complying with all Requirements, including any updates throughout the duration of the contract, regardless of being provided them specifically by DMVA.

G. Billing. The awarded contractor shall invoice DMVA for services provided under the PO. Renewal year pricing will be maintained at each renewal period. The awarded contractor may be required to provide verification of costs.

The awarded contractor shall submit a monthly invoice for all inspections, maintenance and on-call repair services. The monthly invoices will contain an itemization as defined in the Commonwealth Terms & Conditions.

If the invoice does not contain the minimum information set forth as defined in the Commonwealth’s Standards Terms & Conditions, the Commonwealth may return the invoice as improper. If the Commonwealth returns an invoice as improper, the time for processing a payment under the Commonwealth’s Standard Contract Terms and Conditions for POs, will be suspended until the Commonwealth receives a correct invoice. The awarded contractor may not receive payment until the Commonwealth has received a correct invoice.

H. Fort Indiantown Gap Master Cooperative Agreement (MCA). The Department of Military and Veterans Affairs requires that the awarded contractor comply with all provisions contained under SUB Article VI. Procurement Procedures to Include in Subawards, SUB Article IX. National Policy Requirements for Subawards, and NP Article IV. Other National Policy Requirement of the DOD COMPONENT (NGB) COOPERATIVE AGEEEMENT GENERAL TERMS AND CONDITIONS October 2023 found at DOD General Terms.

I. Contingent Upon the Availability of Funding. This contract is funded all or in part with federal funds and performance under this contract is contingent upon the availability of federal funding.

J. Estimated Quantities and Like Services. Quantities will be estimated. The Department reserves the right to increase or decrease quantities based on actual need. The vendor will be paid for services and supplies satisfactorily delivered. The Department Reserves the right to include additional like services to the contract if future needs arise.

K. Background Check Certification. The awarded contractor shall certify that a background check has been performed on each of the contractor’s employees not less than five (5) days prior to that employee providing services. If an employee of the awarded contractor has not been a resident of Pennsylvania for at least two (2) consecutive years prior to providing services, the award contractor shall also have an FBI check conducted on the employee. The awarded contractor shall complete and return the background certification form to DMVA’s point of contact (POC) prior to commencement of services and annually thereafter. The awarded contractor shall complete and return the background certification form and the RFQ to DMVA’s POC prior to commencement of services and annually thereafter.

L. Contacts. The awarded contractor shall provide all required documentation throughout the term of the executed PO to the PACJTF POC:

SSG Joseph Madrigale, Engineer Support NCOIC Department of Military & Veterans Affairs Pennsylvania Counterdrug Joint Task Force Office: (717) 861-3288, Monday - Friday 0700-1600 Email: c-jmadriga@pa.gov Bureau of Office Services, Division of Procurement and Contracting Bldg 0-47 | Fort Indiantown Gap | 717.861.6249 | F 717.861.2932 | Annville, PA 17003-5002 | www.dmva.pa.gov