NCR MATOC SOW 24FEB2025.pdf

Statement of Work (SOW) for

U.S. Army Garrison (USAG)

Aberdeen Proving Ground (USAG-ABER)

Fort Belvoir (USAG-FBVA)

Fort Detrick (USAG-DET1)

Fort George G Meade (USAG-MEAD)

Fort Walker (USAG-WALK)

Joint Base Myer-Henderson Hall (USAG-MYER) and

Arlington National Cemetery (ANC)

24 February 2025 Version 4

Statement of Work – National Capital Region Indefinite Delivery-Indefinite quantity Multiple Award Task Order Contract (MATOC)

Table of Contents 1 General 2 Contract Description 3 Scope of Work

3.1 Work and Design disciplines required by the Contract

3.1.1 Architectural

3.1.2 Civil

3.1.3 Reserved

3.1.4 Electrical

3.1.5 Environmental

3.1.7 Safety

3.1.8 Structural

3.1.9 Asbestos/Lead

4 Work Responsibility 5 Contractor Responsibility

5.1 General Responsibilities

5.2 Dig Permit

5.3 Electrical Service and Communications Facilities

5.4 Disruptions

5.5 Route

5.6 Contractor Vehicles

5.7 Contractor Storage/Laydown Yard

5.8 TO Coordination

5.9 Commencement

5.10 Work Execution

5.10.1 Construction Related Changes

5.11 Deliverables

5.11.1 Pre-construction deliverables

5.11.2 During construction deliverables

5.11.3 Post-completion deliverables

5.11.4 Correspondence Identification

6 Ordering Procedures Fair Opportunity Proposal Request (FOPR)

6.1 TO Issuance

6.1.1 Project Documents

6.2 Responsiveness and Site Visit

6.3 On-Site Conditions:

7 Project Proposal

7.1 Written Proposal

7.2 Construction Schedule

7.3 Record Drawings

7.4 Delivery of Materials

8 Clean-Up

8.1 Government-Furnished Property/Equipment/Materials

8.2 Equipment and Furniture on the Site

8.3 Damage to Real Property

8.4 Covered Chutes

8.5 Salvageable Items

8.6 Trash Removal

8.7 Standard Products

9 Work Hours

9.1 Regular Work Hours

9.2 Federal Holidays:

9.3 Installation Closures

9.4 Inclement Weather Delay

10 Project Schedules

10.1 Time Extensions

10.2 Liquidated Damages

11 Task Order Documents

11.1 Task Order Work Files

11.2 Notice of Completion of Task Order

11.3 Real Property Documents Required Before TO Close-Out

11.3.1 Interim DD Form 1354, Transfer and Acceptance of DoD Real Property

11.3.2 Final DD Form 1354, Transfer and Acceptance of DoD Real Property

11.3.3 BUILDER Sustainment Management System (SMS)

12 Personnel

12.1 Key Personnel

12.1.1 Program Manager (PM)

12.1.2 Contract Superintendent

12.1.3 Site Safety and Health Officer (SSHO)

12.1.4 Quality Control Manager (QCM)

12.2 On-Site Staff

12.3 Training, Physical Requirements, or Other Expertise Required

13 Pre-Construction Orientation 14 Required Contractor Plans

14.1 Accident Prevention Plan

14.2 Asbestos and Lead Management Plan

14.3 Contractor Quality Control (CQC) Plan

14.4 Management Plan

14.4.1. Daily Reports

14.5 Site Safety and Health Plan (SSHP)

14.6 Spill Plan

14.7 Traffic Control Plan

15 Contractor Quality Control System

15.1 Quality Control (QC)

15.2 Coordination Meeting

15.3 Inspections

15.4 Performance Evaluation Meetings

15.5 Notification of Noncompliance

15.6 QCM’s Completion Inspection

15.7 Pre-Final Inspection

15.8 Final Acceptance

15.9 Testing Procedures

15.9.1 Testing Laboratory

15.9.2 Advanced Notice of Contractor-Performed Acceptance Testing

15.10 Files and Reports

16 Facilities

16.1 Closure Inspections

16.2 Secure Areas

16.3 Conditions of Occupancy

16.4 Elevators

16.5 Equipment on the Site

16.6 Construction Site Maintenance

16.7 Permits, Fees, and Licenses (Non-Environmental)

16.8 Excavation and Utility Permits

16.9 Vehicular Access to Construction Sites

16.10 Discovery of Unexploded Ordnance (UXO)

16.11 Historical, Architectural, and Landscaping Requirements

16.11.1 Historic Property or Archaeological Site

16.12 Site Security

16.13 Security Awareness

16.14 Construction Project Site Sign

17 Safety

17.1 Pre-Construction Safety Meeting

17.2 Safety Hazards

17.3 Materials and Equipment

17.4 Safety Data Sheets (SDS)

17.5 Medical Surveillance

17.6 Confined Space Entry Procedures

17.7 Noise Control

17.8 Required Seatbelt Use

17.9 Trucking

17.10 Construction Hazard Communication

17.11 Fire Prevention and Protection

17.12 Radiation Permits and Authorizations

17.13 Hazardous Materials

17.14 Polychlorinated Biphenyl (PCB)

18 Environmental Requirements

18.1 Environmental Protection Considerations

18.2 Green Procurement

18.3 Environmental Compliance

18.4 Record of Environmental Consideration (REC)

18.5 Citations

18.6 Permits

18.6.1 The National Pollutant Discharge Elimination System (NPDES) Permits

18.6.2 State Pollutant Discharge Elimination System (SPDES) General Permit

18.6.3 Notifications of non-compliance

18.7 Cleaning Previously Used Equipment

18.8 Sampling

18.9 Land Resources

18.10 Water Resources

18.11 Biological Resources (Fish and Wildlife)

18.12 Air Resources

18.13 Cultural Resources

18.14 Waste Disposal

18.15 Transportation Hazardous Wastes

18.16 Recycling

18.17 Wastewater Discharges

18.18 Contamination Discovery

18.19 Construction Cleanup

18.20 Restoration of Landscape Damage

18.21 Maintenance of Pollution Facilities

18.22 Environmental Pollution Control

18.23 Pesticides and Herbicides

18.24 Oil and Pollutants

18.25 Chlorofluorocarbons (CFC)

18.26 Covered Chutes

18.27 Septic Tanks

18.28 Sustainable Acquisition Requirements

18.29 Applicable Laws, Regulations, Statutes, and Acts

18.30 Chain of Custody Procedures

19 Clean-up and Waste Management

19.1 Construction & Demolition (C&D) Debris

19.2 Salvageable and Unsalvageable Materials

19.3 Disposal of Asbestos

19.4 Disposal of Hazardous Materials

19.5 Disposal of Solid, Liquid, and Gaseous Contaminants

20 Specifications

20.1 Technical Specifications

21 Submittals

21.1 Material Approval Submittals

21.2 Environmental Compliance

21.3 Drawings

21.3.1 Project Record Documents

21.3.2 Preliminary Record Drawings

21.3.3 Preliminary Record Drawing Final Submission

21.3.4 Withholding for Preliminary Record Drawings

21.3.5 Final Inspection

21.3.6 Final Record Drawings (CADD Record Drawings)

21.3.7 Final Configuration Drawings

21.3.8 Payment for Final Record Drawings

21.3.9 As-Built Record of Equipment and Materials

21.3.10 Equipment Data Sheet

22 Contractor Reports

22.1 Abatement Report

22.2 Accident Reporting

22.3 Construction and Demolition Debris Reports

22.4 Damage Reports

22.5 Environmental Compliance Reporting

22.5.1 Inspection by Regulatory Agencies Report

22.5.2 Lead-Based Paint Abatement Report

22.5.3 Non-Hazardous Solid Waste Diversion Report

22.5.4 Preservation of Land Resources Report

22.6 Progress Charts

22.7 Quality Control Reports (QCR)

22.8 Solid Waste Management Report

22.9 Warranty Item Report

22.10 Annual Execution Report

23 Special Contract Requirements

23.1 Work by the Government

23.2 Security Requirements

23.3 Anti-Terrorism (AT) Training

23.4 Controlled Unclassified Information (CUI) Training

23.5 Operations Security (OPSEC) Training

23.6 Access and General Protection, Security Policy, and Procedures

23.7 Contractor Employees Requiring Access to Government Information Systems 66

23.8 Contractor Employees Requiring a Common Access Card (CAC)

23.9 Government Furnished Material (GFM), Property (GFP), and Equipment (GFE)

23.10 Contractor-Furnished Property (CFP) and Equipment (CFE)

23.11 Warranty Program

24 Acronyms and Definitions

24.1 Acronyms

24.2 Definitions

25 Applicable Directives and Publications

25.1 General

25.2 Technical Publications, Codes, and Standards

25.3 Codes and Standards

25.3.1 United States Code (U.S.C.)

25.3.2 Code of Federal Regulation (CFR)

25.3.3 Federal Environmental Statutes

25.3.4 Federal Standard (Fed. Std.)

25.4 Army Regulations (AR)

25.5 Department of the Army Pamphlets

25.6 Department of the Army, Corps of Engineers Manual (EM), Engineers Technical Letter (ETL)

25.7 Other Documents

25.8 Building Codes

26 Additional Contract Terms and Conditions 27 Sample Exhibits

1 General This Multiple Award Task Order Contract (MATOC) will provide maintenance, repair, and minor construction acquisition support to seven (7) sites in the National Capital Region (NCR). This MATOC covers six (6) U.S. Army Garrison Directorate of Public Works (DPW) and, the Arlington National cemetery (ANC). The six sites are 1. U.S Army Garrisons Aberdeen Proving Ground (USAG-ABER), 2. Fort Belvoir (USAG-FBVA), 3.

Fort Detrick (USAG-DET1), 4. Fort George G Meade (USAG-MEAD), 5. Fort Walker (USAG-WALK), and 6. Joint Base Myer-Henderson Hall (USAG-MYER).

2 Contract Description This is a Firm Fixed-Price (FFP) contract with a five-year base period and two (2) one-year option periods for a total of seven (7) years. This Indefinite Delivery Indefinite Quantity (IDIQ) contract is for maintenance, repair, and minor construction.

3 Scope of Work This contract will provide a rapid response vehicle to execute a broad range of Sustainment, Restoration, and Modernization (SRM) work on real property located on the seven (7) Army sites included in the National Capital Region (listed above). Task Order (TO) requirements will be executed based on the Installation’s Annual Work Plan. The contract will be used for the acquisition of base repair requirements, minor construction, civil works operations and maintenance, small renovations, modernization, demolition, restoration and real property repair and maintenance. This contract will employ a wide variety of individual construction tasks. The Scope of Work (SOW) for each task order will include tasks in a variety of engineering areas to include but not limited to architectural, civil, electrical, environmental, mechanical, and structural.

Potential projects include, but are not limited to, barracks, administrative facilities, maintenance shops, child development centers (CDC), physical fitness centers, maintenance shops, food service facilities, ranges and training facilities, museums, airfield structures (including rigid and flexible paving), roads, public safety facilities (police, fire and crash rescue), athletic fields, underground utilities, overhead utilities, gates, cemeteries, warehouses, auditoriums, and research, development and testing facilities and other general construction work deemed necessary to support mission requirements.

Facility repairs, renovations, and construction shall conform to the requirements of the technical criteria described in the SOW for each TO.

This contract shall not be used to purchase supplies or material (outside the work of the specified TO), services, or Architect and Engineer (A-E) designs/specifications.

Examples of items that are NOT AUTHORIZED for acquisition under this contract are fuels; utilities past the point of connection of primary utilities; construction equipment that is not being utilized for a specific TO placed under this contract; administrative equipment, furnishings, construction materials (e.g., lumber, concrete, etc.) that are not being utilized for a specific TO placed under this contract; A-E Services (Brooks Act); administrative services such as typing, transportation, reproduction, graphics, and interior design services are not part of this contract; maintenance, overhaul, or repair of equipment;

housekeeping services; purchase of supplies that are not being utilized for a specific TO placed under this contract; design (Contractor is to produce shop drawings incidental to the job, reflecting the plan of action and the completed project); orders for the sole purpose of abatement of lead-based paint and/or asbestos.

The Contractor shall furnish all management, supervision, labor, materials, equipment, and incidentals required for a broad range of maintenance, repair, and minor construction work on various real property facilities at installations covered under this contract, to include design and engineering services. The Contracting Officer (KO) will conduct negotiations with the Contractor and issue individual TOs for maintenance, repair, and minor construction projects identified by the DPW.

In the absence of specific guidance in the technical specifications, United Facilities Criteria (UFC), United Facilities Guide Specifications (UFGS), International Building Code (IBC) and/or commercial standards, or the respective Army installation standards as a minimum shall be utilized. In case of a conflict amongst these laws, regulations, and codes the most stringent law, regulation, or code shall apply.

Note: The Requiring Activity’s reoccurring facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, refuse collection and disposal, and similar work shall not be acquired using this contract. A-E services and Design-Build requirements shall not be acquired under this contract.

3.1 Work and Design disciplines required by the Contract:

The below work as identified in each discipline is meant to provide the contractor with an overview of the anticipated work but is not all-inclusive. Other items may be included by the Government based on the specific TO.

3.1.1 Architectural: Enclosures, shelters, building systems, mobile buildings, chimneys, grout, mortar, concrete, brick, concrete masonry units (CMUs), waterproofing, insulation, caulking and sealants, roofing, gutters, drains, metal decking, joists, siding and exterior surfacing, levelers, docks, ramps, stairs, shelving, windows, doors, painting, finishes, louvers, awnings, shutters, panels, grills, ceilings, acoustical areas, walls, paneling, flooring (conductive and nonconductive), carpeting, tiles, builder's hardware, signage, metals, woods and plastics, millwork, thermal and moisture protection, playground equipment, fireproofing, equipment systemization layouts, building fixtures and furnishings, and handicap systemization. All work must conform to the architectural theme of the respective Installation as defined in the Installation Design Guide and is subject to the approval of the Director of Public Works.

3.1.2 Civil: Topographic surveying, grading and earthwork, surface and subsurface storm drainage and drainage control structures, storm water management, erosion and sediment control, clearing and grubbing, paving and surfacing for roads, parking areas, and sidewalks, parking layout, pavement markings, traffic control and signage, gates and fencing, curbs and gutters, railroads, dewatering, landscaping, seeding and sodding, riprap, geotechnical investigations, slope stabilization, foundations, borings, trenching, piles and caissons, piers, bridges, spill containment, berms, demolition, and airfield runway and taxiway and aprons.

3.1.3 Reserved.

3.1.4 Electrical: Electrical distribution systems (Low, Medium, & High Voltage) and network balancing (aerial and underground), transmission lines, substations, poles (telephone and power), towers, ducts, raceways, conduits, tubing, connectors, wires, cable, cable trays, outlet boxes, cabinets and enclosures, supports, fiber optics cable and equipment, manholes, concrete pads, insulators, lightning arrestors, transformers, capacitors, switches, relays, fuses, grounding, lightning protection, cathodic protection, service entrances, panel boards, circuit breakers, motor control centers, special equipment/systems, targeting systems, resistance heating, starters, uninterrupted power supplies (UPS), beacons, batteries, generators, solar systems, receptacles, lighting fixtures, lamps, ballasts, equipment connections, special outlets, disconnect switches, splices, terminations, control systems, security systems, IDS, utilities monitoring and control systems (UMCS), and similar microprocessor environmental control systems, audio and visual communication systems, telephone systems, instrumentation systems, and fire detection and alarm systems.

3.1.5 Environmental: Industrial and sanitary sewers, waste treatment facilities, septic tanks with drains, portable toilets, wells, water treatment facilities, water distribution systems, potable and fire water supplies including wells, piping, pumps, valves, sprinklers, water use analyses, sludge removal, leakage analysis, wetland delineation, wetland mitigation and hazardous waste analyses, and disposal of waste products.

3.1.6 Mechanical Systems: Heating, Ventilation, and Air-Conditioning (HVAC) systems to including HVAC Controls (Air and water side components), chillers, cooling towers, refrigerants, condensers, air-handling units (Central, Constant and/or Variable-Air Volume, Fan-Coils), heat transfer surfaces (heating/cooling coils, infra-red heating), furnaces (electric, Hot water, natural gas), boilers (electric, gas, oil, water tube, fire tube, condensing), air distribution (ductwork, fans, dampers), cooling/heating water distribution piping, pumps, and valves. Air compressors, air dryers and associated distribution systems. Conveying systems to include elevators, moving walkways, dumbwaiters, escalators, hoists, cranes, lifts, and material handling systems. Fuel distribution systems, Petroleum Oil Lubricants (POL) and supporting equipment to include POL storage tanks and associated distribution piping, valves, pumps, and controls. Plumbing systems to include domestic hot/cold water distribution (piping, valves, fixtures, backflow preventors), natural gas distribution, medical and industrial gas distribution, sanitary sewer piping systems, gray water systems, vent piping systems, domestic hot water heaters, irrigation systems, leak detection, and hazardous waste. Fire Protection Systems to include wet-pipe, dry-pipe, deluge, chemical, pre-action, CO2 and associated components such as sprinklers, Fire alarm Control Panels (FACP), heat/smoke detectors, annunciators, and horn/strobes.

3.1.7 Safety: Life safety, force protection, fire protection systems, industrial hygiene, flammable gases, medical safety and hygiene, asbestos and/or lead based paint evaluation and (removal/encapsulation), blast distances, and Failure Mode and Effects Analysis (FMEA), Occupational Safety and Hazards Act (OSHA), Uniform Federal Accessibility Standards (UFAS) Fed Std.795, Americans with Disabilities Act (ADA), Accessibility Guidelines for Buildings and Facilities, Architectural Barriers Act (ABA), and Accessibility Guidelines published in the Federal Register published in the Federal Register July 23, 2004 amended August 5, 2005 (Volume 69, Number 141).

3.1.8 Structural: Structural design and analysis of building systems and ancillary structures (to include timber, concrete, masonry, steel), foundations, underwater structures, reinforced concrete, equipment mounting, shock isolation, reinforced masonry, wood, steel joists, steel decks, structural steel frame systems, steel bracing, steel connections, non-building structures, welding procedures, detailing of structural components and hardened (protective) structures, and snow loads. Also to include earthquake consideration of utility systems, non-building structures such as elevated tanks, vertical tanks on ground, horizontal tanks, retaining walls and buried structures, anchorage and support of mechanical and electrical equipment and applications of industry building codes and standards.

3.1.9 Asbestos/Lead: Asbestos and/or lead based paint abatement may be required during equipment/systems remediation. On-site inspection of Repair, Rehabilitation and Construction (RRC) efforts will be required. Demolition and/or temporary removal and reinstallation of supporting elements in the project related areas will be required. Surveys and assessments of systems/equipment may be required prior to RRC action. Onsite inspection and acceptance services may be required. Ancillary work necessary to support the RRC action or to restore the work area to the condition prior to the RRC action shall be included in this contract. This objective shall be achieved through the implementation of task orders issued under the terms of this contract.

4 Work Responsibility The Contractor shall perform maintenance, repair, and minor construction as defined in each TO SOW. Individual SOWs will vary in size and complexity depending on the nature of the work. The KO will issue a Request for Proposal (RFP) detailing the task to be accomplished. The Contractor shall estimate the level of effort required to perform the requested work and shall submit a detailed proposal of items required to accomplish the work within the time frame stated in the RFP. The proposal shall be detailed and broken out so the Government can readily identify the material, quantities of labor hours and skill sets being utilized for that task order. The Contractor shall furnish all management, supervision, labor, materials, equipment, and incidentals required for a broad range of maintenance, repair, and minor construction work on various real property facilities at installations covered under this contract, to include design and engineering services.

The KO will identify any security training required before the start of work. The Contractor’s key personnel shall train all Contractor personnel at the Contractor's own expense.

5 Contractor Responsibility

5.1 General Responsibilities: The Contractor shall assume full responsibility and liability for non-compliance with all Federal, State, and local laws, regulations, codes, policies, and directives pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless. The Contractor shall perform all related Contractor administrative services, planning, programming, and management necessary to perform the work, to include but not limited to, supply, quality control (QC), and maintenance of accurate and complete records, files, and libraries of documents on a Government provided system (e.g., MS Teams, SharePoint, etc.).

At the TO-level the Contractor shall provide related services to include, but not limited to, pre-award project development, project management, QC, and submission of required deliverables necessary to satisfy requirements specified under this contract and individual TOs. The Contractor shall visit and inspect the job site prior to the start of any work. The Contractor shall document (with photos) any damaged areas and promptly turn them into the COR/ACOR, so as to preclude any responsibility for damages present that are not a result of the performance of work required in the TO. In the absence of the COR, the Contractor will report to the Alternate COR (ACOR).

5.2 Dig Permit: Any work involving disturbance of earth will require a Dig Permit. The Dig Permit shall be submitted at least 30 calendar days prior to digging. The Contractor will be required to resubmit the Dig Permit every thirty (30) calendar days to ensure all agencies remain aware of the ongoing work and so that other agencies can notify the Contractor of any changes to the project site that may have occurred. Each subsequent Dig Permit shall be provided to the project inspector no later than the termination of the previous 30-day period.

5.3 Electrical Service and Communications Facilities: The Contractor shall not disturb electrical or communications facilities and wiring not discussed in the SOW or drawings. Where such facilities require removal for accomplishment of the project work, the Contractor shall notify the KO in coordination with DPW in writing at least seven (7) calendar days in advance of the requirement, for the accomplishment of such removal work by the Government. The Contractor shall allow the utility owner to remove the systems required. If the lines are damaged by the Contractor’s construction activities, the Contractor shall restore service within twenty-four (24) hours with no cost to the Government.

5.4 Disruptions: The Contractor shall perform work in a manner that will minimize disruptions to normal base operations. The Contractor shall notify the KO if there are disruptions to sprinkler or alarm systems requiring either the evacuation of the building or a fire watch provided by the Contractor. Any disruptions to Fire Protection systems will be coordinated with DPW and the respective Fire Marshal/Fire Department.

5.5 Route: Only routes designated by the KO for each TO shall be utilized by the Contractor for access to the work site. The use of an existing elevator shall be approved by the KO prior to use. Such use will be of an intermittent and temporary nature. The Contractor shall protect the elevator against damage due to their use. In no case shall the load exceed the rated capacity of the elevator.

5.6 Contractor Vehicles: The company name shall be prominently displayed on all Contractor vehicles operated on Army installations. The Contractor may obtain entry passes at the Visitors Center for vehicles needed to transport materials and equipment.

The Contractor will be required to present proof of insurance, driver’s license, vehicle registration, and other documentation as needed to obtain vehicle entry pass. Entry to restricted areas of an installation will require a vehicle pass and additional clearances. All commercial vehicles requiring installation access will require inspection through the respective gate (see site specific requirements).

5.7 Contractor Storage/Laydown Yard: There is no designated Contractor Storage/Laydown Yard provided. The Contractor is encouraged to use the TO job site for staging materials. The Contractor is advised that an off-base storage/staging area may be useful for execution of some TOs. Security shall be the responsibility of the Contractor in all cases. The Government has no liability for materials or equipment which become lost or damaged.

5.8 TO Coordination: The contracts team will verify licenses and bonding prior to issuing a Notice to Proceed. Prior to scheduling work for a TO, the Contractor shall coordinate with the COR/ACOR to agree on a sequence of procedure, means of access to premises/building, space for storage of materials and equipment, delivery of materials, and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

5.9 Commencement: The Contractor shall be required to commence work in accordance with (IAW) the date specified in the contract award. Upon TO receipt, the Contractor shall be required to physically start work or as indicated on individual TOs.

5.10 Work Execution: The time stated for entire completion of work is specified in the TO, unless a separate NTP is issued shall include final cleanup of the premises and submission of all deliverables. TOs shall be considered separate projects, and any decision by the Contractor to utilize a limited number of subcontractors on multiple orders shall not constitute grounds for non-performance, time extensions, avoidance of liquidated damages, or other reductions for cause. The Contractor shall work, so far as practicable, in definite sections or divisions and confined to limited areas which shall be completed before starting on other sections or divisions.

5.10.1 Construction Related Changes: The Contractor shall document and obtain authorization from the KO before making any requirement changes to the SOW.

Construction-related requests from building occupants shall be directed to the KO/COR/ACOR prior to taking any action. Any job site changes made by construction employees, either direct or subcontracted, shall be subject to removal and corrected at no additional cost to the Government. The Contractor shall inform all employees to include the subcontractor of this requirement.

5.11 Deliverables: The Contractor shall submit to the KO and COR/ACOR a complete package of 1.) pre-construction, 2.) during, and 3.) post-completion deliverables to the Government in accordance with Attachment 1. The Government will make every attempt to respond to the deliverables within seven (7) calendar days after the Contractor’s submissions are received.

5.11.1 Pre-construction deliverables: The Contractor shall submit to the KO and COR/ACOR a complete package of pre-construction deliverables NLT fourteen (14) calendar days after TO award to include:

a. Construction schedule to include an outline and Gantt chart of the tasks using the Uniformat classification framework, phases and milestones, critical path, and deadlines associated with the completion of the project. The Contractor shall use the construction schedule template at technical exhibit 1.

b. Government approvals – work classification (i.e., DA Form 4283), NEPA documentation (e.g., Record of Environmental Consideration, etc.)

c. Contractor Plans as defined in paragraph 14

d. Permits as defined in paragraph 18.6

e. Notices of award of subcontracts, per 41 CFR 60-4.2(d)3

f. Material or product submittals per paragraph 21

g. Initial Department of Defense (DD) Form 1354, Transfer and Acceptance of DoD Real Property

5.11.2 During construction deliverables: The Contractor shall submit to the KO and COR/ACOR during construction deliverables as required to include:

a. Daily reports

b. Updated construction schedules

c. Interim DD Form 1354

d. Submittals as defined in paragraph 21

e. Discovery of Unexploded Ordnance as defined in paragraph 16.10

f. Safety items and reports defined in paragraph 17

g. Contractor reports as defined in paragraph 22

5.11.3 Post-completion deliverables: The Contractor shall submit to the KO and COR/ACOR a complete package of post-completion deliverables prior to requesting final payment after TO completion to include:

a. Completed warranties certificates

b. Completed / Final DD Form 1354

c. As-built drawings

d. Room key inventory list

e. Installed building equipment list

f. Operation and maintenance (O&M) manuals

g. Payrolls

h. Release of Claims

i. BUILDER Sustainment inventory list

j. Environmental closure documents shall be submitted to the KO and COR/ACOR prior to requesting final payment

k. Contractor reports as defined in paragraph 22

5.11.4 Correspondence Identification: The Contractor shall use a contract number and TO number on all correspondence sent to the KO and COR/ACOR. The Contractor shall provide via DoD SAFE (https://safe.apps.mil/) all Serial Letters and Bonds. All other correspondence to be electronic only.

6 Ordering Procedures Fair Opportunity Proposal Request (FOPR)

6.1 TO Issuance: For each project, the Contractor will be furnished with one electronic copy of the Statement of Work (SOW). The Contractor will also be provided with one electronic set of drawings and specifications and a Submittal Schedule, if available. The Contractors shall then prepare proposals for the accomplishment of the task within the time limit specified in the RFP. The RFP will identify an existing requirement based on designs provided by the Government and will include as built or sketches as applicable for the SOW to be accomplished. One electronic set of drawings and/or sketches will be furnished to the Contractor at no cost. Additional requirements for drawings and/or sketches shall be the responsibility of the Contractor. Typical projects using this process https://safe.apps.mil/ will include new construction, alterations, maintenance, repair, sustainment, restoration, and modernization services for the awarded-installation and the tenant organizations.

6.1.1 Project Documents: For each project, the Contractor will be furnished with one electronic copy of the Statement of Work (SOW). The Contractor will also be provided with one electronic set of drawings and specifications and a Submittal Schedule, if available. The level of the design provided to the Contractor shall be anywhere from a basic concept to a complete design package. The Contractor may reproduce the drawings and specifications at the Contractor’s own expense if additional copies are needed. The Contractor shall check all drawings and specifications immediately upon receipt for discrepancies and notify the KO immediately of any/all discrepancies found in the form of a Request for Information (RFI). Enlarged plans and details shall govern where the same work is shown at smaller scales. The Contractor shall compare all drawings and verify the installation before laying out the work and shall be responsible for any errors which might have been avoided thereby.

6.2 Responsiveness and Site Visit: As specified in the RFP, the Contractors shall respond to the needs of the Government. The Contractors shall perform a pre-proposal site visit with the COR/ACOR and/or government Project Manager. The Contractors shall review the construction requirements and discuss problems, unclear items, access, etc.

Discussions may include, but are not limited to scope of work, method of construction, sequence of operations, progress schedule, means of access to project site, delivery and storage of materials and equipment, utilities, work restrictions, coordination requirements, project goals, liquidated damages, and potential difficulties/problems. The Contractor shall email detailed site visit minutes to the KO within one (1) workday following the site visit. The KO, or designated representative, will provide meeting notes to all Contractors and the DPW within two (2) workdays of the site visit. The site visit is considered essential to the preparation of a complete and accurate proposal of the project desired by the DPW.

The site visit memorandum shall be submitted with the Contractor’s proposal. Failure to visit the site and discuss the project requirements with the COR or ACOR, and/or government Project Manager, shall not constitute an acceptable excuse for omissions or errors in proposals. The Contractor shall review the drawings, sketches, and any changes in the SOW that resulted from the site visit. The Contractor shall then prepare a proposal for the TO.

6.3 On-Site Conditions: Drawings may not be available or provided. Drawings showing the location of equipment, piping, ducts and conduit, etc. are diagrammatic and may not show every detail required. In addition, site conditions will not always permit installation in the locations shown. Drawings showing equipment, piping, ducts, conduit, etc., to be removed, altered, or installed may require deviation from the configuration of the demolition or installation drawings due to existence of conflicting ducts, conduits, hangers, light fixtures, structural items, and temporary walls, etc. All such minor details of work which are not shown on the drawings, as well as such items not specifically mentioned in the specifications, but which are essential and necessary for the completion of the work, and to make all systems or equipment operational, shall be considered as incidental and shall be included as part of the work. When this situation occurs, the final placement of permanently installed items shall be subject to approval by the applicable COR/ACOR. The Contractor shall be responsible for inspecting to their satisfaction all areas/items of possible conflict. Failure to verify the dimensions and locations will be at the Contractor's risk and shall not relieve the Contractor from accomplishing the work required by the TO.

7 Project Proposal

7.1 Written Proposal: The Contractor shall provide a written proposal describing their approach to the proposed project work described in the Government’s SOW and project drawings, if any.

The proposal shall include, but is not limited to, a cover page or pages, project cost estimate, and a narrative. The narrative shall only address concerns or alternative solutions to the Government’s design. If there are no concerns or alternatives, then the Contractor shall so state. The cover page shall include project number, project title, total project cost, and performance period.

7.2 Construction Schedule: A construction schedule is required. The Contractor shall be required to submit a critical path Gantt chart construction schedule with milestones for all projects with a performance period of ninety (90) days or more.

7.3 Record Drawings: During the progress of the contract, the Contractor shall keep a set of red-line drawings on the job site. These drawings shall be used to create as-builts.

If the Contractor fails to maintain the record drawings as required herein, the KO will consider that satisfactory progress has not been achieved for the period in question. Final payment will be withheld until as-built record drawings are submitted and approved by the

COR.

7.4 Delivery of Materials: Delivery of materials and equipment shall be made with minimal interference to Government operations and personnel.

8 Clean-Up Hallways, exits, and access routes must be kept free of debris and safe at all times. Prior to departure from the work area each day, the Contractor shall remove and properly dispose of all waste materials or rubbish generated by the project work. The Contractor shall provide daily cleanup of all job sites includes leaving the affected project area in good state of order. Thorough daily cleanup may be required in certain high-visibility areas on a case-by-case basis as described in the SOW for specific TOs.

Upon completion of the project, the Contractor shall conduct a thorough final cleaning.

This shall include normal daily cleanup, vacuuming, dusting, mopping, and all other necessary items as appropriate. Upon Pre-Final Inspection, the work area shall be ready to be occupied by the customer without any additional cleanup.

8.1 Government-Furnished Property/Equipment/Materials: The Contractor with their own forces shall transport all Government Furnished Property (GFP), Equipment (GFE) and/or Materials (GFM), if any, described in the TO. The GFP/GFE/GFM shall be transported from the Government’s storage area to the work site or as indicated on the TO. The Contractor shall follow the instructions of the KO regarding the disposition of all GFP/GFE/GFM not consumed in performance of a TO.

8.2 Equipment and Furniture on the Site: The Contractor shall cover equipment and furniture that is to remain in place within the contract operations area and protect it against damage or loss. Store equipment and furniture that is removed in performance of work where directed, or reuse in work as required by project SOW, drawings, or specifications.

Equipment and furniture temporarily removed shall be protected, cleaned, and replaced equal or better than its condition prior to starting work. Security for equipment or material that is to be reused and is removed for temporary storage shall be the sole responsibility of the Contractor.

8.3 Damage to Real Property: Any damage done by the Contractor to existing Government property shall be repaired to prior conditions, match the existing conditions, and meet the requirements of these specifications. The KO will determine if the repair work done is sufficient. All repair work will be at the Contractor’s expense.

8.4 Covered Chutes: All chutes used for refuse, and the like, shall be covered or of such design to fully confine the material to prevent the dissemination of dust.

8.5 Salvageable Items: The KO will determine if materials are salvageable or unsalvageable. Salvageable materials shall be managed as directed by the KO.

8.6 Trash Removal: Unsalvageable materials shall become the property of the Contractor and disposed of at the Contractor's expense. Materials to be removed shall be removed without damage to adjacent areas. All damage resulting from the removal activity shall be repaired by the Contractor at no cost to the Government. Repair shall be made with materials of like nature, type and construction as were damaged or exist adjacent to the areas to be repaired.

8.7 Standard Products: Materials and equipment shall be standard products of a manufacturer regularly engaged in the manufacturing of such products, which are of a similar material, design and workmanship. All products shall be new unless otherwise directed in the TO SOW.

9 Work Hours

9.1 Regular Work Hours: The Government's regular (normal) hours are from 0700 – 1600 hours, excluding Federal Holidays or when the Government Facility is closed due to local or national emergencies, administrative closings, or similar Government directed Facility closings. Work outside normal duty hours shall be coordinated with and approved by the COR/ACOR.

9.2 Federal Holidays: The Contractor’s performance shall not be required on the Federal public holidays listed below. However, that requirement is subject to mission execution requirements; and work on Holidays, when required, will be annotated on the individual TO.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents’ Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

NOTE: When a holiday falls on a Sunday, the following Monday will be observed as a holiday, and, when a holiday falls on a Friday or Saturday, the preceding Thursday is observed as a holiday by United States (U.S.) Government Agencies. Federal holidays also include any Presidential or Congressionally designated days off other than the holidays listed above.

9.3 Installation Closures: When an unforeseen Installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

9.4 Inclement Weather Delay: If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO and COR/ACOR of inclement weather within one (1) hour of suspension of work. The Contractor shall resume operations with KO and COR/ACOR approval.

10 Project Schedules The Contractor shall prepare and submit a Project Schedule to the Government for approval, as part of each pay request at no additional cost. The schedule shall include all work activities, milestones, and clearly show the critical path of the job. Work activities include:

• Submittal approval

• As-built drawings

• Final clean up and inspection

• Correction of punch list items

• Final payroll submittal

• Operation and maintenance manuals

The schedule shall indicate the sequence in which the Contractor proposes to perform the work and dates on which the Contractor proposes to start and complete all scheduled activities. The Contractor shall schedule the entire project from the award date. The Contractor shall use the approved project schedule to measure the progress of the work.

The project schedule shall include each major construction task required to complete the project. Additionally, the following mandatory tasks shall be included in the schedule: (a) task order receipt, (b) material submittals & approval, (c) material delivery, (d) task order pre-construction conference, (e) testing and air balancing, (f) cleanup, (g) Contractor’s completion inspection, (h) Contractor’s punch list, (i) final cleanup, (j) final inspection, (k) punch list and correction, (l) submit as-builts, (m) submit equipment data sheets, and (n) submit O&M manuals.

Revisions of the schedule shall be re-submitted with each modification proposal for approval. The revised TO schedule shall clearly reflect the added and/or deleted items of work; and reflect the increase or decrease in time required to execute the project and the modification. The Contractor shall immediately contact the KO for further direction if a Government Representative requests a change to the SOW.

Construction project schedules shall be submitted electronically. The Contractor shall provide an approved electronic version (see technical exhibit 1), readable without providing a copy of the software, to the Government.

10.1 Time Extensions: The Contractor may submit a time extension request for delays for which the Contractor is not responsible. The request must be accompanied, at minimum, by a narrative explaining the cause/justification of the delay and an updated Project Schedule. The KO will review the time extension request and provide a written response within five (5) workdays, along with a subsequent TO modification. Time extensions for adverse weather shall be considered in accordance with paragraph 9.4.

10.2 Liquidated Damages: The Contractor shall pay liquidated damages to the Government if the Contractor fails to complete the work within the time specified. The amount to be paid by the Contractor shall be determined at the TO level for each calendar day of delay until the work is completed or accepted.

11 Task Order Documents The Contractor’s proposal will be reviewed by the Government for accuracy and completeness. The Government will discuss all items with the Contractor. A TO will then be issued by the KO using DD Form 1155, Order for Supplies or Services.

Some circumstances such as change in work or funding priorities may prohibit the Government from issuing a TO after the receipt of the Contractor's proposal. If such circumstances arise, the Government shall not be obligated to reimburse the Contractor for any costs incurred in the preparation of the proposal. The Government reserves the right to cancel a proposed TO before or after receipt of the Contractor’s proposal.

All TOs are subject to the terms and conditions of this contract. In the event of a conflict between a TO and this contract, this contract shall prevail. If the Contractor is awarded multiple TOs, the work shall be completed concurrently unless otherwise specified in a

TO.

11.1 Task Order Work Files: The Contractor shall retain the working file on each TO for the duration of the contract period and shall make these files available for the KO's review.

All forms submitted shall be accurately filled out. The Contractor shall retain copies of any material including, but not limited to, receipts, TOs, sales slips, and invoices relating to the TO. The Contractor shall provide the KO access to the Contractor maintained files during the term of the contract.

11.2 Notice of Completion of Task Order: The Contractor shall notify the KO and COR/ACOR upon completion of each individual TO. The Contractor shall give the Government five (5) calendar days’ minimum advance notice of the date the work will be fully completed and ready for final inspection.

11.3 Real Property Documents Required Before TO Close-Out: The Contractor shall correctly submit within ten (10) calendar days after final acceptance. The Contractor shall contact the COR/ACOR for any project-specific information necessary to complete the DD Form 1354, Transfer and Acceptance of DoD Real Property at no cost to the Government. Final payment shall be withheld for untimely submissions.

11.3.1 Interim DD Form 1354, Transfer and Acceptance of DoD Real Property: At a minimum of fourteen (14) calendar days prior to final acceptance of the work or as specified on each TO, the Contractor shall complete and submit an accounting of all installed property. Refer to Unified Facilities Criteria (UFC) 1-300-08, Criteria for Transfer and Acceptance of DoD Real Property, for instruction on completing the DD Form 1354.

11.3.2 Final DD Form 1354, Transfer and Acceptance of DoD Real Property: The Contractor shall submit the final DD Form 1354 in conjunction with the final payment request. There is only one (1) final project DD Form 1354, even if multiple interim DD Forms 1354 are used.

11.3.3 BUILDER Sustainment Management System (SMS): Contractor shall provide a list, including salient data, on all replaced components/ systems (e.g. description of component/system, Manufacturer, Model Number, Serial Number, Voltage, CFM, RPM, etc.).

Contractor shall physically tag all newly installed component/equipment/systems.

Tagging shall state the Model Number, Serial Number, and installation date.

Contractor shall use an item unique identification system of assigning, reporting, and marking DoD property with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.

Serially managed item means an item designated by DoD to be uniquely tracked, controlled, or managed in maintenance, repair, and/or supply systems by means of its serial number or unique item identifier.

12 Personnel The Contractor shall provide the necessary personnel to accomplish all work within the time frames specified for each TO. The Contractor’s staff shall meet or exceed the position requirements as stated in the TO. The Contractor shall provide experienced and knowledgeable personnel in civil, structural, architectural, mechanical, and electrical engineering disciplines. The replacement and alternate staff shall meet or exceed the same minimum qualifications as stated in the TO. The Contractor’s staff shall be able to understand, speak, read, and write the English language fluently. Contractor will not be permitted to conduct work activities if Key Personnel are not approved by the KO.

12.1 Key Personnel: Key personnel include the Program Manager (PM), Superintendent, Site Safety Health Officer (SSHO) and Quality Control Manager (QCM).

The Contractor shall provide key personnel resumes to the KO for review and acceptance. The Contractor shall designate these individuals in writing and provide cell phone numbers to the KO prior to performance. The Government has the right to reject the Contractor’s choice of key personnel for failure to meet the qualification standards incorporated into the contract. Any changes to the working status of key personnel shall be transmitted in writing to the COR/ACOR for approval within fourteen (14) calendar days of the proposed change. Key personnel shall not be added or removed without express acknowledgement of the COR/ACOR and any replacement personnel shall be at least equal in skills, education, and experience to the predecessor.

12.1.1 Program Manager (PM): The Contractor shall provide a PM with a minimum of five (5) years of experience supervising Commercial or Federal construction projects similar to those required by this contract (i.e. more than ten (10) projects working simultaneously). This individual and any individual designated to act on his/her behalf, shall have the full authority to contractually commit the Contractor for prompt action on matters pertaining to contract administration of the contract.