NCO19-FY23-71 JOFOC 36C259-22-AP-4027 SLC Nurse Call - HCA Approved redacted_Redacted.pdf

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 5 Revision: 01 Effective Date: 01/01/2023

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C259-22-AP-4027 Tracking Number: 2022-12-28T05:17:51

1. Contracting Activity:

Department of Veterans Affairs, Network Contract Office (NCO) 19, Construction Contracting Team, 6162 South Willow Drive, Suite 300 Greenwood Village, Colorado 80111, on behalf of the Engineering Department, Salt Lake City Department of Veterans Affairs Medical Center (SLCVAMC), 500 Foothill Drive Salt Lake City, UT 84148.

2. Nature and/or Description of the Action Being Approved:

This is a request for a new, sole source, firm-fixed price contract to a Service-Disabled Veteran Owned Small Businesses (SDVOSB). The proposed awardee, RHI LLC is a verified, SDVOSB company.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Salt Lake City VA Healthcare System has a need to fully upgrade the SLCVAMC nurse call system to the Rauland Responder Enterprise Solution, Responder 5 which includes renovating the nurse call system in Buildings 1, 14, and 3. Units are being renovated for inpatient use. The units include 4CE, 3BE EMT, 3W ICU, 3E C Hallway, PACU, Dialysis, AMU old and new, Telemetry, 2 East, ER, and the BHU. This also includes removal of all Responder 4 nurse call equipment, and removal of all existing cabling to and from headend equipment/devices as it pertains to the removed nurse call equipment. Overall Nurse Communications Network shall utilize VoIP communications between all major components:

nurse consoles, staff terminals, telephones, and controllers. Any nurse call console and staff terminal must be able to answer any patient call placed in the network. The contractor will fully upgrade the nurse call system as described in the drawings and specifications. The contractor shall implement phasing to ensure construction will not impact or impede the VAMC’s mission to provide care to veterans. Verification of all existing conditions shall be noted by the contractor.

The estimated period of performance is 140-calendar days from issuance of the Notice to Proceed (NTP), with a total cost estimate of .

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4. Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 or 819.7009 up to $5,000,000. Check the specific VAAR clause used below:

(x) 819.7008 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This is a sole source acquisition IAW VAAR 819.7008, 38.U.S.C 8127(c). Under this authority, sole source awards can be made directly to a verified SDVOSB that meets the eligibility requirements of VAAR 819.7003 and the anticipated award price of the contract (including options) does not exceed $5 million. A determination that only one SDVOSB can meet the requirement is not required.

For this acquisition, the Contracting Officer (CO) has determined that a sole source award to RHI LLC is in the best interest of the Government. RHI LLC has been determined to be a responsible contractor with respect to performance; RHI LLC (SNG9LQMA4AX7) is registered in SAM and verified as a SDVOSB through CVE/SBA. In addition, RHI LLC has completed multiple projects at the SLCVAMC with past performance ratings of satisfactory or higher. RHI LLC is licensed, bonded, and insured. Lastly, IAW FAR Part 5, this justification will be posted to Contract Opportunities.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies:

The Contracting Officer's (CO) determination to issue a sole source contract award is a business decision, wholly, within the discretion of the CO. With significant emphasis on the Non-recurring Maintenance (NRM) construction program and a budget more than doubled from FY22, the CO is utilizing/leveraging every resource, to include using this authority judiciously, to award construction requirements received. Prior to the selection of a certified SDVOSB, the CO reviews previous acquisition history executed under this authority to ensure fair opportunity is given amongst the SDVOSB arena.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The final contract price will be fair and reasonable by a comparison of historical pricing for similar services. Market research to compare the prices offered to prices paid during seven

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10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

RHI LLC

2050 Painter Ln Ogden, UT 84401 arron@rhiconstruct.com

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Barriers to competition should not be an issue on future procurements.

12. Requirements Certification:

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Joshua Keene Date

Healthcare Engineer

SLCVAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Christina Beeler-Blackburn Date Contracting Officer NCO 19 Construction Branch 1

JOSHUA

KEENE

Digitally signed by JOSHUA

KEENE

Date: 2023.03.21 14:33:02 -06'00' 3/21/23

CHRISTINA L.

BEELER-BLACKBURN

692068

Digitally signed by CHRISTINA L.

BEELER-BLACKBURN 692068

Date: 2023.03.21 14:38:33 -06'00' 3/21/23

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b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

Donna Gillete Date

NCO 19

Branch Chief, Construction 1

Michelle Gray Date Director of Contracting

NCO 19

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($750K to $75 million) for other than full and open competition.

Curtis M. Jordan Date

Executive Director, Regional Procurement Office West Head of Contracting Activity (HCA)

MICHELLE

GRAY

Digitally signed by MICHELLE

GRAY

Date: 2023.03 22 09:10:28 -06'00'

CURTIS

JORDAN

Digitally signed by CURTIS

JORDAN

Date: 2023.03.28 20:57 23 -06'00'

Donna A. Gillette 974418

Digitally signed by Donna A.

Gillette 974418 Date: 2023.03.22 07:37:08 -06'00'