NB687100-21-00450 DRAFT PWS 20210602.pdf

Rev 1.0 June 2, 2021 1

PERFORMANCE WORK STATEMENT (PWS)

BOULDER MICRO-FABRICATION FACILITY (BMF) CLEANROOM

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide the National

Institute of Standards & Technology (NIST) laboratory support services for the Boulder Micro-Fabrication Facility (BMF) Cleanroom. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, transportation, supervision, and other items and non-personal services necessary to perform BMF Cleanroom laboratory support services as defined in this Performance Work Statement (PWS) except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: NIST seeks Contractors that can provide laboratory support services for the BMF Cleanroom. The BMF is a 16,000-gross square feet Class 100 Cleanroom consisting of 8,000 square feet of downflow air with an International Standards Organization (ISO) ISO 5 specification and 8,000 square feet of chase and support space in Building 81. There is also an 18,000 square feet interstitial space that is roughly ISO 7. There are several other cleanroom storage areas in the Building 81 interstitial and penthouse, and a storage space in Building 1, Wing 5. Physical and exposure hazards present in the cleanroom have a National Fire Protection Association (NFPA) hazard rating of 4-health, 4-flammability, and 3-instability. The NFPA hazard rating for the storage areas are 2-health, 3-flammability, 1-instability.

The tasks in this PWS must be performed to the ISO 14644 and Institute of Environmental Science and Technology (IEST)-RP-CC018.4 standards

1.3 Objectives: Support the BMF with a service contract to provide laboratory services for the BMF Cleanroom. Such services include cleaning, inventory control, and other basic laboratory services.

1.4 Scope: The non-personnel BMF Cleanroom laboratory support services furnished under this contract shall be in accordance with the specifications listed in this PWS, appendices, and the contract herewith in. Services include providing cleaning, inventory, stocking, chemical management, and simple maintenance tasks to help support the BMF Cleanroom. The Contractor shall provide services to support the BMF by accomplishing cleaning, inventory, stocking, chemical management, and simple maintenance tasks.

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1.4.1 All Contractor staff on-site shall satisfactorily complete necessary tasks and safety training. The safety training includes BMF safety training, a one-hour in-person safety orientation tour, and pass a final quiz. Training is expected to take 3-5 days. Parts of the training require access to NIST computer systems for the Contractor staff. The Government will provide access to these required trainings. A complete list of training requirements is listed in Attachment 2.

1.5 Period of Performance: The period of performance shall be for one Base Year of 12 months and four 12-month option years. See clause Commerical Acquisition Regulation (CAR) 1352.270-70, Period of Performance for actual dates

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program shall assure that the work complies with the contract's requirement. An electronic copy of a comprehensive written quality control plan (QCP) shall be submitted to the Contracting Officer (CO), Contracting Officers Representative (COR), and Technical Point of Contact (TPOC) via email within 30 days after contract award. After accepting the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing any proposed change to his Quality Control (QC) system. When changes are made to the QCP, the Contractor shall submit the revised QCP to the Government for review and approval within 10 working days when changes are made thereafter.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to perform services on the days the following Federal holidays are observed:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

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1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 a.m. to 6:00 p.m Monday thru Friday except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor will not be reimbursed when the Government facility is closed for the above reasons firm-fixed-price contracts.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the workforce's stability and continuity are essential.

1.6.4.1 Core Hours: An employee may vary the number of hours worked on a given workday and/or the number of hours each week within limits established for the NIST Organization Unit (OU)/Division. This is a flexible variable schedule with no minimum number of hours to be worked on daily or weekly;

the only essential work requirement is 40 hours per week. However, an employee must be on duty during core hours unless an absence has been approved.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at 325 Broadway, Boulder, CO, 80305

1.6.6 Type of Contract: The Government will award a Firm-Fixed-Price (FFP) contract.

1.6.7 The Government reserves the right to complete any task in this PWS as deemed necessary. This work does not involve confidential or proprietary data.

1.6.8 Executive Order: The Contractor may be required to provide service during normal duty hours when administrative leave is granted by the higher headquarters or the President of the United States per an Executive Order.

Since these days will have already been included in the Contractor's monthly price, a letter from the CO will be issued identifying what services, if any, are needed by the Government. If no services are needed, then these shut-downs/administrative days off shall be at no cost to the Government. Invoices that include these days shall be adjusted to reflect the no-service days by dividing the number of service days of said month into the total unit price.

Begins Ends

Core Hours 8:00 a.m. 12:00 p.m.

Core Hours 1:00 p.m. 5:00 p.m.

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1.6.8.1 Excepted Service: Should a lapse in appropriations occur, NIST operations, including operations performed under contract, will be limited to “excepted” (essential) activities, and all work shall continue during the lapse in appropriation.

1.6.8.2 Inclement Weather Schedule: The Contractor may provide custodial service during periods of inclement weather. In the cases of severe weather, only the CO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed custodial service within twenty-four hours after the severe weather has ceased.

1.6.8.2.1 Snow Season Processes: Employees should discuss unscheduled leave or telework options with their supervisor before a snow event occurs. Only authorized employees will be allowed on-site if the site is closed. Contractors will not be allowed on-site if the site is closed. The enclosed “Pocket Guide to Winter Storm Operations and Staff Access” contains information about snow clearing priorities and site status.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance. The Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

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1.6.11 Technical Point of Contact: The (TPOC) will be identified by name upon contract award. The TPOC.

1.6.12 Key Personnel: The following personnel are considered key personnel by the Government as defined in CAR clause 1352.237-75, Key Personnel: Manager and Quality Control Inspector. No key personnel shall occupy another key personnel's duties and responsibilities. The Contractor shall provide a Manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor shall also provide an out-of-hours email address and phone number where the Manager can be reached to be informed of emergencies or other important information. The Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract's daily operation. The Manager or alternate shall be available between Core Hours, 8:00 a.m. to 12:00 am and from 1:00 p.m. to 5:00 p.m., Monday thru Friday except for Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.12.1 Manager must have the training and experience in managing personnel conducting janitorial or custodial services; a minimum of five years of full-time work experience in the field of laboratory services; and possess knowledge of Occupational Safety and Health Administration (OSHA), and the American National Standards Institute (ANSI).

1.6.12.2 Quality Control Inspector must have three years of experience performing and/or inspecting tasks similar to the tasks in this PWS. The Quality Control Inspector shall be responsible for ensuring that the tasks in the PWS are completed to the standards described in Technical Exhibit 1.

1.6.12.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractor s are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office.

1.6.13 Contractor Personnel: The Contractor shall be required to furnish qualified personnel to perform this contract. The Contractor shall provide sufficient staff to perform the tasks outlined in this PWS commensurate with those standards and practices commonly found in the commercial marketplace. The Contractor shall establish a sufficient management team for the custodial staff and the size of this effort, as commensurate with those standards and practices

Rev 1.0 June 2, 2021 6 commonly found in the commercial marketplace. All Contractor personnel shall only take direction from their immediate supervisor. Under no circumstances shall the Contractor take direction from any Government employee that deviates from this PWS.

1.6.13.1 Management of Contractor Personnel: The Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed in the PWS. The Contractor shall select, supervise, and exercise control and direction over its employees under this contract. The Contractor shall not supervise, direct, or control the Government personnel's activities or the employee of any other Contractor, except any subContractor employed by the Contractor on this contract. The Government shall not exercise any supervision or control over the Contractor in the performance of contractual services under this contract. The Contractor is accountable to the Government for the actions of its personnel.

1.6.13.2 Personnel Standards of Conduct: Good conduct and judgment is required of all people entering the installation. Fighting, abusive, and/or profane language, reckless driving, or failure to respond to direct orders from any installation employee acting in an official capacity (i.e., Police Officers or Firemen) shall be sufficient reason to remove the disorderly individual from the installation. Removing a Contractor employee from the installation shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the specified tasks in this contract. Contractor employees shall not participate in disruptive activities that interfere with normal and efficient Government operations. All personnel employed by the Contractor in this contract's performance or any representative of the Contractor entering NIST, Boulder, CO campus and its tenant activities shall obey all regulatory guidance of DOC and the installation and shall be subject to surveillance to ensure that no violations occur. The Contractor shall be responsible for maintaining satisfactory employee competency standards and conduct and taking such disciplinary actions with respect to Contractor employees as may be necessary. The Contractor shall not allow any employee, while on the installation, to possess, sell, consume, or be under the influence of intoxicants, drugs, or any other incapacitating agent which produces similar effects. The CO/COR shall require the NIST Police to remove any Contractor employee found under the influence of intoxicants, drugs, or incapacitating agents during his/her performance of this contract.

1.6.13.3 Language Requirement: All personnel providing services to the

Government in connection with this contract must read, speak, and clearly understand English. The nature of the work requires personnel to enter laboratories and read signs where dangers may exist. For example, lasers and chemicals may be present in some areas where cleaning activities shall take place.

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1.6.13.4 Emergency Telephone List: A current list shall be provided by the

COR/Technical Point of Contact (TPOC) monthly.

1.6.13.5 Strike Contingency Plan: The Contractor shall agree to continue providing services if there are labor disputes or other associated employee relations issues that shall directly affect the Contractor’s ability to perform the requirements of this PWS.

1.6.13.6 Organizational Conflict of Interest: Contractor and subContractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be accepted solely at the Contracting Officer's discretion. Suppose the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated. In that case, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequently contracted requirements that may be affected by the OCI.

1.6.14 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and prevent possible negative impacts on additional services, the Contractor shall have personnel on-board during the thirty (30) day phase-in/ phase-out periods. During the phase-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

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PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER REPRESENTATIVE (COR). An employee

of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel evaluated in a source selection process may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the listed persons in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of

Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

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2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that an end product or service quality shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime

Contractor. The Government does not have the privity of contract with the subContractor.

2.1.12. TECHNICAL POINT OF CONTACT. An employee of the U.S.

Government appointed by the Contracting Officer to address any technical aspects of the contract. This individual has the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract and has no funding implications.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative ANSI American National Standards Institute BMF Boulder Microfabrication Facility BOMA Building Owners and Managers Association CAR Commerical Acquistion Regulation CFR Code of Federal Regulations CIR Contractor Investigative Request COB Close of Busniess CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CO Contracting Officer e-QIP Electronic Questionnaire for National Security Positions FAR Federal Acquisition Regulation FFP Firm Fixed Price ID Identification IEST Institute of Environmental Science and Technology ISO International Standards Organization NACI National Agency Checks with Written Inquiries NFPA National Fire Protection Association NIST National Institute of Standards and Technology

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OCI Organizational Conflict of Interest ODC Other Direct Costs OPM Office of Personnel Management OSHA Occupational Safety and Health Administration OU Organization Unit PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PSI Personnel Security Investigation PWS Performance Work Statement REF Reference SAC Special Agreement Check SHMS Safety and Health Management System QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TPOC Technical Point of Contact

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Emergency Services: The Government will provide general installation security services. Call extension 7777 or outside phone line emergency numbers, (303) 497-7777, emergencies to report a fire, or for medical emergencies.

3.2. Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment in building 81.

3.3. Utilities: The Government will provide all utilities in the facility and be available for the Contractor’s use in the performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices.

The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Access to employee public areas: restrooms/breakroom/parking.

3.5. Administrative Work Space in building 81 as noted by the COR/CO containing.

3.5.1. Desk with chair,

3.5.2. NIST linked computer and printer support (local or network),

3.5.3. Telephone,

3.5.4. Common Office Expendables (paper/pens/stapler/etc.)

3.6. Equipment: The Government will provide a locker, office supplies, and all equipment required to perform the tasks in this PWS. The Contractor will have access to scanners, fax machines, printers, and computers.

3.7. Materials: The Government will provide NIST Standard Operating Procedures and Policies.

3.8. Supplies: The Government will provide the consumables required for the completion of each task. All Government-furnished items remain the property of the Government and must stay on-site at all times.

3.8.1. Cleanroom gowning and personal protective equipment.

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3.8.2. Air particle counter.

3.8.3. Vacuum cleaner suitable for each lab environment.

3.8.4. Mops, wipes, cleaning supplies, and cleaning fluids.

3.9. Training: The Government will provide initial BMF specific safety training for two to three Contractor staff members on how to perform the tasks in this PWS and the corresponding safety aspects as detailed in Attachment 2. After the initial training, the Contractor shall be responsible for training all subsequent Contractor staff members on how to perform the tasks in this PWS and the corresponding safety aspects. After the Contractor has trained new Contractor staff members, they must pass a NIST administered quiz to ensure that such new staff understands the required work and corresponding safety aspects.

3.9.1. Additionally, the Government will quiz the new staff member to demonstrate that they can satisfactorily and safely complete the tasks in this PWS. Suppose the Government determines that the new staff member cannot satisfactorily and/or safely complete the tasks in this PWS. In that case, the Contractor shall retrain the new staff member until they can perform the task in this PWS according to the Government’s satisfaction.

The Government reserves the right to ask for a demonstration that a staff member can satisfactorily and/or safely complete the tasks in this PWS at any time. The Contractor shall retrain any staff member(s) who cannot satisfactorily and/or safely complete the tasks in this PWS at any time required. At any point, if any Contractor staff is unsure about the procedure or safety aspects of a task, they shall ask their supervisor or the TPOC or designee for advice or more information. The Contractor shall not complete any task that they are not sure how to procedurally or safely complete.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all labor, supervision, administration, supplies, equipment, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.1.1. All Contractor staff on-site shall pass a background security check.

4.1.2. All Contractor staff on-site shall satisfactorily complete necessary tasks and safety training. The safety training includes BMF safety training, a one-hour in-person safety orientation tour, and pass a final quiz. Training is expected to take 3-5 days. Parts of the training require access to NIST computer systems for the Contractor staff. The Government will provide access to these required trainings. A complete list of training requirements is listed in Attachment 2.

4.1.3. Due to the variety of conditions and requirements for working in the cleanroom; such as hazards present, sensitive equipment, ability to follow evacuation alarms, safety issues, documentation, and inventory-related activities; all Contractor staff must be able to:

4.1.3.1. Climb and work on a 10-foot ladder

4.1.3.2. Work in the subfloor with a 2-foot height limitation.

4.1.3.3. Lift 50 pounds.

4.1.3.4. Have eyesight and hearing levels necessary to complete the tasks in this PWS safely.

4.1.3.5. Read and write at the high school graduate level

4.2. Special Agreement Check Clearance: The Contractor shall possess and maintain a Special Agreement Check (SAC) clearance from the Office of Personnel Management (OPM). This includes providing fingerprints and running a criminal history check.

4.2.1. Personnel Clearance: The Contractor shall initiate and coordinate the following background checks on all employees responsible for performing custodial services in any facility prior to beginning work in such facilities in order to determine their suitability for working on the NIST, Boulder campus. The Contractor shall ensure the site manager and any other

Rev 1.0 June 2, 2021 14 designated personnel who require access to the installation in the contract's performance have a current and favorably adjudicated Personnel Security Investigation (PSI). The Contractor shall ensure that National Agency Checks with Written Inquiries (NACI) authorized under Executive Orders 10450 and 10577, section 3301 and 3302 of title 5, U.S. Code; and parts 5, 731, 732, and 736 to Title 5, Code of Federal Regulations are completed and submitted to the COR one week after hiring of any new personnel.

4.2.2. Each Contractor employee shall complete an SF 85, Questionnaire for Non-Sensitive Positions, using the Electronic Questionnaire for National Security Positions (e-QIP) located on the Office of Personnel Management (OPM) website http://www.opm.gov/e-qip/. This information constitutes Personally Identifiable Information (PII).

4.2.3. The Contractor shall submit a hardcopy of the form with the employee’s original signature/date and two fingerprint cards (FBI Form FD 258) and a completed OF 306, Declaration of Federal Employment to the CO or COR, who will forward them to the appropriate office on behalf of the Contractor.

These forms shall not be faxed or sent electronically. This information constitutes PII.

4.2.4. The SF 85 and fingerprint cards are submitted with the Contractor

Investigative Request (CIR), annotating the appropriate designation.

4.2.5. The Contractor shall take any and all steps to protect this PII of its employees. The Contractor shall provide such PII to the Government with a cover sheet, indicating that, “This information is subject to the Privacy Act.”

If PII is sent via electronic mail (encrypted), the Contractor shall indicate in the subject line a statement that reads, “This information is subject to the Privacy Act.”

4.2.6. Identification Card/Badge: Every Contractor employee shall obtain a

Temporary Identification (ID) Badge prior to starting work on this contract.

Upon notification to the COR by the Installation Security Office of a final favorably adjudication of Personnel Security Investigation (PSI), the Contractor employee will be issued a permanent DOC-NIST Contractor badge. Each Contractor employee shall wear the Contractor's ID Badge conspicuously on his/her outer clothing at all times while working on the installation except for when working in the cleanroom. Personnel are subject to challenge and removal from the work area or denied access to the installation if the Contractor's ID Badge is not being worn. It is the Contractor's responsibility to enforce this requirement. All Government-provided Contractor’s ID badges shall be returned to the Government either at the completion of the contract or upon employment termination.

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After award of contract, the Contractor shall request through the COR the issuance of installation passes and identification badges for his/her employees and work vehicles. The Government will issue badges without charge. Contractors are only to have access to specific and necessary buildings to which they are assigned to. Upon termination of employment or contract, the Contractor shall secure the terminated employees’ base identification cards and return them to the COR or TPOC within twenty-four hours. The Contractor shall develop procedures ID control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued ID by personnel who no longer an employee. The Contractor shall immediately report any occurrences of lost ID cards to the Contracting Officer in writing.

4.2.7. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use in buildings 1 and 81. At the close of each work period, Government facilities, equipment, and materials shall be secured.

4.2.8. Vehicle Registration: Prior to entering the installation, all Contractor and Contractor employee’s vehicles shall be properly registered and insured in accordance with applicable Federal, State, and DOC laws and policies.

4.2.9. Installation Parking: The Contractor and its employees shall abide by installation parking regulations. Employees' vehicles shall only be parked in areas approved by the Office of Facility and Property Management.

4.2.9.1. Accident Reporting: Emergency 911 services are available on the installation. Additionally, the Contractor and Contractor’s personnel shall be knowledgeable of and comply with all installation incident-reporting procedures provided by the COR or TPOC. Should an accident occur on-site, the local Emergency Medical Services shall respond and provide ambulance services off the installation. When available, the installation will transport the injured to the nearest public hospital.

This information constitutes PII. The submission of this PII to the Government shall be done in accordance with the safeguarding procedures outlined above in sections 4.2.2, 4.2.3, and 4.2.5. The Contractor shall preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and the Government investigation is conducted.

4.2.10. Loss or Damage to Contractor’s Property: The Contractor shall be responsible for protecting its supplies, materials, equipment, and the personal property of its employees from loss, damage, or theft. The Contractor shall identify all Contractor-owned equipment by marking or

Rev 1.0 June 2, 2021 16 tagging. All equipment shall be listed, and a digital photo shall be provided to the COR/ Alternate Contracting Officer’s Representative (ACOR) before the equipment is used. All Contractor equipment and supplies shall be secured at the end of each work period in facilities to be provided for this purpose. The Government assumes no responsibility for damage, loss, or theft to Contractor’s materials or supplies while in use or storage at any Department of Commerce (DOC) facility. The Contractor shall get approval from the COR/ACOR for any storage facilities used, which shall remain on-site and a location to set up and park the container. The COR/ACOR will consider the location for such storage and the duration that suitable locations can be used on a case-by-case basis.

4.2.11. Liability: The Contractor shall be aware that, in the performance of the services stated in this PWS, costly equipment owned by the Government shall be worked on and shall be worked around. Laboratories contain valuable items and ongoing experiments. The Contractor shall be held responsible for damages to all Government-owned property, including but not limited to equipment, tools, and facilities, and be required to repair any damage or replace any equipment, at the Contractor’s expense, due to negligence on the part of the Contractor or the Contractor’s employees.

4.3. Special Qualifications: Contractors shall provide their proposed staff with basic safety, chemical safety, and cleanroom protocol training relevant to working in a lab environment, and ISO 5, 6, and 7 cleanrooms in accordance with the requirements outlined in ISO specification 14644, Cleanrooms and Associated Controlled Environments and IEST-RP-CC018.4.

4.4. Contractor Personnel: The Contractor shall be required to furnish qualified personnel to perform this contract. The Contractor shall provide sufficient staff to perform the tasks outlined in this PWS commensurate with those standards and practices commonly found in the commercial marketplace. The Contractor shall establish a sufficient management team for the custodial staff and the size of this effort, as commensurate with those standards and practices commonly found in the commercial marketplace. All Contractor personnel shall only take direction from their immediate supervisor. Under no circumstances shall the Contractor take direction from any Government employee that deviates from this

PWS.

4.4.1. Hiring Government Personnel: The Contractor is restricted from hiring current Government employees.

4.4.2. Training Requirement: The Contractor shall keep a record of training for each employee on file and made it available to CO or COR when requested.

Records shall be retained for at least one (1) review cycle or as designated by the CO or COR.

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4.4.2.1. Contractors shall be responsible for continued, uninterrupted service for the tasks in this PWS.

4.4.2.2. The Contractor shall provide the Government a written plan for training new staff members and for uninterrupted service for the tasks in this PWS.

4.4.2.3. The work, the Contractor, performs shall not unduly interfere with the day-to-day functioning of the cleanroom. The Government will provide guidance through the TPOC to this effect.

4.4.2.4. Emergency Telephone List: Provide the COR/Technical Point of

Contact (TPOC) a phone listing updated as necessary for emergency contact during non-working hours. This list shall be due within 5 calendar days before the contract start date. Monthly updates are due on the first calendar day of each month or within 3 business days of changes in contact information to the COR/TPOC/CO.

4.4.3. Mandatory NIST BMF Trainings: Required safety trainings will be updated or amended by the Government as needed depending on NIST safety requirements.

4.5. Safety: The Contractor employee shall be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to general safety, fire prevention, and waste disposal.

4.6. Notification of Environmental Spills: In the event that the Contractor spills or releases any hazardous material or hazardous waste into the environment, The Contractor shall immediately report the incident to the COR/TPOC. The Contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment.

4.7. Safety and Occupational Health Hazard Reporting Program: NIST has committed itself to Safety excellence. As such, the Contractor shall maintain safety standards consistent with all applicable Federal, State, and local regulations and coordinate their safety program with the CO or COR to ensure their program meets applicable compliance standards. The Contractor shall document and submit to the CO or COR, for acceptance, a copy of their written safety program no later than the start of full performance and shall provide all updates and revisions to the safety program within 30 calendar days of the change.

4.7.1. The Contractor shall immediately notify the COR and TPOC of any safety problems that may affect the performance of work to be performed under this contract, present unsafe or unhealthy conditions, and/or a cause or delay in work by the Contractor's employees. Government facilities have been inspected for compliance with Occupational Safety and Health Act (OSHA)

Rev 1.0 June 2, 2021 18 standards, and no hazards have been identified for which safe work practices have not been established. Should a hazard be identified, the Government shall correct the hazardous condition according to the established risk. A higher priority for correction will not be assigned provided merely because of this contracting initiative. The fact that no safety conditions have been identified does not warrant or guarantee that no hazards exist. Compliance with Federal regulations for the protection of contracted employees is exclusively the obligation of the Contractor. This includes the requirement for appropriate safety training as required under OSHA and other applicable laws and regulations, including Hazard Communication and Blood Borne Pathogens' handling. The Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements, with the exception of the requirement mentioned above to make corrections according to established risk. It is the responsibility of the Contractor to report any and all safety incidents and accidents to the Installation Support Services at BSHED and Safety Office (303-497-5375).

The contact information for this office can be obtained from the COR. The Contractor shall notify the CO or COR immediately, but not later than one working day after the occurrence of all reportable accidents, near and misses, and incidents resulting in personal injury, loss of life, impact to the environment property damage to a Government facility or equipment.

4.8. Hazard Reporting Program: The Contractor shall establish a Hazard Reporting Program as a component of the overall safety program according to Safety and Health Management System. (SHMS) for Occupational Safety and Health Administration (OSHA) employees. The Contractor shall provide its employees with the procedures to report hazards, including the following:

-Identification of personnel to who report suspected hazards -When hazards should be reported -Oral vs. written reports -Protection against reprisals for people filing reports

4.8.1. The Contractor shall encourage employees to make oral reports to their supervisor as the most prompt and effective identification method, especially for imminent hazards. The Contractor shall use the NIST form as directed by the COR/TPOC or Contractor equivalent when reporting hazards in writing. The Contractor shall have forms readily available (either via hard copy or electronically) at workplaces for employees to use.

4.8.2. The Contractor shall investigate hazard reports as soon as possible and shall notify the CO or COR within one hour for imminent danger situations or potentially serious situations and three working days for all other hazardous conditions

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4.9. Communications. The Contractor is required to acknowledge any communication from the CO, COR/TPOC, or their designee within 30 minutes during normal working hours.

4.10. Safety and Health Plan. The Contractor shall identify the processes and procedures the Contractor will use to track compliance with the Safety and Health Plan and the process and procedures that will be used to correct violations

4.11. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this

4.11.1. Quality Control Contents: The QCP is highly recommended to include the following:

4.11.1.1. An inspection system tailored to the specific laboratory services required for the BMF cleanroom and addresses all services required by the PWS. The person who performs the work shall not also inspect and approve that work.

4.11.1.2. The Contractor's methods will identify, and correct deficiencies in the quality of service before the level of performance becomes unacceptable.

4.11.1.3. The Contractor shall maintain an on-site file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the Contracting Officer (CO)/ Contracting Officer Representative (COR) upon request during the term of the contract. The CO/COR may compare inspections performed by the Contractor’s inspectors against the actual conditions which exist at the time of inspection. The Contractor shall maintain these files for a minimum of six (6) months after the contract completion date.

4.11.2. Computerized Products: Should the Contractor choose to use computerized products to conduct management, scheduling, and automated reports, all products shall be compatible to NIST computer systems such as valid electronic mail addresses, Microsoft Word, Microsoft Excel, and PDF documents.

4.11.3. Repairs. The Contractor shall immediately notify the COR/TPOC verbally or in writing of any circumstance or situation in need of facility fixture repairs in the Government Furnished Facility.

4.11.4. Renovations/Changes/Upgrades to Contractor Provided Space. No alterations to the property shall be made without specific written permission from the COR/CO. The Contractor shall furnish the CO a detailed

Rev 1.0 June 2, 2021 20 modification(s) request. Any approved Contractor required alterations shall be made at no additional cost to the Government. At its own expense, the Contractor shall restore the space to the original condition in which it was received, fair wear and tear expected, at the time of contract completion or termination, except as otherwise approved in writing by the CO. In the case of damaged facilities, the amount of compensation due to the Government by the Contractor shall be the actual cost of the repair

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PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide laboratory services for the NIST-owned

Boulder Micro-Fabrication Facility (BMF) Cleanroom.

5.2. BMF Cleanroom Laboratory Services Tasks.

5.2.1. The TPOC will provide a written copy of the methods, quantities, sizes, and any other required information in writing at the start of the contract. If any of these methods, quantities, sizes, etc., are required to change, the TPOC will provide new information to the Contractor. These new methods, quantities, sizes, etc., will go into effect one week after the Contractor has received the updates. The Government will be responsible for and provide any required retraining due to changes in procedure.

5.2.2. Daily, unless there is a higher priority item, as defined by the TPOC or a designated representative, the Contractor shall perform the following tasks as a first item when they arrive on site:

5.2.2.1.The Contractor shall sign in that they are at NIST in a method as defined by the

TPOC.

5.2.2.2.The Contractor shall check their email at the beginning of the day and throughout the day for any NIST staff communications.

5.2.2.3.In the tool move-in room, the Contractor shall:

5.2.2.3.1. Inspect that the tacky mat outside of tool move-in and all tacky mats on the inside of tool move-in are clean, as defined by the TPOC, or else replace them in a method as defined by the TPOC.

5.2.2.3.2. Inspect that there is a sufficient number of cleanroom booties, as defined by the TPOC, located by the entrance door to tool move-in. If there are not, booties are restocked in a method as defined by the TPOC.

5.2.2.3.3. Inspect that there is a sufficient quantity of each size of the glove, as defined by the TPOC, located in the containers in tool move-in. If there are not, the gloves are restocked in a method as defined by the TPOC.

5.2.2.3.4. Inspect that there is a sufficient quantity of hairnets, as defined by the TPOC, located in the containers in tool move-in. If there are not, hairnets are restocked in a method as defined by the TPOC.

5.2.2.3.5. Inspect that there is a sufficient quantity of face coverings, as defined by the TPOC, located in the containers in tool move-in. If there are not, face coverings are restocked in a method as defined by the TPOC.

5.2.2.3.6. Inspect that there is a sufficient quantity of isopropanol wipes, as defined by the TPOC, located in the containers in tool move-in. If there are not, isopropanol wipes are restocked in a method as defined by the TPOC.

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5.2.2.3.7. Inspect that there is a sufficient quantity of safety glasses and safety glass cleaner, as defined by the TPOC, is located in the containers in tool move-in.

If there are not, safety glasses and safety glass cleaner are restocked in a method as defined by the TPOC.

5.2.2.3.8. Inspect that the solvent trash in tool move-in is sufficiently empty, as defined by the TPOC. If it is not, the solvent trash is emptied in a method as defined by the TPOC.

5.2.2.3.9. Record any issues associated with the tasks required in the tool move-in area and report to the TPOC or designee within an hour of noticing the issue.

5.2.2.4.In the process support room, the Contractor shall:

5.2.2.4.1. Inspect that the tacky mat outside of process support and all tacky mats on the inside of process support are clean, as defined by the TPOC, or else replace them in a method as defined by the TPOC.

5.2.2.4.2. Inspect that there is a sufficient number of cleanroom booties, as defined by the TPOC, located by the entrance door to process support. If there are not, booties are restocked in a method as defined by the TPOC.

5.2.2.4.3. Inspect that there is a sufficient quantity of each size of the glove, as defined by the TPOC, located in the containers in process support. If there are not, the gloves are restocked in a method as defined by the TPOC.

5.2.2.4.4. Inspect that there is a sufficient quantity of hairnets, as defined by the TPOC, located in the containers in process support. If there are not, hairnets are restocked in a method as defined by the TPOC.

5.2.2.4.5. Inspect that there is a sufficient quantity of face coverings, as defined by the TPOC, located in the containers in process support. If there are not, face coverings are restocked in a method as defined by the TPOC.

5.2.2.4.6. Inspect that there is a sufficient quantity of isopropanol wipes, as defined by the TPOC, located in the containers in process support. If there are not, isopropanol wipes are restocked in a method as defined by the TPOC.

5.2.2.4.7. Inspect that there is a sufficient quantity of safety glasses and safety glass cleaner, as defined by the TPOC, located in the containers in process support.

If there are not, safety glasses…