Draft Specifications.pdf

Requirements / Specification Document

TITLE: Motion Capture Truss System

Requesting Laboratory / Division / Group:

Communications Technology Laboratory Public Safety Communications Research Division Advanced Communications Research Group (671.02)

General Statement of Need:

The National Institute of Standards and Technology (NIST) requires the design, engineering, and installation of a freestanding truss structure to support a motion capture (mocap) system. The system will provide a stable, ground-supported platform for high-precision video capture cameras and sensors. This acquisition includes a box-style perimeter with internal cross-beams and down-beams to allow for versatile mounting heights. The truss must be engineered to support specific distributed and point loads while minimizing vibrations that could interfere with data collection.

The Public Safety Communications Division (PSCR) is part of the Communications Technology Laboratory (CTL) at NIST. PSCR’s primary mission is to drive the adoption and implementation of advanced communication technologies for the public safety community.

This purchase is in direct support of the mission by providing a high-stability structural framework necessary for accurate motion measurement and research in public safety environments.

Item Specifications and Quantities:

Item 1: Freestanding Motion Capture Truss System Quantity: 1 Unit Specifications: 1.1 A complete, engineered, freestanding ground-supported truss structure.

Dimensions: The structure shall be approximately 38' L x 34' W x 10’, designed to fit within a 50' x 35' room.

See Figure 1.

Loading Capacity: The truss shall support a minimum of 650 lbs total distributed load, including specific point loads for motion capture cameras.

Stability: The system shall be ground-supported and engineered to provide a rigid, minimal-vibration environment suitable for high-resolution video capture. The truss may be anchored to the floor or rely on support plates.

Configuration: The structure shall consist of a box-style perimeter with internal cross-beams and internal down-beams to facilitate various mounting heights.

Initial Design Requirements: The initial design must include cross-beams configured to support 60+ MoCap cameras covering the designated space. Ingress/Egress to the kitchen door and the right hallway must remain open.

Hardware Compatibility: Main chords shall be compatible with standard 2" (50mm) clamps (e.g., Manfrotto Super Clamp).

Engineering: The Contractor shall provide engineered drawings for the freestanding structure for NIST review prior to fabrication.

Item 2: Engineering Review of Truss System Quantity: 1 Job Specifications: 2.1 The Contractor shall perform a structural analysis to ensure the design supports a minimum 650 lbs total distributed load plus camera point loads.

Item 3: Engineering Review of Truss Mounting/Anchoring Quantity: 1 Job Specifications: 3.1 The Contract shall perform an engineering review of the anchoring or floor support prior to installation.

Item 4: Installation of Truss System Quantity: 1 Job Specifications: 4.1 The Contractor shall install the approved truss system at the NIST Boulder Lab. The Contractor may bring in ladders, HVAC lifts and/or small scissor lifts to support the installation. The Contractor must protect flooring (e.g., carpet) if heavy equipment is operated in the space.

NIST is committed to maintaining a work environment that safeguards the public and the environment, as well as personnel and property.

If the award requires construction, demolition, excavation, renovation, or other work for which the contractor directs and oversees contractor personnel

(including subcontractors) at NIST-owned and operated sites, the contractor shall:

Provide a detailed, site-specific Safety Plan to the contracting officer within 7 days after award that describes how the contractor will maintain a safe work environment and comply with applicable Occupational Safety and Health Administration (OSHA) standards, as well as with applicable state and local laws, standards, and codes.

The Safety Plan shall specify how the company’s policies and practices will comply with each of the applicable standards, laws, and codes.

The contracting officer will provide written comments regarding the plan to the contractor within seven (7) days of receipt and will require the contractor to submit a revised safety plan within seven (7) days after that to the contracting officer for their review. This cycle may be repeated, if necessary, until the contracting officer determines the safety plan to be acceptable.

Provide all safety-related equipment required to perform the work under this award, including personal protective equipment (PPE) and other equipment that is required or appropriate to protect contractor personnel and other personnel on the NIST campus.

Contractor-provided personal protective equipment shall include, at a minimum, hard hats, safety shoes, safety glasses (prescription or standard), respiratory protection (powered air purifying respirator or full-face mask respirator), high visibility clothing and gloves that meet applicable OSHA standards for PPE.

Figure 1 - Room Layout

Vendor Requirements

1. Possess at time of award/contracting an Export Control Classification Number (ECCN).

2. Possess at time of award/contracting a Unique Entity Identification Number (UEI) which registration is listed as “Active” on the GSA System for Award Management (SAM.gov).

Procurement Support Information and Ancillary Services:

[Provide input for each section Below or Mark Not Applicable (N/A)]

Section Requirements/Specifications

Planning Considerations ☐ N/A

☐ List any visits required to allow potential vendors to see site specific constraints.

[Explain Requirements.] ☒ US citizen required on-site (foreign nationals require pre-registration 30 days prior to visit.)

☐ Vendor Representative On-Site more than three (3) days.

☐ Other Considerations:

[List other considerations to ensure an accurate quote.]

Shipping & Delivery ☐ N/A

Shipping Address:

☒ NIST-Boulder

ATTN:

Mail Stop:671 325 Broadway Boulder, CO 80305

☐ NIST-Gaithersburg

ATTN:

Mail Stop:

100 Bureau Dr Gaithersburg MD 20899

☐ [Alternate Shipping Address] Shipping Criteria:

☐ Partial Delivery Acceptable

☐ [Enter Shipping and Delivery information by item.] ☐ Direct Delivery to OU Building Required Installation at Building 3

Building /Room Number: 3 ☐ Building has Loading Dock

Containerization Preference: [Enter Container Type] Other Requirements:

[List Any Other Requirement] Delivery Date Criteria:

☒ Delivery Shall Be Competed No Later Than:

30 Days After Engineering Approval ☐ Delivery Shall Be Made No Earlier Than:

Click or tap to enter a date.

☐ Scheduled Deliveries:

Item Number Due Date

☐ Other:

[List Other Shipping, Delivery or Special Requirements.]

Electronic Media ☒ N/A

[Enter Electronic Media Requirements by Item.]

☐ Software ☐ Electronic Manuals ☐ License Key ☐ Other:

[List Any Other Electronic Media Requirements] ☐ US Government Email Address for Software Delivery:

Scott.ledgerwood@nist.gov

Installation ☐ N/A

The system shall be installed by the Contractor and meet the contract specifications no later than 30 days after the approved engineering review. At a minimum, installation shall include unpackaging of all equipment, assembly, demonstration of all manufacturer's specifications, and removal of trash. Installation shall take place during normal business hours. Installation and demonstration shall be done at 325 Broadway, Boulder, CO 80305.

☒ Vendor Technician on Site

☒ Rigging ☒ Uncrating / Unpackaging ☒ Removal of Packaging Material ☒ Equipment Set Up ☐ Start-Up Services ☐ Turnkey Installation ☐ Other:

[Enter Details] NOTE: TPOC shall be the coordination POC.

Facility / Utility Considerations ☒ N/A

[List Site Specific Utility Considerations by Item] ☐ OFPM Work Order Numbers

[List Work Order Numbers]

☐ Power Available

Voltage: [Enter voltage] (V) Maximum Current: [Enter max current draw] (A) Phase: [Choose Phase]

Frequency: [Typically 60Hz] (Hz) NEMA Plug Type: [Enter Plug Type] (i.e.: NEMA L5-20P) Environment: [Choose Environment] Other Power Considerations:

[List Any Other Power Considerations.]

☐ Utility Connections:

[List Relevant Available Utilities, Pressure(s) and Flowrate(s).]

☐ Other Considerations:

[List Other Considerations to Ensure an Accurate Quote.]

Inspection and Acceptance ☐ N/A

[Inspection Requirements Per Item (Who, When, What, Where)] ☐ On-Site

☒ Acceptance Not Expected to Exceed 7 Business Days

☐ Acceptance Expected to Exceed 7 Business Days:

[Duration]

☒ Inspection and Acceptance Plan:

Upon delivery, a visual inspection will be performed by the NIST SME to identify defects, damage, or nonconformity. The Government shall have sole discretion to reject, require repair, or require replacement of such items at no cost to the Government. Ownership of the equipment shall transfer to NIST upon acceptance by NIST. Acceptance will be determined after the Contractor has successfully provided the delivery, installation, and demonstration. NIST will then conduct testing and inspection for acceptance. Confirmation of acceptance will be provided by the NIST SME within 1 week. The Contractor shall assist in troubleshooting and resolving any issues detected during this time within 3 business days after being notified.

[Enter Other Requirements]

Training ☒ N/A

Training Requirements (Who, When, What, Where)

☐ Number of Trainees:

☐ On-Site

☐ Off-Site Location: [Enter Location(s)] Is Trainee Travel Required: [Choose Answer] Scope of Training ☐ Operation ☐ Maintenance ☐ Troubleshooting

☐ Safety ☐ Other [Enter Other Scope of Training Requirements] ☐ Training Materials to be Provided by Government:

[Describe Materials] ☐ Training Materials to be Provided by Vendor:

Training and operating manuals ☐ Other 2-4 Hours of remote training for end-users NOTE: SME shall be coordination POC.

Warranty ☐ N/A

Base Manufacturer Warranty is acceptable Warranty Length: [i.e. 3 - Years] What is included?

☐ Labor ☐ Parts ☐ Travel ☐ Cost and Liability for Returns

☐ Other [Enter Other Requirements]

☐ 1 Option Period ☐ 2 Option Periods ☐ 3 Option Periods ☐ 4 Option Periods (Maximum)

Calibration

[Describe Calibration Requirements Per Item] Calibration Plan Length: [i.e. 3 - Years] What is Included?

☐ Labor ☐ Spare Parts ☐ Consumables

☐ Travel ☐ Cost and Liability for Shipment ☐ Software Updates ☐ Manuals

☐ Other [Enter Other Requirements] ☐ Requirements:

[Enter Requirements] (i.e.: On-Site Within 72 hours, etc.)

☐ 1 Option Period

Length: [i.e. 1 – Year / 6 - Months] ☐ 2 Option Periods

Maintenance

[Describe Maintenance Requirements Per Item] Maintenance Plan Length: [i.e. 3 - Years] What is Included?

☐ Labor ☐ Spare Parts ☐ Consumables

☐ Travel ☐ Cost and Liability for Shipment ☐ Software Updates ☐ Manuals

☐ Other [Enter Other Requirements] ☐ Requirements:

[Enter Requirements] (i.e.: On-Site Within 72 hours, etc.)

☐ 1 Option Period

Length: [i.e. 1 – Year / 6 - Months] ☐ 2 Option Periods

Government Furnished Material / Equipment ☒ N/A

List Any Government Furnished Material / Equipment Per Item] ☐ Samples for Testing

☐ Equipment which will leave Government Site

Description:

Serial Number:

NIST Property Number:

[Enter Description] [Enter Serial Number] [Enter NIST Property Number]

☐ Other: [Enter Other Details]

Travel

Travel for installation ☐ Explain:

[Enter Justification / Requirement]

[Enter Other Requirements]

NOTE TO VENDOR: To the maximum extent possible, include travel requirement estimates as part of pertinent sections above (Installation, Maintenance, Repair, etc.). Otherwise, Travel will be a separate line item, reimbursable per the Federal Travel Regulation.